HomeMy WebLinkAboutUtilMinutes_2012_06_11Municipal Utilities Board June 11, 2012
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 11, 2012, at the Utility Building with the following members present: Harvey, Peterson,
Pitts, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held May 14, 2012 and the special meeting held May 29,
2012 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
A & B Business Equipment, Bill Printer Maint, $593.51; A T & T, Cust. Toll Free No., $54.16; A-
I Computer Solutions, Supp, $59.98; A-Plus Locksmith, Supp, $150.00; ABM Manufacturing,
Supp, $20.00; Ace Refrigeration, Supp, $530.00; Aesoph, Ben, Conserve/Demand Incentive,
$125.00; Allegra, Printing/Supp, $1,144.20; Alliance Comm Coop, PCS Access, $496.86;
Amazon, Unreg Inv, $512.86; Amazon, Supp, $76.88; Angove - Milianta,, Travel, $5.55;
AOSNC, Hardware Switch, $3,836.99; Argus Leader, Employment Adv, $305.00; Aries
Manufacturing, PCS Inv, $1,326.00; At&T, Settlement, $3,554.62; At&T Mobility, Tele Exp,
$121.57; Authorize.Net, Cr Card Process Fee, $82.60; Auto Body Specialties, Supp, $49.80;
Availability Employment, Temp Help, $1,069.94; A1 Cleaning & Restoration, Janitorial Service,
$480.00; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $32.19; Bendix,
Computer Supp, $415.48; Big 10, Contract Fee, $50.00; Blooston & Mordkofsky, Legal Services,
$4,584.25; Border States Elec, Unreg Inv, $85,181.24; Border States Elec, Supp, $753.68;
Bortnem's Vinyl-Pro, Repairs, $50.00; BP, Gas, $168.19; Bridgewater-Canistota, PCS Access,
$30.57; Bkgs Area Chamber, Employee Retirement, $225.00; Bkgs County Register, Easements,
$13.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $55.49; Bkgs Equipment, Supp, $210.01; Bkgs
Landfill, Landfill Fee, $296.12; Bkgs Radio, Advertising, $1,200.00; Bkgs Rent All, Equip Rental,
$30.00; Bkgs Telephone, Office Phone Bill, $65,391.54; Bkgs Utilities, Office Utility Bill,
$41,934.17; Brower & Buys, Shingle South Remote, $4,283.86; BSG Clearing Solutions,
Settlement, $389.67; Bunkers, Renee, Travel, $7.22; Calix, Annual License/Support Fee,
$1,188.00; Capitol Sales Co, Unreg Inv, $100.40; Carlson, Byron, Conserve/Demand Incentive,
$50.00; Carquest Auto Supply, Equip Maint, $379.86; Central Business, Supp, $1,327.94; Century
Business Products, Copier Maint, $57.56; Century Link, Interconnections, $4,553.88; CHR
Solutions, Consulting Services, $550.00; City of Bkgs, Contract Fee, $2,612.49; City of
Beresford, Utility Bill, $149.74; City of Sgt Bluff, Util Bill, $144.15; City of Vermillion, Util Bill,
$286.26; Clay Union Electric, Util Bill, $175.91; Cleanslate, Supp, $134.00; Climate Systems,
Heat/Cooling Maint, $2,354.60; Clites Electric, Supp/Labor, $179.07; Codington Clark Elec, Util
Bill, $57.70; Collins Kevin, Travel, $546.72; Control Services, Weed Control, $567.60; Cover to
Cover, Supp, $62.03; Credit Bureau-Watertown, Delinq. Accts. Coll., $1,855.95; CSSA, Unreg
Inv, $4,953.28; Culligan-Watertown, Bottled Water, $23.50; Culligan, Bottled Water, $159.75;
Dakota Lettering, Uniforms, $81.02; Dakota Service, Maint/Supp, $35.60; Dakota Supply Group,
Supp, $2,998.23; Dale's Alignment, Mount Winch on Stake Truck, $5,827.43; Dale's Alignment,
Vehicle Maint, $320.00; Dave's Window Cleaning, Window Service, $126.00; Days Inn, Lodging,
$59.00; DePauw Sean, Travel, $153.11; Dept of the Treasury, Fed Tax, $5,144.95; Dex Media
East, Advertising, $55.65; Directory Resources, Software Maint, $4,200.00; Ditch Witch of SD,
