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Municipal Utilities Board September 10, 2012
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
September 10, 2012, at the Utility Building with the following members present: Peterson, Pitts
and President Myers. Absent: Harvey and Robertson.
MINUTES
Minutes of the regular meeting held August 13, 2012 and the special meeting held August
27, 2012 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Peterson, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
A T & T, Cust. Toll Free No., $52.68; A-I Computers Solutions, Supplies, $299.98; Advanced
Engineering, Engineering Service, $1,030.02; Amphenol Funding Corp, Supp, $3,038.21;
Amzer.Com, PCS Inventory, $207.00; Anderson-Crane Rubber Co, Supp, $499.99; Aramark
Uniform Services, Supp, $390.83; At&T, Settlement, $6,409.76; At&T Mobility, Tele Exp,
$119.40; Austreim Landscaping, Lime Sludge Disposal, $47,770.74; Authorize.Net, Cr Card
Process Fee, $81.85; Automatic Bldig Controls, Fire Alarm System Maint, $1,049.00; Ayres
Properties, Conserve Demand Incentive, $301.00; A1 Cleaning & Restoration, Janitorial Service,
$240.00; Ball, Michelle, Janitorial Service, $200.00; Barco Municipal Products, Supp, $1,301.97;
Barhite, Brooke, Travel, $42.73; Bendix, Computer Supp, $2,994.57; Bergstrom Mfg, Supp,
$210.00; Bierschbach Equip, Equip Maint, $133.20; Big 10, Contract Fee, $50.00; Blooston &
Mordkofsky, Legal Services, $4,386.00; Border States Elec, Unreg Inv, $339.60; Border States
Elec, Supp, $7,092.25; Brockhoft, Eddie, Conserve Demand Incentive, $85.00; Bkgs Credit
Bureau, Delinq. Accts. Coll., $259.05; Bkgs Engraving, Signs/Engraving, $26.50; Bkgs Landfill,
Landfill Fee, $355.87; Bkgs Telephone, Office Phone Bill, $65,495.89; Bkgs Utilities, Office
Utility Bill, $49,038.00; BSG Clearing Solutions, Settlement, $476.38; Calix, FTTH Inventory,
$74,626.38; Carquest Auto, Equip Maint, $96.45; Central Business, Supp, $473.45; Century Link,
Interconnections, $9,080.53; Centurylink, Tele Exp, $100.51; City of Bkgs, Contract Fee,
$3,144.01; City of Sgt Bluff, Utility Bill, $179.98; City of Vermillion, Utility Bill, $381.93;
Claritus, Postage Supp, $174.18; Clay Union Electric, Utility Bill, $197.37; Codington Clark Elec,
Utility Bill, $59.65; Collins, Kevin, Travel, $969.97; Courtesy Plbg & Htg, Supp/Repairs,
$175.40; Credit Bureau-Watertown, Delinq. Accts. Coll., $1,309.47; Crescent Electric, Supp,
$27.42; CSSA, Unreg Inv, $2,751.76; CSSA, Video Inv, $2,633.71; CSSA, Supp, $2,130.44; CT
Corp, Prof Service, $284.00; Culligan of Watertown, Bottled Water, $48.25; Dahmen Tom,
Travel, $1,278.15; Dakota Pump & Control, Supp, $229.59; Dakota Supply Group, Supp,
$3,053.23; Dave's Window Cleaning, Window Service, $50.00; Days Inn, Lodging, $183.00;
DeBeer Small Eng. Repair, Equip Maint, $100.84; Dept of the Treasury, Fed Tax, $5,134.27; Dex
Media East, Advertising, $55.65; Directory Resources, Software Maint, $1,700.00; Ditch Witch of
