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HomeMy WebLinkAboutUtilMinutes_2013_02_11Municipal Utilities Board February 11, 2013 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, February 11, 2013, at the Utility Building with the following members present: Harvey, Peterson, Prest, Robertson and President Myers. MINUTES Minutes of the regular meeting held January 14, 2013 and the special meeting held January 28, 2013 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Peterson, seconded by Harvey that the following bills and claims be approved. All members present voted in favor of the motion. AT & T, Cust. Toll Free No., $53.60; A-I Computers Solutions, Supplies, $39.99; Allegra, Printing/Supp, $1,131.36; Alliance Comm Coop, PCS Access, $49.38; Anixter, Tele Supp, $800.00; Aramark Uniform Services, Supp, $423.70; AT&T, Settlement, $3,996.66; AT&T Mobility, Tele Exp, $121.30; Authorize.Net, Cr Card Process Fee, $82.85; Auto Body Specialties, Supp, $4.45; A1 Cleaning & Restoration, Janitorial Service, $720.00; Ball, Michelle, Janitorial Service, $450.00; Barhite, Brooke, Travel, $17.51; Beresford Mun Tele Co, PCS Access, $81.02; Best Western Ramkota, Lodging, $1,003.41; Big 10, Contract Fee, $50.00; Black Box Resale Services, Unreg Inventory, $260.00; Black Box Resale Services, Supp, $77.00; Bob Roe's, Meeting Supp, $109.56; Bobcat of Bkgs, Skid Steer W/Trailer, $25,749.19; Border States Elec, Unreg Inv, $253.60; Border States Elec, Supp, $3,977.34; Borns, Justin, Travel, $13.80; BP, Gas, $157.49; Bkgs Auto Mall, Conserve/Demand Incentive, $492.00; Bkgs Auto Mall, Vehicle Maint, $63.52; Bkgs Credit Bureau, Delinq. Accts. Coll., $454.71; Bkgs Landfill, Landfill Fee, $116.76; Bkgs Radio, Advertising, $750.00; Bkgs Register, Employment Advertising, $1,128.60; Bkgs Register, Advertising/Legals, $4,228.56; Bkgs Rent All, Equip Rental, $45.00; Bkgs Telephone, Office Phone Bill, $69,234.19; Bkgs Utilities, Office Utility Bill, $47,285.08; BSG Clearing Solutions, Settlement, $1,099.25; Bunkers, Renee, Travel, $14.13; Cable One, Broadband Service, $51.00; Capitol Sales Co, Unreg Inv, $686.60; Carquest Auto, Equip Maint, $914.08; CBT Supply, Supp, $458.00; CDW Government, Supp, $66.12; Central Business, Supp, $3,101.28; Century Business Products, Maint. Agreement, $715.00; Century Business Products, Copier Maint, $392.00; Century Link, Interconnections, $9,019.89; Centurylink, Tele Exp, $102.64; City of Bkgs, Contract Fee, $3,855.79; City of Beresford, Utility Bill, $126.05; City of Sgt Bluff, Utility Bill, $110.52; City of Vermillion, Utility Bill, $240.48; Clark Flower & Gift Shop, Banquet Supp, $805.90; Clay Union Electric, Utility Bill, $190.99; Cleanslate, Supp, $220.00; Climate Systems, Heat/Cooling Maint., $2,050.78; Clites Electric, Supp/Labor, $333.68; Codington Clark Elec, Utility Bill, $58.85; Collins, Kevin, Travel, $740.78; Confluence, Professional Service, $325.00; Cornerstone Group, E-Mail Newsletter, $169.00; Courtesy Pl bg & Htg, Supp/Repairs, $420.70; Credit Bureau-Watertown, Delinq. Accts. Coll., $1,128.82; Culligan of Watertown, Bottled Water, $37.00; Culligan, Bottled Water, $163.00; Dakota Lettering, Uniforms, $86.92; Dakota Security, Equip/Repairs, $385.00; Dakota Supply Group, Supp, $3,296.90; Dale's Alignment, Vehicle Maint, $22.59; Dave's Window Cleaning, Window Service, $58.00; Days