HomeMy WebLinkAboutUtilMinutes_2015_10_12Municipal Utilities Board October 12, 2015
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
October 12, 2015, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey and President Peterson. Absent: Pitts.
MINUTES
Minutes of the regular meeting held September 14, 2015 and the special meeting held
September 24, 2015 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.16; 6th Street Diner, Conserve/Demand Incentive, $576.00; A T &
T, Settlement, $1,170.98; A T & T, Cust. Toll Free Number, $53.35; ABM Manufacturing, Supp,
$1,434.00; Accela Inc, Online Maintenance Fee, $3,922.10; Advanced Media Tech, Unreg
Inventory, $6,685.05; A-I Computers Solutions of Brookings, Supp, $129.97; Allegra, Printing
Supp, $640.20; AM Conservation Group, Supp, $5,046.85; Amphenol Funding, Supp, $10,978.22;
Anixter, Supp, $2,742.00; Anixter, Unreg Inventory, $4,410.90; Aramark Uniform Services, Supp,
$683.26; Austreim Landscaping, Supp, $509.00; Authorize.Net, Credit Card Processing Fee,
$115.90; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $101.20; Bauman,
Cassidy, Travel, $12.94; Bendix, Bill Printer, $9,330.35; Bendix, Copier Maint, $6,051.04;
Beresford Mun Tele, PCS Access, $20.77; Best Western Ramkota, Lodging, $85.00; Bluefin
Payment Systems, Credit Card Processing Fee, $5,808.70; Border States Elec, Supp, $2,217.62;
Border States Elec, Unreg Inv, $1,261.68; Bridle Estates, Sewer Charge Reim, $1,697.50;
Brookings Credit Bureau, Delinq. Acct Collection, $184.27; Brookings Human Resource,
Drug/Alcohol Screening, $222.00; Brookings Municipal Utilities, Office Utility Bill, $55,057.52;
Brookings Radio, Advertising, $1,500.00; Brookings Register, Advertising/Legals, $149.21;
Brookings Vision Center, Safety Glasses, $536.00; Bruns, Brooke, Travel, $12.08; BSG Clearing
Solutions, Settlement, $690.85; Buhls of Bkgs, Rug/Supp, $157.10; Capitol Sales Co, Unreg Inv,
$250.20; Carquest, Equip Maint, $56.14; Central Business, Supp, $601.45; Century Link, Tele Exp,
$106.46; Century Link, Directory Listing, $547.00; City of Brookings, Contract Fee, $6,357.18;
City of Beresford, Utility Bill, $193.70; City of Brookings, Landfill Fee, $125.61; City of Sgt Bluff,
Utility Bill, $181.16; City of Sx City, Storm Drainage Fee, $7.59; City of Sx City Iowa, Fire Permit,
$20.00; City of Vermillion, Utility Bill, $367.70; Clay Union Electric, Utility Bill, $217.82;
Cleanslate, Printed Material, $781.00; Codington Clark Elec, Utility Bill, $59.48; Collins, Kevin,
Travel, $760.50; Courtesy Plbg & Htg, Repair/Supp, $1,213.01; Crescent Electric, Supp, $430.80;
Crescent Electric, Unreg Inv, $1,029.50; CSSA, Unreg Inv, $55.57; Culligan of Bkgs, Bottled
Water, $134.00; Culligan of Watertown, Bottled Water, $34.50; Dakota Security, Equip/Repair,
$1,351.48; Dakota Service, Towing Fee, $150.00; Dakota Supply Group, Fire Hydrants,
$14,658.00; Dakota Supply Group, Supp, $4,567.74; Dale's Alignment, Vehicle Maint, $840.00;
Datalink, Maint Renewal, $1,200.92; Dave's Window Cleaning, Window Service, $58.00; DePauw,
Sean, Travel, $60.95; Dept of the Treasury, Fed Tax, $4,986.04; Detection Instruments, Sensor
Calibration, $375.49; Dex Media East, Advertising, $65.00; DHE, Maint Fee, $2,200.00; Directory
Resources, Software Maint, $1,250.00; Ditch Witch of SD, Maint/Supp, $1,165.08; Eco Water,
