HomeMy WebLinkAboutUtilMinutes_2014_02_10Municipal Utilities Board February 10, 2014
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
February 10, 2014, at the Utility Building with the following members present: Harvey, Pitts,
Robertson and President Myers, via teleconference. Absent: Peterson.
MINUTES
Minutes of the regular meeting held January 13, 2014 and the special meeting held
January 27, 2014 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
A T & T, Settlement, $3,154.80; A T & T, Cust. Toll Free Number, $54.28; A1 Cleaning &
Restoration, Janitorial Service, $1,680.00; ABM Manufacturing, Supp, $18.00; A-I Computers
Solutions of Bkgs, Supp, $200.00; Air Liquide Industrial, Chemicals, $1,174.86; Allegra,
Printing Supp, $835.65; AMP Electric Construction, Labor/Supp, $120.05; Amzer.Com
Software, PCS Supp, $260.00; Aramark Uniform Services, Supp, $550.75; Authorize.Net, Credit
Card Processing Fee, $88.50; Auto Body Specialties, Supp, $21.22; Ball, Michelle, Janitorial
Service, $200.00; Barhite, Brooke, Travel, $16.80; Bauer, Steve, Conserve/Demand Incentive,
$25.00; Bel Brands, Conserve/Demand Incentive, $34,250.00; Bierschbach Equipment, Equip
Maint, $412.47; Border States Elec, Supp, $3,405.32; Border States Elec, Unreg Inv, $27,336.98;
BP, Gas, $174.79; Bridle Estates, Sewer Charge Reim, $1,627.50; Bkgs Area Chamber of
Commerce, Chamber Ad Sponsorship, $300.00; Bkgs City Hall Finance, Defensive Driving
Training, $264.06; Bkgs City Hall Finance, EQ Basins Airport, $10,146.34; Bkgs County
Register of Deeds, Easement, $60.00; Bkgs County Sheriff, Sheriff's Fee, $52.15; Bkgs Credit
Bureau & Collection, Delinq. Acct Collection, $232.98; Bkgs Engraving, Banquet Supp, $24.00;
Bkgs Human Resource Office, Drug/Alcohol Screening, $222.00; Bkgs Register,
Advertising/Legals, $5,569.40; Bkgs Register, Employment Advertising, $334.40; Bkgs
Utilities, Office Utility Bill, $53,139.20; BSG Clearing Solutions, Settlement, $393.02; Bunkers,
Renee, Travel, $5.04; Careerbuilder LLC, Employment Advertising, $680.00; Carquest Auto,
Equip Maint, $140.63; CDW Government, Supp, $566.45; Central Business, Supp, $525.33;
Century Business Products, Copier Maint, $134.10; Century Link, Tele Exp, $269.77; Century
Link, Interconnections, $14,838.73; Cfgear, Supp/Uniforms, $367.29; City of Bkgs, Contract
Fee, $5,070.54; City of Bkgs Landfill, Landfill Fee, $144.09; City of Vermillion, Utility Bill,
$301.36; Claritus, Postage Supp, $481.74; Clay Union Electric, Utility Bill, $184.40; Climate
Systems, Heat/Cooling Maint, $253.00; Collins, Kevin, Travel, $620.32; Collins, Mike, Travel,
$73.60; Connections, EAP Service, $1,357.44; Conner, Michele, Travel, $11.20; Consortia
Consulting, Consulting Service, $149.00; Construction Specialties, 3M Substation Control
House, $15,984.14; Courtesy Plbg & Htg, Repair/Supp, $912.02; Credit Bureau-Watertown,
Delinquent Acct Collection, $1,138.93; Crescent Electric, Unreg Inv, $52.22; CSSA, Supp,
$570.79; Culligan-Watertown, Bottled Water, $32.75; Dakota Riggers & Tool, Supp, $2,470.97;
Dakota Service, Supp, $109.11; Daniels, Michael, Travel, $17.36; Dascom Systems Group,
Licenses, $6,000.00; Dascom Systems Group, Software Support, $900.00; Dave's Window
Cleaning, Window Service, $58.00; Davis Excavating, Snow Removal, $585.00; Days Inn,
Lodging, $64.99; DeBeer Small Eng. Repair, Equip Maint, $2.48; DePauw, Sean, Travel,
