HomeMy WebLinkAboutUtilMinutes_2013_12_09Municipal Utilities Board December 9, 2013
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
December 9, 2013, at the Utility Building with the following members present: Harvey,
Peterson, Pitts, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held November 12, 2013 and the special meeting held
November 25, 2013 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supp, $10.54; A & B Business, Bill Printer Maint, $1,413.69; A T & T,
Settlement, $3,549.28; A T & T, Cust. Toll Free Number, $53.11; A-I Computers Solutions-
Bkgs, Supp, $159.96; Airway Tech, Hardware, $2,278.94; Airway Technologies, Radio
Transmission/Server, $11,971.61; Allegra, Printing Supp, $304.76; Alliance Comm, PCS
Access, $47.55; Amzer.Com Software, PCS Supp, $22.50; AOSNC LLC, Maint Renewal,
$6,744.00; Authorize.Net, Credit Card Processing Fee, $89.05; Auto Body Specialties, Supp,
$30.19; Barhite, Brooke, Travel, $36.16; Beresford Mun Tele, PCS Access, $26.10; Bierschbach
Equip, Equip Maint, $139.36; Black Box Resale, Unreg Inv, $207.00; Blooston & Mordkofsky,
Legal Service, $9,762.30; Border States Elec, Supp, $4,342.26; Border States Elec, Unreg Inv,
$5,251.48; Bridle Estates, Sewer Charge Reim, $1,627.50; Brookings Auto Mall, Vehicle Maint,
$1,383.95; Brookings County Register of Deeds, Easement, $30.00; Brookings Credit Bureau &
Collection Agency, Delinq. Acct Collection, $134.82; Brookings Register, Advertising/Legals,
$109.00; Brookings Register, Employment Advertising, $710.60; Brookings Utilities, Office
Utility Bill, $44,925.35; BSG Clearing Solutions, Settlement, $349.57; Bunkers, Renee, Travel,
$12.43; Calix, Supp, $313.34; Carquest Auto, Equip Maint, $216.52; CCH, Publication,
$106.60; CDW Gov, Supp, $335.95; Central Business, Supp, $1,159.44; Centrol Print Solutions,
Supp, $325.70; Century Business Products, Copier Maint, $913.39; Century Link, Tele Exp,
$554.95; Century Link, Interconnections, $8,451.29; CHR Solutions, Consulting Service,
$550.00; CHR Solutions, Training, $1,224.19; City Of Brookings, Contract Fee, $4,797.57; City
Of Beresford, Utility Bill, $141.47; City Of Sgt Bluff, Utility Bill, $133.67; City Of Vermillion,
Utility Bill, $272.24; Clay Union Electric, Utility Bill, $169.32; Cleanslate, Printed Material,
$723.15; Collins, Kevin, Travel, $488.88; Conner, Michele, Travel, $571.20; Credit Bureau-
Watertown, Delinquent Acct Collection, $625.10; Culligan of Watertown, Bottled Water,
$32.75; Dahmen, Tom, Gas, $45.00; Dakota Service, Supp, $27.60; Daniels, Michael, Travel,
$13.56; Dave's Window Cleaning, Window Service, $108.00; Days Inn, Lodging, $64.99;
DePauw, Sean, Travel, $100.57; Dept of the Treasury, Fed Tax, $5,182.15; Dex Media East,
Advertising, $61.50; Eco Water, Bottled Water, $92.50; Empire Business Systems, Supp,
$1,967.29; Ericsson Inc, License, $16,377.60; Ericsson Inc, Software License, $63,361.40;
Exhaust Pros, Vehicle Maint, $15.70; Fastenal Co, Supp, $1,069.32; Feit Electric, Supp,
$7,800.00; Fiamm Energy, Supp, $11,976.84; Fibercomm, Broadband Service, $340.08; First
Bank & Trust, Bond Pymt Series 2011, $36,291.26; Fitts, Kelly, Conserve/Demand Incentive,
$50.00; Foerster Supply, Supp, $285.50; Fox Sports Net North, Contract Fee, $4,014.74;
Freeman, Harvey, Travel, $27.60; FRRPA, FRRPA Lease, $13,107.00; G & R Controls,
Equip/Maint, $401.00; George's Sanitation, Sanitation Service, $47.50; Glazier, Lauren, Travel,
$7.91; Golden West Tech, Tech Support, $1,495.01; Golden West Telecom, Tele Exp, $39.52;
Goldfield Telecom, Supp, $6,870.77; Graybar Electric, Supp, $1,679.94; Graybar Electric,
Unreg Inv, $2,991.23; Gridor Const., PP #3 WWTP Upgrade, $765,021.06; Hach Chemical,
Supp, $418.19; Hawkins Water Treatment, Chemicals, $2,224.90; H-D Electric, Utility Bill,
