HomeMy WebLinkAboutUtilMinutes_2015_08_10Municipal Utilities Board August 10, 2015
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
August 10, 2015, at the Utility Building with the following members present: Carruthers,
Hansen, Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held July 13, 2015 and the special meetings held July 30,
2015 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
A T & T, Settlement, $1,118.01; A T & T, Cust. Toll Free Number, $52.87; ABM Equipment &
Supply, Bucket Truck Main, $10,140.12; Accela Inc, Online Maint Fee, $1,964.05; Active
Heating, Repair, $212.00; Advanced Engineering & Environmental Service, Engineering
Consulting, $979.90; A-I Computers-Bkgs, Supplies, $129.98; Allegra, Printing Supplies,
$2,602.37; AMP Electric, Labor/Supp, $477.19; Anixter, Supp, $757.40; Aramark Uniform
Services, Supp, $162.88; Architectural Roofing & Sheetmetal, Metal Retrofit Roofing Project,
$17,607.50; Authorize.Net, Credit Card Processing Fee, $110.85; Ball, Michelle, Janitorial
Service, $200.00; Barhite, Brooke, Travel, $57.50; Bendix, Copier Maint, $464.91; Bluefin Pymt
Systems, Credit Card Processing Fee, $4,232.61; Bobcat of Bkgs, Supp, $148.79; Border States
Elec, FTTH Inv, $1,180.00; Border States Elec, Supp, $5,018.95; Border States Elec, Unreg Inv,
$3,050.80; Bowes Construction, Asphalt Removal, $1,427.86; Bridle Estates, Sewer Charge
Reim, $1,697.50; Bkgs Car Care & Tire, Maint, $405.44; Bkgs Credit Bureau, Delinq. Acct
Collection, $59.12; Bkgs Engraving, Signs/Engraving, $35.50; Bkgs Equipment, Supp, $206.76;
Bkgs Utilities, Office Utility Bill, $53,500.53; Bkgs Radio, Advertising, $1,980.00; Bkgs
Register, Advertising/Legals, $15.00; Bruns, Brooke, Travel, $4.60; BSG Clearing Solutions,
Settlement, $317.49; Buchloh, Norvo, Consulting Service, $6,852.24; Calix, FTTH Inventory,
$19,129.25; Calix, Supp, $1,574.60; Carquest, Equip Maint, $233.18; CDW Government,
Laptops, $2,627.00; CDW Government, Supp, $28.00; Central Business, Supp, $253.68; Century
Link, Tele Exp, $242.81; Chesterman Co, Bottled Water, $42.00; City of Bkgs, Contract Fee,
$5,521.26; City of Bkgs, Landfill Fee, $143.85; City of Sgt Bluff, Utility Bill, $160.13; City of
Vermillion, Utility Bill, $343.06; Claritus, Postage Supp, $219.00; Climate Systems,
Heat/Cooling Maint, $420.00; Codington Clark Elec, Utility Bill, $61.26; Collins, Kevin, Travel,
$687.70; Connections, EAP Service, $1,276.80; Cornerstone Group, E-Mail Newsletter,
$169.00; Courtesy Plbg & Htg, Repair/Supp, $2.60; CSSA, Supp, $195.15; CSSA, Unreg Inv,
$29,970.10; Culligan-Bkgs, Bottled Water, $31.75; Culligan-Watertown, Bottled Water, $18.25;
Dakota Service, Supp, $33.42; Dale's Alignment, Vehicle Maint, $3,006.09; Dave's Window
Cleaning, Window Service, $50.00; Days Inn, Lodging, $137.98; DePauw, Sean, Travel, $77.05;
Dept of the Treasury, Fed Tax, $5,639.05; Dex Media East, Advertising, $65.00; DHE, LLC,