Inn, Lodging, $122.00; DePauw Sean, Travel, $290.64; Dept of the Treasury, Fed Tax, $5,135.34; Dex Media East, Advertising, $61.50; Directory Resources, Software Maint, $1,100.00; DLT Solutions, Support Renewal, $3,546.01; DPC Industries, Chemicals, $1,037.60; Eco Water Systems, Bottled Water, $101.90; Eidsness Doug, Travel, $73.60; Elster Amco Water, Supp, $10,464.50; Entone, Video Inv, $339.00; Entone, Supp, $60.00; Ericsson Inc, DWDM Transport System, $8,316.00; Ethanol Products, Chemicals, $1,279.72; Farmers Coop, Supp/Propane, $55.73; Fastenal Co, Supp, $1,620.45; Fed Ex, Freight Charges, $152.38; Fibercomm, Broadband Service, $5,812.54; Finley Engineering, Engineering Service, $945.13; First Bank & Trust, Bond Pymt Series 2011, $36,478.75; First Administrators, Benefit Plan Fees, $255.00; Five-Star Awards & More, Supp, $759.50; Flexible Pipe Tool, Supp, $517.35; Foerster Supply, Supp, $1,164.30; Fox Sports Net North, Contract Fee, $3,200.13; Frontier Precision, Surveying Equip, $29,875.95; FRRPA Norwest Bank Center, FRRPA Lease, $13,651.00; Girard & Sons Pumping, Lagoon Pumping, $1,900.00; Glazier Lauren, Travel, $42.94; Golden West, Tele Exp, $37.63; Golden West Tech, Tech Support, $4,895.47; Goldfield Telecom, Ethernet Equip, $133,323.40; Goldfield Telecom, Tele Supp, $1,270.75; GP Auto, Repairs, $4.77; Grainger, Supp, $953.55; Graybar Electric, Unreg Inv, $463.84; Graybar Electric, Supp, $1,864.84; Green, Shannon, Travel, $24.29; H-D Electric, Util Bill, $265.80; Haakinson Curt, Travel, $73.60; Hach Chemical, Supp, $419.95; Hawkins Water Treatment, Chemicals, $9,302.81; Hawkins Water Treatment, Supp, $131.55; Henderschiedt Dale, Travel, $117.35; Henkin Schultz Comm Arts, Add Design, $704.06; Henkin Schultz Comm Arts, Postage, $7,773.77; Henkin Schultz Comm Arts, Print Advertising, $2,388.29; Henkin Schultz Comm Arts, Radio Advertising, $36,297.25; Herr, Debra, Mileage, $304.77; Hershman, Casey, Travel, $22.04; Hibu Inc-West, Advertising, $319.50; Hoak Media of Dakota, Contract Fee, $706.10; Homestead Do It Center, Supp, $145.81; Hometown Service, Supp/Repairs, $281.66; Independent Comm, Contract Fee, $580.53; Industrial Machine, Conservation Program, $115.00; Institutions Services, Supp, $194.40; Interstate Batteries, Unreg Inv, $15.90; Interstate Telecom, Tele Exp, $308.62; ITAC Systems, Software, $183.02; JCL Solutions, Supp, $147.61; Johme Ashley, Travel, $149.16; Karpen, Nick, Travel, $142.38; KDLT-TV, Contract Fee, $549.50; Knettel, Trever, Travel, $207.92; LECA, Settlement, $7,663.00; Leech David, Travel, $11.30; Lewis Drug, Supp, $84.91; Mack, Scott, Meeting Supp, $38.35; Mahanke Doug, Travel, $73.60; Martin's Inc, Diesel/Oil, $140.81; Matheson Tri-Gas, Supp, $396.99; Matson Ardis, Conserve/Demand Incentive, $150.00; Mediacom, Broadband Service, $89.95; Medinger Amanda, Travel, $68.93; Menards Sx Falls East, Supp, $2.77; Menards-Sx City, Supp, $74.74; Menards-Sx Falls West, Supp, $14.44; Mid-South Telecom, Repair/Supp, $100.00; Midamerican Energy, Util Bill, $1,153.01; Midcontinent, Broadband Service, $205.05; Midwest Glass, Repairs/Supp, $141.84; Missouri River, Supplemental Power, $1,182,846.02; Missouri River, Wapa Power Allocation, $285,270.46; Modern Enterprise, Video Inv, $581.31; Monoprice, Supp, $1,388.71; Moore Joe, Conserve/Demand Incentive, $275.00; Mr V's, Vehicle Maint, $615.00; MVTL