HomeMy WebLinkAboutUtilMinutes_2014_11_10Municipal Utilities Board November 10, 2014
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
November 10, 2014, at the Utility Building with the following members present: Harvey,
Peterson, Pitts and Robertson. Absent: President Myers.
MINUTES
Minutes of the regular meeting held October 13, 2014 and the special meeting held
October 27, 2014 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
A T & T, Settlement, $1,225.70; A T & T, Cust. Toll Free Number, $53.77; A1 Cleaning &
Restoration, Janitorial Service, $240.00; A-I Computers Solutions-Bkgs, Supp, $399.96; Allegra,
Printing Supp, $290.59; Anixter, Supp, $300.00; Approved Networks, Supp, $2,016.00;
Aramark, Supp, $375.15; Authorize.Net, Credit Card Processing Fee, $89.40; Auto Pro, Repairs,
$100.00; Ball, Michelle, Janitorial Service, $200.00; Ball, Michelle, Meeting Supp, $30.00;
Barhite, Brooke, Travel, $12.32; Bendix, Scanner, $920.00; Bierschbach Equipment, Equip
Maint, $140.00; Black Box Resale Services, Unreg Inv, $261.00; Blooston & Mordkofsky, Legal
Service, $4,367.26; Bluefin Payment Systems, Credit Card Processing Fee, $65.97; Border
States Elec, Supp, $10,434.43; Border States Elec, Unreg Inv, $8,214.96; Bridle Estates, Sewer
Charge Reim, $1,662.50; Brookings Area Chamber of Commerce, Sponsorship Advertising,
$400.00; Brookings County Finance Office, County Maps, $6,887.63; Brookings County
Register of Deeds, Easement, $96.00; Brookings Credit Bureau, Delinq. Acct Collection, $80.00;
Brookings Utilities, Office Utility Bill, $44,286.29; Brookings Utilities, Conserve/Demand
Incentive, $60.00; Brookings Register, Publication Renewal, $149.21; BSG Clearing Solutions,
Settlement, $423.39; Calix, FTTH Inventory, $1,253.75; Capitol Sales Co, Unreg Inv, $136.40;
Carquest Auto, Equip Maint, $189.60; Central Business, Supp, $380.66; Century Link,
Telephone Exp, $233.27; Century Link, Interconnections, $8,073.38; CHR Solutions, Annual
Maint Fee, $112,200.00; CHR Solutions, Consulting Service, $550.00; City of Brookings,
Contract Fee, $5,625.29; City of Beresford, Utility Bill, $150.34; City of Brookings, Landfill
Fee, $278.63; City of Sgt Bluff, Utility Bill, $131.85; City of S Sx City, Bldg Permit, $624.50;
City of S Sx City, Tower Lease Pymt, $760.00; City of Vermillion, Tower Lease Pymt, $630.00;
City of Vermillion, Utility Bill, $306.12; Clay Union Electric, Utility Bill, $136.83; Codington
Clark Elec, Utility Bill, $35.00; Collins, Kevin, Travel, $553.60; Connections, EAP Service,
$1,391.04; Conner, Michele, Travel, $20.16; Courtesy Plbg & Htg, Repair/Supp, $177.07; Credit
Bureau-Watertown, Delinquent Acct Collection, $1,797.15; Culligan of Watertown, Bottled
Water, $30.00; Currier, James, Conserve/Demand Incentive, $50.00; Dakota Lettering,
Supp/Uniforms, $32.22; Dakota Supply Group, Supp, $453.40; Datalink, Supp, $8,015.00; Days
Inn, Lodging, $137.98; Delk, Thomas Dean, Tech Support, $160.00; Dept of the Treasury,
FedTax, $5,396.53; Dex Media East, Advertising, $63.50; DHE, LLC, Maint Fee, $2,200.00;
Diedrich, Donna, Conserve/Demand Incentive, $75.00; Ditch Witch of SD, Maint/Supp,
