HomeMy WebLinkAboutUtilMinutes_2013_01_14Municipal Utilities Board January 14, 2013
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 14, 2013, at the Utility Building with the following members present: Harvey, Peterson,
Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held December 10, 2012 and the special meeting held
December 24, 2012 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Harvey that the following bills and claims
be approved. All members present voted in favor of the motion.
A T & T, Cust. Toll Free No., $53.41; A-I Computers Solutions, Supp, $227.90; Adams, Tiffany,
Travel, $11.10; Allegra, Printing/Supp, $159.21; Alliance Comm Coop, PCS Access, $54.44;
Amazon, Supp, $295.90; Aramark Uniform Services, Supp, $488.75; Argus Leader,
Employment Adv, $305.00; AT&T, Settlement, $3,070.93; AT&T Mobility, Tele Exp, $119.86;
Audio Connections, Supp, $699.98; Authorize.Net, Cr Card Process Fee, $83.55; Banner
Associates, Engineering Service, $9,560.00; Barhite, Brooke, Travel, $44.00; Bendix, Computer
Supp, $219.99; Big 10, Contract Fee, $50.00; Biggar, Brandon, Conserve Demand Incentive,
$75.00; Blooston & Mordkofsky, Legal Services, $9,668.25; Boever, Nate, Videographers
Labor, $40.00; Border States Elec, Unreg Inv, $328.80; Border States Elec, Video Inv, $75.00;
Border States Elec, Supp, $1,621.91; Borns, Justin, Travel, $27.60; Bkgs Area Chamber,
Membership Investment, $2,775.00; Bkgs Area Chamber, Retirement Gift, $200.00; Bkgs
County Register, Easements, $30.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $311.77; Bkgs
High School, Smart Board, $5,834.00; Bkgs Landfill, Landfill Fee, $123.61; Bkgs Radio,
Advertising, $1,400.00; Bkgs Register, Employment Advertising, $501.60; Bkgs Register,
Advertising/Legals, $1,610.31; Bkgs Telephone, Office Phone Bill, $70,044.48; Bkgs Utilities,
Office Utility Bill, $47,678.97; Bkgs Wesleyan Church, Conserve Demand Incentive, $1,075.00;
BSG Clearing Solutions, Settlement, $1,300.48; Cable One, Broadband Service, $113.00;
Capitol Sales Co, Unreg Inv, $134.00; Carquest Auto, Equip Maint, $320.05; Cenex Fleet Card,
Gas, $288.39; Central Business, Supp, $3,215.86; Century Business Products, Copier, $6,172.00;
Century Business Products, Copier Maint, $923.37; Century Link, Interconnections, $4,339.96;
Century-Link, Settlement, $275.84; Centurylink, Tele Exp, $659.56; Chesterman Co, Bottled
Water, $174.70; CHR Solutions, Consulting Services, $1,124.75; City of Brookings, Contract
Fee, $3,541.64; City of Beresford, Utility Bill, $127.01; City of Sgt Bluff, Utility Bill, $132.33;
City of Sioux City, Storm Drainage Fees, $7.59; City of Vermillion, Utility Bill, $256.04; Clay
Union Electric, Utility Bill, $165.26; Cleanslate, Supp, $1,372.75; Codington Clark Elec, Utility
Bill, $59.65; Collins, Kevin, Travel, $771.47; Cornerstone Group, E-Mail Newsletter, $507.00;
Cosby, Donna, Conserve Demand Incentive, $50.00; Credit Bureau-Watertown, Delinq. Accts.
