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HomeMy WebLinkAboutUtilMinutes_2012_09_24Municipal Utilities Board September 24, 2012 City of Brookings A special meeting of the Municipal Utilities Board was held at 11:45 a.m. on Monday, September 24, 2012, via teleconference with the following members present: Harvey, Peterson, Robertson and President Myers. Absent: Pitts. APPROVAL OF BILLS AND CLAIMS Motion was made by Robertson, seconded by Peterson that the following bills and claims be approved. A & B Welding & Const, Site Work, $12,551.04; A-I Computer Solutions, Supp, $29.99; ABS College, Tower Lease P ymt, $363.00; Advance Auto Parts, Supp, $20.94; Airway Technologies, Cards, $7,782.04; Airway Tech, Supp, $11,049.28; Allegra, Printing/Supp, $584.79; Alliance Comm Coop, PCS Access, $889.76; Amazon, Supp, $561.55; American Tower Corp, Tower Lease Pymt, $1,769.52; Angove Milianta,, Travel, $4.44; AOSNC, License, $458.17; Appa Publications, Publication, $25.50; Arin - Am Regist y, ISP Registration, $2,250.00; Armour Independent Tele, PCS Access, $.74; Avera Medical Group, Drug Screening, $45.00; Bartlings Shoes, Conserve/Demand Incentive, $216.00; Bekins Fire & Safety, Fire Extinguisher, $35.00; Blue Water Investments, Store Rent, $2,098.00; Border States Elec, Unreg Inventory, $22,056.06; Border States Elec, Supp, $5,370.14; Bowes Const, Salvage Asphalt Pickup, $207.35; Boys/Girls Hm Family Serv, Tower Lease Pymt, $1,322.50; Bridgewater-Canistota, PCS Access, $6.52; Bkgs Utilities, Petty Cash, $20.30; Bkgs Area Chamber, Video Promotion, $100.00; Bkgs County Register, Easements, $60.00; Bkgs County Sheriff, Sheriff's Fee, $27.15; Bkgs Park, Rec, Line Clearance, $33,944.98; Bkgs Radio, Advertising, $1,200.00; Bkgs Register, Employment Advertising, $752.42; Bkgs Register, Publication Renewal, $143.21; Bkgs Register, Advertising/Legals, $618.30; Bkgs Utilities-Retail, Reim. Retail Refund, $95.35; Buchloh Norvo, Travel, $415.95; Building Sprinkler, Repair, $2,521.65; C-Square, Tower Lease Pymt, $847.00; Cable One, Broadband Service, $51.00; Cameo Software, Software Support, $2,500.00; Capitol Sales Co, Unreg Inv, $318.00; Capitol Sales Co, Video Inv, $171.00; CDW Government, Supp, $815.48; Cenex, Gas, $406.25; Central Business, Supp, $1,635.18; Century Business Products, Copier Maint, $550.45; Century Link, Interconnections, $6,917.77; Centurylink, Tele Exp, $1,478.46; Chesterman Co, Bottled Water, $110.00; CHR Solutions, Consulting Services, $4,366.25; City of Vermillion, Tower Lease Pymt, $883.50; City of Beresford, Utility Bill, $176.22; City of Brandon, Tower Lease Pymt, $661.00; City of Elkton, Tower Lease Pymt, $242.00; City of Harrisburg, Tower Lease Pymt, $1,145.00; City of Sioux City, Tower Lease Pymt, $1,500.00; City of S Sx City, Tower Lease Pymt, $500.00; City of Volga, Utility Bill, $43.29; City of Volga, Tower Lease Pymt, $242.00; City of Watertown, Tower Lease Pymt, $300.00; Cleanslate, Supp, $422.00; Clites Electric, Supp/Labor, $298.47; Collins, Kevin, Travel, $754.95; Cornerstone Group, E-Mail Newsletter, $169.00; Cover to Cover, Supp, $30.22; CSSA, Unreg Inv, $487.90; CSSA, Video Inventory, $1,629.32; City of Beresford, Tower Lease Pymt, $529.00; City of S Sx City, Tower Lease Pymt, $1,176.58; Culligan, Bottled Water, $238.40; Curry Thomas, Tower Lease Pymt, $467.88; Czech Marvin, Tower Lease Pymt, $424.00; Dakota Service, Maint/Supp, $34.63; Daktronics, Conserve/Demand Incentive, $3,715.00; Dale's