HomeMy WebLinkAboutUtilMinutes_2014_07_14Municipal Utilities Board July 14 , 2014
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 12:00 p.m. on Monday,
July 14, 2014, at the Utility Building with the following members present: Hansen, Harvey,
Pitts, Peterson and President Myers.
MINUTES
Minutes of the regular meeting held June 9, 2014 and the special meeting held June 23,
2014 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Peterson that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $10.85; A & B Business Equipment, Bill Printer Maint, $2,164.01;
A T & T, Settlement, $1,641.05; A T & T, Cust. Toll Free Number, $53.55; A1 Cleaning &
Restoration, Janitorial Service, $480.00; Active Heating, Repair, $751.35; A-I Computers
Solutions, Supp, $39.99; AICPA Dues Processing, Membership Dues, $235.00; Allegra, Printing
Supp, $785.25; Amazon, Supp, $1,000.00; AMP Electric, Labor/Supp, $877.56; Amphenol
Funding, Supp, $3,934.07; Aramark Uniform Services, Supp, $224.02; Authorize.Net, Credit
Card Processing Fee, $88.50; Ball, Michelle, Janitorial Service, $250.00; Barhite, Brooke,
Travel, $22.40; Bendix, Copier Maint, $2,356.73; Beresford Mun Tele, PCS Access, $22.74;
Blooston & Mordkofsky, Legal Service, $845.00; Bluefin Payment Systems, Credit Card
Processing Fee, $33.18; Border States Elec, Supp, $21,871.32; Border States Elec, Unreg Inv,
$5,149.97; Bowes Construction, Asphalt Hauling, $3,716.65; Bridle Estates, Sewer Charge
Reim, $1,662.50; Brookings Car Care & Tire, Maint, $80.90; Bkgs County Register of Deeds,
Easement, $31.00; Bkgs Credit Bureau & Collection Agency, Delinq. Acct Collection, $42.80;
Bkgs Human Resource Office, Drug/Alcohol Screening, $318.00; Bkgs Utilities, Customer
Refund Acct, $216.58; Bkgs Radio, Advertising, $1,480.00; Bkgs Utilities, Office Utility Bill,
$45,847.69; Brown, Darron, PCS Refund, $211.98; BSG Clearing Solutions, Settlement,
$249.96; Buffalo Wild Wings, Meeting Supp, $39.00; Bunkers, Renee, Travel, $2.80; Capitol
Sales Co, Unreg Inv, $100.50; Carquest Auto Supply, Equip Maint, $156.75; Carus Corp,
Chemicals, $2,352.00; CDW Government Inc, Supp, $2,505.03; Cenex Fleet Card, Gas,
$293.91; Central Business, Supp, $507.46; Century Business Products, Copier Maint, $699.36;
Century Link, Tele Exp, $613.18; Century Link, Interconnections, $14,453.13; Century Link,
Settlement, $272.32; Chemsearch, Supp, $405.00; CHR Solutions, Consulting Service,
$32,295.25; CHR Solutions, Software Migration, $139.50; City of Bkgs, Contract Fee,
$5,342.61; City of Beresford, Utility Bill, $150.43; City of Bkgs Landfill, Landfill Fee, $110.52;
City of Sgt Bluff, Utility Bill, $174.65; City of Sioux City, Storm Drainage Fee, $7.59; City of
Vermillion, Zoning Variance Appl Fee, $150.00; City of Vermillion, Utility Bill, $322.95;
Claritus, Postage Supp, $310.00; Clay Union Electric, Utility Bill, $180.48; Cleanslate, Printed
Material, $743.00; Codington Clark Elec, Utility Bill, $35.00; Collins, Kevin, Travel, $555.56;
Conner, Michele, Travel, $8.96; Courtesy Plbg & Htg, Repair/Supp, $280.84; Credit Bureau-
Watertown, Delinquent Acct Collection, $529.66; Crescent Electric, Unreg Inventory, $11.91;
CSSA, Unreg Inv, $11,607.69; CSSA, Video Inv, $488.10; Culligan of Watertown, Bottled
Water, $25.50; Culligan, Bottled Water, $25.00; Dakota Security, Equip/Repair, $18.00; Dakota
Service & Repair, Supp, $13.74; Dakota Supply Group, Supp, $3,656.51; Dakota Supply Group,
