HomeMy WebLinkAboutUtilMinutes_2012_03_26Municipal Utilities Board March 26, 2012
City of Brookings
A special meeting of the Municipal Utilities Board was held at 11:45 a.m. on Monday,
March 26, 2012, via teleconference with the following members present: Harvey, Peterson, Pitts,
Robertson and President Myers.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Peterson, seconded by Robertson that the following bills and claims be
approved.
ABS College, Tower Lease Pymt, $363.00; Advance Auto Parts, Supp, $35.98; Allegra,
Printing/Supp, $661.85; Amazon, Supp, $295.86; American Tower Corp, Tower Lease Pymt,
$1,769.52; Anixter, Unreg Inventory, $452.00; Anixter, Tele Supp, $265.00; AOSNC, Software,
$419.00; Applied Industrial Tech, Supp, $1,099.22; Aramark Uniform Services, Supp, $372.34;
At&T Mobility, Tele Exp, $47.16; Availability Employment, Temp Help, $1,110.56; A1 Cleaning
& Restoration, Janitorial Service, $480.00; Ball, Michelle, Janitorial Service, $200.00; Beresford
Mun Tele, PCS Access, $113.05; Best Western Ramkota, Lodging, $321.33; Bierschbach Equip,
Equip Maint, $638.62; Blue Water Investments, Store Rent, $2,098.00; Border States Elec, Unreg
Inv, $6,538.38; Border States Elec, Supp, $1,881.29; Boys/Girls Hm Family Serv, Tower Lease
Pym t, $1,322.50; Briggs, Ken, Travel, $261.40; Bkgs Area Chamber, Member Labels, $50.00; Bkgs
Auto Mall, 1/2 Ton Crew Cab Truck, $27,289.25; Bkgs Auto Mall, 1/2 Ton Crew Cab 4x4 Truck,
$27,289.25; Bkgs Auto Mall, 3/4 Ton Crew Cab 4x4 Truck, $29,215.00; Bkgs Monument,
Conserve/Demand Incentive, $143.00; Bkgs Register, Employment Advertising, $1,329.38; Bkgs
Register, Advertising/Legals, $1,059.93; Bkgs Vision Center, Safety Glasses, $238.99; Brown
Clinic-Main, Drug Screening, $40.00; C-Square, Tower Lease Pymt, $847.00; Calix, Processors,
$16,038.28; Calix, Processors/Cards/Ports, $49,695.63; Cambern, Russell, Conserve/Demand
Incentive, $50.00; Carquest Auto, Equip Maint, $160.43; Cenex Fleet Card, Gas, $274.08; Century
Business Products, Copier Maint, $747.21; Century Link, Interconnections, $6,497.33; Century-
Link, Settlement, $276.96; Centurylink, Tele Exp, $1,964.54; Chesterman Co, Bottled Water,
$82.55; CHR Solutions, Capture Device, $550.00; CHR Solutions, Consulting Services, $3,302.25;
City of Vermillion, Tower Lease Pym t, $883.50; City of Brandon, Tower Lease P ym t, $661.00;
City of Elkton, Tower Lease Pymt, $220.00; City of Sgt Bluff, Util Bill, $113.74; City of Sx City,
IA, Tower Lease Pym t, $1,500.00; City of Volga, Util Bill, $45.54; City of Volga, Tower Lease
Pym t, $242.00; City of Watertown, Tower Lease Pym t, $300.00; Clay-Union Electric, Util Bill,
$177.36; Climate Systems, Heat/Cooling Maint, $2,313.11; Clites Electric, Supp/Labor, $314.64;
