HomeMy WebLinkAboutUtilMinutes_2014_03_10Municipal Utilities Board March 10, 2014
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 10, 2014, at the Utility Building with the following members present: Harvey, Peterson,
Pitts, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held March 10, 2014, and the special meeting held March
24, 2014, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Robertson that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $10.54; A & B Business Equip, Bill Printer Maint, $1,464.66; A T &
T, Settlement, $4,013.99; A T & T, Cust. Toll Free Number, $53.46; A1 Cleaning & Restoration,
Janitorial Service, $480.00; A-I Computers Solutions of Bkgs, Supp, $296.92; Allegra, Printing
Supp, $2,592.92; AMG Occupational Medicine, Vaccinations, $1,650.00; Anixter, Supp,
$1,508.70; A-Ox Welding, Helium Cylinder Rent, $140.00; Aramark Uniform Services, Supp,
$653.46; Authorize.Net, Credit Card Processing Fee, $87.15; Auto Body Specialties, Supp,
$59.00; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $464.42; Blooston
& Mordkofsky, Legal Service, $1,264.00; Border States Elec, Supp, $9,711.16; Border States
Elec, Unreg Inv, $693.68; BP, Fleet Charge, $1.75; Bridle Estates, Sewer Charge Reim,
$1,627.50; Bkgs Area Chamber of Commerce, Advertising, $200.00; Bkgs Credit Bureau,
Delinq. Acct Collection, $53.80; Bkgs Radio, Advertising, $1,050.00; Bkgs Utilities, Office
Utility Bill, $54,762.64; BSG Clearing Solutions, Settlement, $201.92; Buchloh, Norvo, Travel,
$347.16; Bunkers, Renee, Travel, $10.08; Carquest Auto, Equip Maint, $27.55; CCP Industries,
Supp, $323.03; Central Business, Supp, $1,986.62; Century Business Products, Copier Maint,
$112.02; Century Business Products, Fax Machine, $325.00; Century Link, Tele Exp, $325.44;
Century Link, Interconnections, $8,481.49; CHR Solutions, Consulting Service, $2,950.00; City
of Bkgs, Contract Fee, $5,091.81; City of Bkgs, Landfill Fee, $161.92; City of Sgt Bluff, Utility
Bill, $136.66; City of Vermillion, Utility Bill, $281.47; Clay Union Elec, Utility Bill, $238.48;
Codington Clark Elec, Utility Bill, $35.00; Collins, Kevin, Travel, $653.28; Conn, Bill, Gas,
$66.01; Conner, Michele, Travel, $11.76; Credit Bureau-Watertown, Delinquent Acct
Collection, $2,422.63; CSSA, Supp, $114.57; Culligan of Watertown, Bottled Water, $41.75;
Dakota Service, Supp, $42.11; Daniels, Michael, Travel, $22.40; Dave's Window Cleaning,
Window Service, $108.00; Davis Excavating, Snow Removal, $180.00; Days Inn, Lodging,
$194.97; DePauw, Sean, Travel, $86.24; Dept of the Treasury, Fed Tax, $5,276.92; Dex Media
East, Advertising, $63.50; Directory Resources, Software Maint, $1,100.00; Ditch Witch of SD,
Maint/Supp, $43.89; Don's Body Shop, Maint, $122.50; DPC Industries, Chemicals, $3,049.35;
DVL Fire & Safety, Fire Extinguisher Inspections, $2,900.50; Earl May Seed & Nursery, Supp,
$44.97; Eco Water, Bottled Water, $98.85; Farmers Coop, Supp, $83.01; Fastenal Co, Supp,
$450.07; Fed Ex, Freight, $57.10; Ferguson Waterworks, Water Meters, $3,320.64; Ferguson
