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Municipal Utilities Board October 8, 2012
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
October 8, 2012, at the Utility Building with the following members present: Harvey, Peterson,
Robertson and President Myers. Absent: Pitts.
MINUTES
Minutes of the regular meeting held September 10, 2012 and the special meeting held
September 24, 2012 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Peterson that the following bills and claims be
approved. All members present voted in favor of the motion.
A & B Business Equipment, Bill Printer Maint, $571.75; A T & T, Cust. Toll Free No., $52.68; A-
I Computer Solutions, Supp, $192.93; Advent Instruments, Terminal Equip/Software, $8,400.00;
Allegra, Printing/Supp, $81.00; Amzer.Com, PCS Inventory, $87.00; Aqua-Tronics, Acoustic
Detector, $3,976.13; At&T, Settlement, $5,806.45; At&T Mobility, Tele Exp, $72.20;
Authorize.Net, Cr Card Process Fee, $82.15; B & B Manure Inc, Sludge Hauling, $13,711.00;
Barhite, Brooke, Travel, $31.63; Beresford Mun Tele, PCS Access, $192.92; Big 10, Contract
Fee, $50.00; Blase Welding & Machine, Supp, $177.98; Blooston & Mordkofsky, Legal Services,
$1,953.18; Bob's Lock & Key, Locks/Keys, $173.25; Border States Elec, Unreg Inv, $2,794.55;
Border States Elec, Supp, $5,949.66; Bozied Car Care, Towing Fee, $325.00; BP, Gas, $76.66;
Bkgs Utilities, Petty Cash, $235.09; Bkgs Car Care & Tire, Maint, $816.93; Bkgs County
Register, Easements, $90.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $65.02; Bkgs Engraving,
Signs/Engraving, $28.00; Bkgs Landfill, Landfill Fee, $92.99; Bkgs Telephone, Office Phone Bill,
$68,352.76; Bkgs Utilities, Office Utility Bill, $51,181.02; BSG Clearing Solutions, Settlement,
$2,053.92; Buchloh Norvo, Travel, $456.96; Bytech Ny Inc, PCS Inv, $206.87; Calix, Supp,
$2,233.44; Carquest Auto, Equip Maint, $361.62; Central Business, Supp, $1,376.31; Century
Link, Dirctory Listing, $638.60; Century Link, Interconnections, $4,295.32; Century-Link,
Settlement, $274.72; Centurylink, Tele Exp, $489.13; CHR Solutions, Consulting Services,
$550.00; City of Bkgs, Contract Fee, $3,578.86; City of Vermillion, Utility Bill, $355.73; Clay
Union Electric, Utility Bill, $183.38; Clites Electric, Supp/Labor, $83.30; Codington Clark Elec,
Utility Bill, $57.87; Collins, Kevin, Travel, $793.24; Confluence, Prof Service, $325.00; Credit
Bureau-Watertown, Delinq. Accts. Coll., $1,301.94; Culligan- Watertown, Bottled Water, $17.25;
Dakota Service, Towing Fee, $55.00; Dakota Supply Group, Meter Yokes, $3,250.50; Dakota
Supply Group, Supp, $979.27; Dave's Window Cleaning, Window Service, $108.00; Days Inn,
Lodging, $244.00; Dept of the Treasury, Fed Tax, $5,239.82; Dex Media East, Advertising,
$55.65; Ditch Witch, Supp/Maint, $164.72; DPC Industries, Chemicals, $1,037.60; Eco Water,
Bottled Water, $132.15; Fastenal Co, Supp, $462.14; Fed Ex, Freight Charges, $175.42;
Fibercomm, Broadband Service, $4,320.00; Finley Engineering, Engineering Service, $6,348.30;
First Bank & Trust, Bond Pymt Series 2011, $38,508.10; First Administrators, Benefit Plan Fees,
$270.00; Foerster Supply, Supp, $970.40; Fox Sports Net North, Contract Fee, $2,656.10;
Freeman Harvey, Travel, $27.60; FRRPA Norwest Bank Center, FRRPA Lease, $13,876.00;
Genband US, Supp, $25,590.00; George's Sanitation, Sanitation Service, $95.00; Glazier Lauren,
Travel, $23.31; Golden Rule Const, Site-Work, $2,450.00; Golden West, Tele Exp, $37.72;
Golden West Tech, Tech Support, $5,029.09; GP Auto, Repairs, $358.66; Grav Amy, Travel,
$209.79; Graybar Electric, Supp, $1,946.45; Hach Chemical, Supp, $162.30; Harold's Photo
Center, Film/Photo Finishing, $64.98; Hawkins Water Treatment, Chemicals, $6,513.28; Hawkins
Water Treatment, Supp, $28.31; HDR Engineering, Engineering Service, $179,000.00; Hershman,
Casey, Travel, $127.51; Hewlett Packard, Computer Equip, $1,053.00; Hoak Media of Dakota,
Contract Fee, $588.34; Homestead Do It Center, Supp, $144.72; Hometown Service,
Supp/Repairs, $308.00; Independent Communication, Contract Fee, $473.69; Industrial Machine