Collins Kevin, Travel, $722.81; Construction Products, Repair/Supp, $201.25; Cornerstone Group,
E-Mail Newsletter, $845.00; Cover to Cover, Supp, $14.99; Crescent Electric, Supp, $97.84; CSSA,
Unreg Inv, $1,398.02; CSSA, Supp, $136.00; City of Beresford, Tower Lease Pymt, $529.00; City
of S Sx City, Tower Lease Pymt, $1,142.31; Curry Thomas, Tower Lease Pymt, $467.88; Czech
Marvin, Tower Lease Pymt, $424.00; Dakota Service, Maint/Supp, $59.29; Dakota Supply Group,
Supp, $1,066.32; Dale's Alignment, Vehicle Maint, $84.83; Dascom Systems Group, Tech Support,
$7,956.30; Dave's Window Cleaning, Window Service, $58.00; Davis Excavating Snow, Snow
Removal, $150.00; DeBeer Small Eng. Repair, Equip Maint, $8.16; DeBoer John/Irene, Tower
Lease Pymt, $363.00; Den-Wil Inc, Rent Pymt, $1,150.25; DePauw Sean, Police Report Fee, $6.00;
Ditch Witch of SD, Supp/Maint, $2,479.97; Document Depot & Dest, Shredding, $40.00; DPC
Industries, Chemicals, $2,147.00; Dressen John, Tower Lease Pymt, $363.00; Dueco, Equip Maint,
$2,072.00; Duff Deb, Tower Lease Pymt, $303.00; Earl May Seed & Nursery, Supp, $79.97;
Einspahr Auto Plaza, Front Wheel Dr Sedan, $24,645.00; Einspahr Auto Plaza, Front Wheel
Drive Sedan, $23,260.00; Einspahr Auto Plaza, Vehicle Maint, $635.64; Ernest Carlsen & Chris,
Tower Lease Pymt, $661.00; Express Communications, Settlement, $10,158.08; Farmers
Implement, Equip Maint, $2.58; Fastenal Co, Supp, $554.62; Faulk County Clerk, Employee
Verification, $90.00; Fed Ex, Freight Charges, $88.95; Fedex Office, Copies/Lamination, $65.30;
Fibercomm, Broadband Service, $286.49; First Bank & Trust, SDSU Rev Bond Pymt, $9,541.43;
First Bank & Trust Visa, Lodging/Car Rental, $4,507.97; Five-Star Awards & More, Supp,
$778.10; Foster Bob, Travel, $855.67; Friedel, Jodi, Conserve/Demand Incentive, $50.00; G & K
Services, Supp, $164.56; George's Pizza, Meeting Supp, $182.67; Glover & Helsper PC, Legal
Services, $2,686.00; Goldfield Telecom, Tele Supp, $6,058.90; Google, E-Mail Filtering,
$1,237.50; Gorder Mike/Andrea, Tower Lease Pymt, $441.65; Grainger, Supp, $234.94; Graybar
Electric, Supp, $76.25; Graymont Capital, Chemicals, $3,740.87; H & A Enterprises, Tower Lease
Pym t, $540.75; H-D Electric, Utility Bill, $199.63; Hamlin Building Center, Supp, $310.38;
Harkness Pauline, Trustee, Tower Lease Pym t, $423.50; Hawkins Water Treatment, Chemicals,
$4,301.65; Henkin Schultz Comm Arts, Radio Advertising, $44,864.37; Henkin Schultz Comm
Arts, Advertising, $2,404.00; Herrig, Cheryl, Conserve/Demand Incentive, $400.00; Homestead Do
It Center, Supp, $400.72; Hometown Service, Supp/Repairs, $34.00; HyVee, Supp, $156.07;
HyVee, Supp, $447.96; HyVee, Supp, $554.73; I.L.L Inc, Store Rent, $2,887.50; Industrial Mach.