Alignment, Vehicle Maint, $380.63; Dascom Systems Group, Annual Support, $7,552.50; Dascom Systems Group, License/Support, $8,625.00; Days Inn, Lodging, $427.00; DeBeer, Brad, Remote Broadcast, $100.00; DeBoer John/Irene, Tower Lease Pymt, $363.00; Den- Wil, Rent Pymt, $1,150.25; DePauw Sean, Travel, $32.19; Ditch Witch, Supp/Maint, $125.84; DPC Industries, Chemicals, $518.80; Dressen John, Tower Lease Pymt, $363.00; Duff Deb, Tower Lease Pymt, $303.00; Ecowater Systems, Softener Service, $102.00; Englund Gary, Travel, $561.30; Entone Inc, Video Inv, $232.20; Ericsson Inc, Server/License/Card, $100,493.00; Ernest G Carlsen & Chris, Tower Lease Pymt, $661.00; Express Communications, Settlement, $10,326.24; Farmers Coop, Supp/Propane, $82.35; Farmers Implement, Equip Maint, $1,039.72; Fastenal, Supp, $381.98; Fed Ex, Freight Charges, $88.66; Felton Dave, Travel, $518.56; Fibercomm, Broadband Service, $282.33; Findley Charlie, Mileage, $179.82; First Bank & Trust, SDSU Rev Bond Pymt, $9,541.43; First Bank & Trust Visa, Lodging/Car Rental, $5,374.64; FRRPA Norwest Bank Center, FRRPA Lease, $225.00; G & K Services, Supp, $184.15; Global Tower Holdings, Tower Lease Pymt, $1,448.98; Glover & Helsper PC, Legal Services, $3,801.60; Golden West Tech, Tech Support, $5,427.06; Golden West Telecom, PCS Access, $75.14; Google, E-Mail Filtering, $1,237.50; Gorder Mike/Andrea, Tower Lease Pymt, $441.65; Grainger, Supp, $294.48; Graybar Electric, Unreg Inv, $217.88; H & A Enterprises, Tower Lease Pymt, $540.75; H R Peterson, Supp, $188.80; H-D Electric, Util Bill, $206.48; Hach Chemical Co, Supp, $733.45; Hageman John, Travel, $71.00; Harkness Pauline, Trustee, Tower Lease Pymt, $423.50; Hawkins Water Treatment, Chemicals, $1,974.50; Henkin Schultz Comm Arts, Advertising, $1,454.22; Hershman, Casey, Travel, $100.62; Hungerford Chiropractic, Drug Screening, $30.00; HyVee, Supp, $213.72; HyVee, Supp, $193.76; HyVee, Supp, $299.98; I.L.L Inc, Real Estate Tax, $3,897.60; I.L.L Inc, Store Rent, $2,887.50; IDD Instore Design, Supp, $127.22; Industrial Machine & Eng, Repairs/Supp, $525.00; Innovation Enterprises, Conserve/Demand Incentive, $1,600.00; Interstate Realty Ltd, Tower Lease Pymt, $1,587.00; Interstate Telecom, Tele Exp, $175.67; Interstate TRS Fund Admin, Teleco Relay Service, $6,289.08; Iowa Network Services, Wireless Transport, $1,373.44; J & H Excavating, Sludge Removal, $1,224.17; Jimmy John's, Supp, $50.43; Johnson Scott, Travel, $71.00; Jones Pest Control, Pest Control, $45.00; Josten Concrete Products, Supp, $2,070.00; Kabris Curt, Travel, $296.40; Kadoka Telephone, PCS Access, $1.51; Karian Peterson Powerline, 115 Trans Cen-Old 77, $152,185.01; Kennebec Telephone, PCS Access, $36.50; KGP Logistics, Unreg Inv, $499.42; KGP Logistics, Supp, $157.47; King, Cathryn, Conserve/Demand Incentive, $50.00; Knettel, Trever, Travel, $250.86; Kriese Jim, Travel, $40.50; Kruse Dan, Travel, $13.80; KTIV TV, Tower Lease Pymt, $661.25; Kuechenmeister Mark, Travel, $107.10; Kuhns, Brian, Conserve/Demand Incentive, $50.00; L G Everist, Gravel, $17.27; Lantsberger, Michael, Real Estate Taxes, $1,624.20; Lantsberger, Michael, Rent Pymt, $2,600.00; Leech David, Travel, $17.76; Locators & Supplies, Supp/Repairs, $858.54; Lounsbery, Jeff, Travel, $23.00; Lowe's, Supp, $195.92; M & T Fire & Safety, Supp, $3,859.95; Martin's Inc, Diesel/Oil, $7,227.09; McGrath North Mullin, Legal Service, $1,644.94; McKeever's Vending, Supp, $246.00; Mediacom, Relocate Underground