Coll., $435.75; CSSA, Unreg Inventory, $1,845.54; CSSA, Supp, $43.09; Culligan-Watertown,
Bottled Water, $26.50; Culligan, Bottled Water, $143.50; Cummins Central Power, Generator
Maint, $560.96; Cutler & Donahoe, Legal Service, $225.00; Dakota Service, Maint/Supp,
$201.14; Dakota Supply Group, Supp, $675.77; Dave's Window Cleaning, Window Service,
$108.00; Days Inn, Lodging, $122.00; Deluxe Business Forms, Supp, $215.65; DePauw Sean,
Travel, $61.61; Dept of the Treasury, Fed Tax, $5,142.31; Dex Media East, Advertising, $58.86;
Directory Resources, Software Maint, $1,100.00; Eco Water Systems, Bottled Water, $192.00;
Einspahr Auto Plaza, Vehicle Maint, $1,378.66; Ekern Plbg Heating, Repairs/Supp, $73.75;
Ericsson Inc, DWDM Transport System, $26,860.50; Farmers Coop, Supp/Propane, $142.35;
Fastenal Co, Supp, $733.41; Fed Ex, Freight Charges, $209.40; Fibercomm, Broadband Service,
$6,318.70; First Bank & Trust, Bond Pymt Series 2011, $36,478.76; First Administrators,
Benefit Plan Fees, $260.00; First Bank/Trust Dept, 2012 Admin-Deferred Comp, $3,980.00;
Foerster Supply, Supp, $2,293.45; Fox Sports Net North, Contract Fee, $2,895.40; Freeman
Harvey, Travel, $27.60; FRRPA Norwest Bank Center, FRRPA Lease, $14,551.00; Geise, Arnie,
Conserve Demand Incentive, $100.00; Genband US, Support Plan Renewal, $102,982.00;
George's Sanitation, Sanitation Service, $47.50; Glazier Lauren, Travel, $29.97; Glover &
Helsper, Legal Services, $2,975.00; Golden West, Tele Exp, $37.63; Golden West Tech, Tech
Support, $7,375.78; Goldfield Telecom, Tele Supp, $1,401.33; Grav Amy, Travel, $147.63;
Graybar Electric, Unreg Inv, $13,647.33; Graybar Electric, Supp, $2,265.25; Green, Shannon,
Travel, $9.99; Hamlin Building Center, Supp, $87.36; Hawkins Water Treatment, Chemicals,
$4,131.90; HDR Engineering, Engineering Service, $104,000.00; Henkin Schultz Comm Arts,
Ad Design, $1,179.46; Henkin Schultz Comm Arts, Mailers, $7,153.00; Henkin Schultz Comm
Arts, Advertising, $24.20; Herr, Debra, Mileage, $11.66; Hillyard/Sx Falls, Supp/Repairs,
$233.00; Hoak Media of Dakota, Contract Fee, $693.76; Homestead Do It Center, Supp,
$360.87; Homestead Do-It Center, Conserve Demand Incentive, $2,288.00; Hometown Service
& Tire, Supp/Repairs, $1,564.75; Howalt-McDowell Insurance, Auto Ins/Sx City, $1,384.00; HR
Certification, Recertification, $100.00; Hy-Vee, Supp, $11.55; Hy-Vee, Supp, $83.44; Hy-Vee,
Supp, $740.24; Hy-Vee, Supp, $94.46; I.L.L Inc, Cam Charges, $735.27; Ibengabriel Cliff,
Travel, $16.65; Independent Comm, Contract Fee, $531.30; Interstate Telecom, Tele Exp,
$1,151.17; Iowa Hsemd, Enhanced 911, $6,952.20; Iowa Network Services, Wireless Transport,
$1,057.31; Irvine, Hunter, Videographers Labor, $40.00; Johme Ashley, Travel, $115.44;
Johnson, Ty, Videographers Labor, $40.00; Joint Utility Training School, Registration,
$1,200.00; Jorgenson, Andre, Videographers Labor, $40.00; Julius Laura, Travel, $61.05; Karl's
TV & Appl, Supp, $559.12; Karpen, Nick, Travel, $168.72; KDLT TV, Contract Fee, $500.50;