Unreg Inv, $2,693.99; Daniels, Michael, Travel, $15.12; Dave's Window Cleaning, Window
Service, $108.00; Days Inn, Lodging, $64.99; DePauw, Sean, Travel, $68.32; Dept of the
Treasury, Fed Tax, $5,227.18; Dex Media East, Advertising, $63.50; DHE, LLC, Video HE
Membership Fee, $2,200.00; Directory Resources, Software Maint, $2,200.00; Ditch Witch of
SD, Maint/Supp, $26,442.71; Dougherty, Kaitlyn, Travel, $27.44; DPC Industries, Chemicals,
$478.00; Eco Water, Bottled Water, $230.60; Eco Water-Bkgs, Softener Service, $51.00;
Express Communications, Settlement, $9,064.23; Farm & Home Publishers, County Maps,
$33.50; Farmers Coop, Supp, $88.15; Farmers Implement, Equip Maint, $12.82; Fastenal Co,
Supp, $842.11; Fed Ex, Freight, $806.62; Fiamm Energy, Supp, $1,609.41; Fibercomm,
Broadband Service, $6,310.08; First Bank & Trust, Bond Pymt, $36,291.25; Fitts, Morgan,
Travel, $16.80; Foerster Supply, Supp, $484.10; Fox Sports Net North, Contract Fee, $4,521.15;
Freeman, Harvey, Travel, $110.40; FRRPA, FRRPA Lease, $12,957.00; George's Sanitation,
Sanitation Service, $50.00; Glazier, Lauren, Travel, $14.56; Golden West Tech, Tech Support,
$6,637.44; Grainger, Supp, $1,146.70; Graybar Electric, Supp, $1,797.81; Graybar Electric,
Unreg Inv, $62.73; Graymont Capital, Chemicals, $11,356.41; Gridor Const., WWTP Upgrade,
$525,295.80; Hach Chemical, Supp, $602.71; Hawkins, Chemicals, $3,124.26; Hawkins, Supp,
$1,100.62; H-D Electric, Utility Bill, $220.42; HD Supply Waterworks, Supp, $142.35; Henkin
Schultz Comm Arts, Advertising, $9,374.00; Hershman, Casey, Travel, $33.60; Hibu Inc. -
West, Advertising, $355.00; Hillyard/Sx Falls, Repair/Supp, $261.48; Hoak Media of Dakota,
Contract Fee, $1,042.95; Homestead Do It Center, Supp, $279.74; Hometown Service & Tire,
Repair/Supp, $618.96; I.L.L Inc, Cam Charges, $837.61; Ibengabriel, Cliff, Travel, $21.28;
Illustratus, Supp, $39.75; Independent Communication, Contract Fee, $866.04; Interstate
Telecom, Tele Exp, $1,291.84; Iowa HSEMD, Enhanced 911, $11,899.47; Iowa Network
Services, Wireless Transport, $736.00; J.B. Templeton Consulting, Transformer Consultant,
$3,500.00; Johme, Ashley, Travel, $120.96; Karpen, Nick, Travel, $172.48; KDLT TV, Contract
Fee, $876.35; Ken Patterson Airspace Consulting, Consulting Service, $300.00; Kjenstad, Kelli,
Travel, $19.40; Knettel, Trever, Travel, $201.04; Krogman, Katie, Travel, $13.80; Kruse, Dan,
Travel, $27.60; LECA, Settlement, $4,499.00; Local Search Assoc, Directory Rates/Data,
$110.75; Lowe's, Supp, $797.41; M & T Fire & Safety, Supp, $163.26; Mack, Scott, Travel,
$503.59; Martin's Inc, Diesel/Oil, $1,247.33; Matheson Tri-Gas, Supp, $165.00; Mediacom,
Broadband Service, $89.95; Medinger, Amanda, Travel, $31.92; Menards-Sx City, Supp,
$74.21; Mercy Business Health, Drug Screening, $60.00; Midamerican Energy, Utility Bill,
$1,009.82; Midcontinent, Broadband Service, $290.16; Midcontinent, Contract Fee, $184.25;
Midwest Alarm, Monitoring Service, $77.43; Midwest Pest Control, Pest Control, $140.00;
Mike's Pro Carpet Cleaning, Cleaning Service, $400.00; Millborn Seeds, Grass Seed/Fertilizer,
$142.50; Minnesota Dept of Labor & Industry, License, $206.80; Missouri River, Supplemental
Power, $1,157,617.00; Missouri River, WAPA Allocation, $303,137.68; MVTL Labs,
Wastewater Analysis, $1,140.00; NANP, NANP Contribution, $742.02; Napa Auto Parts, Supp,
$40.33; NECA Admin, Number Portability, $1,125.00; Neustar Info Service, Contract Fee,
$200.00; Nielsen's, Repair/Supp, $313.70; North West Rec, Utility Bill, $39.66; Northwestern
