HomeMy WebLinkAboutUtilMinutes_2014_06_09Municipal Utilities Board June 9, 2014
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 9, 2014, at the Utility Building with the following members present: Hansen, Harvey, Pitts
and Vice President Peterson. Absent: President Myers.
MINUTES
Minutes of the regular meeting held May 12, 2014 and the special meeting held May 27,
2014 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $10.20; A & B Business Equipment, Bill Printer Maint, $2,240.56;
A T & T, Settlement, $2,011.72; A T & T, Cust. Toll Free Number, $55.06; A1 Cleaning &
Restoration, Janitorial Service, $240.00; Ace Neon Signs & Service, Awning, $16,409.08; A-I
Computers Solutions of Bkgs, Supp, $54.98; Allegra, Printing Supp, $1,790.18; Alliance Comm
Coop, PCS Access, $38.56; Anixter, Supp, $2,292.50; Aramark Uniform Services, Supp,
$550.75; Authorize.Net, Credit Card Processing Fee, $88.20; Awareness Technologies,
Software, $145.00; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $17.36;
Bendix, Copier Maint, $3,073.43; Blooston & Mordkofsky, Legal Service, $8,264.50; Bluefin
Pym t Systems, Credit Card Processing Fee, $29.90; Border States Elec, Supp, $2,481.40; Border
States Elec, Unreg Inv, $4,866.58; Bowes Construction, Gravel, $489.52; Bowes Construction,
Water Break Patching, $1,257.36; Bridle Estates, Sewer Charge Reim, $1,680.00; Bkgs
Utilities, Petty Cash, $118.30; Bkgs Area Chamber of Commerce, Sponsorship Advertising,
$400.00; Bkgs Credit Bureau & Collection Agency, Delinq. Acct Collection, $114.43; Bkgs
Radio, Advertising, $2,780.00; Bkgs Utilities, Office Utility Bill, $51,174.12; Bkgs Vision
Center, Safety Glasses, $237.99; BSG Clearing Solutions, Settlement, $396.75; Buchloh, Norvo,
Travel, $216.88; Bunkers, Renee, Travel, $6.72; Calix, Ftth Inventory, $1,428.62; Calix, Supp,
$13,995.00; Capitol Sales Co, Unreg Inv, $196.60; CDW Government, Supp, $1,723.26; Cedar
Shore Resort, Lodging, $81.95; Central Business, Supp, $1,215.69; Century Link, Tele Exp,
$274.97; Century Link, Interconnections, $4,202.30; Century Link, Settlement, $272.27; CHR
Solutions, Consulting Service, $2,636.77; City of Bkgs, Contract Fee, $5,276.43; City of
Beresford, Utility Bill, $147.20; City of Sgt Bluff, Utility Bill, $144.30; City of Vermillion,
Utility Bill, $294.96; Claritus, Postage Supp, $483.14; Clay Union Electric, Utility Bill, $179.61;
Climate Systems, Heat/Cooling Maint, $560.00; Collins, Kevin, Travel, $516.92; Courtesy Plbg
& Htg, Repair/Supp, $159.60; Credit Bureau-Watertown, Delinquent Acct Collection, $786.39;
Crescent Electric Supply, Unreg Inv, $690.74; Cssa, Supp, $971.95; Culligan of Watertown,
Bottled Water, $30.00; Culligan, Bottled Water, $125.00; Dakota Fluid Power, Maint/Supp,
$73.79; Dakota Service, Supp, $76.67; Daniels, Michael, Travel, $18.48; Dave's Window
Cleaning, Window Service, $108.00; Davis Excavating, Snow Removal, $90.00; DeBeer Small
Eng. Repair, Equip Maint, $7.60; DePauw, Sean, Travel, $74.48; Dex Media East, Advertising,
$63.50; Ditch Witch of SD, Maint/Supp, $1,536.22; Earl May Seed & Nursery, Supp, $104.96;
Eco Water, Bottled Water, $141.30; Einspahr Auto Plaza, Conserve/Demand Incentive,
