HomeMy WebLinkAboutUtilMinutes_2014_01_13Municipal Utilities Board January 13, 2014
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 12:00 p.m. on Monday,
January 13, 2014, at the Utility Building with the following members present: Harvey, Peterson,
Robertson and President Myers. Absent: Pitts.
MINUTES
Minutes of the regular meeting held December 9, 2013 and the special meeting held
December 23, 2013 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Peterson that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $10.20; A T & T, Settlement, $4,424.90; A T & T, Cust. Toll Free
Number, $59.73; Advance Auto Parts, Supp, $23.99; Airway Technologies, Supp, $9,405.08;
Allegra, Printing Supplies, $914.25; Alliance Comm Coop, PCS Access, $41.65; Amazon, Supp,
$132.80; Amazon, Unreg Inventory, $49.99; American Garage Door, Repairs/Supp, $1,576.70;
Aramark Uniform Services, Supp, $448.04; Architectural Roofing & Sheetmetal,
Materials/Repairs, $291.43; Authorize.Net, Credit Card Processing Fee, $90.40; Auto Body
Specialties, Supp, $6.68; Badger Meter, Meters, $2,642.91; Ball, Michelle, Janitorial Service,
$250.00; Barhite, Brooke, Travel, $22.60; Bendix, Copier Maint, $2,057.36; Bethany Lutheran
Youth, Directory Delivery, $333.85; BHS Band Boosters, Directory Delivery, $7,411.25; Bible
Baptist Youth, Directory Delivery, $849.75; Bierschbach Equip, Equip Maint, $110.19; Blaylock
Industries, Supp, $99.20; Blooston & Mordkofsky, Legal Service, $3,712.25; Border States Elec,
Fiber Tester, $18,905.00; Border States Elec, Supp, $1,155.50; Boy Scouts, Directory Delivery,
$1,430.00; Bozied, Tom, Conserve/Demand Incentive, $250.00; Bridle Estates, Sewer Charge
Reim, $1,627.50; Bkgs Utilities, Petty Cash, $28.27; Bkgs Area Chamber of Commerce,
Employee Recognition, $400.00; Bkgs Area Habit, Conserve/Demand Incentive, $896.00; Bkgs
Area Human Resource Assoc., Membership Dues, $130.00; Bkgs Area Human Resource Assoc.,
Registration, $25.00; Bkgs Auto Mall, Vehicle Maint, $112.70; Bkgs Equipment, Supp, $249.19;
Bkgs Liquor Store, Conserve/Demand Incentive, $2,025.00; Bkgs Utilities, Conserve/Demand
Incentive, $7,800.00; Bkgs Radio, Advertising, $1,000.00; Bkgs Utilities, Office Utility Bill,
$45,853.24; BSG Clearing Solutions, Settlement, $269.26; Bunkers, Renee, Travel, $5.65; C
Panel Inc, License, $180.00; Capitol Sales Co, Unreg Inv, $238.50; Carquest Auto, Equip Maint,
$400.57; Carus Corp, Chemicals, $2,221.59; Cassidian Communications, Supp, $1,050.00;
Cenex Fleet Card, Gas, $189.34; Central Business, Supp, $1,459.86; Century Business Products,
Copier Maint, $720.46; Century Business Products, Printer/Stand, $5,644.65; Century Link, Tele
Exp, $563.63; Century Link, Interconnections, $14,675.78; CHR Solutions, Consulting Service,
$550.00; City of Bkgs , Contract Fee, $4,449.35; City of Beresford, Utility Bill, $127.01; City of
Bkgs Landfill, Landfill Fee, $125.00; City of Sgt Bluff, Utility Bill, $116.21; City of Vermillion,
Utility Bill, $264.05; Claritus, Rate Change, $620.00; Clay Union Elec, Utility Bill, $203.83;