Maint Fee, $2,200.00; Directory Resources, Software Maint, $1,250.00; Earl May Seed &
Nursery, Supp, $79.98; Earthbend, Supp, $481.00; Farmers Coop, Supp, $3.77; Fastenal, Supp,
$556.86; Fed Ex, Freight, $538.10; Fibercomm, Broadband Service, $6,310.71; First Bank &
Trust, Bond Pymt Series 2011, $36,478.75; Foerster Supply, Supp, $523.30; Fox Sports Net
North, Contract Fee, $5,611.22; Freeman, Harvey, Travel, $27.60; Golden West Tech, Tech
Support, $4,756.05; Golden West Telecom, Tele Exp, $40.80; Goodfellow, Barb, Travel,
$225.40; Grainger, Supp, $111.84; Graybar Electric, Supp, $1,784.97; Graybar Electric, Unreg
Inv, $982.28; Gridor Const., WWTP Upgrade, $293,212.95; Hach Chemical, Supp, $662.48;
Hansen, Tyler, Travel, $680.23; Hawkins Inc, Chemicals, $8,768.48; Hd Supply Waterworks,
Supp, $5,713.40; HDR Engineering, Engineering Service, $38,417.22; Hendrix, Denay,
Conserve/Demand Incentive, $10.00; Henkin Schultz Comm Arts, Advertising, $157.00; Herr,
Debra, Travel, $34.50; Hibu Inc-West, Advertising, $397.80; Hillyard/Sx Falls, Repair/Supp,
$328.46; Homestead Do It Center, Supp, $830.99; Hometown Service, Repair/Supp, $60.00;
Independent Communication, Contract Fee, $1,035.41; Interstate Telecom, Tele Exp, $1,553.40;
Iowa Colocation Center, Utility Bill, $125.90; Jensen, Tyler, Travel, $338.68; Johme, Ashley,
Travel, $122.48; Karl's TV & Appliance, TV, $349.99; Karpen, Nick, Travel, $197.80; KDLT
TV, Contract Fee, $2,037.78; KELO, Contract Fee, $2,533.45; Knettel, Trever, Travel, $259.90;
L G Everist, Gravel, $3,389.00; Laake, Aaron, Travel, $37.38; Landscape Garden Centers,
Repair/Supp, $85.48; LECA, Settlement, $4,568.00; Lewis Drug, Supp, $9.90; Locators &
Supplies, Repair/Supp, $142.31; Maher, Ned, Safety Glasses, $473.00; Martin's Inc, Diesel/Oil,
$1,140.92; Matheson Tri-Gas, Supp, $188.78; Mathison Co, Service Contract Fee, $29.21;
McKeever Inc, Supp, $95.34; Mediacom, Broadband Service, $89.95; Medinger, Amanda,
Travel, $26.45; Menards-Sx City, Supp, $38.26; Menards-Sx Falls West, Supp, $121.06;
Menards-Watertown, Supp, $46.88; Merchant Transact, Credit Card Processing Fee, $389.33;
Meyer, Steve, Travel, $63.25; Midamerican Energy, Utility Bill, $944.67; Midcontinent,
Broadband Service, $286.80; Midcontinent, Contract Fee, $226.20; Midwest Alarm, Monitoring
System Repair, $157.04; Midwest Alarm-Sx City, Code Maint, $60.00; Missouri River,
Supplemental Power, $1,539,448.73; Missouri River, Wapa Allocation, $307,082.51; Moss
Adams LLP, Consulting Service, $838.75; Municipal Pipe Tool, Sewer Main Relining Project,
$119,696.67; MVTL Labs, Wastewater Analysis, $589.00; Napa Auto Parts, Supp, $13.09;
Nelson, Jane, Conserve/Demand Incentive, $250.00; Neopost, Supp, $1,404.00; Nielson, Brandi,
Travel, $27.60; Northwestern Energy, Natural Gas, $36.79; Novak Sanitary Service, Shredding,