Lab, Wastewater Analysis, $341.00; Napa Auto Parts, Supp, $2,647.75; NECA Admin, Number Portability, $375.00; Nielsen's, Repairs/Supp, $1,631.34; North West Rec, Util Bill, $42.43; Northwest Iowa Telephone, PCS Access, $291.61; Northwest Scientific, Supp, $901.68; Northwestern Energy, Natural Gas, $1,606.16; Novak Sanitary Service, Sanitation/Shredding, $211.86; Orpheum Bldg, Util Bill, $80.78; Otter Tail Power, Util Bill, $110.64; Pete Lien & Sons, Chemicals, $4,191.66; Platzeck Marty, Travel, $27.60; Prairie Graphics, Uniforms/Supp, $887.75; Prussman Contracting, Crane Rental, $151.00; Public Works Careers, Employment Adv, $170.00; Ramada Inn - Airport, Lodging, $74.95; Resco, Padmounted Switchgear, $163,860.00; Resco, Supp, $361.50; Resmen, Kaylene, Travel, $29.83; Reuter Tim, Baggage/Parking/Taxi Fees, $551.88; Rhoads John, Conserve/Demand Incentive, $250.00; Runnings, Supp, $2,753.70; Schoon's Pump N' Pak, Gas, $4,514.76; Schulte, Dan, Travel, $54.81; Schuneman Equip, Equip Maint, $81.56; SD Dept of Health Lab, Testing-W/WW Samples, $338.00; SD Municipal Electric, Registraion, $240.00; SD Treasurer, Sales & Excise Tax, $202,536.20; SDN Communications, Circuit Lease, $80,849.94; SDN Tech, Computer Supp, $9,174.65; SDSU Collegian, Employment Advertising, $180.00; Servall Towel & Linen, Supp, $204.00; Servicemaster Bldg & Comm, Janitorial Service, $260.00; Silver Screen Advertising, Advertising, $300.00; Sx Empire Baseball, Sponsorship, $325.00; Sx Falls Tower, PCS Tower Work, $7,800.00; Sx Falls Utilities, Util Bill, $395.97; Sx Valley Energy, Util Bill, $227.05; Smith Supplies, Supp, $328.29; Society for Human Resources, Membership Dues, $180.00; SD One Call, Locate Fee, $54.60; S Sx City, Util Bill, $488.22; SE Elec Coop, Util Bill, $477.81; Springbrook Software, Billing Conversion, $9,692.90; Sprint, Tele Exp, $53.42; Sprint, PCS Service Fee, $368,710.12; Sprint, PCS Phone Service, $3,274.91; Sprint, PCS Inv, $115,019.95; Sprint-Bkgs, PCS Accessories, $4.86; Stan Houston Equipment, Supp, $69.80; State of Iowa-Treasurer, Sales Tax, $5,535.00; Stoltenburg Audie, Travel, $424.80; Stuart C. Irby, Supp, $164.40; Sturdevant Auto, Supp, $914.29; Swanson, Todd, Travel, $73.60; Swiden Distributing, Unreg Inv, $849.50; Syrstad Oil, Vehicle Maint, $64.66; Targus Info Corp, Contract Fee, $200.00; Technocel, PCS Inv, $796.70; Teledynamics, Unreg Inv, $117.78; Testpoint, Drug Screening, $35.00; UPS Store, Freight Charges, $250.19; Tires Tires Tires, Vehicle Maint, $48.95; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $200.50; Tower Distribution, Contract Fee, $179.40; Town & Country Shopper, Employment Advertising, $384.00; Town & Country Shopper, Advertising, $270.00; Union County Elec, Util Bill, $216.50; UPS, Freight Charges, $329.72; USPS, Postage, $9,000.00; Univ./Bridle Estates, Sewer Charge Reim, $1,425.00; Universal Service Adm., USAC Contribution, $92,107.17; University Estates, Water Charge Reim, $2,550.00; VanderWal Todd, Travel, $73.60; Vermeer High Plains, Equip Maint, $251.94; Walker & Associates, Unreg Inv, $2,312.40; Walker & Associates, Supp, $19.63-; Water & Environmental, Analysis , $24.00; Watertown Municipal Utilities, Util Bill, $984.46; Wesco, Supp, $2,087.01; Workforce, Drug Screening, $45.00; Xcel Energy/NSP, Util Bill, $1,392.79; Xerox, Copier Maint, $315.85; Young Broadcasting