SD, Supp/Maint, $1,989.95; DPC Industries, Chemicals, $1,556.40; Eco Water, Bottled Water,
$207.00; Elliott Equipment, Supp, $1,845.95; Elster Amco Water, Supp, $4,952.50; Entone, Video
Inv, $3,706.80; Ethanol Products, Chemicals, $1,240.51; Executive Functions, Registration,
$300.00; Farm & Home Publishers, County Maps, $28.30; Farmers Implement, Equip Maint,
$35.89; Fastenal Co, Supp, $1,549.52; Faulk County Clerk, Employee Verification, $60.00; Fed
Ex, Freight Charges, $632.12; Fibercomm, Broadband Service, $4,320.00; First Bank & Trust,
Bond Pymt Series 2011, $38,508.10; First Administrators, Benefit Plan Fees, $270.00; Five-Star
Awards & More, Supp, $622.00; Foerster Supply, Supp, $1,780.45; Fort Randal Telephone, PCS
Access, $33.80; Fox Sports Net North, Contract Fee, $2,481.30; Freeman Harvey, Travel,
$165.60; FRRPA Norwest Bank Center, FRRPA Lease, $13,651.00; Garratt-Callahan Co,
Chemicals, $3,735.00; Glazier Lauren, Travel, $45.51; Glover & Helsper PC, Legal Services,
$1,938.00; GM Carpet Installation, Repair, $100.00; Golden West, Tele Exp, $37.60; Goldfield
Telecom, Tele Supp, $1,401.41; Grainger, Supp, $482.63; Grav Amy, Travel, $255.30; Graybar
Electric, Software Maint, $5,000.00; Graybar Electric, Supp, $1,897.63; Green, Shannon, Travel,
$7.22; Hawkins Water Treatment, Chemicals, $3,046.56; Hawkins Water Treatment, Supp,
$1,041.89; Henkin Schultz Comm Arts, Ad Design, $1,086.00; Henkin Schultz Comm Arts, Ad
Design/Printing, $834.00; Henkin Schultz Comm Arts, Radio Advertising, $28,436.56; Herr,
Debra, Mileage, $72.15; Hoak Media of Dakota, Contract Fee, $548.78; Homestead Do It Center,
Supp, $114.99; Hometown Service, Supp/Repairs, $23.00; Independent Communication, Contract
Fee, $441.26; Interstate Batteries, Batteries, $47.96; Interstate Tele-Co, PCS Access, $512.40;
Interstate Telecom, Directory Listings, $715.50; Interstate Telecom, Tele Exp, $1,062.66; JCL
Solutions, Supp, $116.93; Johnson Scott, Travel, $748.90; Kabris Curt, Travel, $36.80; Karpen,
Nick, Travel, $208.13; KDLT-TV, Contract Fee, $415.68; Kennebec Telephone, PCS Access,
$53.37; Knettel, Trever, Travel, $259.19; Leca, Settlement, $10,405.00; Locators & Supplies,
Supp/Repairs, $1,055.83; Loomis, Robb, Conserve Demand Incentive, $50.00; Lowe's, Supp,
$679.78; M & T Fire & Safety, Supp, $604.50; Martin's Inc, Diesel/Oil, $670.75; Matheson Tri-
Gas, Supp, $139.20; Media Moose, Advertising, $125.00; Mediacom, Broadband Service, $89.95;
Medinger Amanda, Travel, $93.24; Menards-Sx City, Supp, $131.43; Menards-Sx Falls West,
Supp, $51.20; Mid-South Telecom, Unreg Inv, $620.04; Mid-South Telecom, Repair/Supp,
$126.34; Midamerican Energy, Util Bill, $997.20; Midcontinent, Broadband Service, $649.98;
Midwest Pest Control, Pest Control, $125.00; Missouri River, Supp Power, $1,263,397.58;
Missouri River, Wapa Power Allocation, $301,345.60; Monoprice, Supp, $127.47; Mundahl,
Danny, Conserve Demand Incentive, $50.00; Napa Auto Parts, Supp, $90.75; Nardini Fire