Codington Clark Elec, Utility Bill, $35.00; Collins, Joey, Conserve/Demand Incentive, $50.00;
Collins, Kevin, Travel, $878.10; Conference Technologies, Receiver/Transmitter/Encoder,
$9,224.00; Conner, Michele, Travel, $257.23; Corbett, Roxanne, Conserve/Demand Incentive,
$50.00; Courtesy Plbg & Htg, Repair/Supp, $713.62; Cover to Cover, Supp, $23.24; Credit
Bureau-Wtn, Delinquent Acct Collection, $657.61; CSSA, Unreg Inv, $2,762.13; Culligan of
Watertown, Bottled Water, $50.00; Culligan, Bottled Water, $194.50; Cummins Central Power,
Maint Agreement Renewal, $2,542.32; Cutler & Donahoe LLP, Legal Service, $1,086.75;
Dakota Bodies, Galvanized Utility Body, $12,275.00; Dakota Lettering, Supp/Uniforms, $80.02;
Daniels, Michael, Travel, $10.17; DAQ Electronics, SCADA Equip, $26,465.00; Datalink, Supp,
$800.00; Dave's Window Cleaning, Window Service, $108.00; Davis Excavating Snow
Removal, Snow Removal, $450.00; Days Inn, Lodging, $129.98; DeBeer Small Eng. Repair,
Snow Removal, $390.00; DeBeer Small Eng. Repair, Equip Maint, $53.20; DePauw, Sean,
Travel, $83.62; Dept of the Treasury, Fed Tax, $5,135.84; DESI Telephone Labels, Supp,
$34.00; Dex Media East, Advertising, $62.59; Directory Resources, Software Maint, $1,100.00;
DPC Industries, Chemicals, $1,446.72; Eco Water, Bottled Water, $93.50; Einspahr Auto Plaza,
1 Ton HD 4x4 Pickup, $31,168.00; Einspahr Auto Plaza, 3/4 Ton 4x4 Pickup, $26,638.00;
Einspahr Auto Plaza, Vehicle Maint, $43.33; Elkton 6th Grade, Directory Delivery, $139.15;
Entone, Supp, $1,084.50; Entone, Unreg Inv, $986.00; Express Comm, Settlement, $10,077.34;
Farm & Home Publishers, County Maps, $33.40; Farmers Coop, Supp, $84.46; Fastenal Co,
Supp, $916.50; Fed Ex, Freight, $185.45; Fiber Comm Solutions, Supp, $217.04; Fibercomm,
Broadband Service, $6,310.36; First Bank & Trust, Bond Pymt Series 2011, $36,291.26;
Foerster Supply, Supp, $1,794.85; Fox Sports Net North, Contract Fee, $4,022.91; Freeman,
Harvey, Travel, $92.00; FRRPA, FRRPA Lease, $13,107.00; Genband US, Support Renewal,
$102,982.00; George's Sanitation, Sanitation Service, $47.50; Glazier, Lauren, Travel, $22.60;
Globalscape, License/Support, $2,997.00; Golden West Tech, Tech Support, $4,789.36; Golden
West Telecom, Tele Exp, $39.58; Goldfield Telecom, Supp, $365.48; Graybar Electric, Supp,
$321.02; Graybar Electric, Unreg Inv, $400.13; Gridor Const, WWTP Upgrade, $178,060.50;
GS Dakota Horizons City Acct, Directory Delivery, $796.95; Gylling, Steven,
Conserve/Demand Incentive, $25.00; Hamlin Building Center, Supp, $258.82; Hawkins Water
Treatment Group, Chemicals, $3,907.90; H-D Electric Coop, Utility Bill, $325.74; HDR
Engineering, Engineering Service, $306,480.49; Helsper & Mahlke, PC, Legal Service,
$3,400.00; Henkin Schultz Comm Arts, Advertising, $38,461.24; Herr, Debra, Travel, $74.82;
Hershman, Casey, Travel, $35.03; Hibu Inc-West, Advertising, $321.00; Hillyard/Sx Falls,
Repair/Supp, $222.21; Hoak Media of Dakota o, Contract Fee, $956.91; Homestead Do It