$200.62; HDR Engineering, Engineering Service, $96,982.57; Herr, Debra, Travel, $77.97;
Hershman, Casey, Travel, $240.85; Hewlett Packard, Computer Supp, $1,272.00; Hewlett
Packard, Laptop, $2,446.53; Hibu Inc. - West, Advertising, $321.00; Hoak Media of Dakota,
Contract Fee, $945.75; Homestead Do It Center, Supp, $174.65; Hometown Service & Tire,
Repair/Supp, $785.99; Hoover, Renee, Travel, $28.82; Hulscher, Jerry, Travel, $256.65;
Independent Comm, Contract Fee, $730.01; Interstate Batteries, Supp, $206.55; Interstate
Telecom, Tele Exp, $551.79; InVue Security Products, Supp, $529.03; Johme, Ashley, Travel,
$148.60; Julius, Laura, Travel, $46.00; Karpen, Nick, Travel, $171.76; KDLT TV, Contract Fee,
$690.55; Kirkvold Oil Co, Vehicle Maint, $4,959.88; Knettel, Trever, Travel, $445.79; Lanam,
Donna, Conserve/Demand Incentive, $100.00; LECA, Settlement, $4,393.00; Locators &
Supplies, Repair/Supp, $178.45; Lounsbery, Jeff, Travel, $41.40; M & T Fire & Safety, Supp,
$293.00; Martin's Inc, Diesel/Oil, $162.15; Menards-Sx City, Supp, $1.89; Menards-Sx Falls
West, Supp, $7.99; Menards-Watertown, Supp, $14.67; Meusburger, Sarah, Travel, $46.00;
Meyer, Rod, CDL License Renewal, $25.00; Midamerican Energy, Utility Bill, $714.90;
Midcontinent Comm., Broadband Service, $576.92; Midstates Printing, Directory Printing,
$58,674.68; Midwest Glass, Repair/Supp, $3,339.89; Midwest Pest Control, Pest Control,
$125.00; Mike's Pro Carpet Cleaning, Cleaning Service, $150.00; Monoprice Inc, Supp,
$1,559.26; Monster.Com, Employment Advertising, $398.00; MVTL Labs, Wastewater
Analysis, $303.00; Napa Auto Parts, Supp, $449.78; Nardini Fire Equipment, Fire
Extinguisher/Maint, $574.50; NECA Admin, Number Portability, $375.00; Nelson, Brian,
Travel, $50.60; Neustar Info Service, Contract Fee, $200.00; Newark, Supp, $172.83; North
West Rec, Utility Bill, $41.44; Northwestern Energy, Natural Gas, $10.00; Novak Sanitary
Service, Sanitation/Shredding, $199.43; One Source-Background Check Co, Employee
Verification, $116.00; Opis Energy Group, Publication, $294.00; Orpheum Building, Utility Bill,
$72.51; Otter Tail Power, Utility Bill, $122.90; Party Depot, Supp, $12.43; Patrick, Dan, Travel,
$13.00; Pete Lien & Sons, Chemicals, $4,097.70; Platzeck, Marty, Travel, $55.20; Power &
Telephone Supply, Unreg Inv, $5,640.00; Prairie Graphics, Supp/Uniforms, $556.00; Preferred
Woodwork, Supp, $50.00; Prussman Contracting, Pea Rock/Gravel, $2,210.00; Qdoba Mexican
Grill, Supp, $455.00; Rains, Jake, Travel, $9.61; Rental Depot, Equip Rental, $344.95; Resmen,
Kaylene, Travel, $29.83; Rients, Shane, Travel, $69.00; Ron's Auto Repair, Vehicle Maint,
$887.00; Rose, Robert, Conserve/Demand Incentive, $50.00; Runnings, Supp, $1,706.96;
Schoon's Pump N' Pak, Gas, $4,190.44; Schulte, Dan, Travel, $64.98; SD Dept of Revenue,
URC Registration, $76.00; SD Treasurer, Sales/Excise Tax, $193,421.31; SD Treasurer C I F,
Communication Impaired Fee, $5,461.70; SDN Communications, Circuit Lease, $2,591.25;
Servicemaster, Janitorial Service, $260.00; SESHRM, Registration, $100.00; Shaull, Brandi,
Travel, $90.64; Sx City Journal Comm., Employment Advertising, $1,010.95; Sx Falls Utilities,
Utility Bill, $332.41; Sx Valley Energy, Utility Bill, $1,343.12; Sx Valley Enviro., Chemicals,
$881.50; Springbrook Software, Finance Payroll/PSOW, $448.00; Sprint, Tele Exp, $97.53;
Sprint, PCS Service Fee, $251,278.91; Sprint, PCS Phone Service, $3,474.44; Sprint, PCS
Inventory, $293,598.29; Sprint-Bkgs, PCS Accessories, $16.99; Staples, Supp, $69.59; State of
Iowa-Treasurer, Sales Tax, $5,839.00; Stewart, Brandon, Travel, $38.42; Stoltenburg, Audie,
Travel, $166.11; Stuart C. Irby, Supp, $5,265.00; Sturdevant Auto, Supp, $490.99; Swiftel