& Eng., Repairs/Supp, $254.00; Interstate Realty, Tower Lease Pymt, $1,587.00; Interstate
Telecomm , Tele Exp, $56.70; Interstate Trs Fund Admin, Teleco Relay Service, $6,265.35; IOS
Office Solutions, Supp/Maint, $690.17; Iowa Network Services, Wireless Transport, $433.67;
James Adkins, Gas, $34.00; JC Penney, Conserve/Demand Incentive, $1,065.00; Karl's TV &
Appliance, Supp, $280.00; Kennebec Telephone, PCS Access, $107.11; KGP Logistics, Supp,
$570.10; Knettel, Trever, Travel, $235.88; Krogman, Leona, Conserve/Demand Incentive, $25.00;
Kruse, Dwayne, Conserve/Demand Incentive, $50.00; KTIV TV, Tower Lease Pymt, $661.25;
Laake Aaron, Travel, $282.34; Lakeland Engineering, Supp, $407.24; Lantsberger, Michael, Real
Estate Tax, $1,624.20; Lantsberger, Michael, Rent Pym t, $2,600.00; Locators & Supplies,
Supp/Repairs, $2,540.67; Lowe's , Supp, $68.18; M & T Fire & Safety, Supp, $162.50; Mars Co,
Supp, $299.20; Martin's Inc, Diesel/Oil, $1,424.00; McCormick Systems, Tech Support, $850.00;
McGrath North Mullin, Legal Service, $81.00; McKinney, Jim, Meeting Entertainment, $300.00;
Menard David E Trust, Tower Lease P ym t, $663.84; Menards-Sx City, Supp, $70.09; Menards-Sx
Falls West, Supp, $12.88; Midamerican Energy, Utility Bill, $1,054.56; Midcontinent, Broadband
Service, $313.19; Midcontinent Comm, Tower Lease Pymt, $625.00; Midstate Comm, PCS Access,
$66.98; Midwest Alarm Co-Sx City, Monitoring Services, $72.00; Midwest Alarm Co, Monitoring
Services, $73.74; Midwest Pest Control, Pest Control, $125.00; Mills Commercial Prop, Store Rent,
$4,166.66; Mr V's, Vehicle Maint, $230.95; MVTL Lab, Wastewater Analysis, $75.00; Naatjes,
Tony, Travel, $13.80; Nebraska Public Power, Utility Bill, $153.42; Neustar, LNP Fee, $1,965.39;
Neyens, Russ, Conserve/Demand Incentive, $25.00; Nielsen's, Repairs/Supp, $999.15; Northern
Empire Pizza, Meeting Supp, $14.48; Northwestern Energy, Natural Gas, $3,750.98; NRTC
Member Services, Contract Fee, $20,888.84; Orpheum Building, Tower Lease Pym t, $1,322.50;
Papa John's of Iowa, Supp, $25.54; Perry Electric, Repairs, $10.00; Pizza Ranch, Employee Recog,
$154.87; Power Product Services, Equip, $3,180.08; Prairie Graphics, Uniforms/Supp, $345.00;
Prussman Contracting, Loader Fee, $82.50; Radio Shack, Supp, $29.97; Rainbow Car Wash,
Vehicle Maint, $15.19; Rasmussen Jessica, Travel, $11.65; Raymar Information, Supp, $901.40;
RC Comm, PCS Access, $151.89; Reisdorph Lorraine, Tower Lease Pymt, $1,252.06; Rental
Depot, Equip Rental, $39.95; Resco, Padmounted Transformers, $15,698.00; Ribob Co, Tower
Lease Pymt, $595.00; Roberts County Tele, PCS Access, $15.50; Rodeway Inn, Lodging, $130.00;
Ronning Property Mgmt, Storage Rental, $70.00; Runnings, Supp, $721.98; SBA Structures, Tower
Lease Pymt, $1,111.25; Schoon's Pump N' Pak, Gas, $6,733.91; SD Fed Property, Supp, $60.00; SD
Treasurer C I F, Commun. Impaired Fee, $5,571.35; SDN Comm, Call Name, $190.71; SDN
Comm, Circuit Lease, $5,404.68; SDN Tech, Computer Supp, $374.07; Servall Towel & Linen,
Supp, $307.64; Sioux Falls PCS, Tower Lease Pymt, $1,100.00; Sx Falls Utilities, Util Bill, $25.82;
Sx Valley Energy, Util Bill, $214.87; Sx-Valley Energy, Dispatching Service, $660.00; Smith
Supplies, Supp, $326.43; SD One Call, Locate Fee, $27.30; S Sx City, Util Bill, $214.81;
Southeastern Elec, Util Bill, $448.54; Southern Hills Self-Stor, Storage Rental, $141.00; Sprint,
Tele Exp, $110.67; Sprint, PCS Service Fee, $291,196.77; Sprint, PCS Inv, $144,575.44; State of
Iowa-Treasurer, Sales Tax, $5,190.00; Stuart C. Irby, Two-Way Switchgear, $72,375.00; Stuart C.