Bottled Water, $186.60; Eco Water-Bkgs, Softener Service, $299.00; Elite Electric, Electrical
Work, $92.09; Express Comm, Settlement, $8,026.33; Express Services, Temp Help, $883.50;
Fastenal, Supp, $344.71; Fed Ex, Freight, $155.18; Fiber Comm Solutions, Supp, $465.50; Fiber
Comm Solutions, Unreg Inv, $79.05; Fibercomm, Broadband Service, $340.50; First Bank & Trust,
Bond Pymt Series 2011, $36,478.75; First Bank & Trust, Credit Card Machine, $267.00; First
National Trust Services, 2012 SRF Loan Pymt, $29,0371.50; Fishback Insurance Agency, Bond
Charge, $50.00; Fishback Insurance Agency, Filing Fee, $30.00; Flexible Pipe Tool, Supp, $460.50;
Foerster Supply, Supp, $373.05; Fox Sports Net North, Contract Fee, $5,816.32; FRRPA, FRRPA
Lease, $12,957.00; G & R Controls, Equip/Maint, $784.05; George's Pizza, Meeting Supp, $169.50;
Golden West Tech, Tech Support, $1,226.23; Golden West Telecom, Tele Exp, $40.77;
Goodfellow, Barb, Travel, $27.60; Grand & Benedicts, Store Fixtures, $70.42; Graybar Electric,
Supp, $445.31; Haaseth, Todd, Travel, $85.20; Hawkins Inc, Chemicals, $5,683.51; HD Supply
Waterworks Ltd, Supp, $7,927.11; Herr, Debra, Travel, $89.70; Hibu Inc-West, Advertising,
$392.00; Hillyard/Sx Falls, Repair/Supp, $260.55; Homestead Do It Center, Supp, $152.64;
Hometown Service, Repair/Supp, $1,451.81; Hydro-Klean, Manhole Rehabilitation, $151,255.87;
Illustratus, Supp, $259.42; Imagination Branding, Supp, $908.45; Independent Communication,
Contract Fee, $1,063.61; Industrial Machine & Eng, Repairs/Supp, $90.00; Interstate Telecom, Tele
Exp, $2,265.73; Iowa HSEMD, Enhanced 911, $11,000.35; Johme, Ashley, Travel, $115.58; John
Henry Foster Minn, Maint/Supp, $204.02; JV Trees, Tree Moving/Trimming, $400.00; Karpen,
Nick, Travel, $149.50; KDLT TV, Contract Fee, $2,093.28; KELO, Contract Fee, $2,602.45; KF
Hotel Bkgs, Conserve/Demand Incentive, $3,878.75; Knettel, Trever, Travel, $246.11; Krogman,
Katie, Travel, $55.20; Kuechenmeister, Mark, Travel, $156.02; L G Everist, Gravel, $1,060.37;
Laake, Aaron, Travel, $52.91; LECA, Settlement, $4,996.00; LECA, Assessment, $3,927.00; Lewis
Drug, Supp, $55.40; Locators & Supplies, Repair/Supp, $4,788.37; Lowe's, Supp, $1,177.23; LSA,
Directory Rates/Data, $110.75; M & T Fire & Safety, Supp, $231.50; Martin's Inc, Diesel/Oil,
$531.51; Matheson Tri-Gas, Supp, $183.00; Mathison Co, Maint/Supp, $6.30; Medinger, Amanda,
Travel, $55.78; Melby, Paul, Travel, $156.00; Merchant Transact, Credit Card Processing Fee,
$543.98; Metering & Technology Solutions, Supp, $3,425.07; Meyer, Kelly, Travel, $196.00;
Midamerican Energy, Utility Bill, $1,263.18; Midcontinent, Contract Fee, $232.20; Midwest Pest
Control, Pest Control, $150.00; Millborn Seeds, Grass Seed/Fertilizer, $62.50; Mills, Jack E, Cam
Charges, $11,126.47; Minor, Scott, Travel, $127.50; Missouri River, Supplemental Power,
$1,075,213.14; Missouri River, WAPA Allocation, $281,546.94; Missouri River Energy Services,
Registration, $99.00; MMUA, Training, $5,550.00; MVTL Laboratories, Wastewater Analysis,
$2,053.90; Naatjes, Tony, Travel, $197.80; Napa Auto Parts, Supp, $85.77; National Processing Co,
Credit Card Processing Fee, $5,780.01; Nelson, Brian, Travel, $27.60; Neopost USA, Supp,
$339.00; Nielson, Brandi, Travel, $18.40; North West Rec, Utility Bill, $42.06; Northern Balance &