Comm, Conserve/Demand Incentive, $1,186.00; Swiftel Comm, Office Phone Bill, $77,297.64;
Tech Sales Co, Equip/Maint, $118.80; Technocel, PCS Inv, $674.40; Telephone Switching Intl,
Supp, $144.16; Telquest International, Unreg Inv, $1,656.62; The Optical Shop, Safety Glasses,
$360.00; The UPS Store, Freight, $149.07; Thompson, Mark, Travel, $483.92; Timmons
Construction, Switchgear Concrete Placement, $83,769.30; Tires Tires Tires, Vehicle Maint,
$15.00; Titan Machinery, Supp, $485.84; Top Notch Cleaning, Janitorial Service, $1,845.00;
Tott's Conoco, Gas, $202.65; Tower Distribution, Contract Fee, $223.83; Town & Country
Shopper, Advertising, $336.00; Unik Security & POS, Unreg Inv, $163.99; Union County Elec,
Utility Bill, $236.80; UPS, Freight, $314.17; US Postal Service, Postage, $9,000.00; Universal
Service Adm., USAC Contribution, $89,178.97; University Estates, Water Charge Reim,
$3,000.00; V J Ahlers Construction, 3M Substation Conduit Installation, $23,469.43; Walker &
Associates, Unreg Inv, $1,892.26; Watertown Utilities, Utility Bill, $633.94; Wesco, Supp,
$690.48; Wright, Richard, Travel, $16.39; Xcel Energy/NSP, Utility Bill, $1,256.77; Xerox
Corp, Copier Maint, $189.75; Young Door Service, Labor/Repair, $658.16.
The following are Telephone/Utility Refunds:
3V2K LLC, $37.68; Advance Foundation, $50.39; Austreim Landscaping, $620.53; Broadacre
Mbl Homes, $108.46; Crandall, David, $120.60; Kerry's Sprinklers, $628.05; Klaser Tile,
$90.84; Mason, Sean, $27.15; Mcnea, Marshall, $66.25; Mullinix, Gertrude, $224.41; Olson
Masonry, $60.31; Olson Masonry, $37.66; Olson, David D, $104.23; Olson, David D, $27.39;
Ordel Llc, $22.97; Pitts, Jeff, $76.19; Prairie View Town Homes, $23.32; Skillingstad, Derek,
$17.66; Skittles Llc, $82.27; Ullom, Megan, $5.95; Albertsen, Lester, $2.02; Anderson , Robert
A, $110.00; Arns, Irwin, $28.89; Clites, Jennifer, $63.15; Eidsness, Gene, $26.36; Elbers, Bryan,
$6.87; Gonzalez, Casandra, $59.08; Hof, John, $29.74; Knutson, Barbara, $46.75; Murfield,
Terese, $49.37; Novotny, Eric, $31.99; Penske Truck Rental, $4.85; Petrich, James, $38.01;
Salverson, Johna, $14.58; Steen, John D, $28.72; Swenson, Tod E, $7.57; Ulmer, Julius, $7.94;
Weeks, Dorothy, $10.31.
PERSONNEL INFORMATION
Department Salaries (November): Electric, $177,378.40; Water, $82,329.66; Wastewater,
$66,753.29; Telephone, $483,718.41;
Retirement, $48,268.46; Social Security, $56,917.61; Insurance, $76,673.85; Deferred Comp,
$12,248.04;
Salary Changes: E. Harlan, $11.24*; C. Hershman, $14.24*; J. Hinojosa, $10.12*; C. Pruitt,
$9.55*; L. Sebring, $17.93;
New Hires: M. Fitts, $11.24*; C. Hofland, $9.00*; R. Guerrero, $9.00*; G. Moreno, $9.00*; K.
Johnson, $14.32;
*Plus commission.
APPROVAL OF 2014 BUDGET
Motion was made by Robertson that the following Resolution No. 18-13 be approved.
RESOLUTION NO. 18 - 13
RESOLUTION APPROVING THE 2014 BUDGET
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Budget
for the fiscal year 2014 be hereby adopted as presented this 9th day of December, 2013.
2014 2014
Receipts Disbursements
Electric Fund $25,101,776 $30,735,906
Telephone Fund $10,287,859 $11,396,959
Wastewater Fund $23,014,434 $22,676,441
Water Fund $ 4,526,772 $10,877,240
Total $62,930,841 $75,686,546
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
ELECTRIC RATE REVIEW
Motion was made by Harvey that the following Resolution No. 19-13 be approved.
RESOLUTION NO. 19 - 13
RESOLUTION AMENDING ELECTRIC RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Electric Utility, Article IV, Rates and Charges,
Sections 1-1, 1-2, 1-3, 1-4, 1-5, 1-6 and 4-12 be amended to read as follows:
Article IV
Section 1
Electric Service
Section 1-1. Residential Electrical Service.