$67.20; Dept of Legislative Audit, Registration, $600.00; Dept of the Treasury, Fed Tax,
$5,248.93; Dex Media East, Advertising, $63.50; Ditch Witch of SD, Maint/Supp, $5,012.60;
DLT Solutions, Software, $5,509.62; DPC Industries, Chemicals, $2,246.80; Earl May Seed &
Nursery, Supp, $59.99; Earthbend, Supp, $158.00; Einspahr Auto Plaza, 1/2 Ton Crew Cab 4 X4
Truck, $31,246.00; Einspahr Auto Plaza, 1/2 Ton Crew Cab 4x4 Truck, $22,705.00; Einspahr
Auto Plaza, 1/2 Ton Extended Cab 4x4 Truck, $23,506.00; Einspahr Auto Plaza, 1/2 Ton
Regular Cab 4x4 Truck, $26,329.00; Einspahr Auto Plaza, Vehicle Maint, $411.75; Elliott
Equip, Supp, $195.64; Elster Amco Water, Meters, $1,724.46; Entone Inc, Unreg Inv, $203.40;
Express Comm, Settlement, $9,821.97; Farmers Coop, Supp, $1,529.77; Fastenal, Supp,
$141.90; Federal Express Corp, Freight, $124.56; Fibercomm, Broadband Service, $6,310.36;
First Bank & Trust, Bond Pymt Series 2011, $36,291.25; Five-Star Awards & More, Supp,
$33.50; Fix It Shop Locksmith, Service Call, $50.00; Fox Sports Net North, Contract Fee,
$4,328.10; Freeman, Harvey, Travel, $13.80; FRRPA, FRRPA Lease, $13,107.00; G & L
Distributing, Supp, $48.82; George's Pizza, Meeting Supp, $125.48; George's Sanitation,
Sanitation Service, $47.50; Geotrust Inc, Security Certificates, $663.00; Glazier, Lauren, Travel,
$20.16; Golden West Tech, Tech Support, $1,636.20; Golden West Telecom, Tele Exp, $39.58;
Grainger, Supp, $204.20; Halvorson, Brian, Travel, $73.60; Hawkins Water Treatment Group,
Chemicals, $4,156.70; HDR Engineering, Engineering Service, $58,000.00; Henderschiedt,
Dale, Travel, $153.60; Henkin Schultz Comm Arts, Advertising, $12,857.75; Henkin Schultz
Comm Arts, Advertising/Postage, $9,107.26; Herr, Debra, Travel, $8.96; Hershman, Casey,
Travel, $51.52; Hibu Inc-West, Advertising, $325.83; Hillyard/Sx Falls, Repair/Supp, $294.80;
Hoak Media of Dakota, Contract Fee, $956.42; Homestead Do It Center, Supp, $1,339.44;
Hometown Service, Repair/Supp, $151.17; Ibengabriel, Cliff, Travel, $16.80; Independent
Comm, Contract Fee, $830.34; Industrial Machine, Repairs/Supp, $118.00; Interstate Batteries,
Supp, $31.99; Interstate Telecom, Holiday Classic, $650.00; Interstate Telecom, Tele Exp,
$1,052.39; Invue Security Products, Supp, $238.77; Jensen, Jay, Conserve/Demand Incentive,
$50.00; Johme, Ashley, Travel, $141.68; Karpen, Nick, Travel, $116.48; KDLT TV, Contract
Fee, $840.23; Kennebec Tele, PCS Access, $41.35; Knettel, Trever, Travel, $215.60; L G
Everist, Gravel, $110.45; Laake, Aaron, Travel, $43.68; Lake City Fire Equip, Fire
Extinguisher/Maint, $43.50; Lakeland Engineering, Supp, $304.79; LECA, Settlement,
$4,375.00; Lewis Drug, Supp, $131.29; Martin's Inc, Diesel/Oil, $1,090.80; Master Meter
Systems, Annual Support/Maint, $750.00; Matheson Tri-Gas, Supp, $195.88; McKeever Inc,
Supp, $195.30; Mediacom, Broadband Service, $89.95; Medinger, Amanda, Travel, $14.56;
Menards-Watertown, Supp, $25.57; Meyer, Steve, Gas, $73.23; Michaels Fence Co, Fencing
Supp, $279.00; Mid South Telecom, Repairs/Supp, $903.71; Midamerican Energy, Utility Bill,
$1,034.74; Midcontinent, Broadband Service, $283.29; Millard, Josh, Travel, $73.60; Mills, Jack
E, Cam Charges, $12,050.03; MMUA, Membership Dues, $350.00; Mr V's Prof Body Shop,
Vehicle Maint, $771.04; Napa Auto Parts, Supp, $231.65; NECA Admin, Number Portability,