Center, Supp, $73.76; Hometown Service, Repair/Supp, $1,357.61; Howalt-McDowell Ins,
Vehicle Insurance, $1,048.00; Ibengabriel, Cliff, Travel, $34.47; Independent Comm, Contract
Fee, $729.64; Interstate Power Systems, Equip/Maint, $33.38; Interstate Telecom, Tele Exp,
$1,172.67; Iowa HSEMD E911, Enhanced 911, $11,894.91; Jehovah's Witnesses,
Conserve/Demand Incentive, $2,379.00; Johme, Ashley, Travel, $105.66; Johnson, Erin,
Scholarship, $500.00; Kabris, Curt, Travel, $31.64; Karian Peterson Powerline Contracting,
Jumper Maint, $3,138.50; Karian Peterson Powerline Contracting, Loop Switch Installation,
$1,708.29; Karpen, Nick, Travel, $110.74; KDLT TV, Contract Fee, $690.20; Kindt, Scott,
Travel, $13.80; KMHL Radio, Advertising, $400.00; Knettel, Trever, Travel, $295.63; Knights
of Columbus, Directory Delivery, $522.50; Kratochvil, Lee, Conserve/Demand Incentive,
$150.00; Krier & Blain, Maint, $1,034.45; Lake Preston FFA, Directory Delivery, $233.75;
LECA, Settlement, $4,375.00; Lenander, David, Conserve/Demand Incentive, $64.00; Lewis
Drug, Supp, $75.00; Lowe's, Supp, $2,825.00; Ludwig Concrete, 3M Substation
Footings/Foundation, $11,948.50; Lunn, Cory, Conserve/Demand Incentive, $50.00; Mack,
Scott, Travel, $4,342.94; Mac's Catering, Meeting Supp, $60.00; Mahanke, Morgan,
Scholarship, $500.00; Malloy Bearing Supply, Repairs/Supp, $335.20; Martin's Inc, Diesel/Oil,
$1,871.46; Matheson Tri-Gas, Supp, $469.41; Mediacom, Broadband Service, $97.45; Menards-
Sx Falls East, Supp, $7.04; Menards-Sx Falls West, Supp, $24.09; Menards-Wtn, Supp, $19.94;
Merchant Job Training & Safety, Training Materials, $550.00; Midamerican Energy, Utility Bill,
$1,489.19; Midcontinent, Advertising, $1,738.72; Midcontinent, Broadband Service, $286.20;
Midwest Alarm, Monitoring Service, $77.43; Midwest Glass, Repair/Supp, $14.25; Midwest
Pest Control, Pest Control, $130.00; Millborn Seeds, Grass Seed/Fertilizer, $15.00; Missouri
River, Supplemental Power, $1,272,701.95; Missouri River, WAPA Allocation, $254,630.54;
MMUA, Training, $5,400.00; MP Nexlevel, Excise Tax, $2,202.48; MVTL Labs, Wastewater
Analysis, $150.00; Napa Auto Parts, Supp, $68.03; NECA Admin, Number Portability, $375.00;
Neustar Info Service, Contract Fee, $200.00; Nielsen's, Repair/Supp, $557.40; Northern Truck
Equip, Equip/Maint, $232.38; Northwestern Energy, Natural Gas, $10.00; Obeslo, Kayla, Travel,
$23.17; Office Elements, Maint/Supp, $525.32; One Source - Background Check Co, Employee
Verification, $44.00; Otter Tail Power, Utility Bill, $107.24; Owen, John, Travel, $13.80; Party
Depot, Supp, $30.46; Paulson, Sidney, Conserve/Demand Incentive, $50.00; Pete Lien & Sons,
Chemicals, $8,047.50; Petersen, Adam, Conserve/Demand Incentive, $50.00; Pizza Hut,
Meeting Supp, $37.46; Pizza Ranch, Employee Recognition, $21.00; Platzeck, Marty, Travel,
$13.80; Power & Tele Supply, Splitters, $778.17; Power & Tele Supply, Unreg Inv, $264.75;
Power Product Services, Equip, $3,765.06; Prairie Graphics, Supp/Uniforms, $528.90; Prussman