Scale, Repair/Service, $2,811.00; Northwestern Energy, Natural Gas, $51.95; NRECA, Publication,
$72.00; Office Elements, Maint/Supp, $153.37; Olson, Justin, Travel, $423.20; One Source-
Background Check Co, Employee Verification, $162.00; Otter Tail, Utility Bill, $146.12; Pandora
Media, Advertising, $3,254.21; Patrick, Dan, Travel, $28.75; Perkins Office Solutions, Supp,
$1,075.00; Pete Lien & Sons, Chemicals, $16,284.39; Peterson AC & Heating, Repairs/Supp,
$670.00; Power Product Services, CO Power Distribution Expansion, $77,246.10; Prairie Graphics,
Supp/Uniforms, $330.50; Prussman Contracting, Gravel, $645.00; Prussman Contracting, Valve
Installation, $9,735.65; Prussman Contracting, Water Line Repair, $1,055.96; Prussman, Lyle,
Conserve/Demand Incentive, $188.28; Queen City Wholesale, Supp, $74.40; Rental Depot, Equip
Rental, $25.68; Resmen, Kaylene, Travel, $28.06; Ron's Auto Repair, Vehicle Maint, $39.05;
Runnings, Supp, $884.02; Scarbrough, Steven, Conserve/Demand Incentive, $175.00; Schoon's
Pump N' Pak, Gas, $3,371.97; Schuneman Equipment, Equip Maint, $12.54; SD Dept of Health
Lab Remit Center, Testing W-WW Samples, $339.00; SD Treasurer, Sales/Excise Tax,
$220,489.74; SDN Communications, Circuit Lease, $1,782.00; SDN Communications, Disk
Drives/Trays, $2,830.00; SDN Communications, Supp, $137.82; SDN Communications,
Workstations, $3,655.00; Servall Towel & Linen, Supp, $289.80; Servicemaster, Janitorial Service,
$260.00; Sioux Falls Shopping News, Employment Advertising, $300.00; Sioux Falls Two Way
Radio, Repairs/Supp, $196.89; Sioux Falls Utilities, Utility Bill, $29.72; Sioux Valley Energy,
Dispatching Service, $660.00; Sioux Valley Energy, Utility Bill, $1,456.63; Sioux Valley
Environmental, Chemicals, $14,839.20; South Sioux City, Utility Bill, $644.00; Southeastern
Electric, Utility Bill, $388.83; Sprint, Tele Exp, $49.91; Sprint, COPP Handset, $149.99; Sprint,
PCS Phone Service, $3,512.94; Sprint, PCS Service Fee, $435,729.45; Sprint, PCS Inventory,
$416,989.24; Sprint-Sx City, PCS Accessories, $2,601.25; Stanwick, Kylie, Travel, $239.20; State
of Iowa-Treasurer, Sales Tax, $4,428.54; Stoltenburg, Audie, Travel, $463.45; Stuart C. Irby, Supp,
$7,274.00; Sturdevant Auto, Supp, $89.98; Swanson, Todd, Travel, $85.20; Swiftel
Communications, Office Phone Bill, $89,362.49; Syrstad Oil, Vehicle Maint, $88.40; UPS Store,
Freight, $180.28; Top Notch Cleaning, Janitorial Service, $1,845.00; Tower Distribution, Contract
Fee, $284.17; Town & Country Shopper, Advertising, $224.00; Traffic Control, Supp, $1,943.50;
Travel Leaders, Air Fare, $4,649.60; Ulvestad, Brian, Conserve/Demand Incentive, $50.00; Union
County Electic, Utility Bill, $231.20; UPS, Freight, $812.56; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $67,473.95; University Estates, Water
Charge Reim, $3,510.00; Vermillion Chamber of Commerce, Membership Dues, $50.00; Walker &
Associates, Unreg Inv, $1,498.75; Watertown Utilities, Utility Bill, $813.42; Wellmark Blue Cross
Blue Shield of SD, Benefit Plan Fee, $244.40; Wesco, Supp, $7,364.08; Wireless Xcessories Group,
PCS Inv, $924.90; Witt, Eric, Travel, $242.74; Wright, Richard, Travel, $35.65; WW Tire, Equip
Maint, $32.87; Xcel Energy/NSP, Utility Bill, $2,041.06; Xerox, Copier Maint, $178.97.