& Eng., Repairs/Supp, $390.00; Innovative Systems, Advanced Services, $52,039.00; Interstate
Power Systems, Equip Maint, $10,363.03; Interstate Telecom, Tele Exp, $1,136.75; Iowa
HSEMD, Enhanced 911, $7,001.13; Jackrabbit Tire, Equip Maint, $749.04; Johme Ashley,
Travel, $115.92; Johnson Scott, Baggage/Car Rental/Gas, $349.44; Karpen, Nick, Travel,
$106.56; KDLT-TV, Contract Fee, $446.23; Knettel, Trever, Travel, $254.19; Krier & Blain, Air
Conditioning, $764.08; LECA, Settlement, $9,119.00; Leech David, Travel, $19.98; Lewis Drug,
Supp, $70.93; Local Search Assoc, Directory Rates/Data, $110.75; Locators & Supplies,
Supp/Repairs, $379.39; M & T Fire & Safety, Supp, $199.00; Martin's Inc, Diesel/Oil, $630.70;
Matheson Tri-Gas, Supp, $135.00; McKeever's Vending, Supp, $123.00; Mediacom, Broadband
Service, $89.95; Medinger Amanda, Travel, $99.35; Menards-Sx Falls West, Supp, $164.89;
Midamerican Energy, Utility Bill, $950.97; Midcontinent, Broadband Service, $206.02; Midwest
Pest Control, Pest Control, $130.00; Missouri River, Supplemental Power, $730,041.09; Missouri
River, Wapa Power Allocation, $281,546.94; Mitel Technologies, ISP Core Server/Software,
$9,732.73; MMUA, Safety Training, $5,025.85; MVTL Labs, Wastewater Analysis, $1,310.00;
Neca Admin, Number Portability, $375.00; Nielsen's, Repairs/Supp, $99.08; Northern Empire
Pizza, Meeting Supp, $24.05; Northwest Rec, Utility Bill, $39.97; Northwestern Energy, Natural
Gas, $46.30; Novak Sanitary Service, Sanitation/Shredding, $175.83; Office Elements,
Supp/Maint, $73.28; Orpheum Building, Utility Bill, $127.54; Otter Tail Power, Utility Bill,
$126.12; Peace Lutheran Church, Conserve/Demand Incentive, $280.50; Pete Lien & Sons,
Chemicals, $8,111.76; Power & Telephone Supply, Unreg Inv, $10.00; Power & Telephone
Supply, Video Inv, $7,830.75; Prairie Graphics, Uniforms/Supp, $216.00; Pristine Water
Solutions, Chemicals, $2,402.40; Ramada Inn - Airport, Lodging, $72.95; Resco, Supp, $412.45;
Resmen, Kaylene, Travel, $28.19; Runnings, Supp, $1,541.90; Sanders Joey, Travel, $331.11;
Schoon's Pump N' Pak, Gas, $8,909.00; Schwarz, Laura, Conserve/Demand Incentive, $25.00; SD
Dept of Health Lab, Testing-W/WW Samples, $729.00; SD Treasurer, Sales & Excise Tax,
$96,586.98; Servall Towel & Linen, Supp, $207.84; Servicemaster, Janitorial Service, $260.00;
SGS North America, Soil Testing, $57.50; Sx City Journal, Employment Adv, $2,445.26; Sx Falls
Utilities, Utility Bill, $442.66; Sx Valley Energy, Utility Bill, $618.12; Sx Valley Energy,
Dispatching Service, $660.00; Smith Supplies, Supp, $90.27; SE Elec Coop, Utility Bill, $586.21;
Sprint, Tele Exp, $33.02; Sprint, Copp Handset, $369.97; Sprint, PCS Phone Service, $3,368.93;
Sprint, PCS Inventory, $128,963.18; Sprint, PCS Supp, $6,057.50; Sprint-Bkgs, PCS Accessories,
$5.00; Staples, Supp, $140.45; State of Iowa-Treasurer, Sales Tax, $4,638.14; Stoltenburg Audie,
Travel, $460.92; Stuart C. Irby, Supp, $6,146.99; Sturdevant Auto, Supp, $408.12; Talley
Communications, Supp, $3,467.72; Targus Info Corp, Contract Fee, $200.00; The UPS Store,
Laminating, $2.89; The Ups Store, Freight Charges, $237.62; Top Notch Cleaning, Janitorial
Service, $1,845.00; Tower Distribution, Contract Fee, $139.71; Tschetter, Joe, Conserve/Demand
Incentive, $150.00; Union County Elec, Utility Bill, $262.70; UPS, Freight Charges, $171.19;
United States Postal Serv, Postage, $9,000.00; Univ./Bridle Estates, Sewer Charge Reim,
$1,410.00; Universal Service Adm., USAC Contribution, $92,105.92; University Estates, Water
Charge Reim, $2,500.00; Valley Telco Coop, PCS Access, $31.16; Vaultas, Consulting Service,
$4,375.00; Verifications Inc, Employee Verfication, $199.40; Vermeer High Plains, Equip Maint,
$236.09; Vessco, Equip Maint, $290.78; Walker & Associates, Unreg Inv, $151.38; Walker &
Associates, Supp, $882.40; Water & Environmental, Analysis, $76.00; Watertown Municipal
Utilities, Utility Bill, $675.71; Wesco, Supp, $9,460.95; Western Area Power Admin, Annual Sub
Maint, $4,000.00; Wholesale Electronics, Supp, $1,498.50; Wireless Accessories, PCS Inv,