$2,773.00; Empire Business Systems, Supp, $390.72; Eurofins Eaton Analytical, Analysis ,
$864.00; Farmers Coop, Supp, $185.00; Farmers Implement, Equip Maint, $730.75; Fastenal Co,
Supp, $475.22; Fed Ex, Freight, $32.34; Fiber Comm Solutions, Supp, $194.00; Fibercomm,
Broadband Service, $6,310.50; First Bank & Trust, Bond Pymt Series 2011, $36,541.25; Fitts,
Morgan, Travel, $21.28; Five-Star Awards & More, Supp, $155.40; Foerster Supply, Supp,
$815.60; Fox Scientific Inc, Supp, $816.12; Fox Sports Net North, Contract Fee, $4,464.11;
Fremont Tire Inc, Tires, $854.72; FRRPA, FRRPA Lease, $13,107.00; GFI Software, Software,
$1,280.00; Glazier, Lauren, Travel, $21.28; Golden West Tech, Tech Support, $6,321.01;
Golden West Telecom, Tele Exp, $39.60; Grainger, Supp, $85.80; Graphic Controls, Supp,
$294.10; Graybar Electric, Supp, $527.37; Graymont Capital, Chemicals, $7,431.42; Hach
Chemical Co, Supp, $265.21; Hamlin Building Center, Supp, $222.55; Hawkins Inc, Chemicals,
$2,941.82; HDR Engineering, Engineering Service, $31,000.00; Helsper & Mahlke, PC, Legal
Service, $2,368.00; Henkin Schultz Comm Arts, Advertising, $28,161.77; Hershman, Casey,
Travel, $40.88; Hibu Inc-West, Advertising, $355.00; Hillyard/Sx Falls, Repair/Supp, $250.14;
Hoak Media of Dakota, Contract Fee, $1,034.28; Hohn, Trevor, Travel, $103.00; Homestead Do
It Center, Supp, $206.17; Hometown Service, Repair/Supp, $325.97; Ibengabriel, Cliff, Travel,
$22.40; Independent Communication, Contract Fee, $859.32; Interstate Telecom Coop, Tele
Exp, $1,189.88; J & T Exhaust World, Vehicle Maint, $97.80; Job Dig, Employment
Advertising, $447.00; Johme, Ashley, Travel, $92.96; Julius, Laura, Travel, $110.40; Karpen,
Nick, Travel, $201.60; KDLT TV, Contract Fee, $869.55; Kjenstad, Kelli, Travel, $81.76;
Knettel, Trever, Travel, $481.60; Korterra Inc, Locate Fee, $700.00; Krogman, Katie, Travel,
$57.12; Larson, Jack, Travel, $55.20; LECA, Settlement, $4,641.00; Locators & Supplies,
Repair/Supp, $245.86; Mack, Scott, Travel, $394.48; Magnus, Mitch, Conserve/Demand
Incentive, $50.00; Martin's Inc, Diesel/Oil, $5,374.15; Matheson Tri-Gas Inc, Supp, $394.54;
Mediacom, Broadband Service, $89.95; Medinger, Amanda, Travel, $90.72; Menards-Sx City,
Supp, $116.16; Mid South Telecom, Unreg Inv, $2,240.82; Midamerican Energy, Utility Bill,
$707.42; Midcontinent, Broadband Service, $537.01; Midcontinent, Contract Fee, $176.50;
Midwest Glass, Repair/Supp, $73.47; Midwest Pest Control, Pest Control, $130.00; Millborn
Seeds, Grass Seed/Fertilizer, $125.00; Missouri River, Wapa Allocation, $29,8162.44; Missouri
River, Supplemental Power, $779,801.32; Missouri River Energy Services, Registration,
$150.00; Mutchler, Larry, Travel, $4.40; MVTL Labs, Wastewater Analysis, $352.00; Naatjes,
Tony, Travel, $103.00; Napa Auto Parts, Supp, $106.09; National Processing Co, Credit Card
Porcessing Fee, $12,132.53; NECA Admin, Number Portability, $375.00; Neustar Info Service,
Contract Fee, $200.00; Nielsen's, Repair/Supp, $27.70; North West Rec, Utility Bill, $39.66;
Northwestern Energy, SD One Call Sponsorship, $144.65; Northwestern Energy, Natural Gas,
$153.75; Novak Sanitary Service, Shredding, $1,057.47; Obeslo, Kayla, Travel, $17.92; Office