The following are Telephone/Utility Refunds:
Alotaibi, Ghallab, $8.25; Bartley, Lindsie, $28.32; Beebout, Kirk, $6.81; Bottoms, Susan, $110.31;
Burkhalter, Brian, $8.51; Carson, Andrew, $61.49; Clairview Apts, $21.20; Eastcrest Town Homes,
$86.01; Erz, Marilyn, $15.27; Family Dollar, $278.79; Flynn, Nicole, $9.51; Fusion Developers,
$45.24; Garcia, Alvaro, $90.53; Gottsleben, Helen, $20.97; Hagen, Kent, $20.48; Hamner, Sarah,
$65.47; Hartman, Dan, $20.26; Hegg Realtors, $53.07; Hoaas, Leah, $14.25; Innovation Village,
$28.93; Johnson, Bruce & Carmen, $61.10; Johnson, Carrie, $200.00; Klingbile, Larry, $39.63;
Klusmann, Kelsi, $59.52; Lampy, Andrew, $50.59; Lush, Jerry, $130.21; Parsons Rentals, $69.95;
Peterson, David, $64.45; Piatz, Jeremy, $88.99; Ponto, Karen, $31.22; Pridie, Travis, $118.13;
Robinson, Isaac, $15.11; Sapp, Oscar, $17.36; Schools Public UCD/VM, $92.68; Schweitzer,
Adam, $44.64; Shaffer, Thomas, $82.39; Shefner, Gregg, $144.32; Shilvock, Nathan, $29.67;
Smith, Betty, $49.60; Southland Court V, $44.91; Teachout, Sherylene, $6.61; Thelen, Nathan,
$118.91; Treiber, Craig, $34.72; V K Properties, $72.89; V K Properties, $41.01; V K Properties,
$36.31; Vande Weerd, Kyle, $10.69; Wease, Chris, $44.64; West, Thomas, $24.99; Williams Jr,
Louis, $22.43; Windermere Properties, $201.19.
PERSONNEL INFORMATION
Department Salaries (September): Electric, $209,052.47; Water, $91,086.43; Wastewater,
$87,811.56; Telephone, $492,103.15;
Retirement, $49,593.56; Social Security, $63,374.75; Insurance, $78,992.56; Deferred Comp,
$12,915.72;
Salary Changes: J. Ekern, $12.71; J. Hulscher, $33.55; M. Martian, $13.06*; K. Stanwick,
$2,757.30; D. Herr, $3,692.78; J. Jensen, $18.95; M. Prussman, $26.52; T. Hietpas, $11.75; B.
Goodfellow, $11.87; T. Jensen, $11.87; J. Millard, $26.25;
New Employees: N. Moeller, $10.37*; J. Gregerson, $12.00; Z. Larson, $10.66; A. Hilbrands,
$10.66; T. Smith, $10.66;
*Plus commission
PUBLIC HEARING ON 2016 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2016 Budget and proposed rate increases for electric,
water and wastewater. No one appeared and no written complaints were received. The public
hearing closed.