Energy, Natural Gas, $40.47; Nussbaum, Zachary, PCS Refund, $264.99; Obeslo, Kayla, Travel,
$23.52; Office Elements, Maint/Supp, $106.03; Olson, Justin, Travel, $314.16; Orpheum
Building, Utility Bill, $109.80; Otter Tail Power, Utility Bill, $177.94; Page, Mike, Travel,
$13.80; Pandora Media, Advertising, $1,961.80; Patrick, Dan, Travel, $5.60; Peterson AC &
Heating, Repairs/Supp, $315.00; Platzeck, Marty, Travel, $27.60; Prairie Graphics,
Supp/Uniforms, $751.00; Prescott & Schramm Plbg & Htg, Repair, $317.70; Prussman
Contracting, Asphalt Repairs, $6,904.13; Prussman Contracting, Pea Rock, $455.00; Ramsdells
Fertilizer & Propane, Supp, $11.92; Rental Depot, Equip Rental, $81.90; Resmen, Kaylene,
Travel, $24.19; Ron's Auto Repair, Vehicle Maint, $246.49; Runnings, Supp, $1,742.36; Schulte,
Dan, Travel, $15.12; Schuneman Equipment, Equip Maint, $127.74; SD Board of Accountancy,
CPA Certification, $50.00; SD CPA Society, Membership Dues, $130.00; SD Dept of Health
Lab Remit Center, Testing W-WW Samples, $481.00; SD Telecom Assoc, Assessment,
$10,940.29; SD Treasurer, Sales/Excise Tax, $195,002.39; SD Treasurer C I F, Communication
Impaired Fee, $5,304.80; SDN Communications, Circuit Lease, $74,167.23; SDN
Communications, Maint Agreement, $1,051.29; SDSU Foundation, SDSU Power Sytem Study,
$350.00; Servall Towel & Linen, Supp, $252.53; Servicemaster Bldg & Comm Maint, Janitorial
Service, $260.00; Shaull, Brandi, Travel, $25.20; Sx Falls Utilities, Utility Bill, $436.92; Sx
Valley Energy, Utility Bill, $1,534.32; SD One Call, Locate Fee, $450.45; South Sioux City,
Utility Bill, $507.10; Speedy Cleaners, Rugs/Supp, $157.10; Sprint, Tele Exp, $119.87; Sprint,
PCS Service Fee, $312,062.66; Sprint, PCS Phone Service, $3,365.30; Sprint, PCS Inv,
$73,851.61; Sprint-Bkgs, PCS Accessories, $22.17; Sprint-SC, PCS Accessories, $554.36; SPX
Tranformer Solutions, Substation Transformers, $588,504.06; Staples, Supp, $23.94; State of
Iowa-Treasurer, Sales Tax, $6,106.01; Stirling, Leo, Conserve/Demand Incentive, $250.00;
Stoltenburg, Audie, Travel, $264.68; Stripes by Todd, Asphalt Patching, $2,594.88; Sturdevant
Auto, Supp, $361.12; Swenson, Lance, Travel, $79.46; Swiftel Communications, Office Phone
Bill, $86,542.65; Syrstad Oil, Vehicle Maint, $73.00; T & R Electric, Repair/Supp, $5,390.00;
The HoneyDo Co, Labor, $362.50; Old Norwegian Window Washer, Window Service, $8.00;
UPS Store, Freight, $197.85; Titan Machinery, Supp, $285.00; Top Notch Cleaning, Janitorial
Service, $1,845.00; Tott's Conoco, Gas, $363.00; Tott's Conoco, Vehicle Maint, $50.00; Tower
Distribution, Contract Fee, $247.51; Turfguard Lawn Service, Lawn Care, $5,350.00; Two Ten
Twenty Pizza, Mtg Supp, $40.44; Union County Elec, Utility Bill, $260.60; UPS, Freight,
$1,033.74; Universal Service Adm., USAC Contribution, $96,346.76; University Estates, Water
Charge Reim, $3,380.00; Vantage Point, Engineering Consulting, $1,840.00; Vessco, Equip
Maint, $72.76; Walker & Assoc, Card/Chassis/Cable, $4,790.10; Walker & Assoc, Supp,
$1,121.42; Walker & Assoc, Unreg Inv, $1,366.80; Walker & Assoc, Video Inv, $1,022.64;
Watertown Utilities, Utility Bill, $753.46; Wellmark Blue Cross Blue Shield of SD, Benefit Plan
Fee, $240.00; Wesco, Supp, $13,906.65; Wheeldon's, Equip Maint, $48.00; Winter Inc,
Concrete/Supp, $463.25; Wright, Richard, Travel, $23.52; WW Tire, Equip Maint, $59.22; Xcel
Energy/NSP , Utility Bill, $1,897.89; Zip Trip, Gas, $6,508.91.