Elements, Maint/Supp, $455.85; Olson, Justin, Travel, $312.48; One Source-The Background
Check Co, Employee Verification, $505.00; Opis Energy Group, Publication, $294.00; Orpheum
Building, Utility Bill, $134.46; Otter Tail Power, Utility Bill, $148.27; Pickard, Robin, Travel,
$123.20; Pizza Ranch, Employee Recognition, $98.91; Plains Builders Exchange, Supp,
$1,238.00; Platzeck, Marty, DOT Physical, $175.00; Pollardwater.Com, Supp, $1,795.00; Power
& Telephone Supply, Supp, $2,957.16; Power & Telephone Supply, Unreg Inv, $341.10; Prairie
Graphics, Supp/Uniforms, $590.22; Pride Neon, Supp, $80.00; Prussman Contracting, Water
Line Repair, $1,720.23; Reed, Jeff, Travel, $179.40; Resmen, Kaylene, Travel, $10.98; Rients,
Shane, Registration Fee, $35.00; Rients, Shane, Travel, $41.40; Runnings, Supp, $770.13;
Schulte, Dan, Travel, $34.16; Schuneman Equipment, Equip Maint, $91.58; SD Dept of Health
Lab, Testing W-WW Samples, $299.00; SD Treasurer, Sales/Excise Tax, $181,595.89; SDN
Communications, Circuit Lease, $87,430.57; SDN Communications, Hardware/Software,
$13,470.84; SDN Communications, Server/Licenses, $9,792.40; Servall Towel & Linen Supply,
Supp, $267.90; Servicemaster, Janitorial Service, $260.00; Shaull, Brandi, Travel, $22.96; Sx
Valley Energy, Utility Bill, $1,507.02; South Sx City, Utility Bill, $491.28; Sprint, Tele Exp,
$73.37; Sprint, PCS Service Fee, $325,908.97; Sprint, PCS Phone Service, $3,343.94; Sprint,
Copp Handset, $399.98; Sprint, PCS Inv, $85,290.23; Stalder, Dusty, Remote Broadcasting,
$50.00; Stan Houston Equipment, Supp, $1,862.40; State of Iowa-Treasurer, Sales Tax,
$6,006.00; Stegenga Construction, Repairs, $413.10; Stoltenburg, Audie, Travel, $197.12;
Stripes by Todd, Asphalt Patching, $1,452.48; Stuart C. Irby, Supp, $129.07; Sturdevant Auto,
Supp, $31.78; Subnet Solutions, Hardware/Software, $5,750.00; Swiftel Comm, Office Phone
Bill, $79,545.75; Testpoint, Drug Screening, $385.00; Old Norwegian Window Washer,
Window Service, $8.00; UPS Store, Freight, $125.03; Tires Tires Tires, Vehicle Maint, $8.00;
Top Notch Cleaning Service, Janitorial Service, $1,845.00; Torgrude, Forrest, Travel, $165.60;
Tott's Conoco, Gas, $509.40; Tott's Conoco, Vehicle Maint, $184.90; Tower Distribution,
Contract Fee, $239.77; Town & Country Shopper, Advertising, $392.00; Town & Country
Shopper, Employment Advertising, $224.00; Turfguard Lawn Service, Lawn Care, $802.50;
Uniform & Accessories Warehouse, Supp, $349.99; Union County Elec, Utility Bill, $236.10;
UPS, Freight, $530.97; Universal Service Adm., USAC Contribution, $96,346.76; University
Estates, Water Charge Reim, $3,445.00; Walker & Associates, Unreg Inv, $2,555.33; Wang,
Xiaomin, Conserve/Demand Incentive, $10.00; Watertown Area Chamber of Commerce,
Advertising, $332.48; Watertown Municipal Utilities, Utility Bill, $694.10; Wellmark Blue
Cross Blue Shield of SD, Benefit Plan Fee, $240.00; Wesco, Supp, $2,337.96; Wholesale
Electronics, Supp, $260.41; Wireless Xcessories Group, PCS Inv, $189.80; Workin.Com,
Employment Advertising, $200.00; Wright, Richard, Travel, $16.80; Xcel Energy/NSP, Utility
Bill, $1,467.22; Xerox Corp, Copier Maint, $210.12; Zip Trip, Gas, $9,455.67.