$1,438.20; Drexler, Brian, Travel, $339.40; EarthBend, Supp, $12,158.00; Eco Water, Bottled
Water, $91.35; Einspahr Auto Plaza, Vehicle Maint, $77.37; Elite Electric, Electrical Work,
$93.67; Empire Business Systems, Supp, $4,777.44; Express Communications, Settlement,
$8,354.79; Fastenal, Supp, $857.83; Fed Ex, Freight, $28.73; Fiber Comm Solutions, Supp,
$693.85; Fibercomm, Broadband Service, $6,310.29; First Bank & Trust, Bond Pymt Series
1998, $1,523,175.40; First Bank & Trust, Bond Pymt Series 1999, $678,453.83; First Bank &
Trust, Bond Pymt Series 2000, $818,918.06; First Bank & Trust, Bond Pymt Series 2006,
$487,817.97; First Bank & Trust, Bond Pymt Series 2011, $36,541.24; First Bank & Trust,
Customer Service Week Supp, $4,600.00; Fitts, Morgan, Travel, $85.48; Foerster Supply, Supp,
$147.00; Foerster, David, Conserve/Demand Incentive, $25.00; Fox Sports Net North, Contract
Fee, $4,758.08; Freeman, Harvey, Travel, $82.80; FRRPA, FRRPA Lease, $12,957.00; Glazier,
Lauren, Travel, $15.68; Golden West Tech, Tech Support, $4,021.06; Golden West Telecom,
Tele Exp, $40.14; Grainger, Supp, $1,001.00; Graybar Electric, Supp, $719.47; Graybar Electric,
Unreg Inv, $175.21; Gridsense, Supp, $215.00; Hach Chemical, Supp, $326.14; Hanson, Jesse,
Travel, $27.60; Hawkins Inc, Chemicals, $1,662.68; HD Supply Waterworks, Supp, $147.00;
Healy Consulting, Wage Survey, $500.00; Henkin Schultz Comm Arts, Advertising, $30,382.07;
Herr, Debra, Travel, $5.60; Hibu Inc-West, Advertising, $373.00; Hillyard/Sx Falls,
Repair/Supp, $104.34; Hoak Media of Dakota, Contract Fee, $1,091.40; Hodges, Scott,
Conserve/Demand Incentive, $75.00; Homestead Do It Center, Supp, $112.37; Hometown
Service, Repair/Supp, $90.00; Ibengabriel, Cliff, Travel, $18.48; Independent Communication,
Contract Fee, $914.34; Innovative Systems, Software Subscription, $5,000.00; Interstate All
Battery Center, Supp, $158.80; Interstate Telecom Coop, Tele Exp, $1,393.43; InVue Security
Products, Supp, $202.28; Kabris, Curt, Travel, $124.51; Karpen, Nick, Travel, $208.32; KDLT
TV, Contract Fee, $925.23; Kindt, Scott, Travel, $27.60; Knettel, Trever, Travel, $241.92;
Littsen, Destyni, Travel, $23.52; Local Search Assoc, Directory Rates/Data, $505.00; Local
Search Assoc, Subscription Renewal, $384.00; M & T Fire & Safety, Supp, $5,294.51; Mack,
Scott, Travel, $773.70; Madsen Gardens, Landscaping Trees, $7,458.75; Martian, Matthew,
Travel, $2.80; Martin's Inc, Diesel/Oil, $1,560.64; Matheson Tri-Gas Inc, Supp, $170.18;
Mathison Co, Maint/Supp, $27.00; Mediacom, Broadband Service, $97.45; Medinger, Amanda,
Travel, $54.88; Menards-Sx City, Supp, $3.65; Menards-Sx Falls West, Supp, $103.20;
Menards-Watertown, Supp, $18.67; Meyer, Steve, Travel, $42.70; Midamerican Energy, Utility
Bill, $884.27; Midcontinent, Broadband Service, $301.63; Midcontinent., Contract Fee, $211.25;
Midwest Alarm, Monitoring Service, $63.00; Midwest Boiler Repair, Maint, $11,092.50; Mr V's
Prof Body Shop, Vehicle Maint, $292.20; Napa Auto Parts, Supp, $460.56; Nelson Custom
Construction, Water Meter Refund, $335.00; Neustar, LNP Fee, $15.00; Nielsen's, Repair/Supp,
$35.22; North Central Services, Tele/Elec Cable Installation, $190,532.25; Northwestern Energy,