Contracting, Gravel, $927.00; Prussman Contracting, Water Line Repair, $3,438.83; Radio
Shack, Supp, $291.68; Reconinsight Ltd, Software, $1,125.00; Resmen, Kaylene, Travel,
$24.07; RFD News, Advertising, $90.00; Robert L. Carr Co, Westside Lift Station Const.,
$721,288.70; Ron's Auto Repair, Vehicle Maint, $40.00; Rudy's Welding & Machine, Supp,
$337.00; Runnings, Supp, $894.97; Schoon's Pump N' Pak, Gas, $6,377.15; Schulte, Dan,
Travel, $53.68; Schuneman Equipment, Equip Maint, $141.32; SD DENR, Certification,
$180.00; SD DENR, Annual W.W. Fee, $16,500.00; SD Dept of Health Lab, Testing W-WW
Samples, $403.00; SD Retirement System, SDRS Contribution, $90.00; SD Telecom Assoc,
Assessment, $10,940.29; SD Treasurer, Sales/Excise Tax, $198,559.51; SD W/WW Assn,
Membership Dues, $110.00; SDN Comm, Circuit Lease, $871.82; SDSU, Perform. Eval.
W/WW, $96,453.00; Seeley, Ronald, Conserve/Demand Incentive, $50.00; Servall Towel &
Linen Supply, Supp, $470.80; Servicemaster, Janitorial Service, $260.00; Shaull, Brandi, Travel,
$9.61; Siemens Energy, Voltage Regulators, $102,207.00; Sx Falls Utilities, Utility Bill,
$328.14; Sx Valley Energy, Utility Bill, $1,336.75; Sprint, Tele Exp, $101.11; Sprint, PCS
Service Fee, $304,823.22; Sprint, PCS Phone Service, $3,409.10; Sprint, PCS Inv, $68,446.78;
Sprint, Supp, $2,515.00; Sprint-Bkgs, PCS Accessories, $4.68; Staples, Supp, $55.20; State of
Iowa-Treasurer, Sales Tax, $5,957.43; Stoltenburg, Audie, Travel, $604.94; Stuart C. Irby, Supp,
$2,326.25; Sturdevant Auto, Supp, $258.75; Swenson, Lance, Travel, $41.40; Swiftel Comm,
Office Phone Bill, $77,937.86; Swiftel, Petty Cash, $70.54; Swiftel Comm-Shop,
Conserve/Demand Incentive, $2,440.00; Syrstad Oil, Vehicle Maint, $149.99; TeleCheck, Check
Verification, $1,243.03; Teled. Comm Services, Tech Support, $2,250.00; Teledyne Isco, Supp,
$1,278.55; Testpoint, Drug Screening, $35.00; UPS Store, Copies/Mailings, $1,529.32; UPS
Store, Freight, $46.68; Thomson Reuters-West, SDCL Publications, $29.50; Thorpe, Jael,
Conserve/Demand Incentive, $50.00; Ting, Angeline, Conserve/Demand Incentive, $50.00; Top
Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $198.00; Tower Distribution,
Contract Fee, $230.07; Town & Country Shopper, Advertising, $420.00; Town & Country
Shopper, Employment Advertising, $126.00; Trustwave Holdings, Software, $5,314.20; Union
County Elec, Utility Bill, $236.80; UPS, Freight, $399.98; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $89,178.97; University Estates, Water
Charge Reim, $3,000.00; Vermeer High Plains, Equip Maint, $43.46; Wakeman, Dan, Travel,
$40.11; Walker & Assoc, Supp, $111.78; Walker & Assoc, Unreg Inv, $3,076.42; Watertown
Utilities, Utility Bill, $761.67; Wesco, Supp, $470.88; Wheeldon's, Equip Maint, $13.00;
Whiskey Creek, Meeting Supp, $105.96; White, Rex, Travel, $405.65; Wholesale Electronics,
Supp, $210.15; Wiltech, Fiber Optic Splicing, $6,259.70; Winter Inc, Concrete/Supp, $178.08;
Wright, Richard, Travel, $22.04; WW Tire, Equip Maint, $159.50; XCel Energy/NSP, Utility
Bill, $1,520.69.