Availability: Available to individual residential customers for all domestic uses. This includes
service to apartment units. Service is subject to BMU established rules and regulations.
A family domestic dwelling in which four or less sleeping rooms are rented or available
for rent is considered residential and the residential rate shall apply.
The foregoing rates shall apply to each customer for each residence or apartment supplied
and each residence or apartment shall have a separate meter. The electric energy furnished at the
foregoing rates may be used for lighting and household appliances, including electric motors
used in connection therewith.
Type of Service
Single phase, 60 hertz, at available secondary voltages.
Monthly Billing Rate
Customer Charge $12.50 $13.25 per month
Energy Charge
Basic (October-June) $0.0700 $0.0720 per Kwhr
*Summer (July-September) $0.0830 $0.0850 per Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr
Plus Applicable Taxes
Minimum Monthly Charge
The minimum monthly charge under the above rate shall be the Customer Charge.
*The Summer Energy Charge applies to all electric usage on bills dated July, August and
September.
Section 1-2 Commercial Electric Services.
SMALL COMMERCIAL
Availability: Available to non-residential customers not served under the Large Commercial rate
for all general purposes, single phase or 3 phase. Service is subject to BMU established rules
and regulations.
Monthly Billing Rate
Customer Charge $22.00 $23.00 per month
Energy Charge
Basic (October-June) $0.0760 $0.0790 per Kwhr
*Summer (July-September) $0.0880 $0.0910 per Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr
Plus Applicable Taxes
Minimum Monthly Charge
The minimum monthly charge under the above rate shall be the Customer Charge.
*The Summer Energy Charge applies to all electric usage on bills dated July, August and
September.
LARGE COMMERCIAL
Availability: Available to non-residential customers whose peak demand has exceeded
60 kW. Customers must remain in this class for a minimum of 12 months. A customer whose
billing demand has dropped below 60 kW for 12 consecutive months may request to be moved to
the Small Commercial class. The customer would then remain in the Small Commercial class
unless they again exceed 60kW. Any non-residential customer whose peak demand exceeds 25
kW may request to move to the Large Commercial class. Service is subject to BMU established
rules and regulations.
Monthly Billing Rate
Customer Charge $95.00 $100.00 per month
Energy Charge
All Kwhrs $0.0330 per Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr
Demand Charge
Basic (October-June) $10.90 $11.75 per KW
*Summer (July-September) $16.50 $17.45 per KW
Plus Applicable Taxes
The minimum bill for Large Commercial Customers shall be equal to 25% of the past 12
month's highest demand x $10.90 $11.75 per KW. This minimum shall be charged only when
the sum of the total energy charges and the total demand charges for the current month does not
equal the calculated minimum.
The Utility shall charge the applicable commercial electric rate to trailer courts for their
usage and BMU shall charge each trailer the current residential rate.
The Utility shall charge the applicable commercial electric rate to an apartment complex
where the complex is served by one electric meter.
A family domestic dwelling in which more than four sleeping rooms are rented or
available for rent, is considered non-domestic, and the applicable Commercial rate shall apply.
The power factor adjustment applies to any customer with a sole transformer capacity of
1000 KVA or greater and an average demand of 500 KW or more for the billing months of July,
August and September of the previous year. Power factor adjustment will be effective January 1,
2015.
Billing Demand – The maximum fifteen (15) minute measured demand in the month.
Power Factor Adjustment – If the customer’s power factor for the month (as determined
by measurement) is less than 90% at the point of delivery, the demand will be increased by
multiplying the metered demand by 90% and dividing by the average power factor expressed in
percent as illustrated in the following formula:
If PF < 90% then Adjusted Demand = Demand x 90%
PF
Otherwise the Demand = Demand
*The Summer Demand Charge applies to all electric usage on bills dated July, August and
September.
Section 1-3. Industrial Electric Service.
Availability: Available to commercial and industrial customers for all power and lighting
through one set of meters at a single delivery point. Service will be delivered at primary
distribution voltages. Additional voltage transformers shall be supplied and maintained by the
customer. Service is subject to BMU established rules and regulations.
Customer Charge $125.00 $130.00 per month
Energy Charge
All Kwhrs $0.0320 per Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr
Demand Charge
Basic (October-June) $10.30 $11.35 per KW
*Summer (July-September) $15.90 $17.05 per KW
Plus Applicable Taxes
The minimum bill for each Industrial Customer shall be equal to 50% of the past 12
months’ highest demand x $10.30 $11.35. This minimum shall be charged only when the sum of
the total energy charges and total demand charges for the current month does not equal the
calculated minimum.
Billing Demand -- The maximum fifteen (15) minute measured demand in the month.