Supp/Maint, $253.37; DLT Solutions, Software, $765.36; DPC Industries, Chemicals, $1,037.60;
Eco Water, Bottled Water, $139.15; Einspahr Auto Plaza, Vehicle Maint, $196.04; Englund Gary,
Travel, $27.60; Farmers Implement, Equip Maint, $54.91; Fastenal Co, Supp, $371.63; Fed Ex,
Freight Charges, $516.25; Fibercomm, Broadband Service, $3,893.90; Findley Charlie, Mileage,
$358.46; First Bank & Trust, Bond Pymt Serices 2011, $38,508.11; First Administrators, Benefit
Plan Fees, $270.00; Foerster Supply, Supp, $481.55; Fort Randal Tele, PCS Access, $90.97; Fox
Sports Net North, Contract Fee, $2,059.60; Frolek, Nathan, Conserve/Demand Incentive, $50.00;
Frontier Comm-Iowa, PCS Access, $117.81; FRRPA Norwest Bank Center, FRRPA Lease,
$13,651.00; George's Sanitation, Sanitation Service, $47.50; Glanzer, John, Conserve/Demand
Incentive, $250.00; Glazier Lauren, Travel, $44.40; Golden West, Tele Exp, $36.63; Golden West
Tech, Tech Support, $3,293.52; Golden West Telecom, PCS Access, $78.22; GP Auto, Repairs,
$71.41; Grainger, Supp, $128.67; Granum Kathi, Travel, $7.10; Grav Amy, Travel, $262.52;
Graybar Electric, Unreg Inv, $1,436.13; Graybar Electric, Supp, $1,609.54; H-D Electric C, Util
Bill, $192.21; Helmbolt, Shawn, Conserve/Demand Incentive, $50.00; Henkin Schultz Comm
Arts, Advertising, $11,230.00; Herr, Debra, Mileage, $85.40; Hoak Media of Dakota, Contract
Fee, $477.94; Homestead Do It Center, Supp, $720.56; Hometown Service, Supp/Repairs,
$145.45; Howalt-McDowell Insurance, Ins, $144.00; I-29 Truck Stop, Repair, $7.23; Imprint Plus,
Supp, $430.91; Independent Communication, Contract Fee, $375.02; Interlakes Medical Center,
Drug Screening, $75.00; Interstate Tele-Co, PCS Access, $1,661.81; Interstate Telecom, Tele Exp,
$496.48; James Adkins, Vehicle Gas/Meals, $131.16; James Valley Coop Tele, PCS Access,
$123.68; Julius Laura, Travel, $321.30; Karpen, Nick, Travel, $195.36; KDLT-TV, Contract Fee,
$353.28; Knettel, Trever, Travel, $189.26; Knutzen, Ben, Conserve/Demand Incentive, $2,400.00;
Kuechenmeister Mark, CDL License Fee, $25.00; Laake Aaron, Travel, $169.20; LECA,
Settlement, $38,848.00; Leech David, Travel, $41.63; Locators & Supplies, Supp/Repairs,
$123.95; Lowe's , Supp, $1,155.74; Ludoc Ent LLC, Drug Screening, $55.00; Maher, Ned, Drag
Sections, $50.00; Martin's Inc, Diesel/Oil, $6,747.87; Matheson Tri-Gas Inc, Supp, $130.52;
Mediacom, Broadband Service, $179.35; Medinger Amanda, Travel, $249.20; Menards-Sx City,
Supp, $210.07; Menards-Sx Falls West, Supp, $38.19; Menards-Watertown, Supp, $347.42;
Microsoft Technet, Publication, $249.00; Midamerican Energy, Util Bill, $610.25; Midcontinent,
Broadband Service, $200.22; Milbank Winwater Works, Supp, $116.78; Millborn Seeds, Lawn
Seed, $112.50; Missouri River, Supp Power, $603,734.51; Missouri River, Wapa Power
Allocation, $298,162.44; Mitchell Telecom, PCS Access, $73.78; Murphy, Charles,
Conserve/Demand Incentive, $25.00; Napa Auto Parts, Supp, $144.94; Neca Admin, Number
Portability, $375.00; Nielsen's, Repairs/Supp, $214.26; Northwestern Energy, Natural Gas,
$31.26; Novak Sanitary Service, Sanitation/Shredding, $215.56; NRECA, Publication, $72.00;
Office Elements, Supp/Maint, $800.20; Old Norwegian Window Wash, Window Service, $7.00;
Opis Energy Group, Publication, $258.00; Orpheum Bldg, Util Bill, $98.38; Otter Tail Power, Util
Bill, $141.14; Outlaw Graphics, Signs, $102.50; Pete Lien & Sons, Chemicals, $4,045.66; Pizza
