HomeMy WebLinkAboutUtilMinutes_2016_02_08Municipal Utilities Board February 8, 2016
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 12:00 p.m. on Monday,
February 8, 2016, at the Utility Building with the following members present: Carruthers,
Hansen, Harvey, Pitts, and President Peterson.
The Department Managers gave an overview of 2015 highlights in their respective
departments.
MINUTES
Minutes of the regular meeting held January 11, 2016 and the special meeting held
January 25, 2016 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.47; A T & T, Settlement, $1,144.42; A T & T, Cust. Toll Free
Number, $54.60; Abbott, Chuck, Conserve/Demand Incentive, $53.97; Accela, Inc, Software
Support, $2,431.05; Advanced Media Tech, Unreg Inventory, $12,604.10; Allegra, Printed Supp,
$1,308.35; American Engineering Testing, Engineering Consulting, $4,000.00; Anixter, Supp,
$2,232.00; Aramark, Supp, $690.50; Audio/Video Connections, Supp, $19.96; Authorize.Net,
Credit Card Processing Fee, $126.31; Badger Communications, Unreg Inventory, $13,338.41;
Ball, Michelle, Janitorial Service, $250.00; Bauman, Cassidy, Travel, $8.10; Bendix, Copier
Maint, $3,863.03; Black Box Resale Services, Unreg Inv, $264.00; Bluefin Payment Systems,
Credit Card Proc Fee, $5,390.81; BMU Coffee Fund, Coffee Fund Compensation, $1,404.49;
Border States Elec, Supp, $1,183.50; Border States Elec, Unreg Inv, $4,318.14; Bridle Estates,
Sewer Charge Reim, $1,680.00; Brookings Credit Bureau, Delinq. Acct Collection, $416.55;
Brookings Utilities, Refund Acct, $377.46; Brookings Utilities, Office Utility Bill, $57,144.14;
Brookings Radio, Advertising, $4,660.00; Bruns, Brooke, Travel, $2.70; BSG Clearing
Solutions, Settlement, $181.91; Building Sprinkler, Repairs, $3,461.17; Carquest, Equip Maint,
$406.92; CDW Government, Supp, $1,131.84; Central Business Supply, Supp, $824.29; Century
Link, Tele Expense, $410.72; Century Link, Interconnections, $7,648.82; Century Link,
Settlement, $272.33; City of Brookings, Contract Fee, $6,357.01; City of Brookings, Landfill
Fee, $92.57; City of Vermillion, Utility Bill, $269.56; Collins, Mike, Travel, $81.60; Counsel,
Maint/Supp, $38.71; Courtesy Plbg & Htg, Repair/Supp, $155.05; Creative Printing, Printing
Supp, $172.02; Credit Collections Bureau, Delinq. Acct Collection, $1,082.63; CSSA, Unreg
Inv, $1,308.91; Culligan of Watertown, Bottled Water, $41.75; Cummins Central Power,
Generator Maint, $513.84; Dakota County Treasurer, NE Real Estate Taxes, $1,032.84; Dave's
Window Cleaning, Window Service, $108.00; Davis Excavating, Snow Removal, $270.00;
DePauw, Sean, Travel, $51.30; Dept of the Treasury, Federal Tax, $5,537.24; Dex Media East,
Advertising, $132.10; DHE, LLC, Maintenance Fee, $1,100.00; Ditch Witch of SD, Maint/Supp,