Waterworks, Water Meters, $4,811.76; Fiber Comm Solutions, Supp, $2,093.60; Fibercomm,
Broadband Service, $6,310.36; First Bank & Trust, Bond Pymt Series 2011, $36,291.25; First
Bank & Trust, Deposit Books, $73.82; Fox Sports Net North, Contract Fee, $4,385.13; Freeman,
Harvey, Travel, $96.60; FRRPA, FRRPA Lease, $13,107.00; George's Sanitation, Sanitation
Service, $50.00; Glazier, Lauren, Travel, $7.84; Global Equipment, Unreg Inv, $45.95; Golden
West Tech, Tech Support, $8,205.24; Golden West Telecom, Tele Exp, $39.58; Goldfield
Telecom, Supp, $1,541.30; Graybar Electric, Supp, $3,121.42; Graybar Electric, Unreg Inv,
$273.70; Gridor Const, WWTP Upgrade, $1,207,302.30; Hamlin Building Center, Supp,
$168.18; Hawkins Water Treatment Group, Chemicals, $10,291.38; HDR Engineering,
Engineering Service, $69,605.74; Heppner Consulting, Maint, $1,135.74; Herr, Debra, Travel,
$3.36; Hershman, Casey, Travel, $60.48; Hibu Inc-West, Advertising, $355.00; Hoak Media of
Dakota, Contract Fee, $1,008.27; Homestead Do It Center, Supp, $403.40; Howalt-McDowell
Ins, Vehicle Ins, $360.00; I.L.L Inc, Real Estate Taxes, $3,869.76; Ibengabriel, Cliff, Travel,
$16.80; Independent Comm, Contract Fee, $837.06; Institutions Services, Supp, $155.52;
International Tower Lighting, Supp, $1,201.22; Interstate Telecom Coop, Tele Exp, $1,176.02;
J.B. Templeton Consulting, Transformer Consultant, $1,750.00; Johme, Ashley, Travel, $100.24;
Karpen, Nick, Travel, $159.04; KDLT TV, Contract Fee, $847.03; Knettel, Trever, Travel,
$492.80; Lakeland Engineering, Supp, $304.79; Laminated Wood Systems, Laminated Pole,
$23,754.00; Langland Home Center, Repairs/Supp, $170.50; LECA, Settlement, $4,375.00;
Lewis Drug, Supp, $5.98; Loban, Darin, Travel, $86.60; Lowe's, Supp, $1,042.96; Ludwigs,
Sunnie, Travel, $14.00; M & T Fire & Safety, Supp, $60.00; Mack, Scott, Travel, $323.98;
Martin's Inc, Diesel/Oil, $347.51; Matheson Tri-Gas, Supp, $146.25; McCormick Systems, Tech
Support, $850.00; McEntree, Jason, Conserve Demand Incentive, $150.00; Medinger, Amanda,
Travel, $168.92; Menards-Watertown, Supp, $4.90; Merchant Job Training & Safety, Training
Materials, $550.00; Meta Bank, Conserve/Demand Incentive, $1,356.00; Mid South Telecom,
Repairs/Supp, $538.00; Mid South Telecom, Unreg Inv, $120.63; Midamerican Energy, Utility
Bill, $1,140.40; Midcontinent, Broadband Service, $286.06; Midcontinent, Contract Fee,
$178.25; Midwest Glass, Repair/Supp, $273.78; Midwest Pest Control, Pest Control, $130.00;
Milbank Winwater Works, Supp, $2,323.68; Missouri River, Supplemental Power,
$1,241,924.91; Missouri River, WAPA Allocation, $290,804.02; Montreal Tracteur, Supp,
$50.29; MVTL Labs , Wastewater Analysis, $78.26; National Processing, Credit Card Porcessing
Fee, $10,900.25; NECA Admin, Number Portability, $375.00; Neustar Info Service, Contract
Fee, $200.00; Newark, Supp, $498.49; Nielsen's, Repair/Supp, $22.54; North West Rec, Utility
Bill, $43.34; Northwestern Energy, Natural Gas, $1,095.47; NRTC Member Services, Contract
Fee, $48,670.64; NTCA, Employment Advertising, $500.00; NTCA, Employment Advertising,
