HomeMy WebLinkAboutUtilMinutes_2015_03_09Municipal Utilities Board March 9, 2015
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 9, 2015, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts, and Vice President Peterson.
MINUTES
Minutes of the regular meeting held February 9, 2015, and the special meeting held
February 23, 2015, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
ELECTION OF OFFICERS
Motion was made by Hansen, seconded by Carruthers to nominate Dave Peterson to
President of the Board, Tim Harvey to Vice President of the Board and Carol Pitts to Secretary
of the Board and that nominations cease and that a unanimous ballot be cast for Dave Peterson
for President of the Board, Tim Harvey for Vice President of the Board and Carol Pitts for
Secretary of the Board. All members present voted in favor of the motion.
AUDIT COMMITTEE
Motion was made by Peterson, seconded by Pitts to appoint Tim Harvey and Dave
Peterson to serve on the Audit Committee. All members present voted in favor of the motion.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.16; A T & T, Settlement, $1,310.74; A T & T, Cust. Toll Free
Number, $54.24; Advanced Engineering & Enviro Service, Engineering Consulting, $2,424.94;
Advanced Media Tech, Unreg Inventory, $1,384.32; Allegra, Printing Supp, $4,927.92; AMP
Electric, Labor/Supp, $371.41; Approved Networks, Supp, $2,892.50; Aramark Uniform
Services, Supp, $325.76; Authorize.Net, Credit Card Processing Fee, $108.60; Automatic Bldg
Controls, Fire Alarm System Testing, $258.06; Ball, Michelle, Janitorial Service, $200.00;
Barhite, Brooke, Travel, $83.95; Barnhart, Labor/Supp, $6,692.50; Black Box Resale Services,
Supp, $11.00; Black Box Resale Services, Unreg Inv, $862.00; Blooston & Mordkofsky, Legal
Service, $2,725.00; Bluefin Pymt Systems, Credit Card Processing Fee, $4,353.53; Border States
Elec, Conduit, $2,250.00; Border States Elec, Supp, $6,437.35; Border States Elec, Unreg Inv,
$1,977.76; Boyer Trucks, Repairs/Supp, $37.24; Bridle Estates, Sewer Charge Reim, $1,645.00;
Bkgs Credit Bureau, Delinq. Acct Collection, $288.42; Bkgs Utilities, Office Utility Bill,
$50,595.00; Bkgs Radio, Job Fair Registration, $275.00; Bruns, Brooke, Travel, $11.50; BSG
Clearing Solutions, Settlement, $356.15; Bullock, Barb, Conserve/Demand Incentive, $125.00;
Capitol Sales Co, Unreg Inv, $106.40; Carquest Auto, Equip Maint, $617.29; Carus Corp,
Chemicals, $2,352.00; CDW Government, Supp, $3,891.57; Central Business, Supp, $2,349.36;
Century Business Products, Copier Maint, $712.71; Century Link, Tele Exp, $323.22; Century
Link, Interconnections, $8,092.92; Century Link, Settlement, $272.27; CHR Solutions, Terminal
Server, $3,140.00; City of Bkgs, Contract Fee, $5,562.07; City of Bkgs , Landfill Fee, $183.54;
City of Vermillion, Utility Bill, $320.90; Claritus, Postage Supp, $756.46; Codington Clark Elec,
Utility Bill, $57.78; Collins, Kevin, Travel, $672.75; Conner, Michele, Travel, $584.20;
Courtesy Plbg & Htg, Repair/Supp, $268.80; Credit Bureau-Watertown, Delinq Acct Collection,
$1,311.23; CSSA, Supp, $44.24; CSSA, Unreg Inv, $51,444.52; Culligan of Bkgs, Bottled
Water, $89.50; Culligan of Watertown, Bottled Water, $25.50; Cutler Law Firm, LLP, Legal
Service, $1,564.72; Dakota Service, Supp, $25.97; Dakota Supply Group, Supp, $987.06; Dale's
Alignment, Vehicle Maint, $129.89; Davis Excavating, Snow Removal, $90.00; Days Inn,
Lodging, $137.98; DePauw, Sean, Travel, $104.08; Dept of the Treasury, Fed Tax, $5,511.05;