Equipment, Fire System Maint, $1,083.00; New Tec, Supp, $2,640.80; Nielsen's, Repairs/Supp,
$2,125.29; Northwest Rec, Util Bill, $41.40; Office Elements, Supp/Maint, $73.28; Old
Norwegian Window Wash, Window Service, $7.00; Opis Energy Group, Publication, $258.00;
Orpheum Building, Util Bill, $117.23; Otter Tail Power, Util Bill, $132.64; Pete Lien & Sons,
Chemicals, $12,177.86; Peterson Air Conditioning, Repairs/Supp, $998.00; Pizza Ranch,
Employee Recog, $109.32; Power & Telephone Supply, Video Inv, $5,324.90; Prairie Graphics,
Uniforms/Supp, $104.00; Price, Kevin, Conserve Demand Incentive, $50.00; Ramada Inn -
Airport, Lodging, $62.95; RC Communications, PCS Access, $36.77; Rental Depot, Equip Rental,
$34.95; Resco, Supp, $98.00; Resmen, Kaylene, Travel, $27.64; Roberts County Tele, PCS
Access, $4.30; Runnings, Supp, $683.61; Schoon's Pump N' Pak, Gas, $6,309.77; Schuneman
Equipment, Equip Maint, $45.48; SD Dept of Health Lab, Testing-W/WW Samples, $686.00; SD
Treasurer, Sales & Excise Tax, $212,180.10; SDN Tech, Laptop, $2,303.00; SDN Tech, Computer
Supp, $1,430.00; Sentinel Printing, Directory Postage, $9,800.00; Servall Towel & Linen, Supp,
$190.40; Servicemaster, Janitorial Service, $260.00; SGS North America, Soil Testing, $31.50; Sx
City Journal Comm, Employment Adv, $530.46; Sx Falls Utilities, Util Bill, $473.01; Sx Valley
Energy, Util Bill, $872.47; Slaughter, Michele, Travel, $124.80; Snow, Roxanne, Conserve
Demand Incentive, $50.00; Sonnenburg, Lisa, Conserve Demand Incentive, $50.00; Sprint, Tele
Exp, $66.95; Sprint, PCS Phone Service, $3,376.47; Sprint, PCS Inv, $80,069.25; Sprint-Sx City,
PCS Accessories, $489.00; Sprint-Sx Falls, PCS Accessories, $3,259.06; Sprint-Wtn, PCS
Accessories, $1,546.18; State of Iowa-Treasurer, Sales Tax, $5,610.00; Stockholm Strandbrg Tele,
PCS Access, $20.48; Stoltenburg Audie, Travel, $201.95; Stuart C. Irby, Supp, $3,264.00;
Sturdevant Auto, Supp, $44.60; Swiftel Center, Open House Supp, $500.00; Technocel, PCS Inv,
$219.57; Coteau Shopper, Employment Advertising, $180.00; UPS Store,
Copies/Printing/Mailing, $1,339.81; UPS Store, Laminating/Binding, $2.89; UPS Store, Freight
Charges, $277.54; Thompson Mark, Canopy, $161.10; Thompson Mark, Travel, $236.27; Top
Notch Cleaning, Janitorial Service, $1,445.00; Tott's Conoco, Gas, $228.00; Tower Distribution,
Contract Fee, $131.16; Town & Country Shopper, Employment Advertising, $144.00; Travel
Leaders, Air Fare, $1,284.50; Truong, Thanh, Travel, $7.22; Union County Elec, Util Bill,
$260.60; UPS, Freight Charges, $376.35; Univ./Bridle Estates, Sewer Charge Reim, $1,380.00;
Universal Service Adm., USAC Contribution, $92,105.92; University Estates, Water Charge
Reim, $2,450.00; USA Bluebook, Supp, $119.66; Vantage Point, Engr Consulting, $7,337.50;
Vermeer High Plains, Equip Maint, $626.59; Watertown Municipal Utilities, Util Bill, $694.39;
Watertown Public Opinion, Emplymnt Advertising, $900.00; Wendland, Rod, Travel, $191.40;
