HomeMy WebLinkAboutUtilMinutes_2016_06_13Municipal Utilities Board June 13, 2016
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 13, 2016, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held May 9, 2016 and the special meeting held May 23,
2016 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.40; 5 Star Communications, Advertising, $880.00; A T & T,
Settlement, $982.57; Ag First, Supp, $128.94; A-I Computers Solutions of Brookings, Supp,
$44.99; Allegra, Printed Supp, $5,815.23; Alliance Comm, PCS Access, $8.92; AMP Electric,
Labor/Supp, $108.54; Anixter, Supp, $700.00; Anixter, Unreg Inventory, $1,800.00; Aramark
Chicago Lockbox, Meeting Supp, $339.19; Aramark Uniform Services, Supp, $171.00;
Authorize.Net, Credit Card Processing Fee, $119.35; Auto Body Specialties, Supp, $1.71; Bacon
Creek Design, Engineering Consulting Service, $1,650.00; Badger Communications, Unreg Inv,
$29,391.83; Ball, Michelle, Janitorial Service, $250.00; Barhite, Brooke, Travel, $62.10;
Bauman, Cassidy, Travel, $4.54; Bendix, Copier Maint, $4,841.93; Bluefin Payment Systems,
Credit Card Processing Fee, $6,972.64; Border States, Fiber Distribution Cabinets, $8,887.21;
Border States, Supp, $2,005.60; Border States, Transformer, $7,340.00; Border States, Unreg
Inv, $14,231.78; Borns Group, Postage, $7,466.84; Bostic, Nathan, Conserve/Demand Incentive,
$50.00; Bowes Construction, Asphalt Removal, $1,042.80; Bozied Gas Stop, Gas, $5,181.82;
Bridle Estates, Sewer Charge Reim, $1,680.00; Brookings Credit Bureau, Delinq. Acct
Collection, $8.00; Brookings Engraving, Signs/Engraving, $17.50; Brookings Human Resource
Office, Property/Liability Insurance, $247,322.32; Brookings Utilities, Customer Refund Acct,
$169.43; Brookings Utilities, Office Utility Bill, $48,750.17; Brookings Utilities, Petty Cash,
$42.00; Brookings Radio, Advertising, $1,980.00; Brookings Register, Advertising/Legals,
$2,266.31; Bruns, Brooke, Travel, $4.86; BSG Clearing Solutions, Settlement, $111.89; Buhls of
Brookings, Rug/Supp, $157.10; Calix, FTTH Inventory, $7,449.48; Calix, Service Agreement,
$13,995.00; Carquest, Equip Maint, $106.76; Carruthers, Doug, Travel, $118.80; Central
Business, Supp, $3,038.45; Century Business Products, Copier Maint, $988.74; Century Link,
Tele Exp, $1,566.07; Century Link, Interconnections, $7,474.63; Century Link, Settlement,
$272.27; City of Brookings, Contract Fee, $6,463.87; City of Beresford, Utility Bill, $165.51;
City of Brookings, Landfill Fee, $249.85; City of Sgt Bluff, Utility Bill, $142.63; City of Sioux
Falls, Permit Fees, $675.00; City of Vermillion, Utility Bill, $292.51; Claritus, Postage Supp,
$785.51; Cleanslate, Printed Material, $938.00; Cleanslate, Uniforms, $481.50; Codington Clark
Elec, Utility Bill, $60.45; CommScope Tech, LTE Antenna Equip, $625.00; CommScope Tech,
LTE Hybrid Cable, $81,214.03; Convergint Tech, Repairs, $385.72; Courtesy Plbg & Htg,
Repair/Supp, $198.92; Credit Collections Bureau, Delinq. Acct Collection, $444.94; CSSA,
Supp, $673.06; Culligan of Bkgs, Bottled Water, $977.75; Culligan of Watertown, Bottled
Water, $25.50; Dakota Bodies, Truck Boxes, $22,803.00; Dakota Supply Group, Unreg Inv,
