HomeMy WebLinkAboutUtilMinutes_2012_03_09Municipal Utilities Board March 9, 2012
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:30 p.m. on Friday,
March 9, 2012, at the Utility Building with the following members present: Harvey, Peterson,
Pitts and President Myers. Absent: Robertson.
MINUTES
Minutes of the regular meeting held February 13, 2012 and the special meeting held
February 27, 2012 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
A & B Business Equipment, Bill Printer Maint, $627.07; A T & T, Cust. Toll Free No., $53.22;
A-I Computers Solutions, Supp, $29.99; ABM Manufacturing, Supp, $65.00; Alliance Comm
Coop, PCS Access, $508.39; Argus Leader, Employment Adv, $305.00; At&T, Settlement,
$6,656.92; At&T Mobility, Telephone Exp, $72.51; Authorize.Net, Cr Card Process Fee, $76.50;
Auto Body Specialties, Supp, $74.82; Availability Employment, Temp Help, $428.31; Baete-
Forseth, Maint/Repairs, $325.70; Barhite, Brooke, Travel, $33.86; Bendix Inc, Print Mgmt,
$3,407.18; Bendix, Computer Supp, $1,027.80; Bernstein, Virgil, Conserve/Demand Incentive,
$50.00; BICSI, Publication, $171.00; Big 10, Contract Fee, $50.00; Border States Elec, Unreg
Inv, $3,051.89; Border States Elec, Supp, $573.00; BP, Gas, $68.26; Bridgewater-Canistota,
PCS Access, $27.58; Briggs, Ken, Travel, $35.50; Bkgs County Register, Easements, $6.00;
Bkgs Engraving, Signs/Engraving, $33.66; Bkgs Landfill, Landfill Fee, $293.71; Bkgs
Telephone, Office Phone Bill, $66,780.21; Bkgs Utilities, Office Utility Bill, $43,530.90;
Buchloh Norvo, Travel, $315.86; Calix, FTTH Inventory, $82,960.50; Cameo Software,
Software Support, $2,500.00; Capitol Sales Co, Unreg Inv, $97.70; Carquest Auto Supply, Equip
Maint, $246.71; CDW Government, Supp, $345.60; Central Business, Supp, $1,621.75; Century
Link, Interconnections, $9,001.23; Centurylink, Tele Exp, $100.50; City of Bkgs, Contract Fee,
$2,397.09; City of Beresford, Util Bill, $153.32; City of Vermillion, Util Bill, $253.68;
Codington Clark Elec, Util Bill, $51.25; Collins Kevin, Travel, $424.85; Courtesy Plbg & Htg,
Supp/Repairs, $77.20; Credit Bureau-Watertown, Delinq. Accts. Coll., $1,625.25; CSSA, Unreg
Inv, $6,353.46; Culligan of Watertown, Bottled Water, $22.25; Culligan, Bottled Water,
$150.75; Dakota Lettering, Uniforms, $157.91; Dakota Service, Maint/Supp, $6.23; Dakota
Supply Group, Supp, $6,981.55; Daniels, Michael, Travel, $21.65; Dave's Window Cleaning,
Window Service, $108.00; DePauw Sean, Travel, $339.03; Dept of the Treasury, Fed Tax,
$5,180.94; Dex Media East, Advertising, $56.49; Directory Resources, Software, $2,950.00;
Directory Resources, Software Maint, $1,250.00; Ditch Witch of SD, Supp/Maint, $393.61; DLT
Solutions, Tech Support, $408.77; DPC Industries, Chemicals, $4,207.45; Dressen Custom
Trailers, Trailer, $757.55; Drexler Brian, Travel, $35.50; Eco Water Systems, Bottled Water,
$112.30; Elliott Equipment, Supp, $1,134.10; Environmental Toxicity, Water Analysis, $675.00;
Farmers Coop, Supp/Propane, $1,683.14; Fed Ex, Freight Charges, $254.42; Fibercomm, Tele