Irby, Supp, $690.06; Sturdevant Auto, Supp, $1,127.92; Subway, Meeting Supp, $14.00; Syrstad
Oil, Vehicle Maint, $43.00; Technocel, PCS Inv , $455.05; Telecheck, Check Verification,
$1,234.10; Telephone Switching Intl, Line Cards, $373.15; Telquest International, Unreg Inv,
$153.50; Thompson Mark, Istock Photo, $180.00; Thompson Mark, Travel, $296.79; Three Eagles
Commun, Advertising, $1,200.00; Todd Mahaney, Tower Lease Pymt, $529.00; Tott's Conoco,
Gas, $278.00; Tott's Conoco, Vehicle Maint, $26.95; Tott's Conoco, Tower Lease P ym t, $544.50;
Town & Country Shopper, Employment Advertising, $852.00; Town & Country Shopper,
Advertising, $216.00; Triotel Comm, PCS Access, $98.86; Truong, Thanh, Travel, $19.98; TV6-W
LLC, Tower Lease P ym t, $1,442.00; UPS, Freight Charges, $405.03; Univ./Bridle Estates, Sewer
Charge Reim, $12.50; Uptown Wedding & Event, Supp, $51.30; US Postmaster-Sx City, Postage,
$225.00; Vantage Point, Engr Consulting, $1,312.00; Vantek Communications, Tower Lease Pymt,
$3,100.00; Venture Comm, PCS Access, $183.47; Verifications, Employee Verification, $302.50;
Vermeer High Plains, Vacuum Excavator, $64,450.00; Vermeer High Plains, Equip Maint, $55.72;
Virg's Car Care, Vehicle Maint, $35.95; Watertown Utilities, Tower Lease Pym t, $1,200.00;
Waverly-Casa De Paz, Tower Lease P ym t, $1,066.24; Wesco, Conductor, $64,108.00; Wesco,
Supp, $1,158.80; Western Telephone Co, PCS Access, $18.57; Wevik Eleanor Trust, Tower Lease
Pym t, $520.30; Xcel Energy/NSP, Util Bill, $1,284.23; Young Broadcasting, Contract Fee,
$440.20; Zip Trip, Gas, $99.00; Z3 Graphix, Supp, $348.90; Midcontinent Comm, PCS Access,
$98.64; 4NU-Praxair Dist, Supp, $9.61; Crinion, M, Tele Refund, $170.00; Kuechenmeister, D,
Tele Refund, $120.00.
WASTEWATER TREATMENT PLANT IMPROVEMENTS – SRF FUNDING
Motion was made by Robertson that the following Resolution No. 6 -12 be approved.
RESOLUTION NO. 6 - 12
RESOLUTION APPROVING CERTAIN IMPROVEMENTS TO THE CITY’S WASTEWATER
TREAMENT PLANT AND COLLECTION SYSTEM
(SW-SRF Funding Application)
WHEREAS, the City of Brookings, South Dakota (the “City”), operating through the
Brookings Municipal Utilities (BMU), currently operates a municipal wastewater utility (the
“Utility”); and
WHEREAS, BMU has determined it is necessary to proceed with improvements to
the Utility, including but not limited to the Wastewater Treatment Plant Renovation Project,
consisting of upgrades to the Utility’s wastewater treatment plant and collection system and related
improvements, as outlined in the City’s Facilities Plan, dated June, 2011, as amended March, 2012
(the “Project”); and
WHEREAS, loan assistance is necessary to enable the City of Brookings, South
Dakota (the “City”) to construct the necessary improvements; and
WHEREAS, BMU is authorized on behalf of the City to apply to the South Dakota
Department of Environment and Natural Resources for a loan from the South Dakota State
Revolving Loan Fund Program to fund all or part of the cost of these improvements and intends to
repay such loan by a surcharge to be imposed upon the users of the City’s wastewater system; and it
is hereby
NOW BE IT RESOLVED that BMU hereby authorizes its Executive Vice
President/General Manager to file an application, including all understandings and assurances
contained therein, for a loan of the City from the South Dakota State Revolving Loan Fund program
in the amount of $30,600,000.00 to be repaid over a period of thirty (30) years at an interest rate of
3.25%, with such loan to be secured and repaid by revenues from a surcharge to be imposed upon
the users of the City’s wastewater system; and hereby further designates the Executive Vice
President/ General Manager of the BMU to act as the signatory in connection with the application;
and it is
FURTHER RESOLVED, that all loan documents will be executed by the Mayor and
the City Clerk of the City of Brookings and the President of BMU; and it is
FURTHER RESOLVED, that the Executive Vice President/General Manager of the
BMU shall be and is hereby authorized to sign payment requests for the disbursement of proceeds
of the loan.
Adopted this 26th day of March, 2012.
ATTEST:
_____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
_______________________________ ____________________________
Gail Robertson, Secretary Steve Myers, President