of SF, Employment Adv, $188.00; 4Nu- Praxair Dist, Supp, $10.23. The following are Telephone/Utility Refunds: Al Lunden, $18.44; Anderson Laverne, $28.06; Benson Elizabeth, $211.99; Boyce Andrew, $2.19; Denbrook Garnet, $14.17; Dobrenski Tammy, $5.79; Funbags & Accessories, $44.43; Hieb W E, $5.13; Jones Dene, $12.25; Koenders Barb, $43.32; Martinez Rodolfo Diego, $106.00; Parker Jason, $16.91; Perkins Storage/Transfer, $2.47; Poppinga Dell, $79.54; Sedivy Patricia, $22.92; South Briar Apartments, $70.10; State Farm, $12.15; Teal Greg, $22.41; Theodosopoulos Sarantis, $15.32; Wheeldon Daryl, $27.06; Wheeldon Repair, $18.87; Deutsch, Jeremy, $460.00; Nail City, $196.21; Schaunaman, Emma, $60.19; Advance Foundation, $71.10; Burczek, Jill, $30.00; Robinson, Olivia, $114.87 PERSONNEL INFORMATION Department Salaries (January): Electric, $177,972.22; Water, $86,748.14; Wastewater, $75,342.07; Telephone, $502,552.56; Retirement, $48,344.15; Social Security, $61,163.65; Insurance, $77,176.31; Deferred Comp, $12,944.81; Salary Changes: N. Buchloh, $6,522.06*; K. Collins, $5,239.65*; S. DePauw, $2,819.30*; D. Herr, $3,347.91*; N. Karpen, $3,524.12*; T. Knettel, $3,624.13*; A. Laake, $3,524.12*; S. Mack, $4,421.73*; P. Owen, $31.00; A. Padilla-Palacio, $9.32*; D. Patrick, $3,171.12*; A. Stoltenburg, $4,535.09*; J. Thorson, $9.87*; B. Barhite, $4,576.27; S. Spurrell, $14.47; L. Dickey, $23.06; T. Swanson, $26.76; New Employees: J. Gullickson, $10.97. *Plus commission QUARTERLY FINANCIAL REVIEW Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of fourth quarter 2012. 2014 DIRECTORY RATES Motion was made by Robertson, seconded by Peterson to approve the 2014 Directory Rates as presented by staff. All members present voted in favor of the motion. AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2013 Motion was made by Peterson, seconded by Robertson that in compliance with SDCL 5- 18-25 and after soliciting quotations from 13 suppliers by hand delivering quotation forms on file in the office of the Executive Vice President/General Manager for BMU’s fuel needs for 2013, the following quotations were received and a contract was entered into with Schoon’s Pump ‘N Pac of Brookings. All members voted in favor of the motion. Unleaded Gasoline Market Amount Over the Rack Price With Ethanol Without Ethanol Cenex Zip Trip 4.5¢ 4.5¢ Schoons Pump ‘N Pac 4.25¢ 4.25¢ Gas n Mor 7.5¢ 7.5¢ BIDS AWARDING OF BIDS The following bids were opened and read at 1:30 p.m. on February 4, 2013, and presented at this time for consideration and action. WWTP FACILITY IMPROVEMENTS – PROJECT C CONSOLIDATED AND EQUALIZATION PUMP STATION - WASTEWATER DEPARTMENT CONTACTOR LOCATION BASE BID* Robert L. Carr Co. Marshall, MN $4,267,000.20 PKG Contracting Fargo, ND $4,459,670.00 John T. Jones Construction Fargo, ND $4,726,000.65 Sioux Falls Construction Sioux Falls, SD $5,149,589.16 Rice Lake Construction Deerwood, MN $5,287,000.00 VEHICLES Item #1 Item #2 Company 2013 ½ Ton Extended Cab 4x4 Pickup (Telephone Dept) 2013 ½ Ton Extended Cab 4x4 Pickup (Telephone Dept) TRADE IN 2001 Chevy 2500 Pickup TRADE IN 1996 Chevy 1500 Pickup Einspahr Auto Plaza $28,537.00 $28,537.00 Less trade-in $ 4,000.00 $ 2,000.00 $24,537.00 $26,537.00 Brookings Auto Mall $27,626.25 $27,626.25 Less trade-in $ 3,500.00 $ 1,500.00 $24,126.25 $26,126.25 The following bids were opened and read at 1:30 p.m. on February 7, 2013, and presented at this time for consideration and action. 