$586.52; Ditch Witch of SD, Equip Maint, $6,066.91; DvL Fire & Safety, Annual Extinguisher
Inspection, $,2537.50; Eco Water, Bottled Water, $85.00; Einspahr Auto Plaza,
Conserve/Demand Incentive, $1,880.40; Elliott Equipment, Supp, $327.76; Enevoldsen, Keith,
Conserve/Demand Incentive, $6.00; Express Services, Temp Help, $1,521.19; Fastenal, Supp,
$381.50; Fed Ex, Freight, $268.50; Fibercomm, Broadband Service, $6,471.38; First Bank &
Trust, Series 1998 Debt Service, $2,982,592.90; First Bank & Trust, Series 1999 Debt Service,
$2,006,645.89; First Bank & Trust, Series 2000 Debt Service, $2,385,491.59; Fix It Shop
Locksmith, Keys, $17.56; Foerster Supply, Supp, $3,695.30; Fox Sports Net North, Contract
Fee, $6,229.25; George's Sanitation, Sanitation Service, $60.00; Golden West Telecom, Tele
Exp, $40.90; Goldfield Telecom, Supp, $2,561.41; Grainger, Supp, $98.90; Graybar Electric,
Supp, $523.05; Gridor Construction, WWTP Upgrade, $166,400.00; Haakinson, Curt, Travel,
$81.60; Hawkins Inc, Chemicals, $4,602.29; HD Supply Waterworks, Supp, $147.20; HDR
Engineering, Engineering Service, $17,348.23; Henderschiedt, Dale, Travel, $176.70; Hibu Inc. -
West, Advertising, $397.89; Hillyard/Sioux Falls, Repair/Supp, $338.21; Hinricher, Scott,
Travel, $81.60; Homestead Do It Center, Supp, $533.31; Hometown Service, Repair/Supp,
$16.98; Hope Haven, Supp, $393.73; Hy-Vee, Supp, $30.28; Independent Communication,
Contract Fee, $1,112.30; Interstate Telecom Coop, Tele Exp, $738.41; I-State Truck Center,
Vehicle Maint, $385.74; JCL Solutions, Supp, $156.03; Karpen, Nick, Travel, $156.06; KDLT
TV, Contract Fee, $2,553.75; KELO TV, Contract Fee, $2,951.00; KGP Logistics, PCS Antenna
Equip, $13,894.34; Knettel, Trever, Travel, $455.22; Kruse, Isaac, Travel, $81.60; Laake, Aaron,
Travel, $30.78; LECA, Settlement, $3,612.00; Lewis Drug, Supp, $18.70; Lincoln County
Treasurer, Drainage Fee, $149.26; Locators & Supplies, Repair/Supp, $14.85; Lone Star
Telequip, Supp, $172.10; M & T Fire & Safety, Supp, $181.19; Martin's Inc, Diesel/Oil,
$360.43; Mediacom, Broadband Service, $89.95; Medinger, Amanda, Travel, $55.08; Melius,
John, Conserve/Demand Incentive, $391.00; Menards-Watertown, Supp, $20.28; Merchant Job
Training & Safety, Training Materials, $1,100.00; Merchant Transact, Credit Card Processing
Fee, $570.52; Meyer, Steve, Travel, $59.40; Midamerican Energy, Utility Bill, $727.52;
Midcontinent, Contract Fee, $292.95; Minnehaha County Treasurer, Drainage Fee, $158.46;
MMUA, Training, $5,550.00; Moss Adams LLP, Consulting Service, $310.00; Mr V's, Vehicle
Maint, $100.72; MVTL Labs, Wastewater Analysis, $306.50; Napa Auto Parts, Supp, $41.09;
National Processing, Credit Card Processing Fee, $5,518.07; Newark Element, Supp, $10.91;