Cable, $6,314.04; Menard David E Trust, Tower Lease Pymt, $663.84; Menards Sx Falls East, Supp, $14.77; Menards-Sx City, Supp, $23.87; Menards-Watertown, Supp, $78.88; Meyer Kelly, Travel, $107.10; Micro Computer Systems, Web Host/Domain Renewal, $163.30; Mid-South Telecom, Unreg Inv, $66.37; Mid-South Telecom, Repair/Supp, $50.00; Midamerican Energy, Util Bill, $590.46; Midcontinent, Broadband Service, $85.70; Midcontinent Comm, Tower Lease Pymt, $625.00; Midstate Comm, PCS Access, $20.55; Midwest Alarm-Sx City, Monitoring Services, $72.00; Midwest Alarm, Monitoring Services, $73.74; Midwest Boiler Repair, Boiler Maint, $433.50; Mills Commercial Prop, Store Rent, $4,166.66; Missouri River Energy, Registration, $225.00; Mitchell Telecom, PCS Access, $39.13; Mitel Tech, ISP Core Server/Software, $11,680.55; Monoprice, Supp, $728.07; MVTL LabS, Wastewater Analysis, $308.00; Nebraska Public Power Dist, Util Bill, $290.60; Neopost USA, Postage Meter Rental, $1,684.80; Neustar, LNP Fee, $2,142.02; Northwest Iowa Telephone, PCS Access, $302.18; Northwestern Energy, Natural Gas, $828.05; NPC, Cr Card Processing, $10,977.29; NRTC Member Services, Contract Fee, $31,638.90; Nystrom Electric, Temp Cell Tower Service, $6,469.00; Office Elements, Supp/Maint, $909.13; Orpheum Building, Tower Lease Pymt, $1,322.50; Palmer Promotional Products, Supp, $320.94; Party Depot, Supp, $78.62; Pete Lien & Sons, Chemicals, $4,285.10; Power & Telephone Supply, Video Inv, $20,633.05; Power & Telephone Supply, Supp, $30.00; Prairie Graphics, Uniforms/Supp, $79.00; Prussman Contracting, Asphalt Repair, $1,822.18; Radtke, John, Conserve/Demand Incentive, $100.00; Ramada Inn - Airport, Meeting Supp, $370.76; Reconinsight, Maint/Support, $5,437.50; Reisdorph Lorraine, Tower Lease Pymt, $1,252.06; Rental Depot, Equipment Rental, $36.44; Resco, Supp, $1,703.35; Ribob Co, Tower Lease Pymt, $595.00; Ronning Property Mgmt, Storage Rental, $70.00; SBA Structures, Tower Lease Pymt, $1,111.25; Schmidt, Pam, Conserve/Demand Incentive, $25.00; Schoon's Pump N' Pak, Gas, $2,877.23; SD Dept of Rev, Enhanced 911, $23,996.52; SD Municipal League, Registration, $130.00; SD Treasurer C I F, Commun. Impaired Fee, $5,591.00; SDN Comm, Circuit Lease, $64,560.76; Sx City Journal Comm., Employment Adv, $156.00; Sx Falls PCS, Tower Lease Pymt, $1,100.00; Sx Falls Utilities, Util Bill, $25.82; Sx Valley Energy, Uti Bill, $538.52; SD One Call, Locate Fee, $550.20; SDSU, Tower Lease Pymt, $1,182.00; S Sx City, Utility Bill, $630.98; SE Elec Coop, Utility Bill, $589.70; Southern Hills Self-Stor, Storage Rental, $141.00; Speedy Cleaners, Rugs, $143.10; Sprint, Tele Exp, $60.47; Sprint, PCS Service Fee, $308,773.68; Sprint, PCS Inv, $122,204.04; Sprint-Bkgs, PCS Accessories, $6.99; Stan Houston Equipment, Supp, $624.83; State of Iowa-Treasurer, Sales Tax, $5,610.00; Stuart C. Irby, Supp, $1,095.00; SV Telephone, PCS Access, $30.91; Swiden Distributing, Unreg Inv, $14.97; Swoboda Rick, Travel, $71.00; Tele D Communications, Tech Support, $1,350.00; Telecheck, Check Verification, $1,378.98; Telephone Switching Intl, Line Cards, $211.40; Telquest International, Unreg Inv, $397.86; Thvedt, Joseph, Conserve/Demand Incentive, $25.00; Todd Mahaney, Tower Lease Pymt, $529.00; Tott's Conoco, Gas, $297.00; Tott's Conoco, Tower Lease Pymt, $544.50; Town & Country Shopper, Employment Advertising, $252.00; Town & Country Shopper, Advertising, $216.00; Travel Leaders, Air Fare, $420.70; Turfguard Lawn