HomeMy WebLinkAboutUtilMinutes_2016_04_11Municipal Utilities Board April 11, 2016
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 11, 2016, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts and Peterson.
MINUTES
Minutes of the regular meeting held March 14, 2016, and the special meeting held March
28, 2016, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Pitts that the following bills and claims be
approved. On roll call all members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.02; A T & T, Settlement, $931.67; Advanced Media Tech,
Supplies, $3,306.50; Allegra, Printed Supp, $3,338.33; AMP Electric, Labor/Supp, $835.94;
Anderson, Chris, Travel, $30.60; Anixter, Unreg Inventory, $600.00; AOSNC LLC,
Maintenance, $3,990.00; Aramark, Supp, $1,066.90; Authorize.Net, Credit Card Processing Fee,
$123.80; Auto Body Specialties, Supp, $14.26; Aventure Staffing & Professional Services, Temp
Help, $465.40; Axtell, Nic, CDL License, $33.00; Badger Communications, Unreg Inv, $42.26;
Barhite, Brooke, Travel, $39.96; Big Sioux Water Festival, Advertising, $100.00; Bluefin
Payment Systems, Credit Card Processing Fee, $6,675.64; Border States Electric, Supp,
$1,108.23; Border States Electric, Unreg Inv, $1,236.49; Bozied Gas Stop, Gas, $2,386.37;
Briddick, William, Conserve/Demand Incentive, $35.64; Bridle Estates, Sewer Charge Reim,
$1,662.50; Brockhoft, Taylor, Painting, $567.00; Brookings Credit Bureau, Delinq. Acct
Collection, $293.09; Brookings Utilities, Office Utility Bill, $53,137.66; Brookings Vision
Center, Safety Glasses, $189.00; BSG Clearing Solutions, Settlement, $147.63; Carquest, Equip
Maint, $175.87; CDW Government, Supp, $753.99; Central Business, Supp, $629.81; Century
Link, Tele Exp, $227.00; Charging, Terri, Travel, $30.60; Christenson, Cody, Travel, $172.80;
City of Brookings, Contract Fee, $6,429.35; City of Beresford, Utility Bill, $144.73; City of
Brookings, Drug Screenings, $174.00; City of Brookings, Landfill Fee, $630.52; City of
Sergeant Bluff, Utility Bill, $122.54; City of Vermillion, Utility Bill, $248.93; Climate Systems,
Heat/Cooling Maint, $295.47; Clites Electric, Labor/Supp, $2,376.59; Codington Clark Elec,
Utility Bill, $59.92; Courtesy Plbg & Htg, Repair/Supp, $23.65; Credit Collections Bureau,
Delinq. Acct Collection, $890.49; CSSA, Supp, $197.17; Culligan of Watertown, Bottled Water,
$25.50; Cummins Central Power, Generator Maint, $4,096.70; Dakota Service, Supp, $6.00;
Dale's Alignment, Vehicle Maint, $219.04; Dascom Systems Group, Annual Support,
$14,070.00; Dave's Window Cleaning, Window Service, $77.00; DePauw, Sean, Travel,
$189.72; Dept of the Treasury, Federal Tax, $5,547.51; Detection Instruments, Supp, $342.88;
DHE, LLC, Maint Fee, $1,139.22; Directory Resources, Software Maint, $1,250.00; Ditch Witch
of SD, Maint/Supp, $195.00; EarthBend, Supp, $99.00; Eco Water, Bottled Water, $101.00;
Econolodge, Conserve/Demand Incentive, $16,009.60; Eide Bailly, Audit Fee, $39,000.00;
Einspahr Auto Plaza, Vehicle Maint, $60.35; Electric Supply, Electrical Work, $580.24;
Ericsson Inc, PCS Radio Network Equip, $10,280.00; Express Communications, Settlement,
$9,780.36; Farmers Implement, Equip Maint, $8.95; Fastenal, Supp, $187.52; Fed Ex, Freight,
$35.03; Fiber Comm Solutions, Supp, $868.58; First Bank & Trust, Bond Pymt Series 2011,
$36,170.62; First National Trust Services, 2012 SRF Loan Pymt, $321,130.70; Fox Sports Net
North, Contract Fee, $6,198.94; Golden West Tech, Tech Support, $4,683.50; Golden West
Telecom, Tele Exp, $40.87; Goldfield Telecom, Supp, $637.87; Grainger, Supp, $29.66; Grand
& Benedicts, Store Fixtures, $141.40; Graybar Electric, Supp, $1,656.58; Graybar Electric,
Unreg Inv, $26,873.83; Gridor Construction, WWTP Upgrade, $102,500.00; Hanten, Dylan,
Conserve/Demand Incentive, $130.00; Hawkins Inc, Chemicals, $487.00; H-D Electric, Utility
Bill, $720.93; HDR Inc, Engineering Service, $8,385.52; Herr, Debra, Travel, $82.98; Hibu Inc-
West, Advertising, $397.00; Hillyard/Sx Falls, Repair/Supp, $503.94; Hometown Service,
Repair/Supp, $981.52; Illustratus, Supp, $37.74; In Store Design Display, Supp, $77.64;
Independent Communication, Contract Fee, $1,111.32; Interstate Telecom Coop, Tele Exp,