North West Rec, Utility Bill, $45.57; Northwestern Energy, Natural Gas, $10.00; Obeslo, Kayla,
Travel, $8.64; Office Elements, Maint/Supp, $236.18; Olson, Justin, Travel, $119.34; One
Source-Background Check Co, Employee Verification, $22.00; Otter Tail, Utility Bill, $99.49;
Outlaw Graphics, Supp, $300.00; Patrick, Dan, Travel, $17.28; Pizza Ranch, Employee
Recognition, $45.97; Plymouth County Treasurer, IA Real Estate Taxes, $1,122.00; Powell
Broadcasting, Advertising, $660.00; Prairie Graphics, Supp/Uniforms, $348.22; Prussman
Contracting, Water Line Repair, $1,717.68; Resmen, Kaylene, Travel, $23.00; Ridge Tool Co,
Supp, $674.20; Riter, Rogers, Wattier & Brown LLP, Legal Service, $432.00; Ron's Auto,
Vehicle Maint, $89.25; Rudebusch Construction, Construction Work, $789.99; Runnings, Supp,
$857.92; Schoon's Pump N' Pak, Gas, $1,598.32; Schuneman Equipment, Equip Maint, $67.93;
SD Dept of Health Lab Remit Center, Testing W-WW Samples, $515.00; SD Telecom,
Assessment, $11,348.47; SD Treasurer, Sales/Excise Tax, $215,520.17; Servicemaster, Janitorial
Service, $260.00; Sioux Falls Tower & Comm, PCS Tower Work, $3,089.29; Sioux Falls Two
Way Radio, Repairs/Supp, $291.84; Sioux Valley Energy, Dispatching Service, $660.00; Sioux
Valley Energy, Utility Bill, $1,247.68; Sioux Valley Environmental, Chemicals, $20,712.60;
Solus Led, Conserve/Demand Incentive, $1,125.00; Sprint, Tele Expense, $50.97; Sprint, PCS
Phone Service, $3,496.33; Sprint, PCS Inv, $32,362.53; State of Iowa-Treasurer, Sales Tax,
$4,691.00; Stuart C. Irby, Supp, $672.96; Sturdevant Auto, Supp, $307.08; Swiftel
Communications, Office Phone Bill, $93,097.85; Talley Communications, Coax/Supp,
$4,033.45; Technocel, PCS Inv, $1,191.45; UPS Store, Freight, $43.57; Wall Street Journal,
Publication, $466.34; Thompson, Mark, Travel, $295.03; Titan Machinery, Equip Maint,
$2,877.61; Top Notch Cleaning, Janitorial Service, $1,845.00; Town & Country Shopper,
Advertising, $226.00; Union County Elec, Utility Bill, $231.90; UPS, Freight, $527.17; US
Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution, $85,476.76;
University Estates, Water Charge Reim, $3,445.00; VanderWal, Todd, Travel, $81.60; Vantage
Point, Engineering Consulting, $1,320.00; Vogeli, Vance, Travel, $81.60; Vrchota, Morgan,
Travel, $81.60; Water & Environmental Engineering Center, Analysis, $586.00; Watertown
Utilities, Utility Bill, $386.96; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee,
$662.50; Wesco, Meters, $122,688.00; Wholesale Electronics, Supp, $36.71; Woodbury County
Treasurer, IA Real Estate Taxes, $14,158.00; Wright, Richard, Travel, $23.76; Xcel
Energy/NSP, Utility Bill, $862.87; Xerox, Copier Maint, $295.84; Young Door Service,
Labor/Repair, $916.30.