$375.00; Nielsen's, Repair/Supp, $162.74; North West Rec, Utility Bill, $20.65; Northwest
Scientific, Supp, $195.44; Northwestern Energy, Natural Gas, $1,146.51; Novak Sanitary
Service, Shredding, $125.11; NPC, Credit Card Processing Fee, $36,248.63; NTCA Assoc
Research, Compensation/Benefit Report, $95.00; NTCA, Employment Advertising, $500.00;
Obeslo, Kayla, Travel, $8.96; Office Elements, Maint/Supp, $299.52; Oldcastle Precast, Pre Cast
Sections, $17,211.50; Otter Tail Power, Utility Bill, $125.70; Party Depot, Supp, $208.20;
Patrick, Dan, Travel, $5.60; Pete Lien & Sons, Chemicals, $4,171.65; Pizza Hut, Meeting Supp,
$27.68; Power & Telephone, Supp, $2,655.25; Power & Telephone, Unreg Inv, $4,966.80;
Prairie Graphics, Supp/Uniforms, $348.50; Prussman Contracting, Sand, $180.00; Prussman
Contracting, Water Line Repair, $6,644.28; Rains, Jake, Travel, $15.12; Reed, Lyle,
Meals/Baggage/Cab/Shuttle Fees, $355.50; Resmen, Kaylene, Travel, $26.32; Runnings, Supp,
$1,614.86; Safe N Secure, Security, $4,937.76; Sancom, PCS Access, $12.09; Schoon's Pump N'
Pak, Gas, $3,962.80; Schulte, Dan, Travel, $82.32; Schuneman Equip, Equip Maint, $140.91;
SD Dept of Health Lab, Testing W-WW Samples, $1,321.00; SD Dept of Revo, License &
Titles, $20.00; SD Treasurer, Sales/Excise Tax, $222775.86; SD Water & Wastewater,
Registration, $180.00; SDN Comm, Circuit Lease, $61,869.89; SDN Comm, Maint, $2,343.34;
Servicemaster, Janitorial Service, $260.00; Siemens Energy, Regulators, $102,207.00; Sx
Empire Baseball Assoc, Sponsorship, $325.00; Sx Falls Auto Trim, Repairs, $411.00; Sx Falls
Utilities, Utility Bill, $457.19; Sx Valley Energy, Buy Out, $27,408.74; Sx Valley Energy,
Utility Bill, $1,301.49; Smith Supplies, Supp, $205.76; Speedy Cleaners, Rugs/Supp, $157.10;
Sprint, Tele Exp, $42.46; Sprint, PCS Service Fee, $413,230.19; Sprint, PCS Phone Service,
$3,626.40; Sprint, PCS Inv,, $47,382.92; Sprint-Bkgs, PCS Accessories, $20.15; Stainbrook,
Cal, Travel, $73.60; Staples, Supp, $11.27; State Of Iowa-Treasurer, Sales Tax, $5,860.00;
Stoltenburg, Audie, Travel, $182.56; Stuart C. Irby, Supp, $3,909.79; Sturdevant Auto, Supp,
$385.76; Subway, Retirement Supp, $175.00; Swanson, Todd, Travel, $73.60; Swiftel Center,
Banquet Supp, $4,282.00; Swiftel, Office Phone Bill, $77,352.45; Teledyne Isco, Supp, $252.60;
The Depot, Conserve/Demand Incentive, $400.00; Wall Street Journal, Publication, $466.34;
Titan Machinery, Supp, $1,612.43; Top Notch Cleaning, Janitorial Service, $1,845.00; Tower
Distribution, Contract Fee, $238.52; Town & Country Shopper, Advertising, $392.00; Town &
Country Shopper, Employment Advertising, $182.00; Union County Elec, Utility Bill, $241.70;
UPS, Freight, $458.75; Universal Service Adm, USAC Contribution, $5,807.25; University
Estates, Water Charge Reim, $3,250.00; US Postmaster-Sx Falls, Postage, $294.00; Vermeer
High Plains, Equip Maint, $25.62; Vessco Inc, Equip Maint, $1,809.36; Volkers, Jason, Travel,
$73.60; WAHBA, Registration, $255.00; Water & Enviro Engineering Center, Analysis,
$3,328.00; Watertown Utilities, Utility Bill, $391.69; Wells Fargo, Deposit Tickets, $165.36;
Wesco, Cable, $281,679.42; Wesco, Supp, $20,972.20; WJA Consulting, Consulting Service,
$4,000.00; Wright, Richard, Travel, $16.80; Xcel Energy/NSP, Utility Bill, $1,156.68; Young
Broadcasting, Employment Advertising, $297.00.