The Following Are Telephone/Utility Refunds:
Benton, Catherine, $5.39; Bos, John, $42.92; Cogle, Jodi, $111.30; Complete Plumbing, $32.60;
Fisher, Hayley, $39.68; Gruener, Stephanie, $82.19; Hageman, John, $86.20; Haines, D, $25.00;
Hein, Katie E, $36.52; Hill, Dale, $56.59; Hogie, Elden, $34.07; Houselog, Mary, $39.19;
Innovation Village, $277.50; Jackson Hewitt Tax Service, $87.16; Junker, Dawn, $8.16;
Kallenberger, Terry, $19.53; Kantack, Benjamin, $10.16; Kline, Erin, $44.67; Koepke, Austin,
$36.16; Limmer, Jason, $14.36; McDougall, Vicki, $96.78; Purcell, Doug, $20.38; R & R
Mobility Conversions, $186.00; Rawlings, Irene, $25.02; Sturdevant, Ray, $59.12; Sturdevant,
Verna, $18.62; Weise, John, $148.92; Westbrook, Maureen, $27.88; Billow, Joye Ann, $41.24;
Cooper, Brian, $93.06; Eidsness, Gene, $44.72; Hadi, Buyung, $13.56; Hill, Kendra, $8.92;
Hoffer, Marvin, $239.56; Mills Property Mgmt/Onaka, $16.86; Mills Property Mgmt/Onaka,
$16.32; Myers, Jennifer, $25.35; Nesta Enterprises, $46.02; Reagan, Michael, $82.29; Steinlicht,
Scott & Carrie, $97.35; Wielenga, Nic, $198.27.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $191,218.09; Water, $88,096.68; Wastewater, $77,759.53;
Telephone, $464,755.61;
Retirement, $46,383.92; Social Security, $60,002.42; Insurance, $75,629.43; Deferred Comp,
$12,189.09;
Salary Changes: M. Fitts, $11.99*; C. Hershman, $14.99*; J. Hinojosa, $10.68*; C. Hofland,
$9.55*; C. Pruitt, $10.12*; K. Johnson, $15.27; L. Sebring, $18.98; B. Goodfellow, $11.24*; T.
Cazer, $11.31;
New Employees: J. Jensen, $11.65; D. Johnson, $15.52; D. Lombard, $10.66; D. Redmond,
$10.66; T. Rymerson, $10.66; D. Schmidt, $10.66; S. Stone, $10.66; S. Hansen, $300.00; S.
Howey, $10.56; C. Van Duyn, $11.24*; R. Curry, $15.50; J. Jelen, $10.66; T. Johnson, $10.98;
A. Jorgensen, $10.66; J. Travis, $10.66.
*Plus commission
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Pitts that the following Resolution No. 18-14 be approved.
RESOLUTION NO. 18 - 14
RESOLUTION APPROVING ADDENDA TO AGREEMENTS
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 9th day of June, 2014.
ATTEST:
_____________________________ _______________________________
Tim Harvey, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion
CHANGE ORDER # 5 ON THE WWTF UPGRADE - PROJECT A
Motion was made by Pitts, seconded by Harvey to approve Change Order No. 5 for
various modifications to the Wastewater Treatment Facility Upgrade – Project A. All members
present voted in favor of the motion.
AUTHORIZATION TO PURCHASE 30,000 FEET OF 35 MCM CONDUCTOR OFF
EXISTING CONTRACT – ELECTRIC DEPARTMENT
Motion was made by Harvey, seconded by Hansen that authorization be given to
purchase 30,000 feet of 35 MCM Conductor off an existing contract with Wesco dated January,
2014, at $3.571/ft. for the Electric Department. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on June 4, 2014, and presented at
this time for consideration and action.
LIME SLUDGE REMOVAL – WASTEWATER DEPARTMENT
Mitchell Nasers $45,820.00
Gacke Enterprise $46,574.00
Austreim Excavating $46,980.00
Dakota Soil Construction Inc. $46,980.00
Prussman Contracting $47,386.00
The following bids were opened and read at 1:30 p.m. on June 5, 2014, and presented at
this time for consideration and action.
3M SUBSTATION TRANSFORMER & CIRCUIT SWITCHER CONCRETE
PLACEMENT – ELECTRIC DEPARTMENT
Timmons Construction $44,400.00
Motion was made by Pitts, seconded by Hansen that the bid of Mitchell Nasers for the
Lime Sludge Removal in the amount of $45,820.00 be approved and the bid of Timmons
Construction for the 3M Substation Transformer & Circuit Switcher Concrete Placement in the
amount of $44,400.00 be approved; and that, after reviewing the contracts for the above bids,
that the President of the Board and/or Executive Vice President/General Manager be authorized
to execute the approved contract documents. All members present voted in favor of the motion
AUTHORIZATION TO SUBMIT BIDS
NEXT GENERATION SWITCHING NETWORK EQUIPMENT – TELE DEPT
Motion was made by Harvey, seconded by Hansen that authorization be given to
advertise for bids for Next Generation Switching Network Equipment for the Telephone
Department. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation and contractual matters.
All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Tim Harvey, Secretary Steven Myers, President