The following are Telephone/Utility Refunds:
Ahlers, Brian, $160.42; Asuigui, Dave, $46.01; Augspurger, Jason, $16.17; Baumgarn, Emily,
$53.14; Beierwalter, Abigail, $38.69; Beitelspacher, Benjamin, $92.27; Binger, Dylan, $63.57;
Bjerkeset, Ryan, $24.23; Brinkmann, Jake, $24.23; Buskohl, Doug, $118.21; Casperson,
Jennifer, $48.58; Collin, Maddie, $13.06; Courteau, Barry, $51.14; Dalaly, Basil, $48.98;
Digatono, Daniel, $15.14; Dilly, Arvilla, $26.00; Dunlap, Erin, $44.80; Dusing, Melissa, $62.77;
Eberhart, Keeli, $44.80; Eggleston, Patrick, $5.13; Fox, Shannon, $2.93; Grossbier, Dustin,
$58.28; Haight, Taylor, $48.50; Holzhauser, Calla, $6.82; Johnson, Geoffrey, $5.36; Jorgensen,
Craig, $57.33; Karl, Teressa, $49.37; Kayser, Agatha, $11.11; Kroeger, Travis, $5.35; Laird,
Jacob, $40.37; Lieite, Avis, $2.14; Little, Dennis, $14.23; Little, Hazelle, $12.50; Liveleaf
Bioscience, $182.58; Malik, Fatima, $37.13; Mattison, Savahnah, $4.68; Maurice, Jordan,
$58.10; McMacken, Craig, $33.01; Medary Vlg Mobile Home Park, $90.77; Mees, Jennifer,
$13.45; Mehrer, Wyola, $20.44; Merchant, Dorothy, $18.52; Midwest Boiler Repair, $19.20;
Moen, Collin, $16.39; Nomm, Rachel, $64.96; Rauenhorst, Marsha, $21.42; Rolschau, Jonathan,
$44.94; Schilla, Hilary, $19.13; Schmidt, Garrett, $2.12; Schuelke, Traig, $12.88; Tolk, Anna,
$6.49; Vanderobtyne, Daniel, $5.36; Vandersluis, David, $44.20; Vanpeursem, Marty, $57.33;
Vaske, Tony, $5.84; Vernlund, Sandra, $30.85; Westwick, Joshua, $9.15; Winkels, Elizabeth,
$159.88; Wurm, Matthew, $16.17; Zimmer, Trevor, $57.33; 3V2K LLC, $56.39; 3V2K LLC,
$48.04; Bossuyt, Jory, $78.44; Brist, Jordan, $196.49; Burkhardt, Julie, $7.13; Carlson, John,
$166.60; Conrad, Ryan, $172.60; Cox, Jacob, $271.35; Croymans, Kristen, $58.29; Curtis, Tim,
$48.40; Debilzan, Jessica, $41.28; Deline, Jacqueline, $50.99; Diekmann, Adam, $160.39;
Eberts Properties, $16.00; Eberts Properties, $14.12; Forrette, Eric, $127.65; Goebel, Carrie,
$301.93; Goodall, Jordan, $80.40; Gustafson, Kathryn, $50.93; Haleta, Alex, $54.17; Hieb,
Kasee & Rick, $105.95; Kubacki, Katie, $191.80; Lehmann, Jacob, $100.00; Leischner, Lauren,
$29.98; Lgw Investments, $26.76; Lingscheit, Matthew, $126.06; Luse, Samantha, $50.72; Mills
Property Mgmt/Onaka, $75.32; Nieto, Martin, $107.54; Parsons, Jordann, $24.10; Schmitz,
Adam, $97.06; Sharma, Amit, $109.33; Sherwood, Allison, $87.74; Sipp, Brittany, $20.19;
Smith, Taylor, $98.03; Tarbox, Daryl, $3.00; Terry, Samantha, $36.54; Watertown Credit
Bureau, $23.01; Weber, Donald, $199.89; Wegleitner, Greg, $166.64; Widner, Sheila, $39.86;
Wolf, Tanner, $27.14.