Exp, $6,588.96; Findley Charlie, Mileage, $115.44; First Administrators, Benefit Plan Fees,
$270.00; First Bank & Trust, Bond Pymt Series 2011, $40,927.84; First Bank & Trust, Bond
Pymt Series 2011, $40,927.84; First Bank & Trust, Bond Pymt Series 2011, $40,927.84; Foerster
Supply, Supp, $2,342.50; Fort Randal Telephone, PCS Access, $89.96; Fox Sports Net North,
Contract Fee, $1,801.20; Freeman Harvey, Travel, $55.20; Frontier Comm of Iowa, PCS Access,
$126.88; FRRPA Norwest Bank Center, FRRPA Lease, $13,651.00; G & R Controls, Equip
Maint, $91.50; George's Pizza, Meeting Supp, $116.50; Golden West, Tele Exp, $36.66; Golden
West Tech, TechSupport, $7,659.48; Golden West Telecom, PCS Access, $86.50; Goldfield
Telecom, Tele Supp, $558.98; Grainger, Supp, $222.50; Grav Amy, Travel, $240.32; Graymont,
Chemicals, $3,844.13; Hageman John, Gas, $67.20; Hageman John, Travel, $248.50; Harvey
Kevin, Travel, $46.00; Hawkins Water Treatment, Chemicals, $5,510.65; HDR Engineering,
Engineering Service, $18,100.00; Henkin Schultz, Postage, $19,234.22; Henkin Schultz, Radio
Advertising, $14,579.17; Hoak Media of Dakota, Contract Fee, $442.52; Homestead Do It
Center, Supp, $244.11; I.L.L Inc, Real Estate Tax/Ins, $5,154.83; I-29 Truck Stop, Repair,
$1,024.08; Ibengabriel Cliff, Travel, $36.63; Independent Communication, Contract Fee,
$321.54; Interstate Power Systems, Equip Maint, $57.40; Interstate Tele Co, PCS Access,
$862.61; Interstate Telecom, Tele Exp, $1,056.76; James Valley Coop Tele, PCS Access,
$139.25; Jeff's Vacuum Center, Supp/Repairs, $42.25; Jobshq, Employment Adv, $1,024.00;
Johnson Scott, Travel, $213.00; Johnson, Darrell, Conserve/Demand Incentive, $1,150.00;
Kantack, Ben, Conserve/Demand Incentive, $25.00; Karpen, Nick, Travel, $180.93; Kelo TV,
Employment Adv, $188.00; KGP Logistics, Supp, $19,066.50; Knettel, Trever, Travel, $224.78;
Kuechenmeister Mark, Travel, $46.00; Lands' End, Uniforms, $469.45; LECA, Settlement,
$39,712.00; Leech David, Travel, $35.52; Locators & Supplies, Supp/Repairs, $5,137.21;
Lowe's, Supp, $1,344.05; Luecke, Bonnie, Conserve/Demand Incentive, $25.00; Martin's Inc,
Diesel/Oil, $633.19; Matheson Tri-Gas Inc, Supp, $522.32; Maurices, Conserve/Demand
Incentive, $705.00; Media Moose, Advertising, $125.00; Mediacom, Broadband Service,
$179.35; Menards-Sx Falls West, Supp, $12.79; Menken Mick, Travel, $35.50; Meyer Kelly,
Travel, $107.05; Mid-South Telecom, Repair/Supp, $100.00; Midamerican Energy, Util Bill,
$440.80; Midcontinent, Broadband Service, $163.10; Milbank Winwater Works, Tapping
Saddles, $1,834.61; Minerva Networks, Support/Maint Fee, $26,250.00; Minnesota Telecom,
Registration/J Hageman, $150.00; Minnesota Telecom, Registration/S Johnson, $150.00;
Minnesota Telecom, Membership Dues, $250.00; Missouri River, Supplemental Power,
$966,913.29; Missouri River, Wapa Power Allocation, $296,848.59; Mitchell Telecom, PCS
Access, $67.87; MVTL Labs, Wastewater Analysis, $1,384.00; Napa Auto Parts, Supp, $172.11;