REVIEW 2016 BUDGET
Steve Meyer and Laura Julius presented the proposed 2016 Budget for the Board’s
consideration.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate increase for electric service was reviewed. Motion was made by Harvey,
seconded by Carruthers to approve the first reading of the proposed rate increase in residential
electric rate, small commercial electric rate, time of day electric rate, large commercial electric rate,
industrial electric rate, interruptible electric rate, street light and security light rates. All members
present voted in favor of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Carruthers, seconded by Harvey to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates and the BOD/TSS/TKN surcharge fee. All members
present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by Harvey,
seconded by Hansen to approve the first reading of the proposed rate increase in residential and
commercial water rates. All members present voted in favor of the motion.
POLICY MANUAL AMENDMENTS
Motion was made by Harvey that the following Resolution No. 26 - 15 be approved.
RESOLUTION NO. 26 - 15
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational and
operational affairs of the Brookings Municipal Utility has been adopted by the Brookings Municipal
Utilities Board (the "Board"), which statement is now on file in the office of the Executive Vice
President/General Manager; and
WHEREAS after due consideration the Board finds that that a new section be added
in the Personnel Policy, Section 302.13.02, Smoking Policy; and amendments to the Personnel
Policy, Section 302.06, Gifts and Gratuities; Section 307.03, Specific Wage Policies; Section
308.01, Vacation Leave; Section 308.08 – Retirement; Section 311.01, Forms of Disciplinary
Action; Section 311.02, Basis for Discipline; as set forth in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 12th day of October, 2015.
ATTEST:
_____________________________ _______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS WIRELESS EQUIPMENT
Motion was made by Hansen that the following Resolution No. 27 - 15 be approved.
RESOLUTION NO. 27 - 15
RESOLUTION ORDERING DISPOSITION OF SURPLUS
WIRELESS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be destroyed.
WHEREAS said property is as follows:
DESCRIPTION QTY
Cards/Cables/Misc. 56
Cases/Holsters 285
Chargers/Batteries 60
Headsets 4
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 12th day of October, 2015.
ATTEST:
_____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS – TIMBERLINE ADDITION
Motion was made by Carruthers, seconded by Harvey that the application for extension of
water and sewer mains and connection into the city water and sewer system requested by Paul
Moriarty for Summit Pass in the Timberline Addition be approved. All members present voted in
favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on October 8, 2015, and presented at
this time for consideration and action.
PCS RADIO ACCESS NETWORK EQUIPMENT – TELEPHONE DEPARTMENT
Ericcson Inc. Base Bid Plus Option 2 $273,895.00
Motion was made by Harvey, seconded by Carruthers to approve the bid of Ericcson Inc. for
the base bid plus Option 2 in the amount of $273,895.00 for the PCS Radio Access Network
Equipment; and that, after reviewing the contract for the above bid, that the President of the Board
and/or Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
The following bids were opened and read at 1:30 p.m. on October 9, 2015, and presented at
this time for consideration and action.
OIL CIRCUIT RECLOSERS – ELECTRIC DEPARTMENT
Unit Price Total
Solomon Corp. Item 1 – Quantity 10 $5,970.00 $59,700.00
Item 1a – Quantity 2 $5,970.00 $11,940.00
TOTAL BID $71,640.00
Motion was made by Hansen, seconded by Harvey to approve the bid of Solomon
Corporation in the amount of $71,640.00 for the Oil Circuit Reclosers; and that, after reviewing the
contract for the above bid, that the President of the Board and/or Executive Vice President/General
Manager be authorized to execute the approved contract documents. All members present voted in
favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
SET TOP BOXES – TELEPHONE DEPARTMENT
Motion was made by Harvey, seconded by Carruthers that authorization be given to
advertise for bids for Set Top Boxes. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Carruthers to adjourn to an executive session for
the purpose of discussing competitive service offerings and contractual matters. All members
present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President