The following are Telephone/Utility Refunds:
Basye, Donald, $42.87; Lother, Mike, $18.45; Nelson, Robin, $12.04; Olson, Vernon & Cynthia,
$15.00; R & B Properties, $41.72; TB Partnership, $36.28; Tigges, Brett, $208.31; Warborg,
Teresa, $15.63; Watertown Credit Bureau, $0.39; White, Joseph, $78.57; Winkler, Laura,
$35.14; 3rd & Main Antiques, $15.00; Anderson, Virg, $18.76; Biogenetic Services, $15.54;
Borstad, Ronald, $3.31; Coderre, Laurence, $5.16; Devuyst, Melodee, $53.25; Fromelt,
Kathleen, $86.04; Gonzales, Christy, $61.95; Hagedorn, Ryan, $43.93; Harold's Photo Center,
$9.75; Identity Genetics, $8.49; McCammack, Michael, $38.64; McKeown, Rick, $88.39;
Meadow Creek Golf Course, $5.06; Micheel, Lois, $18.05; Nelson, Robin, $251.09; Nielsen,
George, $20.61; Panther Graphic Print & Media Solutions, $96.00; Peterson, Scott, $278.62;
Sax, Larry, $160.00; Schleicher, Darin, $7.75; Skordahl, Reuben, $17.78; Tschetter, Emery,
$35.72; Williams, Kalli, $50.71; Winkler, Laura, $116.21; Yseth, Kelley, $15.34.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $189,445.43; Water, $82,748.50; Wastewater,
$75,461.82; Telephone, $518,975.80;
Retirement, $49,067.00; Social Security, $63,045.99; Insurance, $76,338.55; Deferred Comp,
$13,071.71;
Salary Changes: N. Buchloh, $6,685.11*; K. Collins, $5,370.64*; S. DePauw, $3,251.00*; D.
Herr, $3,612.22*; N. Karpen, $3,612.22*; T. Knettel, $3,714.73*; A. Laake, $3,612.22*; S.
Ludwigs, $9.55*; S. Mack, $4,532.27; S. Malsam, $9.55*; E. Martinez, $11.99*; B. Smith,
$10.12*; A. Stolenburg, $4,648.47*; J. Thorson, $11.24*; T. Hohn, $16.55; C. Holm, $11.15; S.
Spurrell, $16.48; L. Dickey, $26.16; R. Perry, $23.84;
New Employees: L. Weyh, $10.66.
*Plus commission
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
fourth quarter 2013.
2015 DIRECTORY RATES
Motion was made by Harvey, seconded by Pitts to approve the 2015 Directory Rates as
presented by staff. All members present voted in favor of the motion.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2014
Motion was made by Harvey, seconded by Pitts that in compliance with SDCL 5-18-25
and after soliciting quotations from 12 suppliers by hand delivering quotation forms on file in the
office of the Executive Vice President/General Manager for BMU’s fuel needs for 2014, the
following quotations were received and a contract was entered into with Cenex Zip Trip of
Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Cenex Zip Trip 4.0¢ 4.0¢
Schoons Pump ‘N Pac 4.25¢ 4.25¢
Gas n Mor 7.5¢ 7.5¢
Hy-Vee 7.0¢ 7.0¢
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on February 5, 2014, and
presented at this time for consideration and action.