$1,254.70; NPC International, Meeting Supp, $71.74; Obeslo, Kayla, Travel, $6.90; Office
Elements, Maint/Supp, $320.17; Olson, Justin, Travel, $353.63; One Source-Background Check
Co, Employee Verification, $176.00; Otter Tail, Utility Bill, $178.82; Outlaw Graphics,
Supplies, $210.00; Patrick, Dan, Travel, $21.28; Pesola, Robert, Travel, $86.83; Pete Lien &
Sons, Chemicals, $14,342.16; Portable Tech Solutions, Inventory Scanning Equip, $7,264.72;
Prairie Graphics, Supp/Uniforms, $255.00; Prussman Contracting, 3rd St Water Main
Replacement, $121,762.88; Prussman Contracting, Asphalt Patching, $5,061.50; Prussman
Contracting, Sewer Repair, $1,179.12; Prussman Contracting, Sludge Hauling, $4,136.75;
Prussman Contracting, Water Line Repair, $3,044.82; Ray's Corner, Conserve/Demand
Incentive, $654.02; Reed, Lyle, Travel, $10.00; Resmen, Kaylene, Travel, $27.49; Riter, Rogers,
Wattier & Brown LLP, Legal Service, $360.00; Rudy's Welding, Supp, $392.00; Runnings,
Supp, $1,096.41; Schoon's Pump N' Pak, Gas, $4,733.37; Schulte, Dan, Travel, $62.10;
Schuneman Equipment, Equip Maint, $177.33; SD Dept of Health Lab, Testing W-WW
Samples, $412.00; SD Treasurer, Sales/Excise Tax, $213,002.95; SDSU Dept of Finance,
Employee Training, $1,051.15; Service Warehouse, Supp, $198.70; Servicemaster, Janitorial
Service, $260.00; Sherwin-Williams, Supp, $1,168.96; Sx Valley Energy, Dispatching Service,
$660.00; Sx Valley Energy, Utility Bill, $1,400.20; Slaughter, Michele, Travel, $18.40; SD
Newspaper Assoc., Employment Advertising, $599.88; Sprint, Tele Exp, $38.91; Sprint, PCS
Service Fee, $298,429.94; Sprint, PCS Phone Service, $3,625.91; Sprint, PCS Inventory,
$96,697.96; Sprint-Bkgs, PCS Accessories, $18.88; State of Iowa-Treasurer, Sales Tax,
$5,243.00; Stoltenburg, Audie, Travel, $428.95; Stuart C. Irby, Supp, $1,851.50; Sturdevant
Auto, Supp, $68.28; Swiftel Communications, Office Phone Bill, $88,268.24; Syrstad Oil,
Vehicle Maint, $69.99; Telcobuy.Com, Supp, $1,352.21; Tessier's, Repairs, $1,004.74; UPS
Store, Freight, $117.31; Thomas Dean Delk, Tech Support, $180.00; Thomson Reuters-West,
SDCL Publications, $83.75; Tnemec Co, Supp, $678.44; Top Notch Cleaning Service, Janitorial
Service, $1,845.00; Tott's Conoco, Gasoline, $455.45; Union County Elec, Utility Bill, $244.50;
UPS, Freight, $485.54; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC
Contribution, $67,473.97; University Estates, Water Charge Reim, $3,510.00; Utility Service,
Well Maint, $50,586.85; Walker & Associates, Supp, $1,450.31; Watertown Utilities, Utility
Bill, $947.96; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $244.40; Wells Fargo,
Deposit Tickets, $232.84; Wesco, Supp, $59,824.24; Winter Inc, Concrete/Supp, $434.00;
Workin.Com, Employment Advertising, $358.00; Wright, Richard, Travel, $34.50; WW Tire,
Equip Maint, $102.00; Xcel Energy/NSP, Utility Bill, $1,968.83; Young Door Service,
Labor/Repair, $101.58.