$2,250.00; DAQ Electronics, Station Equip, $13,609.50; Dave's Window Cleaning, Window
Service, $108.00; DePauw, Sean, Travel, $245.70; Dept of the Treasury, Fed Tax, $6,861.05;
Design 1, Engineering Consulting, $3,577.50; Detection Instruments, Supp, $1,301.28; Dex
Media East, Advertising, $78.07; DHE, LLC, Maint Fee, $1,702.75; Directory Resources,
Software Maint, $1,250.00; Ditch Witch of SD, Directional Drill, $121,743.00; DLT Solutions,
Software, $3,933.40; Dura Wax, Floor Supp, $755.41; Eco Water, Bottled Water, $196.60; Eco
Water-Bkgs, Softener Service, $51.00; Elliott Equipment, Equip Maint, $70.72; Enersys Inc,
Repairs, $657.40; Express Communications, Settlement, $8,654.87; Fastenal, Supp, $18.31; Fed
Ex, Freight, $614.19; Fibercomm, Broadband Service, $6,471.24; First Bank & Trust, Bond
Pymt Series 2011, $36,170.63; Flagshooter, Supp, $245.71; Foerster Supply, Supp, $826.40; Fox
Sports Net North, Contract Fee, $6,098.50; Freeman, Harvey, Travel, $30.60; G & R Controls,
Equip/Maint, $852.30; George's Sanitation, Sanitation Service, $60.00; Getty Images, Supp,
$60.00; Golden West Tech, Tech Support, $7,738.56; Golden West Telecom, Tele Exp, $40.87;
Goldfield Telecom, Supp, $2,268.17; Goodfellow, Barb, Travel, $40.14; GP Auto, Topper,
$1,782.07; Grainger, Supp, $98.10; Graybar Electric, Supp, $461.63; Graybar Electric, Unreg
Inv, $3,066.69; Hawk Labeling Systems, Supp, $513.99; H-D Electric, Utility Bill, $245.37; HD
Supply Waterworks, Supp, $799.58; Herr, Debra, Travel, $48.24; Hibu Inc-West, Advertising,
$397.00; Hillyard/Sx Falls, Repair/Supp, $623.76; Homestead Do It Center, Supp, $302.39;
Hometown Service, Repair/Supp, $64.00; Ibengabriel, Cliff, Travel, $8.64; Iheartmedia,
Advertising, $1,533.00; Illustratus, Supp, $226.44; Independent Communication, Contract Fee,
$1,114.75; Interstate All Battery Center, Supp, $31.90; Interstate Telecommunications, Tele Exp,
$1,394.93; Iowa Colocation Center, Utility Bill, $90.35; Janke-Hone, Jan, PCS Refund, $31.79;
Jans Corp, Storage Rent, $1,500.00; Jensen, Tyler, Travel, $174.78; Johme, Ashley, Travel,
$202.68; Jones Pest Control, Pest Control, $45.00; Julius, Laura, Travel, $330.30; Karpen, Nick,
Travel, $153.36; KDLT TV, Contract Fee, $2,559.38; KELO, Contract Fee, $2,957.50; Knettel,
Trever, Travel, $316.98; Kohles, Erin, Travel, $108.61; Kroy LLC, Computer Supp, $3,140.88;
KXLG-FM, Advertising, $2,500.00; L G Everist, Gravel, $49.84; Laake, Aaron, Travel,
$119.88; Larson, Jack, Travel, $40.80; League, Kristi, Conserve/Demand Incentive, $50.00;
LECA, Settlement, $4,273.00; Lewis Drug, Supp, $81.87; Lippert, Peggy, Conserve/Demand
Incentive, $175.00; M & T Fire & Safety, Supp, $329.25; Mack, Scott, Travel, $1,223.21;
Malcom, Sheldon, Conserve/Demand Incentive, $63.03; Martin's Inc, Diesel/Oil, $3,430.42;
Matheson Tri-Gas, Supp, $212.03; Mathison Co, Maint/Supp, $13.45; McGrath North Mullin &
Kratz, Legal Service, $841.00; Mediacom, Broadband Service, $89.95; Medinger, Amanda,
Travel, $75.78; Menards-Sx Falls West, Supp, $29.83; Merchant Job Training & Safety,
Training Materials, $550.00; Merchant Transact, Credit Card Processing Fee, $677.86; Metering