$1,394.64; Iowa HSEMD, Enhanced 911, $10,069.86; Johme, Ashley, Travel, $186.30; Julius,
Laura, Travel, $33.17; KDLT TV, Contract Fee, $2,551.50; KELO, Contract Fee, $2,952.30;
Ken Patterson Airspace Consulting, Consulting Service, $300.00; Knettel, Trever, Travel,
$225.72; Kruse, Dan, Travel, $30.60; KXLG-FM, Advertising, $2,500.00; Laake, Aaron,
Promotional Item, $137.46; Laake, Aaron, Travel, $142.02; Larson, Jack, Travel, $158.10;
LECA, Settlement, $4,273.00; Lenander, David, Conserve/Demand Incentive, $425.00; Lewis
Drug, Supp, $34.87; LSA, Directory Rates/Data, $110.75; M & T Fire & Safety, Supp, $424.86;
Mack, Scott, Travel, $730.22; Martin's Inc, Diesel/Oil, $492.62; Matheson Tri-Gas, Supp,
$127.66; Mathison Co, Maint/Supp, $3.96; Mediacom, Broadband Service, $89.95; Medinger,
Amanda, Travel, $43.74; Megger, Supp, $1887.19; Meister, Rosemary, Conserve/Demand
Incentive, $36.00; Menards-Sioux Falls West, Supp, $6.80; Merchant Transact, Credit Card
Processing Fee, $665.79; Meusburger, Jason, Travel, $201.60; Midamerican Energy, Utility Bill,
$620.83; Midcontinent, Contract Fee, $287.00; Midwest Pest Control, Pest Control, $180.00;
Missouri River, Supplemental Power, $1,082,669.13; Missouri River, WAPA Allocation,
$264,670.66; Moss Adams LLP, Consulting Service, $74.40; Mr V's Prof Body Shop, Vehicle
Maint, $4,623.75; Mutchler, Larry, Travel, $328.60; MVTL Labs, Wastewater Analysis,
$1,433.00; Naffziger, Phyllis, Conserve/Demand Incentive, $48.00; Napa, Supp, $69.86; Nelson,
Tammy, Conserve/Demand Incentive, $50.00; North West Rec, Utility Bill, $42.51; Northern
Truck Equipment, Equip/Maint, $103.30; Northwest Iowa Telephone, PCS Access, $1,167.54;
Northwestern Energy, Natural Gas, $10.00; Novak Sanitary Service, Shredding, $150.14; Office
Elements, Maint/Supp, $184.35; Olson, Justin, Travel, $190.44; One Source-Background Check
Co, Employee Verification, $181.00; Otter Tail Power, Utility Bill, $124.05; Pandora Media,
Advertising, $6,399.86; Patrick, Dan, Travel, $11.88; Pete Lien & Sons, Chemicals, $8,060.48;
Peterson, James, Conserve/Demand Incentive, $138.00; Powell Broadcasting, Advertising,
$50.00; Power & Telephone Supply, Cable Inventory, $18,064.43; Prairie Graphics,
Supp/Uniforms, $852.27; Reconinsight Ltd, Consulting Service, $750.00; Reed, Jeff, Travel,
$183.60; Resmen, Kaylene, Travel, $26.14; Rice, Tim, Repairs, $112.20; Rients, Shane, Travel,
$249.90; Riter, Rogers, Wattier & Brown LLP, Legal Service, $270.00; Ron's Auto Repair,
Vehicle Maint, $482.87; SD Dept of Health Lab Remit Center, Testing W-WW Samples,
$389.00; SD Telecom, Assessment, $11,348.47; SD Treasurer, Sales/Excise Tax, $195,394.28;
Sioux Falls Tower & Communications, PCS Tower Work, $1,446.94; Sioux Falls Utilities,
Utility Bill, $381.44; Sioux Valley Energy, Dispatching Service, $660.00; Sioux Valley Energy,
Utility Bill, $1,184.03; Southeastern Elec Coop, Utility Bill, $398.95; Sprint, Tele Exp, $10.00;
Sprint, Tower Lease Refund, $1,114.84; Sprint, PCS Phone Service, $3,277.95; Sprint, PCS
Service Fee, $374,295.06; Sprint, PCS Inventory, $276,853.13; Sprint-Sioux Falls, PCS
Accessories, $643.21; Stanwick, Kylie, Travel, $118.98; State of Iowa-Treasurer, Sales Tax,
$6,167.91; Stoltenburg, Audie, Travel, $573.48; Stuart C. Irby, Supp, $3,682.65; Stuart C. Irby,
Wire, $2,888.00; Sturdevant Auto Supply, Supp, $67.12; Swiftel Communications, Office Phone
Bill, $97,369.56; Swoboda, Rick, Travel, $229.80; UPS Store, Freight, $17.49; Thomas Dean
Delk, Tech Support, $180.00; Top Notch Cleaning, Janitorial Service, $1,845.00; Tower
Distribution, Contract Fee, $293.64; Trustwave Holdings, Software, $6,245.10; Union County
Elec, Utility Bill, $217.90; UPS, Freight, $517.66; Universal Service Adm., USAC Contribution,
$85,476.76; University Estates, Water Charge Reim, $3,380.00; Walker & Associates, Unreg
Inv, $2,727.50; Watertown Utilities, Utility Bill, $804.18; Wellmark Blue Cross Blue Shield of
SD, Benefit Plan Fee, $262.50; Wesco, Supp, $1,086.60; Wireless Xcessories Group, PCS
Inventory, $2,377.63; Wright, Richard, Travel, $29.16; WW Tire, Equip Maint, $104.07; Xcel
Energy/NSP, Utility Bill, $1,464.53; Xerox, Copier Maint, $215.60.