PERSONNEL INFORMATION
Department Salaries (June): Electric, $193,899.87; Water, $86,998.65; Wastewater, $85,577.08;
Telephone, $471,793.81;
Retirement, $45,851.17; Social Security, $60,786.32; Insurance, $75,661.23; Deferred Comp,
$11,964.30;
Salary Changes: T. Adams, $14.99*; S. DePauw, $3,431.61*; S. Jensen, $10.12*; R. Pesola,
$10.12*; C. Pruitt, $15.03; K. Gerdes, $16.38; A. Skyberg, $22.00;
New Employees: C. Kielas-Jensen, $10.35; N. Peterson, $9.00*; M. Mahanke, $10.98; A.
Buysse, $15.50; S. Cox, $10.66; S. Hinricher, $14.09; D. Moerke, $12.36.
*Plus commission
SURPLUS PROPERTY – WIRELESS EQUIPMENT
Motion was made by Harvey that the following Resolution No. 19-14 be approved.
RESOLUTION NO. 19 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS
WIRELESS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
DESCRIPTION QTY
Cases/Holsters/Screen Protectors 38
Chargers/Batteries 96
Headsets/Speakers 6
Miscellaneous 10
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 14th day of July, 2014.
ATTEST:
________________________________ ______________________________
Tim Harvey, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
SURPLUS PROPERTY – HENRY, BOWLING ALLEY AND WESTERN AVENUE LIFT
STATION STRUCTURES
Motion was made by Pitts that the following Resolution No. 20-14 be approved.
RESOLUTION NO. 20 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS PROPERTY
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
DESCRIPTION
Henry Lift Station Structure
Bowling Alley Lift Station Structure
Western Avenue (Utility Building) Lift Station Structure
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus to be
destroyed in accordance with the provision of SDCL 6-13.
Adopted this 14th day of July, 2014.
ATTEST:
________________________________ ______________________________
Tim Harvey, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the motion
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on July 8, 2014, and presented at
this time for consideration and action.
2014 INSTALLATION OF TELEPHONE & ELECTRIC CABLE & RELATED
EQUIPMENT –TELEPHONE & ELECTRIC DEPARTMENTS
Arvig $222,205.08
MP Nexlevel $103,244.52
North Central Services $217,927.50
Telcom Construction $309,627.62
Spalj Construction $322,581.55
Motion was made by Pitts, seconded by Hansen to allow the withdrawal of the low bid of
MP Nexlevel, as per legal counsel advice, for the 2014 Installation of Telephone & Electric
Cable & Related Equipment and to approve the next lowest bid of North Central Services in the
amount of $217,927.50; and that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
LIME SLUDGE REMOVAL – WASTEWATER DEPARTMENT
Motion was made by Hansen, seconded by Pitts to reject the bid of Mitchell Nasers for
the Lime Sludge Removal that was approved on June 9, 2014, due to the inability to fulfill the
Performance Bond and Insurance requirements and to retain their bid security in the amount of
$2,291.00 per advice from legal counsel and to award the bid for Lime Sludge Removal to the
next lowest bidder, Gacke Enterprise in the amount of $46,574.00. All members present voted in
favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
PCS TOWER AND SITE WORK – TELEPHONE DEPT
Motion was made by Pitts, seconded by Harvey that authorization be given to advertise
for bids for PCS Tower and Site Work for the Telephone Department. All members present
voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation and contractual matters.
All members present voted in favor of the motion.
The Board reconvened in open session.
BEL BRANDS TOUR
The Utility Board and staff went to the Bel Brands Plant and were given a very
informative tour by the Bel Brands staff.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Tim Harvey, Secretary Steven Myers, President