KGP Logistics, Unreg Inv, $31.21; KGP Logistics, Supp, $10.93; Knettel, Trever, Travel,
$205.91; Kuechenmeister, Terri, Conserve Demand Incentive, $50.00; Lands' End Business,
Uniforms, $212.22; LECA, Settlement, $7,663.00; Leech David, Travel, $8.88; Lewis Drug,
Supp, $42.96; Locators & Supplies, Supp/Repairs, $232.37; Lowe's, Supp, $649.76; Mack, Scott,
Travel, $2,240.87; Martin's Inc, Diesel/Oil, $7,089.69; Martinez, Eduardo, Travel, $11.10;
Master Blaster, Supp, $143.39; Matheson Tri-Gas, Supp, $139.20; Maximum Promotions,
Flags/Repairs, $37.00; McGrath North Mullin, Legal Service, $224.00; Mediacom, Broadband
Service, $97.45; Medinger Amanda, Travel, $58.28; Meier Business Systems, 1099's/Envelopes,
$51.72; Menards-Sx City, Supp, $57.81; Menards-Sx Falls West, Supp, $6.76; Menards-
Watertown, Supp, $2.93; Meyer Steve, Travel, $61.05; Midamerican Energy, Utility Bill,
$1,136.99; Midcontinent, Broadband Service, $208.86; Midwest Alarm-Sx City, Monitoring
Services, $72.00; Midwest Glass, Repairs/Supp, $6.72; Midwest Pest Control, Pest Control,
$130.00; Missouri River, Supplemental Power, $1,075,354.79; Missouri River, Wapa Power
Allocation, $254,630.54; MMUA, Safety Training, $5,025.85; MVTL LabS , Wastewater
Analysis, $639.00; Napa Auto Parts, Supp, $339.75; Neca Admin, Number Portability, $375.00;
Nextel, Tower Lease Pymt, $900.00; North West Rec, Utility Bill, $24.52; Northern Truck
Equipment, Equip Maint, $23.43; Northwestern Energy, Natural Gas, $1,118.62; Office
Elements, Supp/Maint, $628.67; Old Norwegian Window Wash, Window Service, $7.00;
Orpheum Bldg, Utility Bill, $101.85; Otter Tail Power Co, Utility Bill, $111.53; Palmer
Promotional Products, Supp, $48.70; Pete Lien & Sons, Chemicals, $3,978.50; Pikul, Joseph,
Conserve Demand Incentive, $25.00; Pitney Bowes, Office Equip Maint., $406.74; Pizza Ranch,
Employee Recognition, $51.62; Power & Telephone Supply, Video Inventory, $2,100.00; Power
& Telephone Supply, Supp, $1,525.76; Prairie Graphics, Uniforms/Supp, $1,211.00; Pride Neon,
Supp, $120.56; Prussman Contracting, Sanding, $170.00; Rains, Jake, Travel, $39.97;
Reconinsight Ltd, Software, $500.00; Reed, Jeff, Travel, $138.00; Resco, Crimp Tool/Charger,
$4,570.00; Resmen Electric, Supp/Labor, $40.82; Resmen, Kaylene, Travel, $26.20; Rients,
Shane, Travel, $138.00; Riter,Rogers,Wattier, Legal Service, $1,770.00; Runnings, Supp,
$2,669.48; Sanders Joey, Travel, $115.92; Schmeiding, Becky, Conserve Demand Incentive,
$50.00; Schoon's Pump N' Pak, Gas, $6,043.62; Schuneman Equipment, Equip Maint, $95.49;
SD Dept of Health Lab, Testing-W/WW Samples, $729.00; SD Dept of Revenue, License &
Titles, $10.00; SD Telecom Assoc, Registration/J Hagemann, $135.00; SD Treasurer, Sales &
Excise Tax, $185,310.81; SD Water & Wastewater Assn, Membership Dues, $110.00; SDN
Communications, Call Name, $345.77; SDN Communications, Circuit Lease, $1,424.38; SDN
Tech, Software Licenses, $9,880.00; SDN Tech, Computer Supp, $157.96; SDSU, Perform.