Power Factor Adjustment – If the customer’s power factor for the month (as determined
by measurement) is less than 95% at the point of delivery, the demand will be increased by
multiplying the metered demand by 95% and dividing by the average power factor expressed in
percent as illustrated in the following formula:
If PF < 95% then Adjusted Demand = Demand x 95%
PF
Otherwise the Demand = Demand
*The Summer Demand Charge applies to all electric usage on bills dated July, August and
September.
Section 1-4. Time of Day Rate.
This rate is available to any customer with a load of 75 KW demand or greater who
chooses to be on this rate. Under this rate, electrical consumption will be billed at a higher rate
during peak hours and at a lower rate during off-peak hours. Peak hours are those hours of the
day (Monday – Friday only) when the Utility load is above normal; off-peak hours are all
remaining hours of the day (Sunday – Saturday) when the Utility load is below normal. For
purposes of this rate, peak and off-peak hours shall be defined as follows:
Peak Hours – Winter (November 16 – March 15) 7:00 a.m. – 7:00 p.m. 12 hrs.
Off-Peak Hours – Winter (November 16 – March 15) 7:00 p.m. – 7:00 a.m. 12 hrs.
Peak Hours – Spring (March 16 – June 15) 10:00 a.m. – 6:00 p.m. 8 hrs.
Off-Peak Hours – Spring (March 16 – June 15) 6:00 p.m. – 10:00 a.m. 16 hrs.
Peak Hours - Summer (June 16 – September 15) 10:00 a.m. – 7:00 p.m. 9 hrs.
Off-Peak Hours – Summer (June 16 – September 15) 7:00 p.m. – 10:00 a.m. 15 hrs.
* Peak Hours – Fall (September 16 – November 15) 10:00 a.m. – 6:00 p.m. – 8 hrs.
Off-Peak Hours – Fall (September 16 – November 15) 6:00 p.m. – 10:00 a.m. – 16 hrs.
*During the Fall period, the off-peak hours shall begin at 5:00 p.m on Friday. (effective 10-1-
2012)
The following rates shall be applicable to all electricity provided under the time of day rate.
Customer Charge: $125.00 $130.00 per month.
Peak Off Peak
Energy Charge
All KWH's $ .050/Kwhr $0.0370/Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr $0.002 per Kwhr
Demand Charge
KW Basic (October-June) $10.90 $11.75/KW $1.35/KW
**Summer (July-September) $17.45/KW $1.35/KW
**The Summer Energy charge applies to all electric usage on bills dated July, August and
September.
Availability: To any customer with a load of 75 KW or greater who chooses to be on this
rate.
Conditions: The customer must sign an agreement stating that he will be on this rate for
at least 12 months. Should the customer request to be removed from this rate prior to expiration
of the 12-month period, the customer shall be back billed for all usage at the rate he normally
would have been on. Back billing shall be retroactive for the number of months the customer was
on time of day rate not to exceed 12 months. This provision shall be waived if ownership should
change within the 12-month period, and the new owner shall have the option of staying on the
time of day rate or going back to the regular rate.
Section 1-5. Interruptible Rate.
This rate is available to any customer with a load of 50 KW demand or greater who
chooses to be on this rate. Under this rate, the customer must agree to have their electric service
disconnected when the Utility's electric system is approaching or in danger of reaching a peak
condition. The Utility will give a 15-minute warning before disconnecting load. Fifteen minutes
after the warning, the Utility will automatically disconnect all customer load which is on the
interruptible rate.
The following rates shall be applicable to all electricity provided under the interruptible
rate:
Customer Charge: $125.00 $130.00 per month.
Energy Charge:
All Kwhrs $.0350/Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr
Demand Charge
KW $4.20 $5.00/KW
Availability: To any customer with a load of 50 KW or greater who chooses to be on this rate.
Load Factor Adjustment: If the customer’s load factor for the month (as determined by
measurement) is less than 55%, the billing rate will be increased by multiplying the energy and
demand rates by 55% and dividing by the average monthly load factor expressed in percent as
illustrated in the following formula.
If LF < 55% then Adjusted Energy & Demand Billing Rate =
Billing Rate x 55%
LF
Notwithstanding the above the maximum applicable energy rate shall be $.075 $.079/KWH and
demand rate shall be $16.50 $17.45/KW.
Otherwise the Billing Rate = Billing Rate.
Conditions: The customer must sign an agreement stating that he will be on this rate for
at least 12 months. Should the customer request to be removed from this rate prior to expiration
of the 12-month period, the customer shall be back billed for all usage at the rate he normally
would have been on. Back billing shall be retroactive for the number of months the customer was
on interruptible rate not to exceed 12 months. This provision shall be waived if ownership should
change within the 12-month period, and the new owner shall have the option of staying on the
interruptible rate or going back to the regular rate.
Section 1-6. Street Lights.
The following rate shall be charged for all electricity provided under the street light rate:
All Kwhrs $.0250/Kwhr
Surcharge 2011 Bond Issue $0.002 per Kwhr
Customer Charge $7.80 $8.20/Light
Demand $8.30/KW
Applicable: Available to the City of Brookings for street light use.