& Technology Solutions, Meters, $6,043.60; Meyer, Steve, Travel, $118.80; Mid South
Telecom, Unreg Inv, $1,108.12; Midamerican Energy, Utility Bill, $867.86; Midcontinent,
Broadband Service, $313.56; Midcontinent, Contract Fee, $278.60; Midwest Alarm, Monitoring
Service, $92.46; Midwest Comm, Advertising, $1,880.00; Midwest Pest Control, Pest Control,
$140.00; Millborn Seeds, Grass Seed/Fertilizer, $885.00; Milton Electric, Conserve/Demand
Incentive, $640.00; Missouri River, Supplemental Power, $901,116.17; Missouri River, WAPA
Allocation, $298,162.44; Moss Adams LLP, Consulting Service, $1,279.00; Mr V's Prof. Body
Shop, Vehicle Maint, $4,033.57; MVTL Labs, Wastewater Analysis, $585.00; Napa Auto Parts,
Supp, $6.04; National Processing Co, Credit Card Processing Fee, $5,058.39; Nelson, Brian,
Travel, $15.30; Newark Element14, Supp, $257.27; Nielson, Brandi, Travel, $41.04; North West
Rec, Utility Bill, $43.10; Northwestern Energy, Natural Gas, $72.84; Novak Sanitary Service,
Shredding, $556.70; Obeslo, Kayla, Travel, $16.20; Office Elements, Maint/Supp, $359.22;
Olson, Justin, Travel, $324.36; One Source-Background Check Co, Employee Verification,
$474.00; Opis Energy Group, Publication, $330.00; Otter Tail, Utility Bill, $146.60; Outlaw
Graphics, Supp, $37.50; Pandora Media, Advertising, $6,385.43; Patrick, Dan, Travel, $9.45;
Pete Lien & Sons, Chemicals, $4,258.60; Plains Builders Exchange, Supp, $1,238.00;
Pollardwater, Supp, $244.64; Prairie Graphics, Supp/Uniforms, $1,044.08; Pro Lube, Vehicle
Maint, $66.75; Prussman Contracting, Water-Sewer Main Repairs, $9,272.49; Queen City
Wholesale, Supp, $37.20; Resco, Supp, $740.43; Resmen, Kaylene, Travel, $22.25; Rients,
Shane, Travel, $438.60; Riter, Rogers, Wattier & Brown LLP, Legal Service, $216.00;
Runnings, Supp, $2,147.27; Schulte, Dan, Travel, $28.62; Schuneman Equipment, Equip Maint,
$240.54; SD Dept of Health Lab Remit Center, Testing W-WW Samples, $425.00; SD Dept of
Revenue, License & Titles, $16.20; SD Manufacturing & Tech Solutions, Safety Training,
$5,000.00; SD Treasurer, Sales/Excise Tax, $77,475.49; SDN Communications, Circuit Lease,
$103,685.51; Servall Towel & Linen, Supp, $368.62; Servicemaster, Janitorial Service, $260.00;
Sioux Falls Utilities, Utility Bill, $410.49; Sioux Valley Energy, Dispatching Service, $660.00;
Sioux Valley Energy, Utility Bill, $1,233.94; Siouxland Chamber of Comm, Membership Dues,
$332.00; Sound Sensations, Supp, $147.98; SD Newspaper Assoc, Employment Advertising,
$980.36; SD One Call, Locate Fee, $1,044.12; Southeastern Electric, Utility Bill, $550.96;
Sprint, Tele Exp, $115.90; Sprint, PCS Phone Service, $4,806.05; Sprint, PCS Inventory,
$66,042.02; Stanwick, Kylie, Travel, $110.16; Staples, Supp, $12.78; State of Iowa-Treasurer,
Sales Tax, $4,938.00; Stoltenburg, Audie, Travel, $307.98; Stuart C. Irby, Supp, $1,687.37;
Stuart C. Irby, Transformers, $9,906.00; Sturdevant Auto Supply, Supp, $714.20; Sweeney
Controls Co, Repairs, $165.46; Swiden Distributing, Unreg Inv, $529.01; Swiftel
Communications, Office Phone Bill, $97,833.88; Telcobuy.Com, PCS Equip, $73,765.54; UPS