The following are Telephone/Utility Refunds:
Anderson, Signe, $23.39; Bretsch, Carey, $52.37; Burns, Tim, $72.30; Butkiewicz, Genevieve,
$21.30; Chapel, Dwaine, $111.30; Fausti, Scott, $13.89; Fehl, Richard, $15.68; Hassan, Ashraf,
$47.16; James, C A, $4.03; McGeough, William, $113.59; Monteith, Cheri, $38.76;
Nichenametla, Sailendra, $47.98; Pan-O-Gold Baking Co, $33.80; Peterson, Ryan, $160.00;
Popowski, Chris, $62.96; Randy's Service, $25.58; Reed, Edna, $6.55; Rex, Brian, $252.31;
Summerhill Townhomes, $4.44; Sundal, Jane, $10.66; Yellow Page Control Ltd, $5.00;
Broadacre Mbl Homes, $100.87; Broadacre Mbl Homes, $88.77; Broadacre Mbl Homes, $64.83;
Clark Drew Construction, $110.88; Howey, Lyle, $38.89; McClemans, Mike, $47.22; Sunny
Ridge Inc, $91.08; Windermere Properties, $232.17; Zanter, Kayla, $82.24.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $190,183.82; Water, $81,394.81; Wastewater,
$68,898.47; Telephone, $526,252.16;
Retirement, $50,582.10; Social Security, $60,526.87; Insurance, $76,733.90; Deferred Comp,
$12,745.97;
Salary Changes: T. Adams, $14.24*; M. Daniels, $14.99*; S. DePauw, $3,171.71*; R. Hoover,
$11.99*; S. Jensen, $9.55*; R. Pesola, $9.55*; K. Gerdes, $15.47; A. Skyberg, $20.77;
New Employees: None
*Plus commission
SURPLUS EQUIPMENT
Motion was made by Robertson that the following Resolution No. 1 -14 be approved.
RESOLUTION NO. 1 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – UNREGULATED TELEPHONE AND ISP EQUPMENT
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be
destroyed.
26 Miscellaneous Bridges and Router Equipment
390 Jacks, Faceplate and Mounts
48 Miscellaneous Lightning Protectors, Volume Controls
14 Set Top Boxes
59 STB Remotes
19 Phones and Miscellaneous Equipment
311 Raceway and Fittings
58 UPSs for ONTs
6 Dialup Portmaster Chassis and Cards
1 Cisco Router and Cards
7 PC’s and Accessories
3 Monitors
2 Servers
1 Cisco 5500 Switch
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 13th day of January, 2014.
ATTEST:
________________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
CHANGE ORDER #3 WWTF UPGRADE – PROJECT A
Motion was made by Peterson, seconded by Harvey to approve Change Order No. 3 for
various modifications to the Wastewater Treatment Facility Upgrade – Project A. All members
present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 7, 2014, and presented
at this time for consideration and action.