Natural Gas, $46.90; Obeslo, Kayla, Travel, $40.32; Office Elements, Maint/Supp, $931.80; One
Source-Background Check Co, Employee Verification, $192.00; Orpheum Building, Utility Bill,
$114.40; Otter Tail Power, Utility Bill, $174.08; Patrick, Dan, Travel, $5.04; Perry Electric,
Repairs/Supp, $234.26; Platzeck, Marty, Travel, $41.40; Power & Telephone Supply, Unreg Inv,
$5,193.00; Prairie Graphics, Supp/Uniforms, $433.00; Prussman Contracting, Substation Site
Work, $3,662.06; Queen City Wholesale, Supp, $88.95; Rains, Jake, Travel, $22.96; Register of
Copyrights, Filing Fee, $150.00; Resmen, Kaylene, Travel, $25.76; Rob Boniface Const.,
Labor/Supp, $2,780.62; Roehrig & Assoc, Environmental Audit, $600.00; Rudy's Welding &
Machine, Supp, $360.00; Runnings, Power Brush, $2,999.99; Runnings, Supp, $1,347.16;
Schulte, Dan, Travel, $52.08; Schuneman Equipment, Equip Maint, $311.70; SD Assn of Rural
Water Systems, Membership Dues, $1,000.00; SD Dept of Health Lab Remit Center, Testing W-
WW Samples, $581.00; SD Municipal Electric Assoc, Membership Dues, $18,097.00; SD
Treasurer, Sales/Excise Tax, $192,150.13; SDML Workers' Comp Fund, Workers Comp Ins,
$108,555.00; Servicemaster, Janitorial Service, $260.00; Sioux Valley Energy, Utility Bill,
$1,287.21; Smith Supplies, Supp, $138.85; Smith, Christopher, Conserve/Demand Incentive,
$50.00; Springbrook, Software Support, $526.05; Sprint, Tele Exp, $52.08; Sprint, PCS Service
Fee, $388,190.63; Sprint, PCS Phone Service, $3,362.77; Sprint, PCS Inv, $123,970.81; Sprint
PCS-Bkgs, PCS Accessories, $5.43; Stanley Supply & Services, Supp/Tools, $231.71; State of
Iowa-Treasurer, Sales Tax, $5,620.00; Stoltenburg, Audie, Travel, $453.76; Stuart C. Irby, Supp,
$1,197.00; Sturdevant Auto, Supp, $64.29; Swiden Distributing, Unreg Inv, $381.73; Swiftel
Communications, Office Phone Bill, $84,485.34; Swoboda, Rick, Travel, $501.10; TeleD.
Communications, Tech Support, $560.00; Test Point Medical, Drug Screening, $40.00; UPS
Store, Freight, $149.75; Thompson, Mark, Marketing Supp, $87.50; Top Notch Cleaning,
Janitorial Service, $1,845.00; Total Eyewear, Safety Glasses, $227.95; Tott's Conoco, Gas,
$336.00; Tower Distribution, Contract Fee, $260.75; Town & Country Shopper, Advertising,
$392.00; Tufty, Lyle, Conserve/Demand Incentive, $325.00; Turfguard Lawn Service, Lawn
Care, $1,432.50; UPS, Freight, $731.32; Universal Service Adm., USAC Contribution,
$98,011.18; University Estates, Water Charge Reim, $3,380.00; US Postmaster-Bkgs, Annual
Permit Fee, $800.00; Vantage Point, Consulting, $449.00; Vantage Point, Engineering
Consulting, $3,750.00; Volkers, Matt, CDL License, $25.00; Volkers, Matt, Travel, $27.60;
Walker & Associates, Unreg Inv, $421.00; Watertown Utilities, Utility Bill, $645.28; Wellmark
Blue Cross Blue Shield of SD, Benefit Plan Fee, $240.00; Wesco, Supp, $153,993.19; Winter
Inc, Concrete/Supp, $106.00; Wireless Xcessories, PCS Inv, $582.00; Wright, Richard, Travel,
$86.60; WW Tire, Equip Maint, $96.35; Xcel Energy/NSP, Utility Bill, $1,383.85; Young
Broadcasting-SF, Employment Advertising, $109.00; Zip Trip, Gas, $4,881.51.