Section 4-12. Security Light Rental.
Any person desiring the installation of a security light may apply at the Utilities Office
and shall state on such application the location of the light and the wattage desired.
The light shall be installed on an existing pole or structure and connected to the utility
lines without metering. If the pole or structure does not meet requirements of the area to be
lighted, the necessary material will be furnished by the city and charges for labor and material
will be made upon completion of installation. If the light is requested to be removed in less than
two years, a $60.00 service fee will be applied.
Wattages Available and charges therefore shall be as follows:
1. 70 Watt Light - $4.80 $5.00 per month
2. 175 Watt Light - $6.75 $7.00 per month
3. 250 Watt Light - $9.00 $9.30 per month
4. 400 Watt Light - $11.85 $12.25 per month
The light will remain the property of the Utility and be maintained by the Utility at no
cost to the customer.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that these
rate changes become effective with the January 2014 billing.
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
WATER RATE REVIEW
Motion was made by Peterson that the following Resolution No. 20-13 be approved.
RESOLUTION NO. 20 - 13
RESOLUTION AMENDING WATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Water Utility, Article IV, Rates and Charges,
Section 3-2 and 3-3 be amended to read as follows:
WATER SYSTEM
Section 3-2. Residential Water Rates.
A residential premise shall be defined as a family domestic dwelling with a separate
water meter in which four or fewer sleeping rooms are rented or available for rent.
The owner or occupant of each residential premise to which water is supplied by the City
of Brookings shall pay service charge per meter dependent upon the size of meter as set forth
below.
Service Charges:
Meter Size Monthly Service Charges
5/8, 3/4” or 1” $13.60 $14.70
1 ¼” or 1 ½” $43.00 $46.50
2” $64.00 $69.00
Service charges for all meters larger than 2” shall be made according to the Commercial
Service Charge Schedule. Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $2.090 $2.257 per 100 cu. ft.
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter Residential
City Monthly Average (WRCMA) or the average of the customer’s most recent usage for
the billing cycles ending in December, January, February and March at the customer’s
current residence. The WRCMA will be calculated each year (rounded up to the nearest
tenth) after the billing cycle ending in March. Usage data from the most recent previous
three year’s billing cycles ending in December, January, February and March will be
used in the calculation (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall be assigned the WRCMA for purposes of
computing their SPUAL.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.25.
Section 3-3. Commercial Water Rates.
A non-residential premise shall be defined as any premise other than that defined in
Section 3-2 as a “residential premise”.
The owner or occupant of each non-residential premise to which water is supplied by the
City of Brookings shall pay a service charge per meter dependent upon the size of meter as set
forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8”, 3/4” or 1” $ 13.60 $ 14.70
1 ¼” or 1 ½” $ 43.00 $ 46.50
2” $ 64.00 $ 69.00
3” $124.00 $134.00
4” $190.00 $205.00
6” $370.00 $400.00
8” $630.00 $680.00
10” $900.00 $972.00
Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $2.090 $2.257 per 100 cu. ft.
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter City Monthly
Average (WCMA) or the average of the customer’s most recent usage for the billing cycles
ending in December, January, February and March at the customer’s current premise. The
WCMA will be calculated each year (rounded up to the nearest tenth) after the billing cycle
ending in March. Usage data from the most recent previous three year’s billing cycles ending
in December, January, February and March will be used in the calculations (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall not be assigned a SPUAL until after they have
established a three month billing history.
All water consumed above the assigned SPUAL on bills dated July, August and
September will be provided at the rate of two times the published rate per 100 cu. ft. of
water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.25.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that these
rate changes become effective with the January 2014 billing.
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
WASTEWATER RATE REVIEW
Motion was made by Pitts that the following Resolution No. 21-13 be approved.
RESOLUTION NO. 21 - 13
RESOLUTION AMENDING WASTEWATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Wastewater Utility, Article IV, Rates and Charges,
Section 2-2 and 2-3 be amended to read as follows:
Section 2
Wastewater
Section 2-2. Wastewater -- Residential.
Wastewater will be computed at the rate of $3.030/100 cu. ft. 100 cubic feet of water
used, plus $10.75 service charge for in the billing cycles ending in December, January, February
and March plus a customer charge based on the schedule below. The average monthly bill of
these four billing cycles will determine the monthly wastewater charge for the following eight
cycles.
Monthly Billing Rate
Customer Charge $11.50 per month
Usage per 100 cu.ft. of water used charge $1.057/100 cu.ft.
Surcharge 2012 Bond Issue $2.213/100 cu.ft. water used
Section 2-3. Wastewater – Commercial/Industrial.
Wastewater will be computed by one of the following two methods, at the Utilities
option: 1) at the rate of $3.030/100 cu. ft. 100 cubic feet of water used, $10.75 service charge
plus a customer charge based on the schedule below for each month of the year, or 2) based on
metered wastewater flow at the rate of $3.030/100 cu. ft. 100 cubic feet of wastewater, plus
$10.75 service charge a customer charge based on the schedule below for each month of the year
Monthly Billing Rate
Customer Charge $11.50 per month
Usage per 100 cu.ft. of water used / or
wastewater flow $1.057/100 cu.ft.