The following are Telephone/Utility Refunds:
Young, William, $33.52; Broadway, Laron, $33.50; CD Properties LLC, $66.97; Cedar West III,
$36.47; Davis, Wendy, $92.17; Deutscher, Tyrel, $68.75; Fauth, James, $25.62; Gilbert Trust,
$143.72; Heine, Todd, $144.31; Kuhn, Amie, $89.88; Lara, Billy Joe, $91.30; McClemans,
Mike, $73.51; Meyer, Alaina, $52.86; Mire, Hukun, $150.31; Moriarty Rentals, $31.26;
Moriarty Rentals, $15.50; Morris, Cierra, $266.71; Oleson, Courtney, $158.37; Paulsen,
Danielle, $20.15; Puetz Corp, $219.61; Sides, Becca, $25.62; Stewart, Brandi, $104.72; Vannoy,
Rachael, $23.00; Walker, Ariel, $30.01; Almahmoud, Suliman, $149.82; Arndt, Dustin, $36.86;
Bedow, K, $55.86; Bendickson, Joseph, $70.09; Bilbrey, Leslie, $47.03; Bryars, Daniel, $28.90;
Carlson, Cody, $61.15; CNL Financial Group, $29.77; Crain, Jeffrey, $87.22; Cyr, Desiree,
$28.33; Decook, Julia, $48.53; Dunn, Danielle, $18.10; Earle, Charlene, $20.09; Ellwanger,
Kendra, $48.53; Field, Jim, $18.98; Garvin, Bernice, $9.57; Hale, Stephanie, $53.67; Hirsch,
Jake, $39.93; Houglum, Johnna, $10.77; Hunter, Billy, $22.32; Huyser, William, $2.94; Johnson,
Bobby, $95.13; Kahle, John, $36.72; Kreyger, Brandt, $109.16; Krogman, Eric, $48.20; Lantern
Lounge, $223.69; Leclaire, Paul, $67.92; Lenz, Eric, $6.66; Lundberg, Clay, $87.71; Maroney,
Larry, $23.75; McBride, Brian, $157.07; McManus, Devin, $6.40; Milner, Virginia, $262.16;
Mogren, Christina, $35.57; Moravec, Danielle, $14.01; Nehlich-Arobba, Sophia, $63.60; Peters ,
Kurt, $29.28; Poindexter, Brian, $23.97; Schmitz, Brock, $34.59; Schultz, Jacob, $53.18; Sword
, Mary, $20.70; Teoh, Kwan Hong, $24.53; Vanderhule, Grant, $53.18; Wiese, Elaine, $30.62.
PERSONNEL INFORMATION
Department Salaries (July): Electric, $211,258.42; Water, $97,438.52; Wastewater, $93,356.74;
Telephone, $502,283.62;
Retirement, $49,387.69; Social Security, $66,236.31; Insurance, $78,158.82; Deferred Comp,
$13,297.09;
Salary Changes: H. Aason, $19.22; J. Borns, $30.65; K. Briggs, $36.98; B. Bruns, $12.29*; R.
Christensen, $35.20; T. Dahmen, $35.20; B. Drexler, $36.98; J. Ekern, $30.65; D. Finn, $24.06;
H. Freeman, $33.55; T. Heldt, $19.22; D. Herr, $19.84; J. Horst, $33.55; J. Hulscher, $31.87; K.
Jensen, $24.58; A. Johme, $19.84; S. Kindt, $30.65; J. Kleinemas, $33.55; J. Kriese, $31.86; D.
Kruse, $31.86; J. Larson, $27.82; J. Lenander, $16.32; J. Lounsbery, $30.65; P. Lund, $21.17; E.
Martinez, $14.59*; T. McLaughlin, $21.17; M. Menken, $30.65; B. Nelson, $30.65; J. Owen,
$18.82; M. Platzeck, $33.55; J. Reed, $30.65; S. Rients, $27.82; C. Strand, $30.20; L. Swenson,
$27.82; J. Tilden, $19.84; R. Casillas, $9.79*; J. Ekern, $12.00; M. Fernelius, $12.00; D. Hanten,
$12.00; R. Herb, $12.00; T. Johnson, $12.00; K. Resmen, $12.24; C. Stutelberg, $9.79*; R.
Pesola, $12.29*;
K. Baerg, $25.27; J. Hanson, $27.82; K. Harvey, $26.52; T. Hohn, $22.74; K. Hougland, $26.52;
J. Jensen, $15.87; M. Kuechenmeister, $30.27; D. Loban, $25.27; R. Meyer, $26.52; S. Minor,
$31.86: K. Moad, $26.52; L. Mutchler, $27.82; T. Naatjes, $31.86; M. Page, $25.27; B.
Peterson, $25.27; M. Prussman, $25.27; G. Telkamp, $25.27; N. Vandersnick, $26.52; M.
Volkers, $26.52; R. Wendland, $26.52; R. Kruse, $19.89; D. Nemitz, $14.88; D. Rauscher,
$18.95; R. Roth, $22.74; D. Rusten, $13.46; J. Weverka, $18.95;
J. Anderson, $23.40; J. Axtell, $28.44; L. Bebensee, $23.40; S. Billet, $19.22; C. Bohlen,
$25.80; T. Bruna, $19.22; T. Charging, $20.16; J. Christenson, $21.85; W. Clark, $28.44; B.