The following are Telephone/Utility Refunds:
Andal, Neil, $62.49; Andersen, Dale, $20.85; Bird, Lori, $58.44; Blanchette, Dan & Jenny,
$4.02; Dakota Prairie Elementary, $28,621.31; Fenske, C M, $29.56; Gomes, Thelma, $47.48;
Gustafson, John, $44.00; Gustafson, John, $269.61; H & H LLC, $42.82; Hansen , Daniel D,
$40.78; Innovation Enterprise, $80.03; Innovation Village, $41.61; Iott's Greenhouse, $280.80;
Ivanhoe Medical Center, $417.00; Jones, Mary, $11.96; Kind Homes, $113.36; Krogman,
Melanie, $40.34; Lokkeberg, Gloria, $11.05; Lucas, Christopher, $64.05; Mills Construction,
$321.81; Moriarty , John, $203.06; Norgaard, Jason, $92.62; Ocampo, Christopher, $60.78;
Person, David, $291.50; Reihe, Marvin, $41.72; Results Unlimited, Dacotah Bank Advertising,
$120.00; Stekl, Kurt, $63.67; Wika, Darrick, $5.00.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $184,206.09; Water, $83,111.04; Wastewater,
$76,082.51; Telephone, $495,766.87;
Retirement, $48,204.81; Social Security, $60,932.75; Insurance, $85,579.84; Deferred Comp,
$12,710.78;
Salary Changes: B. Bruns, $13.45*; K. Collins, $5,670.06*; S. DePauw, $3,813.61*; D. Herr,
$3,803.56; N. Karpen, $3,813.61*; A. Laake, $3,813.61*; S. Mack, $4,952.48*; E. Martinez,
$15.82*; J. Olson, $2,058.38*; R. Pesola, $13.45*; K. Stanwick, $2,840.02; A. Stoltenburg,
$5,153.00*; M. Wells, $3,050.89*; T. Hohn, $24.01; L. Lynn, $10.44; V. Voegeli, $21.03;
New Hires: D. Hanten, $25.16; S. Thelen, $14.42.
*Plus commission
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
fourth quarter 2015.
CHANGE ORDER NO. 1 – MANHOLE REPLACEMENT PROJECT
Motion was made by Harvey, seconded by Pitts to approve Change Order No. 1 for the
Manhole Replacement Project. All members present voted in favor of the motion.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2016
Motion was made by Harvey, seconded by Carruthers that in compliance with SDCL 5-
18-25 and after soliciting quotations from 13 suppliers on quotation forms on file in the office of
the Executive Vice President/General Manager for BMU’s fuel needs for 2016, the following
quotations were received and a contract will be entered into with Bozied Shell of Brookings. All
members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Bozied Shell 4.0¢ 4.0¢
Schoon’s Pump ‘N Pac 4.25¢ 4.25¢
Gas n Mor 7.0¢ 7.0¢
SURPLUS EQUIPMENT – COMPUTER EQUIPMENT
Motion was made by Hansen that the following Resolution No. 5-16 be approved.
RESOLUTION NO. 5 - 16
RESOLUTION ORDERING DISPOSITION OF
SURPLUS COMPUTER EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be destroyed.
WHEREAS said property is as follows:
DESCRIPTION QTY
Monitors 17
Computers 13
Desk Printers 11
HP CM8000 Color MFP Series Printer 1
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 8th day of February, 2016.
ATTEST:
_____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – TRANSMISSION LINE RETIREMENT TO BE SOLD
Motion was made by Carruthers that the following Resolution No. 6-16 be approved.
RESOLUTION NO. 6 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
TRANSMISSION LINE RETIREMENT EQUIPMENT TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
12th St. S. OVH Line Surplus
46 KV Surplus For Scrap
3 – 42 KV Terminator Brackets
201 – Bolts
400’ – Guy Wire
36 – Transmission Dead-end Shoes
25,215’ – 336 OVH Conductor
12.5 KV Surplus For Scrap
22 – Upset Bolts
24 – Distribution Dead-end Shoes
66 – Distribution Insulator Pins
15,537’ – 4/0 OVH Conductor
5,179’ – 2/0 Conductor
22nd Ave. OVH Line Surplus
46 KV Surplus For Scrap
30 – Transmission Dead-end Shoes
6 – 42 KV Terminator Brackets
204 – Bolts
640’ – Guy Wire
37,167’ – 336 OVH Conductor
12.5 KV Surplus For Scrap
2 – 3 Phase Terminator Brackets
8 – Distribution Dead-end Shoes
9 – Upset Bolts
6,561’ – 4/0 OVH Conductor
2,187’ – 2/0 Conductor
HWY. 14 Bypass OVH Line Surplus
46 KV Surplus For Scrap
42 – Bolts
290’ – Guy Wire
12 – Transmission Dead-end Shoes
10,344’ – 336 OVH Conductor
Western Ave. OVH Line Surplus
46 KV Surplus For Scrap
6 – Transmission Dead-end Shoes
252 – Bolts
455’ – Guy Wire
13,686’ – 336 OVH Conductor
Old 3M Substation Surplus
12.5 KV Surplus For Scrap
1 – Low Side Steel Structure
1 – Aluminum Capacitor Bracket
3 – Capacitors
Old 115 Substation Surplus
46 KV Surplus For Scrap.
1 – Low Side Buss Structure
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders the disposition of the above referenced property in
accordance with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above Transmission Line Retirement Equipment at $.24/lb.