$500.00; Obeslo, Kayla, Travel, $36.96; Office Elements, Maint/Supp, $318.76; Opis Energy
Group, Publication, $294.00; Orpheum Bldg, Utility Bill, $89.46; Otter Tail Power, Utility Bill,
$134.88; Patrick, Dan, Travel, $5.04; Pete Lien & Sons, Chemicals, $3,965.75; Pizza Hut,
Meeting Supp, $14.47; Power & Tele Supply, Unreg Inv, $3,060.00; Prairie Graphics,
Supp/Uniforms, $196.00; Prussman Contracting, Pole Transportation, $205.79; Qdoba, Supp,
$55.71; Rains, Jake, Travel, $7.28; RDO Integrated Controls, Equip Maint., $126.79; Reed, Jeff,
Travel, $101.20; Resmen, Kaylene, Travel, $22.17; Rients, Shane, Meals/Gas, $122.09; Robert
L. Carr Co, Westside Lift Station Const., $504,278.15; Ron's Auto Repair, Vehicle Maint,
$142.42; Rost, Daniel, Conserve/Demand Incentive, $25.00; Runnings, Supp, $1,121.29;
Schoon's Pump N' Pak, Gas, $1,095.79; Schulte, Dan, Travel, $23.52; Schuneman Equip, Equip
Maint, $28.02; SD Dept of Health Lab, Testing W-WW Samples, $865.00; SD Treasurer,
Sales/Excise Tax, $219,827.65; SDN Comm, Circuit Lease, $2,260.87; SDN Comm, Licenses,
$10,282.80; SDN Comm, Software/Hardware, $2,633.57; Servicemaster, Janitorial Service,
$260.00; Shaull, Brandi, Travel, $6.72; Sx City Journal, Employment Advertising, $1,206.93; Sx
Falls Utilities, Utility Bill, $482.90; Sx Valley Energy, Utility Bill, $1,484.65; Skiles, Miranda,
Travel, $13.80; Sprint, Tele Exp, $95.88; Sprint, PCS Service Fee, $347,891.28; Sprint, PCS
Phone Service, $3,337.10; Sprint, PCS Inventory, $43,483.97; Staples, Supp, $48.19; State of
Iowa-Treasurer, Sales Tax, $5,860.00; Stoltenburg, Audie, Travel, $287.08; Sturdevant Auto,
Supp, $416.46; Swiden Distributing, Unreg Inv, $598.00; Swiftel Comm, Office Phone Bill,
$77,410.00; Syrstad Oil, Vehicle Maint, $47.34; Teled. Comm Services, Tech Support, $300.00;
Tessco, Supp, $164.64; Old Norwegian Window Washer, Window Service, $8.00; UPS Store,
Freight, $214.24; Thompson, Mark, Lodging/Meals/Gas, $448.29; Thompson, Mark, Travel,
$124.20; Titan Machinery, Supp, $435.16; Top Notch Cleaning, Janitorial Service, $1,845.00;
Tott's Conoco, Gas, $286.50; Tower Distribution, Contract Fee, $239.02; Town & Country
Shopper, Advertising, $392.00; Town & Country Shopper, Employment Advertising, $196.00;
Travel Leaders, Air Fare, $6,179.50; Two Ten Twenty Pizza, Meeting Supp, $24.47; Union
County Elec, Utility Bill, $259.20; UPS, Freight, $262.21; US Postal Service, Postage,
$9,000.00; Universal Service Adm, USAC Contribution, $94,986.22; University Estates, Water
Charge Reim, $3,315.00; US Postmaster-Watertown, Postage, $490.00; Vantage Point,
Engineering Consulting, $2,870.00; Vaonet, Support Agreement, $3,039.88; Vessco, Equip
Maint, $877.36; Walker & Associates, Unreg Inv, $322.50; Water & Enviro Engineering Center,
Analysis, $63.00; Watertown Utilities, Utility Bill, $788.29; Wellmark Blue Cross Blue Shield
of SD, Benefit Plan Fee, $880.00; Wesco, Cable, $15,420.00; WJA Consulting, Consulting
Service, $5,150.00; Wright, Richard, Travel, $19.04; Xcel Energy/NSP, Utility Bill, $1,092.60;
Xerox, Copier Maint, $217.44; Zip Trip, Gas, $3,142.50.