Store, Freight, $218.36; Titan Machinery, Equip Maint, $101.71; Top Notch Cleaning Service,
Janitorial Service, $1,845.00; Tower Distribution, Contract Fee, $289.32; Townsquare Media-Sx
Falls, Advertising, $2,820.40; Turfguard, Lawn Care, $1,879.00; Uline, Supp, $96.36; Union
County Elec, Utility Bill, $217.90; UPS, Freight, $947.82; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $81,513.25; University Estates, Water
Charge Reim, $3,445.00; US Postmaster-Bkgs, Annual Permit Fee, $900.00; USA Bluebook,
Supp, $219.02; Utility Services Associates, Locate Fee, $6,566.00; Utility Systems Science &
Software, Supp, $1,116.00; Vantage Point, Engineering Consulting, $2,555.00; Vogeli, Vance,
Travel, $81.60; Vrchota, Morgan, Travel, $81.60; Walker & Associates, Supp, $6,146.86;
Walker & Associates, Unreg Inv, $3,983.33; Watertown Area Chamber of Commerce,
Membership Dues, $352.74; Watertown Utilities, Utility Bill, $742.47; Watertown Radio,
Advertising, $1,300.00; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $262.50;
Wendland, Rod, Travel, $214.50; Wesco, Supp, $232.00; Window Pros, Window Service,
$10.00; Winter Inc, Concrete/Supp, $258.75; Wisner Controls, Supp, $2 081.49; Workin.com,
Employment Advertising, $277.00; Wright, Richard, Travel, $46.44; WW Tire, Equip Maint,
$102.82; Xcel Energy/NSP, Utility Bill, $1 569.20; Young Broadcasting of SF, Employment
Advertising, $499.00.
The following are Telephone/Utility Refunds:
Augspurger, Jeff, $28.29; Berg Kopecky, Kiah, $247.98; Bongard, Anthony, $138.82; Broadacre
Mbl Homes, $84.69; Brookings Professional Offices, $91.45; Davis, Michael & Debra, $165.83;
DBK Inc, $66.22; Denholm, Atty, $8.93; Dusing, David, $56.14; Elemech Inc, $8.79; Fauth,
James, $68.29; Fusion Developers, $138.67; Geary, Robert, $163.76; Grunewaldt, Kevin,
$612.25; Hanson, Logan, $88.08; Hatten, Todd, $31.94; Henrickson, Marta, $72.19; Hobbie,
Martha, $41.10; Jones, A, $21.19; Kanuch, Andrew, $2.67; Kieso, Jerid, $53.46; Kress, Jody,
$45.99; McGreevy, Maggie, $208.35; Mergen, Nancy, $44.61; Miller, Shannon, $176.15;
Nelson, Amy, $64.72; Nelson, Kristina, $347.90; Oetken, Brandon, $96.98; Olson, David,
$19.80; Opatz, Gordon, $21.67; Pack, Cody, $225.00; Pereira, Lucas, $49.49; Peters, Joshua,
$147.37; Plaggerman, Norma, $16.35; Prunty, Marjorie, $9.81; Schlobohm, Kristen, $9.64;
SDSU Alumni Association, $85.84; Stampe, Don, $19.26; Stennis, Martin, $90.58; Stephens,
Jeffrey, $3.39; Tschetter, Craig, $63.76; Vanden Berg, Anne, $16.90; Verhoek, Chad, $65.66;
VK Properties, $109.60; Willis, Susie, $2.12.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $191,566.04; Water, $96,410.71; Wastewater, $83,501.60;
Telephone, $491,976.71;
Retirement, $48,436.28; Social Security, $62,767.12; Insurance, $86,075.19; Deferred Comp,
$13,309.86;
Salary Changes: T. Reihe, $11.87*; C. Bauman, $13.45*; J. Becerra, $14.24*; C. Stutelberg,
$12.66*; J. Meusburger, $28.67; M. Vrchota, $22.31;
New Employees: E. Ernst, $9.50*; J. Kor, $12.00; A. Nagel, $12.01; B. Rolf, $12.00; J. Brule,
$12.00; K. Reed, $12.01; M. Schwartz, $10.66; M. Mahanke, $10.98; T. Rymerson, $11.31; H.