DHE, LLC, Maint Fee, $2,200.00; Ditch Witch of SD, Maint/Supp, $8,082.89; DPC Industries,
Chemicals, $478.00; Einspahr Auto Plaza, Vehicle Maint, $22.13; Entone, Unreg Inv, $203.40;
Ethanol Products, Chemicals, $1,192.75; Exhaust Pros, Vehicle Maint, $17.95; Express
Communications, Settlement, $9,046.97; Farmers Coop, Supp, $55.65; Farmers Implement,
Equip Maint, $50.00; Fastenal, Supp, $634.57; Fed Ex, Freight, $48.09; Fiber Comm Solutions,
Supp, $531.55; Fibercomm, Broadband Service, $6,310.57; First Bank & Trust, Bond Pymt
Series 2011, $36,478.75; Foerster Supply, Supp, $1,144.45; Fox Sports Net North, Contract Fee,
$5,507.82; Freeman, Harvey, Travel, $82.80; Frontier Precision, Equipment, $880.43; Golden
West Tech, Tech Support, $5,972.01; Golden West Telecom, Tele Exp, $40.19; Graybar
Electric, Supp, $973.42; Graybar Electric, Unreg Inv, $12,279.83; Graymont Capital, Chemicals,
$7,413.02; Haaseth, Todd, Crimping Tools, $125.00; Hach Chemical, Supp, $643.60; HDR
Engineering, Engineering Service, $42,757.37; Healy Consulting, Wage Survey, $6,000.00; Heat
Authority, Supp, $910.00; Henkin Schultz Comm Arts, Advertising, $20,500.33; Hewlett
Packard, Workstation, $6,354.16; Hibu Inc-West, Advertising, $386.00; Hillyard/Sx Falls,
Repair/Supp, $198.20; Homestead Do It Center, Supp, $241.91; Hometown Service,
Repair/Supp, $156.59; Husby, Tyler, Conserve/Demand Incentive, $50.00; Independent
Communication, Contract Fee, $1,013.79; Industrial Machine & Eng., Repairs/Supp, $155.00;
Interstate Telecommunications, Tele Exp, $1,279.58; Iowa Network Services, Wireless
Transport, $9.76; Johme, Ashley, Travel, $205.52; Karpen, Nick, Travel, $181.70; KDLT TV,
Contract Fee, $1,995.23; KELO, Contract Fee, $2,480.55; Kjenstad, Kelli, Travel, $163.30;
Knettel, Trever, Travel, $251.28; Kuhns, Brian, Conserve/Demand Incentive, $25.00; Larson,
Jack, Travel, $82.80; LECA, Settlement, $4,052.00; Littsen, Destyni, Travel, $181.13; M & T
Fire & Safety, Supp, $248.25; MacDoctors, Maint/Supp, $196.00; Malsam, Shayla, Travel,
$6.33; Martian, Matthew, Travel, $10.35; Martin's Inc, Diesel/Oil, $274.67; Matheson Tri-Gas,
Supp, $175.39; Menards-Sx City, Supp, $52.52; Menards-Watertown, Supp, $13.44; Merchant
Transact, Credit Card Processing Fee, $445.26; Metering & Technology Solutions, Meters,
$11,008.14; Mid South Telecom, Repairs/Supp, $50.00; Midamerican Energy, Utility Bill,
$845.59; Midcontinent, Broadband Service, $287.03; Midcontinent, Contract Fee, $236.70;
Midwest Alarm-Sx City, Remote Programming, $60.00; Mills, Jack E., Cam Charges,
$15,609.81; MMUA, Training, $1,170.00; My Cable Mart LLC, Supp, $41.02; Napa Auto Parts,
Supp, $99.97; Nelson, Brian, Travel, $13.80; Nielsen's, Repair/Supp, $356.28; North West Rec,
Utility Bill, $41.35; Northwestern Energy, Natural Gas, $10.00; Office Elements, Maint/Supp,
$192.88; Olson, Justin, Travel, $92.00; One Source-Background Check, Employee Verification,
$54.00; Opis Energy Group, Publication, $312.00; Outlaw Graphics, Supp, $600.00; Power &
Telephone Supply, Unreg Inv, $3,199.50; Prairie Graphics, Supp/Uniforms, $47.00; Prussman
Contracting, Water Line Repair, $1,108.84; Rental Depot, Equip Rental, $44.94; Resmen,
Kaylene, Travel, $22.77; Rients, Shane, Travel, $55.20; Riter, Rogers, Wattier & Brown LLP,
Legal Service, $810.00; Runnings, Supp, $1,601.10; Schoon's Pump N' Pak, Gas, $2,931.31; SD
Dept of Health Lab Remit Center, Testing W-WW Samples, $560.00; SD Treasurer,
Sales/Excise Tax, $201,927.22; SDN Communications, Maint, $4,414.00; SDN Comm., Server,