Neca Admin, Number Portability, $375.00; Network Critical Na, Monitor Ports, $9,003.00;
Newark, Supp, $198.43; Nielsen's, Repairs/Supp, $357.95; Niklason Masonary, Water Line
Repair, $1,400.00; Northwestern Energy, Natural Gas, $12.10; Ohm's Appliance, Supp, $12.95;
Old Norwegian Window Wash, Window Service, $7.00; Opis Energy Group, Publication,
$258.00; Orpheum Bldg, Util Bill, $74.31; Otter Tail Power, Util Bill, $126.12; Platzeck Marty,
Travel, $27.60; Prairie Graphics, Uniforms/Supp, $776.50; Ramada Inn - Airport, Lodging,
$145.90; Reconinsight Ltd, Software, $250.00; Rental Depot, Equip Rental, $83.95; Resco,
Supp, $46.00; Resmen, Kaylene, Travel, $20.98; Runnings, Supp, $471.15; Schoon's Pump N'
Pak, Gas, $3,079.88; Schulte, Dan, Travel, $71.04; Schuneman Equipment, Equip Maint, $42.24;
SD Dept of Health Lab, Testing-W/WW Samples, $429.00; SD Treasurer, Sales & Excise Tax,
$192,407.62; SDATC, Assessment Fee, $1,910.00; SDN Communications, Circuit Lease,
$52,540.55; SDN Tech, Computer Supp, $9,278.86; Servicemaster Bldg & Comm, Janitorial
Service, $260.00; Shaull, Brandi, Travel, $12.21; Sx Falls Utilities, Util Bill, $355.86; Sx Valley
Energy, Util Bill, $814.36; Slaughter, Michele, Travel, $418.65; SD One Call, Locate Fee,
$51.45; Sprint, Tele Exp, $43.25; Sprint, PCS Inventory, $178,597.29; Sprint-Sx Falls, PCS
Accessories, $3,245.00; State of Iowa-Treasurer, Sales Tax, $5,190.00; Stockholm Strandbrg
Tele, PCS Access, $50.05; Stoltenburg Audie, Travel, $284.64; Sturdevant Auto, Supp, $338.54;
SV Telephone, PCS Access, $136.25; Swiftel Comm Wireline, PCS Access, $3,465.25;
Syngenta, Conserve/Demand Incentive, $1,418.00; Technocel, PCS Inv, $359.40; Tele D
Communications, Tech Support, $300.00; UPS Store, Freight Charges, $116.24; Tires Tires
Tires, Vehicle Maint, $117.14; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's
Conoco, Gas, $138.00; Tower Distribution, Contract Fee, $100.00; Travel Leaders, Air Fare,
$1,226.70; Union County Elec, Util Bill, $219.15; Union Tele Co, PCS Access, $61.09; UPS,
Freight Charges, $340.47; Univ./Bridle Estates, Sewer Charge Reim, $1,175.00; Universal
Service Adm., USAC Contrib, $94,704.92; University Estates, Water Charge Reim, $2,600.00;
Valley Telco Coop, PCS Access, $78.40; Vermeer High Plains, Equip Maint, $395.23; Vivian
Tele, PCS Access, $145.15; Walker & Associates, Unreg Inv, $575.52; Walker & Assoc, Supp,
$2,558.10; Watertown Area Chamber, Sponsorship, $275.00; Watertown Municipal Util, Util
Bill, $744.38; Wesco, Conductor, $23,834.48; Wesco, Supp, $1,736.98; Westrum Leak
Detection, Locate Fee, $947.50; Wireless Accessories, PCS Inv, $209.79; Wright Richard,
Travel, $42.62; WW Tire, Equip Maint, $11.90; Xcel Energy/NSP, Util Bill, $250.22; Xerox
Corp, Copier Maint, $152.74; Yellow Book West, Advertising, $309.50; Zip Trip, Gas,
$2,368.54; Knology Comm Tele, PCS Access, $108.23; Midcontinent Comm, PCS Access,
$117.03; Knology-Black Hills, PCS Access, $43.97; Knology of the Plain, PCS Access, $579.04.