Olson, $17.55; D. Denison, $11.65; R. Raabe, $11.31; C. Gordon, $10.66; C. Peterson, $10.66;
C. Schroeder, $10.66; J. Curran, $15.50; B. Erickson, $15.50; D. Moderegger, $15.50; T. Park,
$15.50.
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Pitts to adjourn to an executive session for
the purpose of discussion with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
DISPOSITION OF SURPLUS PROPERTY – BOXER AND SERVICE TRUCK
Motion was made by Hansen that the following Resolution No. 18-16 be approved.
RESOLUTION NO. 18 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – BOXER AND SERVICE TRUCK
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2009 Boxer 749DT Articulating Loader SN #323600
2001 GMC C7500 Service Truck SN # 1GDM7H1E22J503415
with MTI Aerial Device Model # U5-50IP-4TFE1 Serial # 86210106
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded-in in accordance with the provision of SDCL 6-13.
Adopted this 13th day June, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Harvey that the following Resolution No. 19-16 be approved.
RESOLUTION NO. 19 - 16
RESOLUTION APPROVING ADDENDA TO AGREEMENTS
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 13th day of June, 2016.
ATTEST:
_____________________________ _______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
POLICY MANUAL AMENDMENTS
Motion was made by Hansen that the following Resolution No. 20-16 be approved.
RESOLUTION NO. NO. 20 - 16
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that that a new section be
added in the Personnel Policy, Section 308.13.03, Cell Phone Use/Distracted Driving; and
amendments to the Personnel Policy, Section 302.08, Acceptable Use of BMU Property and
Technology; Section 304.01, Equal Employment Opportunity; and Section 308.09, Pay Period;
as set forth in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 13th day of June, 2016.
ATTEST:
_____________________________ _______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. After discussion, motion was made by Hansen,
seconded by Harvey to table this motion until the June 27, 2016, Board Meeting and to direct
staff to consult with labor attorney on the Policy Manual amendments. All members present
voted in favor of the motion.
SURPLUS ELECTRICAL EQUIPMENT – TRANSFORMERS AND REGULATORS
Item 1 Item 2 Item 3 Item 4 TOTAL
10 MVA 10 MVA G.E. Distribution PRICE
Standard RTE Regulators Transformers
T & R Electric Supply $8,000.00 $8,000.00 $2,400.00 $3,887.25 $22,287.25
Jerry’s Electric $21,000.00 $2,000.00 $ 500.00 $5,611.87 $29,111.87
Solomon Corporation $6,000.00 $4,000.00 $1,885.50 $3,558.75 $15,444.25
Motion was made by Hansen, seconded by Carruthers that the following high quote for
Surplus Electrical Equipment – Transformers and Regulators from Jerry’s Electric in the amount
of $29,111.87 be approved; and, that, after reviewing the contract for the above quote, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
ALUMINUM STREET LIGHTS STANDARDS WITH ARMS AND FOUNDATIONS
ITEM 1 ITEM 2 TOTAL
Standards with Arms Galvanized Foundations
BID BOND Quantity – 40 Quantity – 40
Border States 10% $28,640.00 $15,598.00 $44,238.00
Wesco 10% $26,960.00 $15,160.00 $42,120.00
Resco 10% $27,315.20 $14,767.20 $42,082.40
Motion was made by Harvey, seconded by Carruthers that the following low bids be
approved: Resco for the Aluminum Street Light Standards with Arms and Foundations in the
amount of $42,082.40 and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President