The following are Telephone/Utility Refunds:
Caudle, Lynn, $28.52; Cooper, Brian, $48.04; Hennen Properties, $56.37; Hommen, Theodore,
$32.36; Miller, Cheryl, $52.38; Mills Development, $33.82; Moriarty Rentals, $16.17; Overend,
Kay, $35.08; SDSU Facilities & Services, $137.76; SDSU Facilities & Services, $413.27; SD
Prairie Homes, $2.36; Wilson, Jessica, $294.97; Ban-Koe Systems, $144.00; Broesder, Alex,
$47.11; Brown, Jack, $47.16; Charles, Mike, $130.36; Deuter, Jill, $20.70; Gunderson, Virginia,
$24.60; Hegg, Clara, $21.71; Hoffman, Lona, $74.80; Johnson-Henry Funeral Chapel, $20.42;
Knox, Larry, $56.64; Kratz, William Peter, $30.68; Moore, Ronald, $7.87; Nevins, Rolland,
$85.63; Nordmeyer, Glenn, $59.30; Parsley, Dell, $25.96; Reister, Taner, $150.34; Schwartz,
Darlene, $17.85; Spillman, Carrie, $35.20; Thompson, Mercedes, $35.79; Tran, Chau, $10.47.
PERSONNEL INFORMATION
Department Salaries (October): Electric, $205,901.40; Water, $84,880.81; Wastewater,
$88,036.32; Telephone, $509,397.44;
Retirement, $51,335.04; Social Security, $63,700.91; Insurance, $77,163.06; Deferred Comp,
$13,436.98;
Salary Changes: T. Adams, $15.36*; N. Bakker, $9.22*; J. Becerra, $9.22*; T. Bromwich,
$10.37*; C. Clark, $9.22*; M. Conner, $15.36*; M. Daniels, $15.36*; C. Dhimal, $9.22*; K.
Dougherty, $12.29*; B. Drexler, $35.90; M. Fitts, $12.29*; L. Glazier, $15.36*; C. Grimsley,
$3,474.08; C. Ibengabriel, $15.36*; C. Kabris, $11,104.17; K. Kjenstad, $4,591.93; R. Larson,
$15.36*; D. Littsen, $9.22*; S. Malsam, $10.37*; M. Martian, $11.52*; E. Martinez, $13.06*; A.
Medinger, $21.61*; V. Munson, $3,474.08; B. Norwick, $10.37*; K. Obeslo, $15.36*; J. Olson,
$1,733.06*; D. Patrick, $15.36*; R. Pesola, $10.37*; J. Peterson, $9.22*; J. Rains, $14.59*; D.
Schulte, $15.36*; B. Shaull, $15.36*; M. Skiles, $16.90*; B. Smith, $10.94*; C. Strand, $27.68;
R. Swoboda, $6,458.69; M. Thompson, $12,622.22; J. Thorson, $11.52*; S. VanMaanen,
$6,781.59; R. Wright, $15.36*; J. Jensen, $14.45; K. Meyer, $5,841.69; T. Naatjes, $30.93; E.
Witt, $8,655.28; B. Barhite, $5,061.00; M. Bullington, $7,476.74; L. Julius, $9,445.96; K.