SUBSTATION TRANFORMERS – ELECTRIC DEPARTMENT
Item 1
TOC
Item 2
TOC
GRAND
TOTAL
Bid Total Bid Total
Company
Howard Industries - IRBY $1,788,545.38 $1,287,663.88 $3,076,209.26
ABB - Wesco $1,772,729.24 $1,338,009.22 $3,110,738.46
SPX Tranformer Solutions $1,699,194.98 $1,337,124.76 $3,036,319.74
Delta Star – Pro Tech Sales $1,751,846.80 $1,363,335.80 $3,115,182.60
Motion was made by Pitts, seconded by Harvey that the low bid be approved with SPX
Transformer Solutions in the amount of $3,036,319.74 for four Substation Transformers; and
that, after reviewing the contracts for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
PADMOUNT TRANSFORMERS – ELECTRIC DEPARTMENT
ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7
Company
10% Bid
Bond QTY OF 3 QTY OF 1 QTY OF 1 QTY OF 2 QTY OF 1 QTY OF 1 QTY OF 1
or 112.5 KVA 150 KVA 500 KVA 750 KVA 1000 KVA 1500 KVA 2000 KVA
5%
Check 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase
IRBY 10% $14,658.00 $5,718.00 $13,044.00 $27,020.00 $15,752.00 $20,630.00 $28,133.00
WESCO 10% $15,450.00 $5,618.00 $10,248.00 $26,200.00 $15,790.00 $19,600.00 $27,473.00
BSE Copper 10% $16,860.00 $5,990.00 $11,825.00 $27,560.00 $15,975.00 $21,280.00
Does not
meet Spec
RESCO 10% $14,100.00 $5,020.00 $11,392.00
Does not
meet Spec
Does not
meet Spec
Does not
meet Spec
Does not
meet Spec
BSE CM 10% - - - - - - -
ITEM 8 ITEM 9 ITEM 10 ITEM 11 ITEM 12 ITEM 13 ITEM 14
Company QTY OF 1 QTY OF 4 QTY OF 3 QTY OF 9 QTY OF 3 QTY OF 3 QTY OF 7
2500 KVA 10 KVA 15 KVA 25 KVA 37.5 KVA 75 KVA 100 KVA
3 Phase Single Phase Single Phase Single Phase Single Phase Single Phase Single Phase
IRBY $34,741.00 $3,940.00 $3,189.00 $10,125.00 $4,098.00 $5,640.00 $15,610.00
WESCO $31,606.00 $4,972.00 $3,765.00 $11,790.00 $4,188.00 $5,760.00 $15,085.00
BSE Copper $33,885.00 $5,100.00 $3,945.00 $12,829.50 $4,710.00 $6,540.00 $17,745.00
RESCO
Does not meet
Spec $4,032.00 $3,150.00 $10,386.00 $3,714.00 $5,232.00 $14,483.00
BSE CM - $5,080.00 $3,840.00 $12,060.00 $4,350.00 $5,490.00 $14,875.00
Motion was made by Harvey, seconded by Robertson that the following low bids be
approved: RESCO, Item 1, 3 – 112.5 KVA 3 Phase Transformers, $14,100.00; Item 2, 1 – 150
KVA 3 Phase Transformer, $5,020.00; Item 10, 3 – 15 KVA Single Phase Transformers,
$3,150.00; Item 12, 3 – 37.5 KVA Single Phase Transformers, $3,714.00; Item 13, 3 – 75 KVA
Single Phase Transformers, $5,232.00; Item 14, 7 – 100 KVA Single Phase Transformers,
$14,483.00; IRBY, Item 5, 1 – 1000 KVA 3 Phase Transformer, $15,752.00; Item 9, 4 – 10
KVA Single Phase Transformers, $3,940.00; Item 11, 9 – 25 KVA Single Phase Transformers,
$10,125.00; WESCO, Item 3, 1 – 500 KVA 3 Phase Transformer, $10,248.00; Item 4, 2 – 750
KVA 3 Phase Transformers, $26,200.00; Item 6, 1 – 1500 KVA 3 Phase Transformer,
$19,600.00; Item 7, 1 – 2000 KVA 3 Phase Transformer, $27,473.00; Item 8, 1 – 2500 KVA 3
Phase Transformer, $31,606.00; and that, after reviewing the contracts for the above bids, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
WATER METERS - WATER DISTRIBUTION & SEWER COLLECTION DEPARTMENT
ITEM #1
Company Bid Security Misc. Water Meters
Dakota Supply Group 10% $61,078.90
Ferguson Waterworks 10% $60,061.30
HD Supply
Waterworks 10% $78,704.98
Elster AMCO Water
Inc. 10% $99,141.00
Motion was made by Myers, seconded by Pitts that the following low bids be approved:
Ferguson Waterworks, Item 1, Misc. Water Meters, $60,061.30; and, that, after reviewing the
contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
DIRECTORY PRINTING – TELEPHONE DEPARTMENT
Motion was made by Harvey, seconded by Pitts that authorization be given to advertise
for bids for Directory Printing. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation, personnel and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President