VEHICLES – WATER AND TELEPHONE DEPARTMENTS
Item #1 Item #2 Item #3 Item #4
Company
2014 ½ Ton
Extended Cab 4x4
Pickup w/Short Box
(Telephone Dept)
2014 ½ Ton Crew
Cab 4x4 Pickup with
6.5’ Box
(Telephone Dept)
2014 ½ Ton Crew
Cab 4x4 Pickup with
5.5’ Box
(Telephone Dept)
2014 ½ Ton Regular
Cab Cab 4x4 Pickup
with 8’ Box
(Wastewater Dept)
TRADE IN
2000 Chevy 2500
Pickup
TRADE IN
2007 Ford F150
Pickup
NO TRADE IN
NO TRADE IN
Einspahr Auto Plaza $26,806.00 $31,505.00 $31,246.00 $26,329.00
Less trade-in $ 3,300.00 $ 8,800.00
Total Price $23,506.00 $22,705.00 $31,246.00 $26,329.00
Brookings Auto Mall $31,603.91 $33,062.41 $32,792.41 $28,931.45
Less trade-in $2,000.00 $8,300.00
Total Price $29,603.91 $24,762.41 $32,792.41 $28,931.45
Motion was made by Robertson, seconded by Peterson that the following low bids be
approved: Einspahr Auto Plaza for Item 1 - 2014 ½ Ton Extended Cab 4x4 Pickup (less trade-in)
in the amount of $23,506.00; Item 2 - 2014 ½ Ton Crew Cab 4x4 Pickup (less trade-in) in the
amount of $22,705.00; Item 3 - 2014 ½ Ton Crew Cab 4x4 Pickup in the amount of $31,246.00;
and Item 4 - 2014 ½ Ton Regular Cab 4x4 Pickup in the amount of $26,329.00; and that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
CONDUCTOR – ELECTRIC DEPARTMENT
BIDDER NAME ITEM 1 ITEM 2 ITEM 3 ITEM 4
ITEM 5
ITEM 6
30,000' 7,500’ 67,500' 6,000' 6,000' 1,200
350KCMIL 4/0 1/0 500KCMIL 750KCMIL 500KCMIL
Primary Primary Primary Primary Primary Primary
BORDER STATES NO BID NO BID NO BID NO BID NO BID
WESCO $107,130.00 $18,375.00 $144,450.00 $61,968.00 $12,393.00
IRBY $117,660.00 $20,190.00 $164,700.00 NO BID NO BID
RESCO $121,650.00 $20,917.50 $167,400.00 $74,550.00 $14,910.00
BIDDER NAME ITEM 7 ITEM 8 ITEM 9 ITEM 10
ITEM 11
15,000' 33,000’ 1,000’ 1,000' 2,000'
#4 4/0 350 4/0 500KCMIL
Triplex Triplex Triplex Single Tri Rated
BORDER STATES $7,425.00 $42,735.00 $2,055.00 $560.00 $15,620.00
WESCO $8,092.50 $42,784.50 $2,150.00 $593.00 $15,420.00
IRBY $8,115.00 $42,900.00 $2,304.00 $529.00 $17,564.00
RESCO $6,390.00 $42,504.00 $2,006.00 NO BID NO BID
Motion was made by Harvey, seconded by Robertson that the following low bids be
approved: WESCO for Item 1, 30,000’ 350KCMIL Primary Conductor, $107,130.00, Item 2,
7,500’ 4/0 Primary Conductor, $18,375.00; Item 3, 67,500’ 1/0 Primary Conductor, $144,450.00;
Item 4, 6,000’ 500KCMIL Primary, $61,968.00; Item 6, 1,200’ 500KCMIL Primary,
$12,393.00; Item 11, 2,000’ 500KCMIL Tri Rated Conductor, $15,420.00; IRBY for Item 10,
1,000’ 4/0 Single Conductor, $529.00; RESCO for Item 7, 15,000’ #4 Triplex Conductor,
$6,390.00; Item 8, 33,000’ 4/0 Triplex Conductor, $42,504.00; Item 9, 1,000’ 350 Triplex
Conductor, $2,006.00; and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
2014 TRENCHER / BACKHOE - ELECTRIC DEPARTMENT
BIDDER NAME ITEM 1
Ditch Witch of SD Item 1Price $64,872.51
Less Trade In -$15,000.00
Net Bid Total $49,872.51
Vermeer High Plains Item 1Price $75,800.00
Less Trade In -$15,000.00
Net Bid Total $60,800.00
Motion was made by Peterson, seconded by Robertson that the following low bid be
approved: Ditch Witch of SD for the 2014 Trencher/Backhoe (less trade-in) in the amount of
$49,872.51; and, that, after reviewing the contract for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
SUPPLIES FOR WATER DISTRIBUTION & SEWER COLLECTION DEPARTMENT