$19,796.00; SDN Comm, Workstations, $403.66; Security Card Services, Supp, $268.60; Sefcor
Inc., Supp, $798.60; Servall Towel & Linen, Supp, $245.75; Servicemaster, Janitorial Service,
$260.00; Sioux Falls Tower, PCS Tower Site Work, $117,150.00; Sioux Falls Utilities, Utility
Bill, $421.95; Sioux Valley Energy, Utility Bill, $1,196.98; Snap on Tools, Supp, $12.95; Sprint,
Tele Exp, $60.49; Sprint, PCS Service Fee, $113,391.26; Sprint, PCS Phone Service, $4,648.02;
Sprint, PCS Inventory, $84,993.86; Sprint-Sx Falls, PCS Accessories, $3,881.90; Staples, Supp,
$205.98; State of Iowa-Treasurer, Sales Tax, $5,702.00; Stoltenburg, Audie, Travel, $415.73;
Sturdevant Auto, Supp, $358.60; Swenson, Lance, Conserve/Demand Incentive, $27.00; Swiden
Distributing, Supp, $199.95; Swiftel Communications, Office Phone Bill, $85,927.27; Syrstad
Oil Inc, Vehicle Maint, $73.00; Telquest International, Unreg Inv, $269.87; UPS Store, Freight,
$198.43; Top Notch Cleaning Service, Janitorial Service, $1,845.00; Tott's Conoco, Gas,
$250.00; Town & Country Shopper, Advertising, $339.00; Town, Helen, Conserve/Demand
Incentive, $45.00; Travel Leaders, Air Fare, $910.70; Union County Electric, Utility Bill,
$236.80; UPS, Freight, $374.69; Universal Service Adm., USAC Contribution, $96,034.78;
University Estates, Water Charge Reim, $3,315.00; Uptowne Cleaners, Cleaning Service,
$12.77; Vantage Point, Engineering Consulting, $10,067.98; Vaonet, Support Agreement,
$3,250.00; Watertown Area Home Builders, Registration, $405.00; Watertown Utilities, Utility
Bill, $366.93; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $244.40; Wells Fargo,
Deposit Bags, $57.93; Wesco, Supp, $1,003.20; Westergaard, Bruce, Conserve/Demand
Incentive, $36.00; Wheeldon's, Equip Maint, $32.95; Wireless Xcessories Group, PCS Inv,
$420.00; Wright, Richard, Travel, $18.40; WW Tire, Equip Maint, $25.00; Xcel Energy/NSP,
Utility Bill, $677.12; Xerox, Copier Maint, $140.93; Young Broadcasting-SF, Employment
Advertising, $188.00; L & L Substations, Supp, $11,768.35.
The following are Telephone/Utility Refunds:
3V2K LLC, $77.75; Anderson, Clint & Melissa, $78.04; Auto Pro, $118.99; Bethel Baptist
Church, $47.41; Englund, Jonathon, $203.02; Gab, Brooks, $71.32; Smith, Kimberly, $144.43;
Thompson, Leanna, $5.23; Achen, Emily, $2.11; Anderson, Mildred, $7.88; Bothe, Viola,
$12.33; Brage, Dolores, $31.84; Bkgs Property Mgmt, $804.00; Cosby, Donna, $45.82;
Debough, Ira, $14.16; Downtown Bkgs Inc, $396.00; Edgewood Vista Assisted Living, $207.87;
Electric Supply, $13,095.00; Furman, Melaine, $269.33; Hakeman, Doug, $28.45; Ideal
Wedding Center, $198.00; JVN Landscapes, $475.20; Meier Visual Clinic, $342.00; Montalvo,
Tiffany, $40.74; Montgomery, George, $16.35; Myers, Kayla, $30.13; National Opinion
Research Center, $10.27; Pedersen, CR, $15.48; Privett, Patricia, $8.89; Puppe, Dan, $77.08;
Rohl, Sandy, $57.57; SDSU Athletic/HPER, $60.47; Sioux Falls Construction, $70.05;
Southwest Datacom, $28.08; Speck, Bob, $12.01; Vosberg, James, $15.95; Waltz, Ron, $12.65;
Westside Wheels, $131.86
PERSONNEL INFORMATION
Department Salaries (February): Electric, $172,602.59; Water, $78,363.34; Wastewater,
$72,934.00; Telephone, $442,822.06; Retirement, $44,018.49; Social Security, $55,661.34;
Insurance, $79,235.66; Deferred Comp, $12,032.92;
New Employees: K. Jonker, $9.22*; S. Abbott, $9.22*; D. Felton, $18.40; B. Goodfellow,
$11.52*;
Salary Changes: S. Mack, $4,808.18*; D. Herr, $19.26; D. Littsen, $11.52*; M. Wells,
$2,776.90*; M. Kuechenmeister, $29.38; C. Haakinson, $25.49.