The following are Telephone/Utility Refunds:
Arrow's Maytag Home Appliance Center, $6.94; Bartling's Shoes, $43.23; Battleson, Garrett,
$13.08; Becker, Kayla, $921.63; Bennett, Muriel, $30.11; Bernstein, Virgil, $484.37; Berr y
Network, $92.88; Blooston & Mordkofsky, $1264.00; Bolsinger, Tara, $9.81; Bruce's Repair,
$19.69; Casseri, Paul, $4.39; Crapser, Donald, $10.16; Dan O's Marine Sales & Service, $8.70;
Fennell, Anne, $6.63; Gehring, Dillon, $39.32; Halseth, Glenna, $18.32; Heartland Veterinary
Clinic, $70.22; Helland, Joshua, $2.57; Hill, Dale, $12.62; Hills, Michael, $36.75; Ibrahim,
Fardowsa, $33.64; Kleinhuizen, Trista, $62.41; Lerew, Michaelia, $48.56; Lother, Mike, $57.59;
McGee, Megan, $89.00; Mertz, Terry & Joanna, $27.73; Nord Electric, $6.66; O'Connell, Tim,
$28.86; Olson Masonry, $46.99; Olson, David, $26.15; Pierson, David, $53.79; Rice, James,
$9.96; Sommervold, Mark, $97.30; Stoltenberg Homes, $330.00; Torgerson, Ty, $9.09; Trim
Hair Salon, $129.56; Wittmeier, Beverlee, $17.55.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $168,164.75; Water, $78,130.98; Wastewater,
$67,040.55; Telephone, $455,174.72;
Retirement, $43,427.05; Social Security, $55,883.05; Insurance, $74,461.32; Deferred Comp,
$11,728.84;
Salary Changes: N. Moeller, $10.12*; M. Prussman, $22.73; M. Volkers, $22.73; S. Meusburger,
$27.14; C. Haakinson, $22.40;
*Plus commission
CHANGE ORDER #4 WWTF UPGRADE – PROJECT A
Motion was made by Peterson, seconded by Harvey to approve Change Order No. 4 for
various modifications to the Wastewater Treatment Facility Upgrade – Project A. All members
present voted in favor of the motion
SURPLUS EQUIPMENT - LITESPAN ONU SHELVES AND CARDS
Motion was made by Peterson that the following Resolution No. 4-14 be approved.
RESOLUTION NO. 4 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – LITESPAN ONU SHELVES AND CARDS
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
Central Office Optical Light Terminals 3
Common Control Assembly Cards 170
Channel Bank Assembly Cards 152
High Density Fiber Bank Cards 1,305
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal
Utilities Board that the Board hereby orders that the above referenced property be declared
surplus equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 10th day of March, 2014.
ATTEST:
________________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
SURPLUS EQUIPMENT - LEAD WATER METERS, CHECKVALVES AND
MISCELLANEOUS WATER AND ELECTRICAL EQUIPMENT
Motion was made by Harvey that the following Resolution No. 5-14 be approved.
RESOLUTION NO. 5 - 14
RESOLUTION ORDERING DISPOSITION OF
SURPLUS EQUIPMENT TO BE SOLD
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
21 – Misc. Curb Stops
53 – Misc. Pressure Regulators
59 – Misc. Corps
25 – Misc. Water Meter Yokes
28 – Misc. Check Valves
Misc. Bushings, Couplings, Unions, Nuts, Adapters
Nuts, Bolts, Screws and Miscellaneous Electrical Equipment
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders the disposition of the above referenced property in
accordance with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above equipment at $1.65/ton for steel, $1.30/pound for brass and $.25/pound for
aluminum.