Ranch, Employee Recognition, $54.66; Plains Builders Exchange, Membership Dues, $1,228.00;
Power & Tele Supply, Unreg Inv, $3,200.00; Power & Tele Supply, Video Inventory, $5,800.00;
Power & Tele Supply, Supp, $23,638.50; Prairie Graphics, Uniforms/Supp, $54.25; Price,
Danielle, Travel, $59.39; Ramada Inn - Airport, Meeting Supp, $819.05; Ramada Inn - Airport,
Lodging, $145.90; Rauenhorst Construction, Inventory Garage, $31,122.00; RDO Equipment,
Tractor Loader, $59,750.00; Reed, Jeff, Travel, $151.80; Rental Depot, Equip Rental, $21.95;
Resco, Supp, $491.40; Resmen, Kaylene, Travel, $26.64; Runnings, Supp, $548.14; Sander,
Duane, Conserve Demand Incentive, $50.00; Schoon's Pump N' Pak, Gas, $4,975.95; Schulte,
Dan, Travel, $41.07; Schuneman Equipment, Equip Maint, $312.12; SD Dept of Health Lab,
Testing-W/WW Samples, $416.00; SD Telecom Assoc, Registration/J Siekmann, $100.00; SD
Telecom Assoc, Registration/K Kjenstad, $200.00; SD Treasurer, Sales & Excise Tax,
$176,055.48; SD Treasurer C I F, Commun. Impaired Fee, $5,587.70; SDN Communications,
Circuit Lease, $966.05; SDN Tech, Virus Protection Renewal, $4,312.50; SDN Tech, Computer
Supp, $101.27; Servall Towel & Linen, Supp, $173.60; Servicemaster Bldg & Comm, Janitorial
Service, $260.00; Sx Falls Two Way Radio, Supp/Repairs, $3,215.48; Sx Falls Utilities, Util Bill,
$384.20; Sx Valley Energy, Util Bill, $976.85; Smith Supplies, Supp, $187.65; S Sx City, Util
Bill, $233.85; Springbrook Software, Software Support, $120,425.00; Sprint, Tele Exp, $75.72;
Sprint, PCS Service Fee, $278,148.51; Sprint, PCS Inventory, $121,098.91; Sprint-Bkgs, PCS
Accessories, $272.85; Sprint-Sx City, PCS Accessories, $677.94; Stan Houston Equipment, Supp,
$241.21; State of Iowa-Treasurer, Sales Tax, $5,630.00; Steen, Ashley, Conserve/Demand
Incentive, $50.00; Stockholm Strandbrg Tele, PCS Access, $89.92; Stoltenburg Audie, Travel,
$301.29; Stuart C. Irby, Supp, $1,029.00; Sturdevant Auto Supply, Supp, $635.32; SV Telephone,
PCS Access, $130.40; Swiden Distributing, Unreg Inv, $242.11; Swiden Distributing, Video Inv,
$40.00; Swiftel Comm Wireline, PCS Access, $3,606.40; Syrstad Oil, Vehicle Maint, $43.00; T &
R Service, Analysis, $1,780.00; Teledynamics L L P, Unreg Inv, $109.77; UPS Store, Freight
Charges, $24.93; Tomacellis, Employee Appreciation, $86.69; Top Notch Cleaning, Janitorial
Service, $1,845.00; Torgrude Forrest, Travel, $165.60; Tott's Conoco, Gas, $316.00; Tower
Distribution, Contract Fee, $114.31; Town & Country Shopper, Employment Advertising,
$162.00; Town & Country Shopper, Advertising, $390.00; Union Telephone Co, PCS Access,
$67.23; UPS, Freight Charges, $230.73; United Retirement Center, Conserve/Demand Incentive,
$665.00; Univ./Bridle Estates, Sewer Charge Reim, $1,175.00; Universal Service Adm., USAC
Contribution, $94,232.01; University Estates, Water Charge Reim, $2,600.00; US Postmaster,
Permits/Annual Fees, $490.00; US Postmaster-Watertown, Postage, $440.00; Valley Telco Coop,
PCS Access, $76.30; Vermeer High Plains, Equip Maint, $108.34; Virg's Car Care, Vehicle
Maint, $388.46; Vivian Telephone, PCS Access, $189.11; Watertown Municipal Utilities, Util
Bill, $662.19; Wesco, Supp, $748.78; WW Tire, Equip Maint, $18.87; Xcel Energy/NSP, Util
Bill, $1,102.68; Xerox Corp, Copier Maint, $125.41; Yellow Book West, Advertising, $309.50;
Knology Comm Tele, PCS Access, $107.11; 4Nu-Praxair Dist, Supp, $9.30; Knology-Black Hills,
PCS Access, $48.63; Knology of the Plain, PCS Access, $538.92.