Adopted this 8th day of February, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – TRANSMISSION LINE RETIREMENT TO BE DESTROYED
Motion was made by Harvey that the following Resolution No. 7-16 be approved.
RESOLUTION NO. 7 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
TRANSMISSION LINE RETIREMENT EQUIPMENT TO BE DESTROYED
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
12th St. S. OVH Line Surplus
46 KV Surplus For Destruction
42 – Poles
180 – Dead-end Bells
2 – 42 KV Switches
108 – 42 KV Insulators
10 – Strain Rods
3 – 42 KV Arrestors
12.5 KV Surplus For Destruction
2 – Cutouts
22 – Neutral Spools
66 – C-Neck Distribution Insulators
2 – 9 KV Arrestors
12 – Distribution Dead-end Bells
6 – Bridges Switches Distribution
68 – Cross arm Braces
12 – Epoxilator
34 – Cross arms
22nd Ave. OVH Line Surplus
46 KV Surplus For Destruction
46 – Poles
44 – Cross-arms
88 – Cross-arm Braces
126 – 42 KV Insulators
180 – Dead-end Bells
2 – 42 KV Switches
6 – 42 KV Arrestors
16 – Strain Rods
12.5 KV Surplus For Destruction
6 – 9 KV Arrestors
8 – Cutouts
27 – C-Neck Distribution Insulators
9 – Neutral Spools
12 – Distribution Dead-end Bells
HWY. 14 Bypass OVH Line Surplus
46 KV Surplus For Destruction
27 – 42 KV Insulators
48 – Transmission Dead-end Bells
1 – 42 KV Switches
9 – Cross arms
18 – Cross arm Braces
Western Ave. OVH Line Surplus
46 KV Surplus For Destruction
22 – Poles
45 – 42 KV Insulators
75 – Dead-end Bells
10 – Strain Rods
12.5 KV Surplus For Destruction
25 – Cutouts
66 – C-Neck Distribution Insulators
22 – Neutral Spools
24 – 9 KV Arrestors
12 – Distribution Dead-end Bells
12 – Epoxilator
6 – Bridges Switches Distribution
31 – Cross arms
62 – Cross arm Braces
3 – Capacitors
3 – Oil Switches
12.5 KV Surplus For Destruction
22 – Upset Bolts
18 – Distribution Dead-end Shoes
66 – Distribution Insulator Pins
7 – 3 Phase Terminator Bracket
1 – Single Phase Terminator Bracket
7,350’ – 4/0 OVH Conductor
2,450’ – 2/0 Conductor
Old 3M Substation Surplus
Surplus For Destruction
1 – Substation Control House
46 KV Surplus For Destruction
6 – 42 KV Terminators
6 – 42 KV Arrestors
9 – 42 KV V-Switches
6 – 42 KV Butterfly Switches
6 – High Side Fuse Holders
12.5 KV Surplus For Destruction
9 – 125E High Side Fuses
24 – Disconnect Switches
4 – Cutouts
Old 115 Substation Surplus
Surplus For Destruction
1 – Substation Control House
115 KV Surplus For Destruction
6 – 115 KV Air Break Switches
6 – 115 KV Arrestors
48 – Transmission Dead-end Bells
2 – A - Frame High Side Dead-end Structure
46 KV Surplus For Destruction
12 – Insulators
3 – 42 KV Terminators
3 – 42 KV Arrestors
2 – 42 KV Current Transformers
2 – 42 KV Potential Transformers
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 8th day of February, 2016.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
APPLICATION FOR EXTENSION OF WATER AND SEWER MAINS AND CONNECTION
INTO THE CITY WATER AND SEWER SYSTEM – REMINGTON CIRCLE
Motion was made by Harvey, seconded by Carruthers that the application for extension
of water and sewer mains and connection into the city water and sewer system requested by
Mike McClemans for Remington Circle be approved. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on February 3, 2016, and
presented at this time for consideration and action.