Eval.-W/WW, $94,100.00; Servall Towel & Linen, Supp, $173.60; Servicemaster, Janitorial
Service, $260.00; Silver Screen Advertising, Advertising, $300.00; Sx Falls Utilities, Utility Bill,
$344.67; Sx Valley Energy, Utility Bill, $1,816.11; Sx-Valley Energy, Dispatching Service,
$660.00; Sitesafe, Site Work, $1,300.00; Southeastern Electric, Utility Bill, $475.95; Speedy
Cleaners, Rugs, $143.10; Sprint, Tele Exp, $116.03; Sprint, PCS Service Fee, $268,774.84;
Sprint, PCS Phone Service, $3,632.28; Sprint, PCS Inventory, $194,252.75; Sprint-Sx Falls, PCS
Accessories, $508.82; Staples, Supp, $77.94; State of Iowa-Treasurer, Sales Tax, $5,959.68;
Stoltenburg Audie, Travel, $150.96; Stuart C. Irby, Supp, $72.60; Sturdevant Auto, Supp,
$216.82; Swenson Lance, Travel, $69.00; Swiden Distributing, Unreg Inv, $155.72; Swiftel
Comm, Petty Cash, $86.34; Syrstad Oil, Vehicle Maint, $109.09; Targus Info Corp, Contract
Fee, $200.00; Teled. Comm, Tech Support, $150.00; Tessco, Rft Eq.&Accessories, $772.70;
Test Point Medical, Drug Screening, $25.00; Coteau Shopper, Employment Advertising, $95.62;
UPS Store, Copy/Postage/Layout, $1,295.34; UPS Store, Freight Charges, $524.58; Thompson
Mark, Remote Control, $42.39; Thompson Mark, Travel, $363.99; Tomscha, Anthony, Travel,
$14.99; Top Notch Cleaning, Janitorial Service, $1,845.00; Torgrude Forrest, Travel, $138.00;
Tott's Conoco, Gas, $232.50; Tower Distribution, Contract Fee, $168.80; Town & Country
Shopper, Employment Advertising, $120.00; Town & Country Shopper, Advertising, $216.00;
Travel Leaders, Air Fare/T Reuter, $399.10; Uline, Supp, $1,050.50; Union County Elec, Utility
Bill, $244.50; United Parcel Service, Freight Charges, $465.16; USPS, Postage, $9,000.00;
Univ./Bridle Estates, Sewer Charge Reim, $1,425.00; Universal Service Adm., USAC
Contribution, $97,425.74; University Estates, Water Charge Reim, $2,550.00; US Postmaster-Sx
Falls, Postage, $225.00; Vantage Point, Engr Consulting, $3,194.50; Verifications, Employee
Verfication, $59.80; Vermeer High Plains, Equip Maint, $2,358.87; Walker & Assoc, Unreg Inv,
$13,464.32; Walker & Assoc, Supp, $207.31; Watertown Municipal Utilities, Utility Bill,
$715.06; Watertown Public Opinion, Emplymnt Advertising, $286.88; Wesco, Supp, $5,228.00;
WW Tire, Equip Maint, $18.87; Xcel Energy/NSP, Utility Bill, $1,196.23; Yellow Book West,
Advertising, $319.50; 4Nu-Praxair Dist, Supp, $9.90.
The following are Telephone/Utility Refunds:
Aflac-Nancy Claussen, $180.00; Appel, Dorothy, $15.48; Arena Floor, $8.95; At&T Mobility,
$389.26; Athletic/Hper, $48.43; Automotive Service Center, $21.30; Brookings County, $36.08;
Burdick, Guy, $15.77; Clark, Marlene, $12.85; Dills, Arvid, $20.26; Evenson, Harold, $111.30;
Gedge, Dave, $68.16; Hofer, Lisa M, $43.82; Lanser, Angie, $134.20; Lunden, Al, $18.18;
Luvaas, Levi, $13.93; Michael Johnson Const, $9.62; Nelson, Jerry, $11.88; Powers, Donna,
$40.39; Prisbe, Ann, $3.26; Prussman, Christopher, $78.51; SDSU, $1,504.97; SD Video/Barrel,
$8.23; SDSU, $7,677.93; Spinar, Leo, $2.13; Stubbles, Russell, $45.24; Willcock, Bruce, $2.11;
Kneip, Daniel, $33.05; Mills Development, $37.92; Richter, William, $57.90; Jensen, Kirk,
$36.45; Larson, Christian, $14.01; Prodoehl, Kyle, $134.76; Palmer, Kirsten, $22.72; Advance
Foundation, $65.19; West, Nicole, $31.87; Bludorn, Kelan, $33.26; Sterud, Brian/Mandy,
$33.26; Biggar, Brandon, $223.70; Austreim Landscaping, $288.74; Bowes Const, $108.43.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $168,136.83; Water, $83,329.12; Wastewater,
$67,295.19; Telephone, $485,864.66;
Retirement, $47,467.18; Social Security, $56,279.68; Insurance, $77,274.13; Deferred Comp,
$12,189.13;
Salary Changes: T. Adams, $12.43*; M. Daniels, $13.16*; S. DePauw, $2,750.54*; K. Obeslo,
$14.62*; D. Schulte, $13.89*; K. Baerg, $22.18; T. Naatjes, $23.28; K. Gerdes, $13.32; J.