Surcharge 2012 Bond Issue $2.213/100 cu.ft. water used
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2014 billing.
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
TELEPHONE RATE REVIEW
Motion was made by Robertson that the following Resolution No. 22-13 be approved.
RESOLUTION NO. 22 - 13
RESOLUTION AMENDING TELEPHONE TARIFF
BE IT RESOLVED by the Brookings Municipal Utilities Board that the
Telephone Tariff be amended as follows:
S&E FILE DISPLAY
STANDARD TARIFF
DESCRIPTION RATE NUMBER
BUS LINE ACCESS $25.00 $26.00 IV1
RES LINE ACCESS $16.00 $17.00 IV1
This rate is to be effective January 1, 2014.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
the SDSU Residence Hall Access Rate be amended by adjusting the SDSU Residence Hall
Access Rate from $16.00 to $17.00 effective January 1, 2014.
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
TRANSFER OF SURPLUS FUNDS
Motion was made by Peterson that the following Resolution No. 23-13 be approved.
RESOLUTION NO. 23 - 13
RESOLUTION AMENDING RESOLUTION NO. 30-12
PROVIDING FOR TRANSFER OF UTILITY SURPLUS FUNDS
TO THE CITY GENERAL FUND
WHEREAS the Brookings Municipal Utilities passed Resolution No. 30-12
providing the transfer of Utility surplus funds to the City General Fund beginning January 1,
2013; and
WHEREAS it is the intent of the Brookings Municipal Utilities to change the
above transfer levels of surplus funds, to the General Fund and an additional transfer to the
General Fund for the purpose of funding General Fund initiatives to improve regional economic
development.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that Resolution No. 30-12 be amended to provide that, beginning January 1, 2014,
transfers be made to the City General Fund from the Telephone and Electric Funds in amounts as
established by the following:
Electric Fund
Total Annual Transfer of $1,830,000 to the City General Fund
and
Additional $25,000 transfer to the City General Fund
Telephone Fund
Total Annual Transfer of $225,000 to the City General Fund
and
Additional $25,000 transfer to the City General Fund
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
HEALTH INSURANCE CONTRIBUTION RATE REVIEW
Motion was made by Harvey that the following Resolution No. 24-13 be approved.
RESOLUTION NO. 24 - 13
RESOLUTION AUTHORIZING HEALTH INSURANCE
CONTRIBUTION RATES
WHEREAS Resolution No. 37-96 established a self funded program for the
provision of health insurance; and
WHEREAS the Brookings Municipal Utilities Board intends to establish the
levels of employee and employer contributions to fund the program.
NOW, THEREFORE, BE IT RESOLVED that the 2014 employee and employer
monthly contributions to the self funded health insurance program be established as follows:
Employer’s Employee’s Total
Share (75%) Share (25%)
Single $313.04 $104.34 $417.38
Employee/Minor $537.29 $179.10 $716.39
Dependents
Employee/Spouse $669.29 $223.09 $892.38
Family $830.69 $276.89 $1,107.58
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
DELINQUENT WRITE OFFS
Motion was made by Robertson that the following Resolution No. 25-13 be approved.
RESOLUTION NO. 25 - 13
RESOLUTION FOR AUTHORIZATION TO WRITE OFF DELINQUENT
ACCOUNTS FOR UTILITIES AND TELEPHONE DEPARTMENTS
BE IT RESOLVED by the Brookings Municipal Utilities Board that pursuant to
SDCL 9 -22-4, the accounts attached hereto are hereby determined to be uncollectible and shall
be removed from the records and disclosed on this year's financial report. Evidence of such debt
shall be retained by the Utilities to support subsequent collections of said accounts.
Electric $ 45,359.00
Telephone – Wireline $ 18,980.00
Telephone – Wireless $ 909,599.00
Wastewater $ 9,253.00
Water $ 10,871.00
Refuse $ 4,610.00
TOTAL $ 998,672.00
Adopted this 9th day of December, 2013.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
CANCELLING OUTSTANDING CHECKS
Motion was made by Harvey that the following Resolution No. 26-13 be approved.
RESOLUTION NO. 26 - 13
CANCELING CERTAIN OUTSTANDING CHECKS
WHEREAS, Brookings Municipal Utilities has issued checks that have been outstanding
for more than one hundred eighty days.
WHEREAS, SDCL 9-23-21 allows for cancellation of checks not timely resented.
NOW, THEREFORE, BE IT RESOLVED that the following checks (see listing below)
be canceled and the proper accounts be credited as follows:
Electric Fund $ 1,093.27
Wastewater Fund $ 75.00
Telephone Fund $ 1,241.95
Total $ 2,410.22
REPORT OF OPEN CHECKS
ELECTRIC FUND 603
THROUGH DATE - 06/30/13
CHECK
NO.