ITEM #1 ITEM #2 ITEM #3 ITEM #4
Company
Fire Hydrants
0 - each
Misc. Water
Tapping
Saddles
Misc. Corp Stops, Curb
Stops, Check Valves,
Regulators, Meter Setters
& Couplings
Misc. Gate Valves
with Flange Packs &
Water Main
Dakota Supply Group $13,685.99 $2,324.80
HD Supply Waterworks $15,505.56 $9,019.84
Milbank Winwater Works $14,544.52 $2,323.68
Motion was made by Harvey, seconded by Peterson that the following low bids be
approved: Dakota Supply Group, Item 3, Misc. Corp Stops, Curb Stops, Check Valves,
Regulators, Meter Setters & Couplings, $13,685.99; Milbank Winwater Works, Item 4, Misc.
Gate Valves with Flange Packs & Water Main, $2,323.68; and, that, after reviewing the contracts
for the above bids, that the President of the Board and/or Executive Vice President/General
Manager be authorized to execute the approved contract documents. All members present voted
in favor of the motion.
PURCHASE SWITCHGEAR OFF EXISTING CONTRACT – ELECTRIC DEPARTMENT
Motion was made by Robertson, seconded by Harvey that authorization be given to
purchase switchgear off an existing contract with IRBY dated February 11, 2013, for
$147,885.00 for the Electric Department. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
3RD STREET WATER MAIN REPLACEMENT PROJECT - WATER DEPARTMENT
Motion was made by Harvey, seconded by Peterson that authorization be given to
advertise for bids for 3rd Street Water Main Replacement Project. All members present voted in
favor of the motion.
SURPLUS EQUIPMENT – VEHICLES AND TRENCHER
Motion was made by Peterson that the following Resolution No. 2 -14 be approved.
RESOLUTION NO. 2 - 14
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2003 Ditch Witch 3700 Trencher/Backhoe S/N3X0228
2000 Chevrolet C2500 Pickup Standard Cab 2 Wheel Drive with 8”
Box and Topper – VIN #1GCGC24U8YE358749
2007 Ford F150 Pickup Extended Cab 4 Wheel Drive with Short Box
VIN #1FTPX14V27FB05782
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 13th day of January, 2014.
ATTEST:
____________________________ ____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
RESOLUTION OF COMMENDATION – JIM ADKINS
Motion was made by Harvey that the following Resolution No. 3 -14 be approved.
RESOLUTION NO. 3 - 14
RESOLUTION OF COMMENDATION
WHEREAS W. James Adkins has faithfully served Swiftel Communications
since April 1983, giving generously of his time and efforts.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby express to:
W. JAMES ADKINS
the sincere thanks and commendation of the Brookings Municipal Utilities on behalf of all the
citizens of Brookings for faithfully and ably serving as the Network & Technical Operations
Manager of Swiftel Communications.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Brookings to be affixed this 13th day of January, 2014.
ATTEST:
_____________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Peterson to adjourn to an executive session for
the purpose of discussing competitive service offerings, personnel and contractual matters. All
members present voted in favor of the motion.
The Board reconvened in open session.
INDEPENDENT CONTRACTOR AGREEMENT
Motion was made by Robertson, seconded by Harvey to approve the Independent
Contractor Agreement with Jim Adkins. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President