15 KV SUBSTATION PADMOUNTED SWITCHGEAR - ELECTRIC DEPARTMENT Resco – (Switchgear Power Systems) $2,239,500.00 PADMOUNTED TRANSFORMERS – ELECTRIC DEPARTMENT BIDDER NAME ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 (1) 45 KVA (1) 75 KVA (1) 75 KVA (1) 112.5 KVA (1) 150 KVA (1) 225 KVA 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase IRBY $4,214.00 $4,632.00 $4,593.00 $5,219.00 $5,694.00 $7,538.00 DAKOTA SUPPLY GR0UP $4,400.00 $4,779.00 $4,744.00 $5,431.00 $5,649.00 $6,971.00 WESCO $4,791.00 $4,928.00 $4,792.00 $5,199.00 $5,449.00 $6,174.00 BORDER STATES $5,725.00 $6,000.00 $6,069.00 $6,310.00 $6,700.00 $7,640.00 RESCO $4,067.00 $4,354.00 $4,338.00 $4,715.00 $5,119.00 $6,136.00 BIDDER NAME ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 11 ITEM 12 (1) 300 KVA (2) 500 KVA (1) 750 KVA (1) 1000 KVA (10) 15 KVA (11) 25 KVA 3 Phase 3 Phase 3 Phase 3 Phase 1 Phase 1 Phase IRBY $9,403.00 $26,782.00 $15,027.00 $17,471.00 $10,950.00 $13,156.00 DAKOTA SUPPLY GR0UP $7,734.00 $19,568.00 $11,323.00 $13,105.00 $10,690.00 $12,518.00 WESCO $7,170.00 $20,820.00 $13,540.00 $15,721.00 $14,520.00 $16,082.00 BORDER STATES $8,435.00 $23,930.00 $14,830.00 $17,150.00 $13,950.00 $15,950.00 RESCO $7,087.00 $22,994.00 $12,747.00 $15,022.00 $10,380.00 $12,122.00 BIDDER NAME ITEM 13 ITEM 14 ITEM 15 ITEM 16 (5) 37.5 KVA (5) 50 KVA (6) 75 KVA (6) 100 KVA 1 Phase 1 Phase 1 Phase 1 Phase IRBY $7,080.00 $7,805.00 $12,120.00 $14,514.00 DAKOTA SUPPLY GR0UP $6,705.00 $7,130.00 $10,950.00 $13,776.00 WESCO $9,360.00 $9,475.00 $12,168.00 $13,548.00 BORDER STATES $7,225.00 $9,120.00 $11,640.00 $13,164.00 RESCO $6,150.00 $6,690.00 $10,440.00 $12,270.00 CONDUCTOR – ELECTRIC DEPARTMENT BIDDER NAME ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 45,000' 2,500’ 57,500' 21,000' 18,000' 350 MCM 4/0 1/0 #4 4/0 Primary Primary Primary Triplex Triplex BORDER STATES NO BID NO BID NO BID $10,437.00 $23,112.00 WESCO $168,525.00 $6,805.00 $127,765.00 $10,794.00 $23,652.00 GRAYBAR NO BID NO BID NO BID $11,823.00 $26,856.00 IRBY $197,100.00 $7,220.00 $152,777.50 $11,424.00 $23,526.00 PADMOUNTED SWTICHGEAR – ELECTRIC DEPARTMENT ITEM 1 ITEM 2 ITEM 3 10 – 2 Way Switchgear 7 – 3 Way Switchgear 1 – 4 Way Switchgear IRBY $147,750.00 $94,920.00 $11,920.00 Energy Product Sales $152,400.00 $98,028.00 $12,300.00 WATER HYDRANTS, VALVES AND RELATED SUPPLIES – WATER DEPARTMENT ITEM #1 ITEM #2 ITEM #3 ITEM #4 Company Fire Hydrants 10 - each Misc. Water Tapping Saddles Misc. Corp Stops, Curb Stops, Check Valves, Regulators, Meter Setters & Couplings Misc. Gate Valves with Flange Packs & Water Main Dakota Supply Group $17,900.90 $5,243.07 $27,623.35 $17,556.26 Milbank Winwater Works NO BID $4,405.38 NO BID $19,510.18 Ferguson Waterworks $20,528.70 $4,609.63 $29,984.85 $23,469.12 HD Supply Waterworks $20,350.80 $4,751.97 $28,253.35 $18,574.92 Motion was made by Pitts, seconded by Harvey that the following low bids be approved: Robert L. Carr Co. for the WWTP Facility Improvements in the amount of $4,267,000.20; Brookings Auto Mall for the 2013 ½ Ton Extended Cab 4x4 Pickup (less trade-in) in the amount of $24,126.25; 2013 ½ Ton Extended Cab 4x4 Pickup (less trade-in) in the amount of $26,126.25; RESCO-(Switchgear Power Systems) for the 15KV Substation Padmounted