Krogman, $3,857.42; P. Melby, $9,831.83; S. Meyer, $15,966.46; B. Peterson, $4,821.77; R.
Pickard, $5,841.69; J. Siekmann, $5,314.29; T. Telkamp, $6,149.15; S. Thompson, $10.77; D.
Henderschiedt, $7,476.74; T. Reuter, $7,476.74; E. Witt, $8,655.28;
New Hires: B. Norwick, $10.12*; C. Bauman, $9.22*.
*Plus commission.
INVITATION FOR CITIZEN INPUT
Representatives from the Brookings Ministerial Association were present to discuss
BMU’s collections policies and procedures.
DEPARTMENT REPORTS
Jeff Peters and Tom Heller from Missouri River Energy Services were present to explain
net metering. They will be making a presentation to the City Council in the near future.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
third quarter 2014.
PUBLIC HEARING ON 2015 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2015 Budget and proposed rate increases for electric,
telephone, water and wastewater. No one appeared and no written complaints were received.
The public hearing closed.
REVIEW 2015 BUDGET
Steve Meyer and Laura Julius presented the proposed 2015 Budget for the Board’s
consideration.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate increase for electric service was reviewed. Motion was made by
Harvey, seconded by Pitts to approve the first reading of the proposed rate increase in residential
electric rate, small commercial electric rate, time of day electric rate, large commercial electric
rate, industrial electric rate, interruptible electric rate, street light and security light rates. All
members present voted in favor of the motion.
FIRST READING OF TELEPHONE RATE REVIEW
The proposed rate increase for telephone service was reviewed. Motion was made by
Hansen, seconded by Harvey to approve the first reading of the proposed rate increase in
residential, business and SDSU telephone line access rates. All members present voted in favor
of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Harvey, seconded by Hansen to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates and the BOD/TSS/TKN surcharge fee. All
members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Hansen, seconded by Pitts to approve the first reading of the proposed rate increase in residential
and commercial water rates. All members present voted in favor of the motion.
HEALTH INSURANCE CONTRIBUTION RATE REVIEW
Motion was made by Pitts that the following Resolution No. 28-14 be approved.
RESOLUTION NO. 28 - 14
RESOLUTION AUTHORIZING HEALTH INSURANCE
CONTRIBUTION RATES
WHEREAS Resolution No. 37-96 established a self funded program for the
provision of health insurance; and
WHEREAS the Brookings Municipal Utilities Board intends to establish the
levels of employee and employer contributions to fund the program.
NOW, THEREFORE, BE IT RESOLVED that the 2015 employee and employer
monthly contributions to the self funded health insurance program be established as follows:
Employer’s Employee’s Total
Share (75%) Share (25%)
Single $313.04 $104.34 $417.38
Employee/Minor $537.29 $179.10 $716.39
Dependents
Employee/Spouse $669.29 $223.09 $892.38
Family $830.69 $276.89 $1,107.58
Adopted this 10th day of November, 2014.
ATTEST:
________________________________ ________________________________
Tim Harvey, Secretary Dave Peterson, Vice President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and publicly read at 1:30 p.m. on November 4, 2014,
and presented at this time for consideration and action.