PADMOUNT TRANSFORMERS – ELECTRIC DEPARTMENT
ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7 ITEM 8 ITEM 9
Company
10% Bid
Bond QTY OF 4 QTY OF 3 QTY OF 3 QTY OF 1 QTY OF 5 QTY OF 1 QTY OF 1 QTY OF 3 QTY OF 3
or 45 KVA 45 KVA 75 KVA 112.5 KVA 150 KVA 225 KVA 225 KVA 300 KVA 300 KVA
5% Check 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase
IRBY 10% $16,320.00 $12,417.00 $13,812.00 $5,318.00 $27,905.00 $6,985.00 $7,139.00 $23,469.00 $22,047.00
WESCO 10% $22,364.00 $15,330.00 $18,711.00 $5,591.00 $31,450.00 $8,967.00 $7,677.00 $26,808.00 $26,520.00
BSE 10% $22,316.00 $17,292.00 $17,535.00 $6,020.00 $31,575.00 $6,960.00 $7,247.00 $23,175.00 $22,020.00
ITEM 10 ITEM 11 ITEM 12 ITEM 13 ITEM 14 ITEM 15 ITEM 16 ITEM 17
Company QTY OF 1 QTY OF 1 QTY OF 3 QTY OF 19 QTY OF 20 QTY OF 15 QTY OF 7 QTY OF 5
500 KVA 2500 KVA 10 KVA 15 KVA 25 KVA 37.5 KVA 75 KVA 100 KVA
3 Phase 3 Phase Single Phase Single Phase Single Phase Single Phase Single Phase Single Phase
IRBY $12,942.00 $34,692.00 $2,838.00 $18,088.00 $21,440.00 $16,665.00 $10,633.00 $10,450.00
WESCO $12,360.00 $45,531.00 $4,200.00 $29,203.00 $33,000.00 $26,220.00 $14,665.00 $13,315.00
BSE $10,349.00 $30,099.00 $3,345.00 $21,907.00 $24,560.00 $20,100.00 $13,419.00 $10,935.00
CONDUCTOR – ELECTRIC DEPARTMENT
BIDDER NAME ITEM 1 ITEM 2 ITEM 3 ITEM 4
ITEM 5
ITEM 6 ITEM 7 ITEM 8
25,000' 27,500’ 47,500’ 1,000' 1,000' 22,000 1,000' 25,000’
350KCMIL 4/0 1/0
500
TRIPLEX
350
TRIPLEX
4/0
TRIPLEX 4/0 #4
Primary Primary Primary Primary Primary Primary
SINGLE
CONDUCTOR Triplex
BORDER
STATES NO BID NO BID NO BID $3,270.00 $1,940.00 $25,960.00 $690.00 $11,750.00
WESCO $80,075.00 $60,500.00 $90,867.50 NO BID $2,130.00 $26,554.00 $527.00 $12,600.00
IRBY NO BID NO BID NO BID $2,888.00 $1,977.00 $26,246.00 $453.00 $12,050.00
600 AMP PADMOUNTED SWITCHGEAR – ELECTRIC DEPARTMENT
ITEM 1 ITEM 2
QUANTITY – 13 QUANTITY - 6
2-WAY SWITCHGEAR 3-WAY SWITCHGEAR
IRBY $200,720.00 $85,110.00
Energy Product Sales $206,739.00 $87,660.00
WATER METERS - WATER DEPARTMENT
ITEM #1
Company Misc. Water Meters
Metering Technology Solutions $34,300.00
Ferguson Waterworks $32,887.00
FIRE HYDRANTS, VALVES & RELATED SUPPLIES - WATER/WASTEWATER DEPT.