Switchgear in the amount of $2,239,500.00; RESCO, Item 1, 1 – 45 KVA 3 Phase Transformer, $4,067.00; Item 2, 1 – 75 KVA 3 Phase Transformer, $4,354.00; Item 3, 1 – 75 KVA 3 Phase Transformer, $4,338.00; Item 4, 1 – 112.5 KVA 3 Phase Transformer, $4,715.00; Item 5, 1 – 150 KVA 3 Phase Transformer, $5,119.00; Item 6, 1 – 225 KVA 3 Phase Transformer, $6,136.00; Item 7, 1 – 300 KVA 3 Phase Transformer, $7,087.00; Item 11, 10 – 15 KVA Single Phase Transformers, $10,380.00; Item 12, 11 – 25 KVA Single Phase Transformers, $12,122.00; Item 13, 5 – 37.5 KVA Single Phase Transformers, $6,150.00; Item 14, 5 – 50 KVA Single Phase Transformers, $6,690.00; Item 15, 6 – 75 KVA Single Phase Transformers, $10,440.00; Item 16, 6 – 100 KVA Single Phase Transformers, $12,270.00; Dakota Supply Group, Item 8, 2 – 500 KVA 3 Phase Transformers, $19,568.00; Item 9, 1 – 750 KVA 3 Phase Transformer, $11,323.00; Item 10, 1 – 1000 KVA 3 Phase Transformer, $13,105.00; WESCO, Item 1, 45,000’ 350 MCM Primary Conductor, $168,525.00, Item 2, 2,500’ 4/0 Primary Conductor, $6,805.00; Item 3, 57,500’ 1/0 Primary Conductor, $127,765.00; Border States, Item 4, 21,000’ #4 Triplex, $10,437.00; Item 5, 18,000’ 4/0 Triplex, $23,112.00; IRBY, Item 1, 10 – 2-Way Switchgear, $147,750.00, Item 2, 7 – 3-Way Switchgear, $94,920.00; Item 3,1 – 4 Way Switchgear, $11,920.00; Dakota Supply Group, Item 1, 10 – Fire Hydrants, $17,900.90; Item 3, Misc. Corp Stops, Curb Stops, Check Valves, Regulators, Meter Setters & Couplings, $27,623.35; Item 4, Misc. Gate Valves with Flange Packs & Water Main, $17,556.26; MILBANK WINWATER WORKS, Item 2, Misc. Water Tapping Saddles, $4,405.38; and that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. SURPLUS EQUIPMENT – VEHICLES Motion was made by Robertson that the following Resolution No. 3-13 be approved. RESOLUTION NO. 3 - 13 RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT WHEREAS the City of Brookings Municipal Utilities owns property which is no longer necessary, useful or suitable for municipal purposes; and WHEREAS said property is as follows: 2001 Chevy Pickup VIN #1GCGC24U01Z252102 1996 Chevy Pickup VIN #1GCEC14ROTZ165252 2000 Case 860 Trencher/Backhoe S/N JAF0293636 2000 DCT Trailer S/N 4GBF24296Y1000763 2001 Gehl 5635 Skid Steer Loader S/N 501487 1974 Ditch Witch Trailer S/N 6268 NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board that the Board hereby orders that the above referenced property be declared surplus equipment to be traded in on replacement property in accordance with the provisions of SDCL 6- 13. Adopted this 11th day of February, 2013. ATTEST: ____________________________ ____________________________ Gail Robertson, Secretary Steven Myers, President The motion was seconded by Peterson. All members present voted in favor of the motion. AUTHORIZATION TO SUBMIT BIDS DIRECTORY PRINTING – TELEPHONE DEPARTMENT Motion was made by Peterson, seconded by Robertson that authorization be given to advertise for bids for Directory Printing. All members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for the purpose of discussing competitive service offerings, pending litigation and contractual matters. All members present voted in favor of the motion. The Board reconvened in open session. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Gail Robertson, Secretary Steven Myers, President