The following are Telephone/Utility Refunds:
Bennett, Alma, $9.99; Carquest, $64.78; Chamley, C, $63.67; Community Center, $93.00; Cox,
Lisa, $211.99; DeSmet Super Deluxe Inn, $261.96; Elizabeth's House, $10.07; Gilmanov, Tagir,
$9.16; H & R Block, $102.72; Holen, Mike, $184.02; Jones, Dustin, $75.46; Kasak, Ellen, $5.30;
Keimig, Dalene, $47.67; Knutson, Gordon, $11.31; Lawler, Melinda, $130.00; Lyle, Twedt,
$19.98; Meier Visual Clinic, $305.00; Meyer, Randy, $36.56; Nass, Helen, $9.16; Nelson,
Leslie, $160.00; Perpetual Lights, $28.37; Prohaska, John, $19.98; Rice, P, $16.07; Rice, P,
$42.15; Santema, William, $13.92; Science Visions, $18.38; Smid, Darvin, $36.96; Spencer,
Mary Alice, $6.94; Sterbis, John, $16.22; Vangerpen, Jeff, $10.08; Vanliere, Brian, $8.32;
Weier, Chad, $16.28; Wittrock, Dorothy, $14.97; Maple Meadows, $3.76; Stampe Justin,
$22.87; First Bank & Trust, $42.95; Abdelmokarm Waleed, $71.70; Laible Bryan, $54.01; Long
Jason, $54.19; Lemme Casey, $243.49; Valencsin Lauren, $84.78; Smith Scott, $76.34; DeJong
Ashley, $37.30.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $157,322.40; Water, $81,206.02; Wastewater,
$64,878.95; Telephone, $449,575.13;
Retirement, $43,496.18; Social Security, $54,749.18; Insurance, $79,214.73; Deferred Comp,
$11,623.96;
Salary Changes: S. Ensberg, $9.10*; M. Valnes, $9.10*; A. Aspon, $18.17; J. Hanson, $21.64;
New Employees: None.
*Plus commission
PUBLIC HEARING ON THE BROOKINGS WASTEWATER TREATMENT FACILITY
PROJECT
A public hearing was held regarding the Brookings Wastewater Treatment Facility
Project at 1:30 p.m. on Friday, March 9, 2012 at the Brookings Municipal Utilities Office at 525
Western Avenue. Those in attendance were: Utility Board members, Brookings Municipal
Utilities staff, Dan Graber and DelRon Peters with HDR Inc., and Greg Maag with First District
Association of Local Governments (assisting with project financing). This public hearing is
required to finalize the Facility Plan and to secure project funding through the State Revolving
Fund (SRF) program. The purpose of March 9, 2012 Public Hearing is to present the Draft
Facility Plan Amendment. HDR presented information from the draft Facility Plan Amendment,
including a description of the project, the need for the project, alternatives that were evaluated
and costs associated with each alternative. In particular, the Public Hearing presentation
addressed the notable items that have impacted the project scope within the last year.
HDR also presented the proposed financing of the plan as follows:
o Phase I Project Financing - $30.6 million, 30 year loan at 3.25%
(Note that the Phase I project cost was estimated at $20.5 million in the June 2011
Facility Plan).
o The resulting sewer rate impact will be a 7.5% annual increase.
(Note this is consistent with the proposed rate increase in the June 2011 Facility Plan)
A general discussion of project financing and consumer rate impacts was held. No verbal
or written public comments were received. BMU will submit the Facility Plan to the Clean
Water State Revolving Fund. The public hearing closed.
EMPLOYER SUPPORT OF THE GUARD AND RESERVE (ESGR) CERTIFICATE OF
APPRECIATION
The Brookings Municipal Utilities received a Patriotic Employer Award from the Office
of the Secretary of Defense for their Employer Support of the Guard and Reserve. This action
was initiated by Jeff Horst, COE Technician, and presented to his foreman, Russ Christensen.
SURPLUS EQUIPMENT
Motion was made by Harvey that the following Resolution No. 4-12 be approved.
RESOLUTION NO. 4 - 12
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Motorola Radios, Antenna, Repeater and Base Station
SCADA System
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the Motorola Radios, Antenna, Repeater and Base
Station be declared surplus equipment to be traded in on replacement property in accordance
with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
the Board hereby orders that the SCADA System be declared surplus equipment to be sold in
accordance with the provisions of SDCL 6-13.
