HomeMy WebLinkAboutUtilMinutes_2011_10_10
Municipal Utilities Board October 10, 2011
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
October 10, 2011, at the Utility Building with the following members present: Harvey, Peterson,
Pitts, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held September 12, 2011 and the special meeting held
September 26, 2011 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
AT & T, Cust. Toll Free No., $51.75; A-I Computer Solutions, Supp, $704.88; Aason, Holly,
Travel, $13.80; Allegra, Printing/Supp, $2,122.52; Alliance Comm, PCS Access, $534.22;
AOSNC, Software License, $147.50; Argus Leader, Employment Adv, $305.00; Aries
Industries, Camera/Carrier/Equip, $83,992.00; Aries Industries, Van Modifications, $25,000.00;
At&T, Settlement, $5,898.42; At&T Mobility, Tele Exp, $166.29; Authorize.Net, Cr Card
Process Fee, $73.45; A1 Cleaning & Restoration, Janitorial Service, $760.00; Ball, Michelle,
Janitorial Service, $200.00; Barhite, Brooke, Travel, $40.52; Bendix, Print Mgmt, $2,522.40;
Big 10, Contract Fee, $50.00; Bittiker Kelly, Conserve/Demand Incentive, $50.00; Bob Roe's,
Mtg Supp, $93.14; Bonde Signs N Designs, Vehicle Stripes, $495.70; Border States Elec, Unreg
Inventory, $400.75; Border States Elec, Supp, $730.02; Brandon Valley Area, Advertising,
$200.00; Brandon Valley Area, Expo Fee, $125.00; Brandon Valley Area, Membership Dues,
$200.00; Bridgewater-Canistota, PCS Access, $44.69; Bkgs Ace Hardware, Supp, $44.44; Bkgs
County Register, Easements, $30.00; Bkgs Rent All, Equip Rental, $20.00; Bkgs School Dist,
USAC Pass Through, $25,761.37; Bkgs Telephone, Office Phone Bill, $63,305.88; Bkgs
Utilities, Office Utility Bill, $44,103.65; BSG Clearing Solutions, Settlement, $984.14; Cable
One, Broadband Service, $156.95; Capitol Sales Co, Unreg Inv, $17.60; Carquest Auto, Equip
Maint, $2.99; CCP Industries, Supp, $245.84; Central Business, Supp, $847.15; Century Link,
Interconnections, $11,300.43; Century-Link, Settlement, $296.48; Centurylink, Tele Exp,
$966.84; Chesterman Co, Bottled Water, $82.51; CHR Solutions, Capture Device, $550.00; City
of Bkgs, Contract Fee, $1,727.97; City of Beresford, Util Bill, $189.38; City of Sgt Bluff, Util
Bill, $141.69; City of Vermillion, Utility Bill, $360.69; Claritus, Computer Supp, $173.15; Clites
Electric, Supp/Labor, $18.89; Codington Clark Electric, Utility Bill, $30.00; Collins Kevin,
Travel, $686.74; Cook Bev, Conserve/Demand Incentive, $50.00; Credit Bureau-Watertown,
Delinq. Accts. Coll., $1,132.52; CSSA, Unreg Inv, $65.26; CT Corp System, Professional
Service, $284.00; Culligan-Watertown, Bottled Water, $22.50; Cummins Central Power,
Generator Maint, $2,898.48; Dakota Service, Maint/Supp, $157.69; Dakota Supply Group, Supp,
$2,200.97; Damm Sally, Conserve/Demand Incentive, $50.00; Dave's Window Cleaning,
Window Service, $50.00; Days Inn, Lodging, $59.00; DeBeer Small Eng. Repair, Snowblower
Repair, $128.56; Dept of the Treasury, Fed Tax, $5,221.56; Des Moines Register, Employment
Advertising, $444.00; Directory Resources, Software Maint, $90.00; DPC Industries, Chemicals,
$4,227.75; Earl May Seed & Nursery, Supp, $19.99; Eco Water, Bottled Water, $171.70;
Ecowater Systems, Softener Service, $51.00; Elite Electric, Electrical Work, $80.85; Ethanol
Products, Chemicals, $531.88; Farmers Coop, Supp/Propane, $163.85; Fastenal Co, Supp,
$541.47; Fed Ex, Freight Charges, $79.48; