HomeMy WebLinkAboutUtilMinutes_2016_05_09Municipal Utilities Board May 9, 2016
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
May 9, 2016, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held April 11, 2016 and the special meeting held April 25,
2016 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
ELECTION OF OFFICERS
Motion was made by Hansen, seconded by Carruthers to nominate Dave Peterson to
President of the Board, Tim Harvey to Vice President of the Board and Carol Pitts to Secretary
of the Board and that nominations cease and that a unanimous ballot be cast for Dave Peterson
for President of the Board, Tim Harvey for Vice President of the Board and Carol Pitts for
Secretary of the Board. On roll call all members present voted in favor of the motion.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.78; A T & T, Settlement, $1,034.64; Access Storage, Storage,
$115.00; Ag First, Supp, $71.68; A-I Computers Solutions of Bkgs, Supp, $234.92; Allegra,
Chairs with Logo, $1,099.82; Allegra, Printed Supp, $396.65; Anixter, Supp, $1,600.75;
Aramark, Supp, $210.34; Authorize.Net, Credit Card Processing Fee, $120.05; Aventure
Staffing & Prof. Services, Temp Help, $276.53; Ball, Michelle, Janitorial Service, $200.00;
Barhite, Brooke, Travel, $41.58; Bauman, Cassidy, Travel, $11.88; Bendix, Copier Maint,
$872.89; Bluefin Payment Systems, Credit Card Processing Fee, $6,772.51; Border States Elec,
Supp, $2,926.72; Border States Elec, Unreg Inventory, $36.80; Borns, Justin, Travel, $30.60;
Bozied Gas Stop, Gas, $2,711.83; Bridle Estates, Sewer Charge Reim, $1,680.00; Brookings
Area Chamber of Commerce, Employee Recognition, $150.00; Brookings Auto Mall, Vehicle
Maint, $700.00; Brookings County Finance, Vehicle Registration, $3,072.01; Brookings Credit
Bureau, Delinq. Acct Collection, $154.33; Brookings Engraving, Signs/Engraving, $9.00;
Brookings Utilities, Office Utility Bill, $52,822.61; Brookings Radio, Advertising, $384.00;
Brookings Register, Advertising/Legals, $1,251.72; Bruns, Brooke, Travel, $4.32; Carquest,
Equip Maint, $94.67; CDW Government, Supp, $925.52; Central Business, Supp, $1,643.38;
Century Link, Tele Exp, $750.00; Century Link, Interconnections, $12,348.62; Christenson,
Cody, Travel, $612.40; City of Brookings, Landfill Fee, $270.44; City of Vermillion, Utility
Bill, $265.92; Convergint Technologies, Repairs, $31.89; Cornerstone Group, E-Mail
Newsletter, $169.00; Counsel, Maint/Supp, $38.87; Credit Collections Bureau, Delinq. Acct
Collection, $631.39; Culligan of Watertown, Bottled Water, $34.50; Dakota Supply Group,
Supp, $940.30; Dale's Alignment, Vehicle Maint, $1,207.57; Datalink, Hardware Maint,
$1,543.68; Dave's Window Cleaning, Window Service, $58.00; DePauw, Sean, Travel, $202.68;
Dept of the Treasury, Federal Tax, $5,557.18; DHE, LLC, Maint Fee, $1,139.22; Dougherty &
Company, Financial Agreement, $17,500.00; DvL Fire & Safety, Annual Inspection, $1,980.00;
Earl May Seed & Nursery, Supp, $79.98; Eco Water, Bottled Water, $69.00; Eide Bailly, Audit
Fee, $7,100.00; Environmental Toxicity Control, Water Analysis, $725.00; Ericsson Inc,
Software/Hardware Maint Contract, $8,735.00; Farmers Implement, Equip Maint, $63.30;
Fastenal, Supp, $1,187.66; Fibercomm, Broadband Service, $6,471.24; First Bank & Trust, Bond
Pym t Series 2011, $36,420.62; First Bank & Trust, Interest Pymt Series 2006, $126,075.00;
Foerster Supply, Supp, $723.50; Foster, Bob, Travel, $45.90; Fox Sports Net North, Contract
Fee, $6,265.90; Freeman, Harvey, Travel, $107.10; Golden West Tech, Tech Support, $3,944.00;
Golden West Telecom, Tele Exp, $40.87; Grainger, Supp, $71.45; Graybar Electric, Supp,
$2,190.86; Hayunga, Jeremy, Conserve/Demand Incentive, $130.00; HD Supply Waterworks,
Supp, $991.23; Herr, Debra, Travel, $35.10; Hibu Inc-West, Advertising, $397.00; Highline
Construction, Transmission Line Retirement, $30,053.50; Hillyard/Sx Falls, Repair/Supp,
$431.53; Homestead Do It Center, Supp, $374.80; Hy-Vee, Supp, $33.96; ICAN, Inc,
Advertising, $225.00; Iheartmedia, Advertising, $1,920.00; Independent Communication,
Contract Fee, $1,121.12; Interstate All Battery Center, Supp, $47.85; Interstate Telecom, Tele
Exp, $1389.78; Iowa Colocation Center, Utility Bill, $80.00; Johme, Ashley, Travel, $90.72;
Karpen, Nick, Travel, $103.68; KDLT TV, Contract Fee, $2,574.00; KELO, Contract Fee,
$2,974.40; Knettel, Trever, Travel, $466.56; Kohles, Erin, Travel, $162.36; Krier & Blain Inc,
Maint, $4,980.00; Laake, Aaron, Travel, $118.80; LECA, Settlement, $4,273.00; Lone Star
Telequip, Supp, $1,187.65; Long, Brandon, Conserve/Demand Incentive, $35.94; Lowe's, Supp,
$1,015.59; M & T Fire & Safety, Light Bar, $395.00; M & T Fire & Safety, Supp, $124.00;
Mack, Scott, Travel, $346.52; Malloy Bearing Supply, Pump Motor Repair, $5,609.27; Martin's
Inc, Diesel/Oil, $210.74; Master Blaster, Maint/Supp, $64.95; Matheson Tri-Gas, Supp, $205.50;
Mathison Co, Maint/Supp, $70.26; Mediacom, Broadband Service, $89.95; Medinger, Amanda,
Travel, $38.34; Menards-Sx City, Supp, $133.21; Merchant Transact, Credit Card Processing
Fee, $608.17; Metering & Tech Solutions, Inventory, $14,087.67; Micro Computer Systems,
Unreg Inv, $1,105.01; Midamerican Energy, Utility Bill, $596.34; Midcontinent, Broadband
Service, $316.17; Midcontinent, Contract Fee, $284.55; Midwest Communications, Advertising,
$4,302.00; Midwest Glass, Repair/Supp, $592.98; Missouri River, Supplemental Power,
$946,546.28; Missouri River, WAPA Allocation, $258,574.94; Moe, Grace, Conserve/Demand
Incentive, $50.00; Morningside Plumbing, Repairs, $73.00; Moss Adams LLP, Consulting
Service, $186.00; MVTL Labs, Wastewater Analysis, $1,739.00; My Cable Mart, Supp,
$139.34; Napa Auto Parts, Supp, $241.85; National Processing Co, Credit Card Processing Fee,
$5,705.98; North West Rec, Utility Bill, $46.16; Northwestern Energy, Natural Gas, $194.14;
Nutter, Chris, Travel, $45.90; Office Elements, Maint/Supp, $175.98; Olson, Justin, Travel,
$292.50; One Source-Background Check Co, Employee Verification, $367.00; Otter Tail, Utility
Bill, $164.90; Patrick, Dan, Travel, $18.90; Plueger, Troy, Conserve/Demand Incentive, $50.00;
Powell Broadcasting, Advertising, $3,000.00; Power & Tele Supply, Unreg Inv, $3,199.50;
Prairie Graphics, Supp/Uniforms, $445.86; Reed, Jeff, License Renewal, $24.00; Reed, Lyle,
Travel, $45.90; Reihe, Tara, Travel, $54.00; Rental Depot, Equip Rental, $6.37; Resco,
Inventory, $2,670.15; Resmen, Kaylene, Travel, $21.38; RLH Industries, Supp, $1,069.00; Ron's
Auto Repair, Vehicle Maint, $1,329.40; Sabre Industries, Structural Analysis, $1,250.00;
Schuneman Equipment, Equip Maint, $237.58; SD Dept of Health Lab, Testing W-WW
Samples, $530.00; SD Dept of Revenue, License & Titles, $26.20; SD Public Assurance
Alliance, Vehicle Insurance, $137.00; SD Public Utilities Comm, Gross Receipts Tax,
$15,829.94; SD Telecom Assoc, Training, $273.00; SD Treasurer, Sales/Excise Tax, $85,066.84;
SDN Communications, Circuit Lease, $300.00; SDN Communications, Maint Agreement,
$249.00; Servicemaster, Janitorial Service, $260.00; Sigler Fire Equipment, Fire Extinguisher
Maint, $61.50; Sx Falls Utilities, Utility Bill, $344.05; Sx Valley Energy, Utility Bill, $1,219.86;
Skiles, Miranda, Travel, $80.10; SD Newspaper Assoc, Employment Advertising, $3,532.72;
Sprint, Tele Exp, $22.94; Sprint, PCS Phone Service, $3,142.74; Sprint, PCS Service Fee,
$294,154.90; Sprint, PCS Inventory, $123,952.57; Stanwick, Kylie, Travel, $103.68; Staples,
Supp, $100.98; State of Iowa-Treasurer, Sales Tax, $4,938.00; Stein Sign Display, Repair/Signs,
$221.09; Stoltenburg, Audie, Travel, $161.46; Stuart C. Irby, Supp, $220.00; Stuart C. Irby,
Switchgear, $162,310.00; Sturdevant Auto, Supp, $541.32; Swenson, Lance, Travel, $290.45;
Swiftel Communications, Office Phone Bill, $92,069.85; T & R Service, Analysis, $75.00; UPS
Store, Freight, $537.05; Top Notch Cleaning, Janitorial Service, $1,845.00; Tower Distribution,
Contract Fee, $296.88; Towerkraft Engineering, Structural Analysis, $1,500.00; Town &
Country Shopper, Advertising, $280.00; Townsquare Media-Sx Falls, Advertising, $2,779.40;
Traffic Control Corp, Supp, $272.90; Travel Leaders, Air Fare, $2,980.10; Union County Elec,
Utility Bill, $238.20; United Parcel Service, Freight, $638.19; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $81,513.25; University Estates, Water
Charge Reim, $3,445.00; US Postmaster-Sx Falls, Postage, $392.00; USA Bluebook, Supp,
$129.84; Vantage Point, Engineering Consulting, $1,185.00; Walker & Associates, Transport
Equipment, $14,310.16; Water & Environmental Engineering Center, Analysis, $598.00;
Watertown Utilities, Utility Bill, $752.86; Watertown Radio, Advertising, $1,500.00; Wesco,
Wire, $87,982.74; Window Pros, Window Service, $10.00; Wireless Xcessories Group, PCS
Inventory, $1,007.08; Workin.com, Employment Advertising, $258.00; Wright, Richard, Travel,
$27.00; WW Tire, Equip Maint, $143.70; Xcel Energy/NSP, Utility Bill, $1,140.20; Young
Broadcasting of SF, Employment Advertising, $408.00.
The following are Telephone/Utility Refunds:
Ahlers Enterprises, $203.02; Arroyo, Esteban, $5.63; Bailey, Elizabeth, $36.74; Borstad, M,
$7.46; Bradley, Heath, $60.53; Buseth, Vicki, $23.82; Butler III, Eugene, $45.37; Carey, Joan,
$52.31; Cover to Cover, $122.01; E Titan LLC, $89.26; Filholm, Douglas, $18.13; Furey, Leroy,
$2.69; Haight, Jessica, $30.27; Hauffe, Konard, $20.05; Hofer, Chris, $3.41; Homestead
Coworking, $50.30; Homola Construction, $67.61; Jackson, Terry, $104.29; Jensen, Betty,
$52.00; Klein, Staci, $294.00; Kneip, Tom, $5.40; Kortan, Loretta, $6.16; Lepley, Bill, $102.28;
Meo, Thotsakan, $496.99; Monroe, Stephanie, $12.75; Nelson, Kristina, $210.01; Reisetter,
Josh, $60.03; Robbins, Dorothe, $3.74; Robertson, Vikki, $15.77; Ware, Barbara, $128.61;
Windermere Properties, $63.35; Yordanova, Albena, $71.47.
PERSONNEL INFORMATION
Department Salaries (April): Electric, $175,940.75; Water, $88,588.41; Wastewater,
$76,099.55; Telephone, $461,860.26;
Retirement, $45,941.09; Social Security, $58,130.08; Insurance, $85,018.43; Deferred Comp,
$12,921.59;
Salary Changes: B. Norwick, $11.87*; H. Rosales, $10.09*; J. Olson, $2,172.74*; C. Strand,
$33.55; R. Behlings, $11.44; K. Krogman, $4,718.10; S. Thompson, $13.05;
New Employees: R. Casillas, $10.09*; D. Johnson, $16.39; M. Redmond, $12.36; E. Kohles,
$11.87*; B. Goodfellow, $11.87*; T. Jensen, $11.87*;
*Plus commission
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Carruthers to adjourn to an executive session
for the purpose of discussing competitive service offerings and contractual matters. On roll call
all members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
first quarter 2016.
AUTHORIZATION TO EXTEND SOUTH DAKOTA BUREAU OF INFORMATION AND
TECHNOLOGY CONTRACT
Motion was made by Carruthers, seconded by Hansen that the Board approve the contract
extension agreement to extend the Telecommunications Services Agreement to provide services
to South Dakota Bureau of Information and Telecommunications for a 12 month period. On roll
call all members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM–TIMBERLINE ADDITION – PHASE III
Motion was made by Harvey, seconded by Hansen that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by Paul Moriarty
for the Timberline Addition – Phase III be approved. On roll call all members present voted in
favor of the motion.
SURPLUS EQUIPMENT – ELECTRIC TRANSFORMERS AND REGULATORS
Motion was made by Hansen that the following Resolution No. 14-16 be approved.
RESOLUTION NO. 14 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
ELECTRIC TRANSFORMERS AND REGULATORS TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
One Power Transformer #1177
One Power Transformer #1277
One Regulator – SN #M808641PFU
One Regulator – SN #M808642PFU
One Regulator – SN #M808643PFU
Combined Total of 2737.5 KVA (61 units) of Mixed
Distribution Transformers
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders the disposition of the above referenced property in
accordance with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above surplus Electric Transformers and Regulators at $36,723.00.
Adopted this 9th day of May, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. On roll call all members present voted in favor
of the motion.
SURPLUS EQUIPMENT – ELECTRIC METERS TO BE SOLD
Motion was made by Carruthers that the following Resolution No. 15-16 be approved.
RESOLUTION NO. 15 – 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
ELECTRIC METERS TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property of obsolete items to be sold over the next three
to five years is itemized below.
Approximately 9,500 Miscellaneous Single Phase Electric Meters
Approximately 650 Miscellaneous Poly-Phase Electric Meters
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be sold in accordance with the provision of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above miscellaneous Electric Meters at zero dollars.
Adopted this 9th day of May, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. On roll call all members present voted in favor of
the motion.
SURPLUS EQUIPMENT – TRENCHER AND OSSN EQUIPMENT
Motion was made by Harvey that the following Resolution No. 16-16 be approved.
RESOLUTION NO. 16 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – TRENCHER AND OSSN EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
1998 Vermeer LM-42 Trencher/Plow SN #1VRM112L9W1001078
2 - Wireless Operational System Support Network (OSSN) ASR9K Interface
Cards
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded-in in accordance with the provision of SDCL 6-13.
Adopted this 9th day May, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Hansen. On roll call all members present voted in favor of
the motion.
FINAL PAYMENT ON THE TRANSMISSION LINE RETIREMENT PROJECT
Motion was made by Carruthers that the following Resolution No. 17-16 be approved.
RESOLUTION NO. 17 - 16
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR THE TRANSMISSION LINE RETIREMENT
22ND AVENUE & 12TH STREET SOUTH PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $30,053.50 to Highline Construction Inc. hereby be approved for the
Transmission Line Retirement 22nd Avenue and 12th Street South Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 9th day of May, 2016.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Hansen. On roll call all members present voted in favor of
the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on May 4, 2016, and presented at
this time for consideration and action.
WATER SYSTEM TOWER CONTROL EQUIPMENT – PHASE 2 – WATER DEPT.
Sweeney Controls Co $116,900.00
Design Solutions & Integration $128,040.00
Motion was made by Harvey, seconded by Hansen that the following low bids be
approved: Sweeney Controls Co. for the Water System Tower Control Equipment – Phase 2, in
the amount of $116,900.00 and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. On roll call all members present voted in favor of the
motion.
2016 CURRENT MODEL SINGLE AXLE CHASSIS WITH SERVICE BODY –
TELEPHONE DEPARTMENT AND 2016 CURRENT MODEL CHASSIS WITH
SERVICE BODY – ELECTRIC DEPARTMENT
No bids were received. The staff will re-bid and address at the May 23, 2016 Utility
Board Meeting.
2016 CURRENT DIRECTIONAL DRILL – ELECTRIC DEPARTMENT
2016 Directional Drill
Vermeer of South Dakota $135,158.00
Less Trade In - $ 7,500.00
NET BID TOTAL $127,658.00
Ditch Witch of South Dakota $129,743.00
Less Trade In - $ 8,000.00
NET BID TOTAL $121,743.00
Motion was made by Hansen, seconded by Carruthers that the following low bid be
awarded to Ditch Witch of South Dakota for the 2016 Directional Drill, in the amount of
$121,743.00 and, that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. On roll call all members present voted in favor of the motion.
TELEPHONE DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Midstates Print & Media Solutions $58,289.00
Liberty Press $69,902.90
Motion was made by Carruthers, seconded by Hansen that the bid of Midstates Print &
Media Solutions for the Telephone Directory Printing Services for the base bid plus Option 5, 6,
7 and 8 in the amount of $58,289.00 be approved; and that, after reviewing the contract for the
above bid, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. On roll call Hansen, Harvey, Pitts and
Peterson voted YES. Carruthers voted NO. Motion carried.
LTE HYBRID CABLE
Commscope $82,808.63
Tessco Inc. $86,779.14
LTE TOWER AND SITE WORK
Sioux Falls Tower $385,523.00
Motion was made by Hansen, seconded by Harvey that the following low bids be
approved: Commscope for the LTE Hybrid Cable in the amount of $82,808.63 and Sioux Falls
Tower in the amount of $385,523.00 for the LTE Tower and Site Work; and that, after reviewing
the contract for the above bid, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. On roll
call all members present voted in favor of the motion.
CENTRAL OFFICE WIRELESS NETWORK EQUIPMENT
Motion was made by Hansen, seconded by Carruthers that authorization be given to enter
into a contract with Ericsson Inc. for Central Office Wireless Network Equipment for Telephone
Department. On roll call all members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President