The following are Telephone/Utility Refunds:
Andersen, Dale, $15.78; Boulanger, Barbara, $15.24; Bozied, Thomas, $200.00; Charlson,
Jeremiah, $91.23; Cruser Jr, Bernard, $75.21; Heller, Cody, $11.56; Hendricks, Merwyn, $20.34;
Hintz, Daniel, $45.90; Kranzler, Albert, $22.50; Lease, Tim, $3.98; Miller, Michael, $32.84;
Millman, Lillette, $60.00; Novne Aviation, $97.24; Putensen, Wade, $42.90; Rental Depot,
$98.49; Reynaga, Maria, $641.97; Steen, James, $9.52; TK Enterprises, $12.88; Umutoni, Diane,
$106.99; United Health Care Svcs, $22.47; Vostad, Lela, $24.09; Witte Insurance Agency,
$92.18; Woodbeck, Pamela, $6.03; Rider, Chris, $119.50; Shokunbi, Toby, $158.47; Aldrich,
Maggie, $66.10; Smith, Shelby, $166.31; Elias, Jeanne, $42.31; Roden Rentals, $34.30; Knutson,
Darvin/Vickie, $258.87; Vision Developers, $49.12; Southland Court, $40.74; Gillen, Matt/Emily,
$186.88; Nygaard, Daryl, $112.72; Cummings, Jake, $18.66; Phelus, Nick, $31.49.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $178,615.45; Water, $91,417.00; Wastewater, $74,937.45;
Telephone, $496,123.10;
Retirement, $46,777.13; Social Security, $61,517.45; Insurance, $77,644.76; Deferred Comp,
$12,620.63;
Salary Changes: E. Harlan, $9.10*; C. Hershman, $11.41*; T. Naatjes, $19.36; T. Mumby,
$14.91;
New Employees: A. Spencer, $8.58*; L. Teal, $8.58*; J. Billet, $10.66; J. Jensen, $10.98; E.
Sawyer, $10.98; M. Dotson, $20.72; C. Bryan , $10.66; J. Fast, $10.66; S. Hinricher, $13.41; J.
Millard, $15.50; D. Moerke, $11.65; C. Vercruysse, $15.50;
*Plus commission
SECOND READING AMENDING BMU RULES AND REGS
The proposed Resolution Amending the Rules and Regulations Governing the Electric,
Water and Wastewater Utilities was reviewed. Motion was made by Robertson, seconded by
Peterson to table this Resolution pending further review. All members present voted in favor of
the motion.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Robertson that the following Resolution No. 11-12 be approved.
RESOLUTION NO. 11 - 12
RESOLUTION APPROVING ADDENDA TO AGREEMENTS
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreements for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract documents.
Adopted this 11th day of June, 2012.
ATTEST:
____________________________ _____ _________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM–BLUEGILL ADDITION.
Motion was made by Harvey, seconded by Pitts that the application for extension of water
and sewer mains and connection into the city water and sewer system requested by Wade Price for
23rd Street South & 24th Street South Circle in the Bluegill Addition be approved. All members
present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM–VALLEY VIEW ADDITION.
Motion was made by Peterson, seconded by Robertson that the application for extension of
water and sewer mains and connection into the city water and sewer system requested by Keith
Rounds and Scott Hodges for Rapid Valley Street & Rio Grande Avenue in the Valley View
Addition be approved. All members present voted in favor of the motion.
FCC TARIFF ACCESS RECOVERY CHARGE TO SWIFTEL BUSINESS AND
RESIDENTIAL WIRLEINE CUSTOMERS
Motion was made by Harvey, seconded by Robertson to approve the FCC Tariff Access
Recovery Charge (ARC) to Swiftel business and residential wireline customers. All members
present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on June 6, 2012, and presented at
this time for consideration and action.
WESTERN AVENUE SOUTH ROAD REBUILD FROM 44TH STREET SOUTH TO
WASTEWATER PLANT– WATER/WASTEWATER DEPARTMENT
Rounds Construction $126,576.40
Bowes Construction $142,057.00
R.S. Halstead Corp. $196,287.40
Prussman Contracting $203,357.00
Midland Contracting $238,966.50
Motion was made by Robertson, seconded by Peterson that the low bid of Rounds
Construction for the Western Avenue South Road Rebuild from 44th Street South to Wastewater
Plant be approved; and that, after reviewing the contract for the above bids, that the President of
the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
LIME SLUDGE REMOVAL FROM THE WATER TREATMENT PLANTS - WATER
DEPARTMENT
Austreim Excavating $51,214.00
Gacke Enterprise $51,330.00
Dakota Soil Construction $51,736.00
Prussman Contracting $53,244.00
Motion was made by Robertson, seconded by Pitts that the low bid of Austreim Excavating
for the Lime Sludge Removal from the Water Treatment Plants be approved; and that, after
reviewing the contract for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
SUBSTATION GRADING – ELECTRIC DEPARTMENT
CONVEYOR – WASTEWATER DEPARTMENT
PCS TOWER & SITE WORK – TELEPHONE DEPARTMENT
DWDM TRANSPORT SYSTEM – TELEPHONE DEPARTMENT
Motion was made by Peterson, seconded by Robertson that authorization be given to
advertise for following bids: Substation Grading for the Electric Department, Conveyor for the
Wastewater Department, PCS Tower & Site Work and DWDM Transport System for the
Telephone Department. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Robertson, seconded by Peterson to adjourn to an executive session
for the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President