DeBeer, $19.22; D. Duff, $19.22; K. Ekern, $22.27; K. Gerdes, $19.22; M. Jorgensen, $18.35; S.
McKeown, $22.71; J. McKibben, $19.22; J. Meusburger, $25.49; T. Mumby, $17.40; A.
Nielsen, $20.16; J. Nielsen, $17.40; T. Roach, $20.16; L. Sebring, $22.27; A. Skyberg, $25.80;
D. Steege, $31.86; S. Stulken, $17.40; R. Volkers, $19.22; D. Wakeman, $31.86; T. Hietpas,
$11.09; L. Lynn, $9.79; K. Stanwick, $11.87; S. Thompson, $11.75;
N. Axtell, $33.55; C. Carpenter, $27.82; M. Collins, $33.55; W. Conn; $24.06; L. Dickey,
$33.55; A. Egeberg, $24.06, D. Eidsness, $33.55; R. Foster, $33.55; C. Haakinson, $26.25; T.
Haaseth, $37.72; B. Halvorson, $24.06; S. Hinricher, $18.05; I. Kruse, $19.66; N. Maher,
$21.85; J. Millard, $24.96; C. Nutter, $33.55; B. Pedersen, $30.65; L. Reed, $35.20; T. Swanson,
$33.55; R. Thompson, $30.65; S. VanDuyn, $19.84; J. Volkers, $33.55; M. Vrchota, $19.66; R.
White, $33.55; S. Anderson, $30.19; R. Perry, $25.16; D. Mahanke, $37.72; T. VanderWal,
$35.20; V. Voegeli, $19.66;
New Employees: L. Lynn, $9.50; A. Reyes, $10.66; C. Stainbrook, $30.19.
*Plus commission.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
second quarter 2015.
REVIEW OF 2016 CAPITAL IMPROVEMENT PROGRAM
Steve Meyer and Laura Julius presented the proposed 2016 Capital Improvement
Program for all funds.
FINAL PAYMENT ON THE ROOFING PROJECT AT THE UTILITY BUILDING
Motion was made by Pitts that the following Resolution No. 19 – 15 be approved.
RESOLUTION NO. 19 - 15
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR THE
ROOF PROJECT AT THE UTILITY BUILDING
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $17,607.50 to Architectural Roofing & Sheetmetal Inc. hereby be
approved for the Roof Project at the Utility Building.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 10th day of August, 2015.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
FINAL PAYMENT – ON THE 3RD STREET WATER MAIN REPLACEMENT PROJECT
Motion was made by Harvey that the following Resolution No. 20 - 15 be approved.
RESOLUTION NO. 20 – 15
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR THE
3RD STREET WATER MAIN REPLACEMENT PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $121,762.88 to Prussman Contracting Company hereby be approved
for the 3rd Street Water Main Replacement Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 10th day of August, 2015.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
AWARDING OF QUOTE
The following quotes were opened and publicly read at 1:30 p.m. on August 6, 2015, and
presented at this time for consideration and action.
AWARDING OF QUOTE FOR SURPLUS POWER TRANSFORMERS, OIL CIRCUIT
BREAKERS AND REGULATORS
B & B Transformers $ 2,250.00
T & R Electric Supply $51,600.00
Jerry’s Electric $26,104.50
Motion was made by Pitts, seconded by Harvey to approve the high quote received for
the Surplus Power Transformers, Oil Circuit Breakers and Regulators to T & R Electric in the
amount of $51,600.00. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
PCS RADIO ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
Motion was made by Pitts, seconded by Harvey that authorization be given to advertise
for bids for PCS Radio Access Equipment. All members present voted in favor of the motion.
TRANSFORMER PADS–HWY 77 & WESTERN AVE. – ELECTRIC DEPT.
Motion was made by Harvey, seconded by Carruthers that authorization be given to
advertise for bids for Transformer Pads – Hwy 77 & Western Avenue. All members present
voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Pitts, seconded by Carruthers to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation, personnel and
contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President