$249.76; Wright Richard, Travel, $27.20; Xcel Energy/NSP, Utility Bill, $1,801.50; Yellow Book
West, Advertising, $319.50; Young Broadcasting of SF, Employment Adv, $940.00;
The following are Telephone/Utility Refunds:
Archer, D, $55.14; Berreth, JD, $119.91; Bortnem, Shawn, $24.55; Bruinsma, Sandra, $8.14;
Cigna, $249.77; Dunkle, Peter, $229.88; Egeberg, Michelle, $32.61; Geraets, Vincent, $17.71;
Gift Gallery, $44.81; Graco Inc, $335.71; Greguson, Paul, $7.13; Kerry's Sprinklers, $800.00;
Koch, Seth, $52.94; Lakman, Phyllis, $13.00; Li'l Smokes, $24.36; Lufkins, Bill, $22.79;
Mullinix, Gertrude, $10.81; Nordbye, Hartley, $26.85; Parsley, Duane, $149.34; Prouty, Jessica,
$47.07; Sandlin, Max, $108.39; Stephenson, Marjorie, $28.39; Sterud, Brian, $55.35; US Army
Recruiting GSA, $47.62; Wallace, C, $8.98; Balderston, Jessica, $129.99; Den Wil Investments,
$236.99; Minnkota Investment, $16.80; Stephenson, Aireus, $50.21; Yoon, Haejin, $13.21;
Southland Ct 3, $112.46; Dubey, Mukul, $72.78; Gullickson, Sherry, $75.45; Byrd, Cheyenne,
$170.17.
PERSONNEL INFORMATION
Department Salaries (September): Electric, $174,695.85; Water, $80,213.95; Wastewater,
$67,238.58; Telephone, $454,238.56;
Retirement, $43,855.02; Social Security, $55,724.71; Insurance, $76,199.44; Deferred Comp,
$11,794.92;
Salary Changes: L. Glazier, $12.12*; A. Johme, $18.33; N. Vandersnick, $21.02;
New Employees: B. Norwick, $9.10*; E. Weinkauf, $9.25; B. McLaughlin, $10.98;
*Plus commission.
RESCHEDULE BOARD MEETING TO TUESDAY, NOVEMBER 13 AT 1:00 P.M.
Motion was made by Peterson, seconded by Robertson that the Utility Board Meeting for
November be rescheduled for Tuesday, November 13, 2012, at 1:00 p.m., due to the Veteran’s
Day holiday. All members present voted in favor of the motion.
SET DATE FOR PUBLIC HEARING ON 2013 BUDGET AND RATES
Motion was made by Robertson, seconded by Peterson that a public hearing be held on the
2013 Budget and utility rates at the Board Meeting to be held on Tuesday, November 13, 2012, at
1:00 p.m. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on October 5, 2012, and presented
at this time for consideration and action.
3M SUBSTATION SITE GRADING– ELECTRIC DEPARTMENT
Bowes Construction $44,850.00
Prussman Contracting $86,100.00
Rounds Construction $46,600.00
Motion was made by Robertson, seconded by Harvey that the low bid of Bowes
Construction in the amount of $44,850.00 for the 3M Substation Site Grading for the Electric
Department be approved; and that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to execute
the approved contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Robertson to adjourn to an executive session
for the purpose of discussing competitive service offerings, pending litigation, personnel and
contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Robertson, seconded by Harvey that the following salary changes be
made and to participate in a 100% employee paid dental plan that will be effective January 1,
2013.
I. Cost of Living Adjustments:
Increase the base pay of positions on the following wage structures and the salary
of the following positions by 2 ½% effective October 1, 2012:
Management Wage Structure
Watertown Marketing Wage Structure (non-exempt employees)
Sioux Falls Marketing Wage Structure (non-exempt employees)
Sioux City Marketing Wage Structure (non-exempt employees)
Brookings Retail Marketing Wage Structure (non-exempt employees)
Utility Operations Manager
Network & Technical Operations Manager
Finance & Accounting Manager
Swiftel General Manager
Executive Vice President/General Manager
Increase the base pay of positions on the following wage structures by
2 ½% effective January 1, 2013:
Brookings Retail Marketing Wage Structure (exempt employees)
Brookings Wireline Marketing Wage Structure (exempt employees)
Watertown Marketing Wage Structure (exempt employees)
Sioux Falls Marketing Wage Structure (exempt employees)
Sioux City Marketing Wage Structure (exempt employees)
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President