Service, Lawn Care, $1,337.50; Union Telephone Co, PCS Access, $15.18; UPS, Freight Charges, $361.47; Uptown Wedding & Event, Supp, $27.36; USA Bluebook, Supp, $215.08; Vantage Point, Engr Consulting, $1,775.00; Vantek Comm, Tower Lease Pymt, $3,350.00; Venture Communications, PCS Access, $9.01; Verifications, Employee Verification, $242.70; Vivian Telephone, PCS Access, $42.52; Walker & Associates, Unreg Inv, $132.96; Watertown Utilities, Tower Lease Pymt, $1,200.00; Waverly-Casa De Paz, Tower Lease Pymt, $1,066.24; Wesco, Supp, $848.00; Western Telephone, PCS Access, $.11; Wevik Eleanor Trust, Tower Lease Pymt, $520.30; Wheeldon's, Equip Maint, $48.00; Witt Eric, Travel, $269.80; Workin.Com, Employment Adv., $245.00; Xcel Energy/NSP, Util Bill, $630.21; Xerox Corp, Copier Maint, $222.75; Z3 Graphix, Supp, $208.44; Bowes Construction, Util Refund, $246.55; Ellis, Cory Ann, Tele Refund, $78.91; Pederson, Sandra, PCS Refund, $84.79. BIDS AWARDING OF BIDS The following bids were opened and read at 1:30 p.m. on September 6, 2012, and presented at this time for consideration and action. DWDM TRANSPORT EQUIPMENT – TELEPHONE DEPARTMENT Bids were received for OADM and ROADM DWDM Transport Equipment for the Telephone Department. Motion was made by Peterson, seconded Harvey to reject the OADM portion of the DWDM Transport Equipment bid. All members present voted in favor of the motion. Motion was made by Robertson, seconded by Harvey that, based on staff recommendation and preferred technology, the bid of Ericsson for Section I and Options 1, 2 and 3 of Section V in the amount of $335,206.00 be approved; and that, after reviewing the contract for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. The following bids were opened and read at 1:30 p.m. on September 20, 2012, and presented at this time for consideration and action. CONDUCTOR - ELECTRIC DEPARTMENT ITEM 1 QTY. OF BIDDER NAME BID BOND 30,000' or 750 MCM CHECK PRIMARY BORDER STATES No - Bid DAKOTA SUPPLY GR0UP No - Bid WESCO 10% $222,120.00 GRAYBAR No - Bid IRBY No - Bid RESCO No - Bid Motion was made by Harvey, seconded by Robertson that the bid of Wesco for 30,000’ of 750 MCM Primary Conductor in the amount of $222,120.00 be approved; and that, after reviewing the contract for the above bid, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. TRANSFORMERS - ELECTRIC DEPARTMENT ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 QTY OF 2 QTY OF 2 QTY OF 1 QTY OF 3 QTY OF 1 BIDDER NAME BID BOND 45 KVA 75 KVA 500 KVA 3000 KVA 2000 KVA or 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase CHECK IRBY 10% $8,164.00 $8,920.00 $13,046.00 *** $31,203.00 DAKOTA SUPPLY GR0UP 10% $8,934.00 $9,548.00 $11,096.00 *** $26,642.00 WESCO 10% $9,484.00 $10,600.00 $11,839.00 $95,478.00 $27,295.00 BORDER STATES 10% $11,860.00 $12,416.00 $13,859.00 $125,379.00 $34,159.00 RESCO 10% $8,910.00 $9,050.00 Motion was made by Robertson, seconded by Peterson that the following low bids be approved: IRBY, Item 1, 2 – 45 KVA 3 Phase Transformers, $8,164.00; Item 2, 2 – 75 KVA 3 Phase Transformers, $8,920.00; Dakota Supply Group, Item 3, 1 – 500 KVA 3 Phase Transformer, $11,096.00; Item 5, 1 – 2000 KVA 3 Phase Transformer, $26,642.00; Wesco, Item 4, 3 – 3000 KVA 3 Phase Transformers, $95,478.00; and that, after reviewing the contract for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: _______________________________ ____________________________ Gail Robertson, Secretary Steve Myers, President