Wesco, Supp, $7,525.63; Workin.Com, Employment Adv., $245.00; Wright Richard, Travel,
$15.54; Wrist-Band.Com, Supp, $374.99; Xcel Energy/NSP, Util Bill, $1,485.64; Yellow Book
West, Advertising, $319.50; Knology Comm Tele, PCS Access, $17.22; 4Nu-Praxair Dist, Supp,
$9.61; Knology-Black Hills, PCS Access, $7.38; Knology of the Plain, PCS Access, $94.97;
Knology-Plains Iowa, PCS Access, $5.12;
The Following Are Telephone/Utility Refunds:
Benson, Janet, $54.33; Blue Dot Wetland Services, $17.77; Boerger, Jonathan, $74.54; Broadacre
Mobile Homes, $59.27; Brom, Daniel, $44.27; Brown, Shirley, $22.66; Busick, Jerry, $99.34;
Carriage House, $74.57; Colbeck, Leora, $16.31; Costello, Heather, $24.43; Curves, $48.01;
DeBoer, Delvin, $53.63; Dell, Cyndee, $28.02; Garvin, Bernice, $8.68; Geo-Tech of MN,
$472.17; Grives, Steven, $48.39; Iverson, Mildred, $21.75; Kaiser, Gene, $466.76; Lilla, Pat,
$23.47; Lucas, V, $71.84; Lueders, Brian, $3.92; Marquette Group, $23.40; McClemans, Mike,
$69.35; McKeown, Fern, $24.40; Melcher, Arline, $18.27; Miller, Bryan, $128.12; Pierson, Scott,
$111.30; Smith, Leslie, $12.68; Stewart, Dulci, $70.29; Tilmon, Kelley Jean, $36.98; Toutges,
Jerome, $6.00; Twin City Employee Fund, $81.26; Rowland, Les, $229.07; Whaley, Mark,
$39.50; Mundt, Jessica, $33.45; Resmen, James, $40.27; Broadacre Mobile Homes, $121.20;
Myers, Richard, $230.00; Holzer, Tevis, $73.13; Rogness, Nathan, $73.87; Vorland, Corey,
$76.69; Southland Estates II, $60.26; Southland Court, $92.79; Southland Court V, $20.63;
Sanderson, Alan, $86.92; Meyer, Sharlynn, $28.46; Meyer, Janet, $169.77; V K Properties,
$44.57; McClemans, Mike, $92.64.
PERSONNEL INFORMATION
Department Salaries (August): Electric, $199,868.91; Water, $90,497.64; Wastewater,
$81,620.48; Telephone, $509,964.20;
Retirement, $48,717.36; Social Security, $64,360.16; Insurance, $78,644.23; Deferred Comp,
$13,015.32;
Salary Changes: H. Aason, $17.76; J. Borns, $28.32; K. Briggs, $34.17; R. Christensen, $32.53; J.
Christenson, $20.19; T. Dahmen, $32.53; B. Drexler, $31.00; J. Ekern, $28.32; C. Findley,
$18.33; D. Finn, $22.23; H. Freeman, $31.00; K. Granum, $17.76; J. Hageman, $34.17; T. Heldt,
$17.76; D. Herold, $31.00; J. Horst, $31.00; D. Howey, $28.32; K. Jensen, $22.71; S. Kindt,
$28.32; J. Kleinemas, $31.00; J. Kriese, $29.44; D. Kruse, $29.44; J. Larson, $25.71; J. Lenander,
$15.07; J. Lounsbery, $25.71; P. Lund, $19.56; T. McLaughlin, $19.56; M. Menken, $28.32; B.
Nelson, $28.32; J. Owen, $17.39; P. Owen, $29.44; N. Phillips, $28.32; M. Platzeck, $31.00; J.
Reed, $28.32; S. Rients, $25.71; J. Sanders, $18.33; L. Swenson, $25.71; J. Tilden, $18.33; S.
Waples, $28.32; R. Effling, $10.51; K. Resmen, $10.97; S. Anderson, $31.00; N. Axtell, $31.00;
C. Carpenter, $25.71; M. Collins, $31.00; W. Conn; $22.23; L. Dickey, $21.85; A. Egeberg,
$22.23, D. Eidsness, $31.00; R. Foster, $31.00; C. Haakinson, $18.17; T. Haaseth, $34.86; B.