Adopted this 10th day of March, 2014.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
SURPLUS EQUIPMENT – MISCELLANEOUS ELECTRICAL EQUIPMENT
Motion was made by Robertson that the following Resolution No. 6-14 be approved.
RESOLUTION NO. 6 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – MISCELLANEOUS ELECTRICAL EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
Miscellaneous Insulators and Fuses
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 10th day of March, 2014.
ATTEST:
________________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – WESTERN AVENUE 5000 KVA TRANSFORMER
Motion was made by Peterson that the following Resolution No. 7-14 be approved.
RESOLUTION NO. 7 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – WESTERN AVENUE 5000 KVA TRANSFORMER
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
One (1) 5000 KVA Transformer
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders the disposition of the above referenced property in
accordance with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above 5000 KVA transformer at $7,000.00.
Adopted this 10th day of March, 2014.
ATTEST:
________________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – MISCELLANEOUS COMPUTER EQUIPMENT
Motion was by Robertson that the following Resolution No. 8-14 be approved.
RESOLUTION NO. 8 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – COMPUTER EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
1 DEC Alpha Server
3 Rack Mount Servers
15 Desktop Computers
12 Laptop Computers
16 Desktop Printers
5 LCD Monitors
1 Fax Machine
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal
Utilities Board that the Board hereby orders that the above referenced property be declared
surplus equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 10th day of March, 2014.
ATTEST:
________________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8
Carbon Fluorosilicic Liquid Quicklime Sodium Sodium Sulfur Sulfuric
Dioxide Acid Chlorine Hydroxide Poly Dioxide Acid
Air Liquide Industrial $8,784.00 ~ ~ ~ ~ ~ ~ ~
Carus Corporation ~ ~ ~ ~ $11,200.00 ~ ~
DPC Industries Inc. ~ $13,472.00 $11,950.00 ~ ~ $10,490.00 ~
Graymont (WI) LLC ~ ~ ~ $168,652.00 ~ ~ ~ ~
Hawkins Inc. ~ $13,356.00 $12,950.00 ~ $71,800.00 $11,300.00 $10,400.00 $14,725.00
Lhoist North America ~ ~ ~ $340,087.00 ~ ~ ~ ~
Mississippi Lime Co. ~ ~ ~ $279,840.00 ~ ~ ~ ~
Pete Lien & Sons Inc. ~ ~ ~ $169,917.00 ~ ~ ~ ~
Poet Ethanol Products $8,640.00 ~ ~ ~ ~ ~ ~ ~
Shannon Chemical Corp. ~ ~ ~ ~ $14,948.00 ~ ~
Motion was made by Harvey, seconded by Robertson that the following low bids be
approved: Carus Corp, Sodium Poly, $11,200.00; DPC Industries, Liquid Chlorine, $11,950.00;
Graymont (WI) LLC, Quicklime, $168,652.00; Hawkins Inc., Fluorosilicic Acid, $13,356.00;
Sodium Hydroxide, $71,800.00; Sulfur Dioxide, $10,400.00, and Sulfuric Acid, $14,725.00; Poet
Ethanol Products, Carbon Dioxide, $8,640.00; and, that, after reviewing the contracts for the
above bids, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion.
3RD AVENUE WATER MAIN REPLACEMENT
KPH Inc. $256,853.00
GM Contracting Inc. $304,695.67
Motion was made by Robertson, seconded by Pitts to reject all bids and to authorize the
staff to rebid the 3rd Avenue Water Main Replacement Project. All members present voted in
favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
PCS TOWER INSPECTION & MAINTENANCE SERVICES - TELE. DEPT.
Motion was made by Pitts, seconded by Peterson that authorization be given to advertise
for bids for PCS Tower Inspection & Maintenance Services for the Telephone Department. All
members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation, personnel and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Robertson, seconded by Pitts that Curt Kabris be hired to fill the
position of Technical and Network Operations Manager at an annual salary of $130,000.00. All
members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President