Adopted this 9th day of March, 2012.
ATTEST:
____________________________ ____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
SURPLUS EQUIPMENT
Motion was made by Peterson that the following Resolution No. 5-12 be approved.
RESOLUTION NO. 5 - 12
RESOLUTION ORDERING DISPOSITION OF SURPLUS
WIRELINE, WIRELESS AND INTERNET EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized as shown on the attached list of defective
items to be destroyed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 9th day of March, 2012.
ATTEST:
_____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
LAND RENTAL – WWTF
Motion was made by Peterson, seconded by Pitts that a Lease be entered into with LNJ
Farms & Ranch for a period of three years, commencing on May 1, 2012, and ending on April
30, 2015 for the following described property: The designated farmland of approximately 38
acres located on the West ½ of the Southwest ¼ of Section 14 – Medary Township, County of
Brookings, State of South Dakota. The lease amount will be an amount of $4,275.57 per year,
payable one-third on June 1 and remaining two-thirds on October 1. The following two years are
to be paid on the same dates stated above. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on March 8, 2012, and presented at
this time for consideration and action.
CHEMICALS
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6
CO2 Fluorosilicic Liquid Sodium Sulfur Sulfuric
Acid Chlorine Poly Dioxide Acid
Air Liquide Industrial $6,325.00 ~ ~ ~ ~ ~
DPC Industries Inc. $13,797.00 $12,970.00 ~ $11,980.00 ~
Hawkins Inc. ~ $13,359.00 $13,875.00 $12,420.00 $11,890.00 $10,307.50
Poet Ethanol Products $6,325.00 ~ ~ ~ ~ ~
Pristine Water Solutions ~ ~ ~ $10,296.00 ~ ~
Shannon Chemical Corp. ~ ~ ~ $12,216.60 ~ ~
Sioux Valley Environmental ~ ~ ~ $12,600.00 ~ ~
QUICKLIME Quicklime Quicklime
(Firm Price) (With Fuel Surcharge)
Pete Lien & Sons Inc. $131,400.00
Graymont (WI) LLC $149,274.00 $139,392.00
Mississippi Lime Co. $203,400.00 $220,788.00
Chemical Lime Co. of Missouri $268,191.00 $239,490.00
Motion was made by Harvey, seconded by Peterson that the following low bids be
approved: Pete Lien & Sons, Quicklime (firm price), $131,400.00; DPC Industries, Liquid
Chlorine, $12,970.00; Hawkins Inc., Fluorosilicic, $13,359.00, Sulfur Dioxide, $11,890.00 and
Sulfuric Acid, $10,307.50; Poet Ethanol Products LLC, CO2, $6,325.00; and Pristine Water
Solutions, Sodium Poly, $10,296.00; and that, after reviewing the contracts for the above bids,
that the President of the Board and/or Executive Vice President/General Manager be authorized
to execute the approved contract documents. All members present voted in favor of the motion
2012 SELF CONTAINED 350 SCFM PORTABLE AIR COMPRESSOR-TELE. DEPT
Item 1 Price Less Trade In Total
Stan Houston Equipment $29,155.00 - $4,500.00 $24,655.00
Titan Machinery $33,915.00 - $3,400.00 $30,515.00
Bierschbach Equipment $31,700.00 - $5,250.00 $26,450.00
2012 TRACTOR / LOADER - TELEPHONE DEPT
Titan Machinery $87,184.00 - $19,825.00 $67,359.00 RDO Equipment $86,250.00 - $26,500.00 $59,750.00
Motion was made by Peterson, seconded by Harvey that the low bid of Stan Houston
Equipment for the 2012 Self Contained 350 SCFM Portable Air Compressor in the amount of
$24,655.00, and the low bid of RDO Equipment for the 2012 Tractor/Loader in the amount of
$59,750.00 be approved; and that, after reviewing the contract for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
½ TON 4 WHEEL DRIVE PICKUP – TELEPHONE DEPARTMENT
Motion was made by Robertson, seconded by Harvey that authorization be given to
advertise for bids for a ½ Ton 4 Wheel Drive Pickup for the Telephone Department. All
members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President