ITEM #1 ITEM #2 ITEM #3 ITEM #4
Company
Fire Hydrants
15 - each
Misc. Water
Tapping
Saddles
Misc. Corp Stops, Curb
Stops, Check Valves,
Regulators, Meter Setters
& Couplings
Misc. Gate Valves with
Flange Packs & Water
Main
Dakota Supply Group NO BID $4,723.30 $5,287.20 $23,966.75
Ferguson Waterworks $31,005.00 $4,290.00 $6,500.00 $27,137.00
HD Supply Waterworks $31,615.95 $4,790.60 $5,778.70 $25,303.90
Milbank Winwater Works NO BID $4,371.80 $5,643.30 $24,727.51
VEHICLES – WATER, WASTEWATER, ELECTRIC AND TELEPHONE DEPARTMENTS
Item #1 Item #2 Item #3 Item #4 Item #5 Item #6 Item #7
Company
2016 ½ Ton
Extended Cab
4x4 Pickup
with 6.5’ Box
Water Dept
2016 ¾ Ton
Regular Cab
4x4 Pickup
No Box
Wastewater
Dept
2016 ¾ Ton
Extended Cab
4x4 Pickup
Chassis only
Electric Dept
2016 ¾ Ton
Extended Cab
Pickup with 6.5’
Box
Telephone Dept
2016 ½ Ton
Extended Cab
4x4 Pickup
with 6.5’ Box
Telephone Dept
2016 4 Door
Front Wheel
Drive Sedan
Telephone
Dept
2016 4 Door
Front Wheel
Drive Sedan
Telephone
Dept
TRADE IN
2003 Ford
F250 Pickup
TRADE IN
1998 Chevrolet
3500 4x4
Dually
NO TRADE IN
TRADE IN
2002 Ford F250 2
Wheel Drive
Pickup
TRADE IN
1999 Ford
Econolline 350
Van
TRADE IN
2005
Mercury
Marquis
TRADE IN
2008 Mercury
Marquis
Einspahr Auto
Plaza $32,796.00 $28,314.00 $33,951.00 $34,642.00 $33,238.00 $26,234.00 $24,903.00
Less trade-in $ 3,500.00 $ 1,200.00 $0.00 $ 2,200.00 $ 2,000.00 $ 2,000.00 $ 4,500.00
Total Price $29,296.00 $27,114.00 $33,951.00 $32,442.00 $31,238.00 $24,234.00 $20,403.00
Brookings
Auto Mall $32,908.00 $26,857.00 $31,235.00 $31,996.00 $30,914.00 $30,125.00 $27,278.00
Less trade-in $ 4,000.00 $2,000.00 $ 0.00 $ 2,000.00 $ 2,000.00 $ 1,500.00 $ 3,000.00
Total Price $28,908.00 $24,857.00 $31,235.00 $29,996.00 $28,914.00 $28,625.00 $24,278.00
Motion was made by Hansen, seconded by Carruthers that the following low bids be
approved: IRBY, Item 1, 4 – 45 KVA 3 Phase Transformers, $16,320.00; Item 2, 3 – 45 KVA 3
Phase Transformers, $12,417.00; Item 3, 3 – 75 KVA 3 Phase Transformers, $13,812.00; Item 4,
1 – 112.5 KVA 3 Phase Transformer, $5,318.00; Item 5, 5 – 150 KVA 3 Phase Transformers,
$27,905.00; Item 7, 1 – 225 KVA 3 Phase Transformer, $7,139.00; Item 12, 3 – 10 KVA Single
Phase Transformers, $2,838.00; Item 13, 19 – 15 KVA Single Phase Transformers, $18,088.00;
Item 14, 20 – 25 KVA Single Phase Transformers, $21,440.00; Item 15, 15 – 37.5 KVA Single
Phase Transformers, $16,665.00; Item 16, 7 – 75 KVA Single Phase Transformers, $10,633.00;
Item 17, 5 – 100 KVA Single Phase Transformers, $10,450.00; Border States, Item 6, 1 – 225
KVA 3 Phase Transformer, $6,960.00; Item 8, 3 – 300 KVA 3 Phase Transformers, $23,175.00;