McKibben, $16.87;
New Employees: C. Lilenthal, $8.78*; B. Smith, $8.78*; T. Weyh, $10.66; A. Skyberg, $17.88.
*Plus commission
SIOUX VALLEY BUYOUT AGREEMENT
Motion was made by Peterson that the following Resolution No. 1 -13 be approved.
RESOLUTION NO. 1 - 13
RESOLUTION APPROVING AGREEMENT A09.1 TO PURCHASE
SIOUX VALLEY ENERGY ELECTRIC FACILITIES
BE IT RESOLVED by the Brookings Municipal Utilities Board that:
1. Agreement A09.1 to purchase Sioux Valley Energy electric lines in
the following described property be hereby approved:
The north 940 feet of the west 2,340 feet of the SE ¼ of Section 1-T109N-R50W,
all in the County of Brookings, State of South Dakota (Resolution 59-08); and
Outlot A in the NE ¼ of the NW ¼ of Section 3-T109N-R50W, all in the County
of Brookings, State of South Dakota (Resolution 55-08); and
The West 390 feet of the East 1,040 feet of the SE ¼ of the NW ¼ of Section
T109N-R50W, all in the County of Brookings, State of South Dakota (Resolution
49-08); and
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 14th day of January, 2013.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
SPRINT PREPAID AGREEMENT
Motion was made by Harvey that the following Resolution No. 2 -13 be approved.
RESOLUTION NO. 2 - 13
RESOLUTION APPROVING ADDENDUM XI TO SPRINT AFFILIATION
AGREEMENT AND ASSOCIATED PREPAID DISTRIBUTION AGREEMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreements entitled "Addendum XI to Sprint Affiliation Agreement
and Associated Prepaid Distribution Agreement” with Sprint be hereby
approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 14th day of January, 2013.
ATTEST:
____________________________ _____ _________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 10, 2013, and
presented at this time for consideration and action.
2013 MODEL SKID STEER LOADER WITH TRAILER - ELECTRIC DEPARTMENT
BIDDER NAME ITEM 1
Bobcat of Brookings Inc. Item 1Price $38,549.19
Less Trade In -$12,800.00
Net Bid Total $25,749.19
2013 TRENCHER / BACKHOE WITH TRAILER - ELECTRIC DEPARTMENT
BIDDER NAME ITEM 1
Ditch Witch of SD Item 1Price $122,161.33
Less Trade In -$20,000.00
Net Bid Total $102,161.33
Vermeer High Plains Item 1Price $163,550.00
Less Trade In -$50,000.00
Net Bid Total $113,550.00
Motion was made by Robertson, seconded by Peterson that the following low bids be
approved: Bobcat of Brookings for the 2013 Skid Steer Loader with Trailer (less trade-in) in the
amount of $25,749.19; Ditch Witch of SD for the 2013 Trencher/Backhoe with Trailer (less
trade-in) in the amount of $102,161.33; and that, after reviewing the contract for the above bids,
that the President of the Board and/or Executive Vice President/General Manager be authorized
to execute the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
SET TOP BOXES – TELEPHONE DEPARTMENT
Motion was made by Robertson, seconded by Harvey that authorization be given to
advertise for bids for Fiber Access Equipment and Set Top Boxes. All members present voted in
favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Pitts to adjourn to an executive session for
the purpose of discussing competitive service offerings and contractual matters. All members
present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Robertson, seconded by Harvey that authorization be given to
purchase 14 blocks of 32 CEPCS EVDO Licensing for Sioux Falls capacity at $6,400 each and 5
blocks of 32 CE EVDO licensing for Sioux City capacity at $6,400 each for a total of $121,600.
All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President