The following are Telephone/Utility Refunds:
Bowen, Sarah, $8.11; Boyd, Joseph, $118.84; Canadian Pacific Railroad, $10.05; Civil Design,
$6.72; Dolo, Amadou, $44.17; French, Thomas, $61.48; Hanson, Elaine, $24.10; Holiday Inn
Express, $141.38; Jackson, Monika, $23.49; Karlstad, Norma, $26.03; Kool, Steven, $24.97;
Mack, Alan, $29.00; May , Rod, $54.60; Meier Visual Clinic, $342.00; Moriarty, G, $9.16;
Potterveld, Diana, $76.64; Rodriguez, Maria, $168.10; Security Storage, $42.74; Shepherd,
Timothy, $32.10; Southland Court, $13.89; Tennant, Travis, $59.24; UPS/TFS, $4.54; VanDyke,
Andrew, $19.95; Weischedel, Martha, $17.60; Williams, Elayne, $186.84.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $188,135.05; Water, $95,407.01; Wastewater,
$83,525.93; Telephone, $482,879.98; Retirement, $48,858.94; Social Security, $61,651.66;
Insurance, $85,515.92; Deferred Comp, $13,566.39;
New Employees: C. Anderson, $14.12; C. McLoone, $9.50*;
Salary Changes: D. Herr, $4,041.28; M. Martian, $14.24*; N. Moeller, $11.28*; K. Stanwick,
$3,029.35; T. Heitpas, $12.40; J. Millard, $27.61.
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Harvey to adjourn to an executive session
for the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters. On roll call all members present voted
in favor of the motion.
The Board reconvened in open session.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – CENTURY CIRCLE
Motion was made by Pitts, seconded by Hansen that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by Bowes
Construction for Century Circle and 32nd Avenue be approved. On roll call all members present
voted in favor of the motion.
SURPLUS EQUIPMENT – UNINTERRUPTIBLE POWER SUPPLY
Motion was made by Harvey that the following Resolution No. 12-16 be approved.
RESOLUTION NO. 12 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – UNINTERRUPTIBLE POWER SUPPLY
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
Powerware System 20 Uninterruptible Power Supply
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded-in in accordance with the provision of SDCL 6-13.
Adopted this 11th day of April, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Hansen. On roll call all members present voted in favor of
the motion.
FINAL PAYMENT ON THE PCS RADIO ACCESS NETWORK EQUIPMENT
Motion was made by Pitts that the following Resolution No. 13-16 be approved.
RESOLUTION NO. 13 - 16
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR THE
PCS RADIO ACCESS NETWORK EQUIPMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $10,280.00 to Ericsson, Inc. hereby be approved for the PCS Radio
Access Network Equipment.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 11th day of April, 2016.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. On roll call all members present voted in favor of
the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 7, 2016, and presented at
this time for consideration and action.
LTE RADIO ACCESS NETWORK EQUIPMENT – TELEPHONE DEPARTMENT
Base Bid Total Option 1 Option 2 Option 3 Option 4
Ericsson Inc. $1,493,323.96 $0.00 $71,960.00 $0.00 $134,779.70
Option 5 Option 6 Total Award
Ericsson Inc. $0.00 $277,830.00 $1,977,893.66
LTE ANTENNA EQUIPMENT – TELEPHONE DEPARTMENT
Bid Award Total
Commscope $140,215.00
Talley $156,337.35
Tessco $155,794.57
Motion was made by Carruthers, seconded by Hansen that the following low bids be
approved: Ericsson Inc. for the LTE Radio Access Network Equipment for the base bid plus all
options in the amount of $1,977,893.66; and Commscope, for the LTE Antenna Equipment in the
amount of $140,215.00; and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. On roll call all members present voted in favor of the
motion.
AUTHORIZATION TO SUBMIT BIDS
DIRECTIONAL BORING MACHINE – ELECTRIC DEPARTMENT
Motion was made by Pitts, seconded by Harvey that authorization be given to advertise
for bids for the Directional Boring Machine. On roll call all members present voted in favor of
the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President