SET TOP BOXES – TELEPHONE DEPARTMENT
AMULET “450” SERIES
ITEM 1
WITH INTERNAL
500GB DVR
Power & Telephone Supply $241.00
Advanced Media Technology $243.69
AMULET “500” SERIES
ITEM 2 ITEM 3 ITEM 4 ITEM 5 NO DVR NO DVR 500GB DVR 500GB DVR
with Dual Band WiFi with Dual Band WiFi
Power & Telephone Supply $185.63 $193.18 $270.08 $307.25
Advanced Media Technology $183.52 NO BID $265.57 $298.39
KAMAI “500” SERIES
ITEM 6 ITEM 7 NO DVR NO DVR
with Dual Band WiFi
Power & Telephone Supply $112.00 $129.41
Advanced Media Technology $112.40 $121.16
AMINO SERIES
ITEM 8 ITEM 9 ITEM 10 ITEM 11 ITEM 12 ITEM 13
NO DVR 500GB DVR 1 TB DVR NO DVR 500GB DVR 1 TB DVR
Power & Telephone Supply $137.00 $250.00 NO BID $190.38 $305.52 NO BID
Advanced Media Technology $117.00 $243.00 NO BID $179.06 $288.47 $318.00
WARRANTY / SUPPORT
ITEM 14 ITEM 15 ENTONE STB ENTONE
EXTENDED ANNUAL
WARRANTY STB SUPPORT
Power & Telephone Supply NO BID NO BID
Advanced Media Technology $3.20/UNIT/YEAR NO BID
REMOTE CONTROLS IR EXTENDERS/WiFi
ITEM 16 ITEM 17 ITEM 18 ITEM 19 ITEM 20 ENTONE IR ENTONE ENTONE IR/RF ENTONE ENTONE
STYLUS DUAL-BAND IR EXTENDER
UNIVERSAL WiFi ADAPTER
RF Antenna
Power & Telephone Supply $14.75 $6.00 $20.00 $40.51 $4.35
Advanced Media Technology $11.79 $6.23 $17.11 $42.49 $3.81
POWER SUPPLIES
ITEM 21 ITEM 22 ITEM 23
Amulet 450 Series Amulet 500 Series Kamai Series
Power & Telephone Supply NO BID $9.55 $9.55
Advanced Media Technology $9.86 $9.86 $9.86
WARRANTY / SUPPORT REMOTE CONTROLS
ITEM 24 ITEM 25 ITEM 26 ITEM 27 ITEM 28 AMINO STB AMINO SYCAMORE IR AMINO IR WILLOW IR
EXTENDED ANNUAL REMOTE CONTROL KEYBOARD REMOTE CONTROL
WARRANTY STB SUPPORT
Power & Telephone Supply NO BID NO BID NO BID $30.18 $7.00
Advanced Media Technology $5.02/UNIT/YEAR $5,000.00 NO BID NO BID $6.23
POWER SUPPLIES
ITEM 29 ITEM 30 ITEM 31 ITEM 32
AMINO AMINO AMINO AMINO
5 Volt/2 AMP 12 Volt/2 AMP 5 Volt/3 AMP Power Supply
Power Supply Power Supply Power Supply Mounting
With Regional Bracket
Power Cord
Power & Telephone Supply $7.88 NO BID $13.67 $1.25
Advanced Media Technology $6.71 NO BID $ 8.28 $7.44
CABLE & ACCESSORY OPTIONS
ITEM 33 ITEM 34 ITEM 35 ITEM 36 ITEM 37 ITEM 38 AMINO AMINO AMINO AMINO AMINO AMINO
USB USB USB DIN to Component S-VHS &
IR Extender Dual-Band Time Shift SCART Cable Composite
WiFi Adapter Flash Drive Cable Cable
Power & Telephone Supply $16.00 $51.46 $35.19 $4.50 $4.20 $5.24
Advanced Media Technology $12.22 $35.82 $34.59 $16.51 $6.06 $5.55
Motion was made by Hansen, seconded by Pitts that the following low bids amounts as
stated above be approved : Power & Telephone Supply: Item 1; Item 3; Item 6; Item 17; Item
19; Item 22; Item 23; Item 27; Item 32; Item 36; Item 37; Item 38; and Advanced Media
Technology: Item 2; Item 4; Item 5; Item 7; Item 8; Item 9; Item 11; Item 12; Item 13; Item 14;
Item 16; Item 18; Item 20; Item 21; Item 24; Item 25; Item 28; Item 29; Item 31; Item 33; Item
34; Item 35; and, that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Pitts, seconded by Harvey to adjourn to an executive session for the
purpose of discussing competitive service offerings and contractual matters. All members
present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Tim Harvey, Secretary Dave Peterson, Vice President