Item 9, 3 – 300 KVA 3 Phase Transformers, $22,020.00; Item 10, 1 – 500 KVA 3 Phase
Transformer, $10,349.00; Item 11, 1 – 2500 KVA 3 Phase Transformer, $30,099.00; Item 5,
1,000’ 350 Triplex Conductor, $1,940.00; Item 6, 22,000’ 4/0 Triplex Conductor, $25,960.00;
Item 8, 25,000’ #4 Triplex Conductor, $11,750.00; Wesco, Item 1, 25,000’ 350KCMIL Primary
Conductor, $80,075.00; Item 2, 27,500’, 4/0 Primary Conductor, $60,500.00; Item 3, 47,500’ 1/0
Primary Conductor, $90,867.50; IRBY, Item 4, 1,000’ 500 Triplex Conductor, $2,888.00; Item
7, 1,000’ 4/0 Single Conductor, $453.00; 600 AMP Padmounted Switchgear, Item 1, 13 – 2 Way
Switchgear, $200,720.00; Item 2, 6 – 3 Way Switchgear, $85,110.00; Ferguson Waterworks,
Item 1, Fire Hydrants, $31,005.00; Item 2, Misc. Water Tapping Saddles, $4,290.00; Dakota
Supply Group, Item 3, Misc. Corp Stops, Meters, Curb Stops, Check Valves, Regulators, Meter
Setters & Couplings, $5,287.20; Item 4, Misc. Gate Valves with Flange Packs & Water Main,
$23,966.75; Brookings Auto Mall, Item 1, 2016 ½ Ton Extended Cab 4x4 Pickup (less trade-in)
in the amount of $28,908.00; Item 2, 2016 ¾ Ton Regular Cab 4x4 Pickup-No Box (less trade-
in) in the amount of $24,857.00; Item 3, 2016 ¾ Ton Extended Cab 4x4 Pickup - Chassis only in
the amount of $31,235.00; Item 4, 2016 ¾ Ton Extended Cab Pickup (less trade-in) in the
amount of $29,996.00; Item 5, 2016 ½ Ton Extended Cab 4x4 Pickup (less trade-in) in the
amount of $28,914.00; Einspahr Auto Plaza, Item 6, 2016 4 Door Front Wheel Drive Sedan (less
trade-in) in the amount of $24,234.00; Item 7, 2016 4 Door Front Wheel Drive Sedan (less trade-
in) in the amount of $20,403.00; and that, after reviewing the contracts for the above bids, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – VEHICLES
Motion was made by Harvey that the following Resolution No. 8-16 be approved.
RESOLUTION NO. 8 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2003 Ford F250 Pickup Standard Cab with Utility Box
VIN #1FTNF21L13EC58222
1998 Chevrolet 3500 4 X 4 Dually, with 11’ Utility Box
VIN #1GBJK34R6WF069262
2002 Ford F250 Pickup 2 Wheel Drive
VIN #1FTNF20L02EC81183
1999 Ford Econoline 350 Van
VIN #1FTPE24LXXHB05835
2005 Mercury Marquis
VIN #2MEFM75W35X643809
2008 Mercury Marquis
VIN #2MEHM75V38X644737
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 8th day of February, 2016.
ATTEST:
_______________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Hansen to adjourn to an executive session for
the purpose of discussing competitive service offerings and contractual matters. All members
present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President