*Plus commission
SURPLUS EQUIPMENT – MISCELLANEOUS TELEPHONE EQUIPMENT
Motion was made by Hansen that the following Resolution No. 7-15 be approved.
RESOLUTION NO. 7 - 15
RESOLUTION ORDERING DISPOSITION OF SURPLUS
TELEPHONE EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
30 US Robotics/Courier Modems
Block Connectors
Variety of Phone Accessories
Nortel Telecom AC Adapters
ITT and Panasonic Receiver Handsets
Variety of Obsolete Phones
Telephone Mounting Brackets and Hardware
9 Leviton Jacks
24 Ultra Linx Surge Protectors
1 Lucent Voice Messaging System
1 Helios Rectifier
Miscellaneous Defective Server and Computer Materials
15 Used Pagers
7 Defective Phone Test Sets
1 Stromberg Carlson Rectifier
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 9th day of March, 2015.
ATTEST:
________________________________ ______________________________
Tim Harvey, Secretary Dave Peterson, Vice President
The motion was seconded by Harvey. All members present voted in favor of the motion.
CHANGE ORDER NO. 1 TO THE BMU ROOF PROJECT
Motion was made by Harvey, seconded by Hansen to approve Change Order No. 1 for
various modifications to the BMU Roof Project. All members present voted in favor of the
motion
APPLICATION FOR EXTENSION OF SEWER MAINS AND CONNECTION INTO
THE CITY SEWER SYSTEM–NORTH CAMPUS DRIVE & MEDARY AVENUE.
Motion was made by Pitts, seconded by Harvey that the application for extension of
sewer mains and connection into the city sewer system requested by SDSU Facilities & Services
for the intersection of North Campus Drive & Medary Avenue in the SDSU Campus be
approved. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8
Carbon Fluorosilicic Liquid Quicklime Sodium Sodium Sulfur Sulfuric
Dioxide Acid Chlorine Hydroxide Poly Dioxide Acid
Carus Corporation ~ ~ ~ ~ $10,950 ~ ~
DPC Industries Inc. ~ $12,720 $12,870 ~ $16,000 ~ $8,304
Graymont (WI) LLC ~ ~ ~ $172,150 ~ ~ ~ ~
Hawkins Inc. ~ $12,056 $12,175 ~ $18,150 $10,900 $9,200 $16,625
Mississippi Lime Co. ~ ~ ~ $286,308 ~ ~ ~ ~
Pete Lien & Sons Inc. ~ ~ ~ $161,975 ~ ~ ~ ~
Poet Ethanol Products $9,280 ~ ~ ~ ~ ~ ~ ~
Shannon Chemical Corp. ~ ~ ~ ~ $12,928 ~ ~
CENTRAL OFFICE POWER DISTRIBUTION EXPANSION –
TELEPHONE DEPARTMENT
Power Products Services (PPS) $85,829.00
Action Battery $131,224.98
Motion was made by Harvey, seconded by Hansen that the following low bids be
approved: DPC Industries, Sodium Hydroxide, $16,000.00; Sulfur Dioxide, $8,304.00; Hawkins
Inc., Fluorosilicic Acid, $12,056.00; Liquid Chlorine, $12,175.00; Sodium Poly, $10,900.00; and
Sulfuric Acid, $16,625.00; Pete Lien & Sons Inc., Quicklime, $161,975.00; Poet Ethanol
Products, Carbon Dioxide, $9,280.00; and Power Products Services for Central Office Power
Distribution Expansion in the amount of $85,829.00 and, that, after reviewing the contracts for
the above bids, that the President of the Board and/or Executive Vice President/General Manager
be authorized to execute the approved contract documents. All members present voted in favor
of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation and contractual matters.
All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President