Halvorson, $22.23; D. Mahanke, $32.53; N. Maher, $20.19; C. Nutter, $31.00; K. Osthus, $31.00;
B. Pedersen, $28.32; B. Peterson, $22.23; D. Rauscher, $31.00; L. Reed, $32.53; C. Stainbrook,
$34.86; T. Swanson, $25.52; R. Thompson, $28.32; T. VanderWal, $31.00; S. VanDuyn, $18.33;
J. Volkers, $31.00; R. White, $31.00; R. Perry, $22.23; K. Baerg, $21.02; G. Englund, $29.44; J.
Hanson, $23.35; K. Harvey, $24.51; K. Hougland, $24.51; M. Kuechenmeister, $25.71; D. Loban,
$23.35; K. Meyer, $29.44; R. Meyer, $24.51; S. Minor, $29.44: K. Moad, $23.35; L. Mutchler,
$25.71; T. Naatjes, $22.06; M. Page, $23.35; M. Prussman, $18.33; J. Sitter, $23.35; G. Telkamp,
$23.35; N. Vandersnick, $19.85; M. Volkers, $14.66; R. Wendland, $23.35; M. Hintz, $23.35; D.
Nemitz, $13.75; D. Reed, $10.97; R. Roth, $21.02; D. Rusten, $12.01; J. Weverka, $17.51;
J. Anderson, $21.63; A. Aspon, $18.62; J. Axtell, $26.28; L. Bebensee, $21.63; A. Billet, $20.58;
S. Billet, $17.76; C. Bohlen, $23.84; T. Bruna, $17.76; T. Charging, $18.62; W. Clark, $26.28; B.
DeBeer, $17.76; D. Duff, $17.76; K. Ekern, $20.58; M. Jorgensen, $16.97; D. Leech, $29.44; S.
McKeown, $20.99; J. McKibben, $15.98; T. Mumby, $15.28; J. Nielsen, $16.08; R. Pickard,
$23.84; T. Roach, $18.62; S. Spurrel, $13.67; D. Steege, $29.44; R. Volkers, $17.76; D.
Wakeman, $29.44; C. Holm, $9.48; T. Jonas, $9.83;
New Employees: J. Hurtado, $8.58*; R. Jones, $8.58*; N. Moeller, $8.58*; K. Peterson, $16.08*;
B. Stewart, $10.70*; D. Olson, $10.66; L. Weyh, $10.66;
*Plus commission.
APPROVAL OF 2013 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Peterson that the following Resolution No. 19-12 be approved.
RESOLUTION NO. 19 - 12
RESOLUTION APPROVING
2013 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated September 10, 2012, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 10th day of September, 2012.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All present voted in favor of the motion.
FINAL PAYMENT ON THE LIME SLUDGE REMOVAL AT THE WATER PLANTS
Motion was made by Pitts that the following Resolution No. 20-12 be approved.
RESOLUTION NO. 20 - 12
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE LIME SLUDGE REMOVAL
FROM THE WATER TREATMENT PLANTS
BE IT RESOLVED b y the Brookings Municipal Utilities Board that final payment
in the amount of $47,770.74 to Austreim Excavating hereb y be approved for the Lime Sludge
Removal from the Water Treatment Plants.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 10th day of September, 2012.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on September 6, 2012, and
presented at this time for consideration and action.
80 - 25’ ALUMINUM STREET LIGHT POLES– ELECTRIC DEPARTMENT
Border States $36,200.00
Dakota Supply Group $38,342.40
Graybar $47,200.00
Irby (Hapco) $35,840.00
Irby (Valmont) $36,560.00
Resco $35,568.00
Wesco $35,620.00
Motion was made by Peterson, seconded by Pitts that the low bid of Resco in the amount
of $35,568.00 for the 80 - 25’ Aluminum Street Light Poles for the Electric Department be
approved; and that, after reviewing the contract for the above bid, that the President of the Board
and/or Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
SURPLUS TRANSFORMERS 6235KVA (105 UNITS) OF MIXED DISTRIBUTION
TRANFORMERS – ELECTRIC DEPARTMENT
T & R Supply $30,925.60
Jerry’s Electric $23,755.35
Solomon Corporation $25,251.75
Dakota Transformer $35,290.10
Motion was made by Pitts, seconded by Peterson that the high bid of Dakota Transformers,
in the amount of $35,290.10 for the sale of Surplus Transformers for the Electric Department be
approved; and that, after reviewing the contract for the above bid, that the President of the Board
and/or Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation and contractual matters.
All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President