CHECK
DATE AMT. OF CHECK
EMPLOYEE/VENDOR
NAME
96790 7/23/12 $234.81 Sam Langner
96796 7/23/12 $7.00 Kelsie Wright
96811 7/23/12 $21.90 Richard Ross
96813 7/23/12 $50.35 Elizabeth Norman
97656 9/10/12 $28.46 Sharlynn Meyer
98130 10/8/12 $13.21 Haejin Yoon
98700 11/13/12 $68.80 Stephanie Henderson
99151 12/10/12 $59.97 Nicole Seifert
99699 1/14/13 $33.05 Daniel Kneip
100200 2/11/13 $114.87 Olivia Robinson
101112 4/8/13 $280.12 Gilbert Trust
101695 5/13/13 $64.13 Gilbert Trust
101991 6/10/13 $31.62 H & H Construction
102053 6/10/13 $40.29 Dan Pek
102134 6/24/13 $3.30 Larissa Birdsall
102266 6/24/13 $38.91 Josh Merrick
102281 6/24/13 $2.48 Jared Nooney
Total $1,093.27
REPORT OF OPEN CHECKS
WASTEWATER FUND 604
THROUGH DATE - 06/30/13
CHECK
NO.
CHECK
DATE AMT. OF CHECK
EMPLOYEE/VENDOR
NAME
102292 6/24/13 $75.00 Panduit Corp
Total $75.00
REPORT OF OPEN CHECKS
TELEPHONE FUND 611
THROUGH DATE - 06/30/13
CHECK
NO.
CHECK
DATE AMT. OF CHECK
EMPLOYEE/VENDOR
NAME
96748 7/23/12 $73.58 Taylor Hietpas
96760 7/23/12 $14.16 Steve M Hilgemann
96763 7/23/12 $4.48
Darlene
Kuechenmeister
96765 7/23/12 $12.93 Jason Jacobson
97137 8/13/12 $18.10 Lyle Chapman
97158 8/13/12 $18.26 Elizabeth Nagelhout
97161 8/13/12 $3.02 Lena Bortnem
98107 10/8/12 $119.91 JD Berreth
98115 10/8/12 $10.81 Gertrude Mullinix
98121 10/8/12 $249.77 CIGNA
98663 11/13/12 $15.83 Curtis Luze
99127 12/10/12 $12.99 V. Cole
99133 12/10/12 $11.83 Bradley Wermers
99134 12/10/12 $120.00 Bwangoy-Bankanza
99572 1/14/13 $11.10 Eduardo Martinez
99676 1/14/13 $78.51 Christopher Prussman
99677 1/14/13 $12.85 Marlene Clark
100185 2/11/13 $44.43
Funbags &
Accessories
100651 3/11/13 $32.77 Xiangming Guan
100807 3/25/13 $23.17 Eduardo Martinez
101084 4/8/13 $11.03 Miguel Diaz
101085 4/8/13 $27.00 Darlene Hofer
101098 4/8/13 $143.70 James L. Bothel
101105 4/8/13 $35.06 Dilly Munch
101560 5/13/13 $13.56 Eduardo Martinez
101958 6/10/13 $81.64 Collin Briar Properties
101972 6/10/13 $18.66
Eagle Corporate
Apartments
102078 6/10/13 $22.80 Alice A Smith
Total $1,241.95
Adopted this 9th day of December 2013.
ATTEST:
_________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
FINAL PAYMENT ON DIRECTORY PRINTING SERVICES
Motion was made by Peterson that the following Resolution No. 27-13 be approved.
RESOLUTION NO. 27 - 13
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE TELEPHONE DIRECTORY PRINTING SERVICES
FOR THE TELEPHONE DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $58,674.68 to Midstates, Inc. hereby be approved for the Telephone
Directory Printing Services for the Telephone Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 9th day of December, 2013.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
Transformers – Electric Department.
Switchgear – Electric Department.
Conductor – Electric Department.
Street Light Poles – Electric Department.
Circuit Switchers/Disconnects – Electric Department.
Trencher – Electric Department.
Motion was made by Robertson, seconded by Harvey that authorization be given to
advertise for bids for the following: Transformers, Switchgear, Conductor, Street Light Poles,
Circuit Switchers/Disconnects and Trencher. All members present voted in favor of the motion.
Water Meters, Valves and Hydrants – Water Department.
Chemicals –Wastewater & Telephone Departments.
Vehicles – Wastewater & Telephone Departments.
Motion was made by Robertson, seconded by Pitts that authorization be given to
advertise for bids for the following: Water Meters, Valves and Hydrants, Chemicals and
Vehicles. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Robertson, seconded by Pitts to adjourn to an executive session for
the purpose of discussing competitive service offerings, personnel and contractual matters. All
members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President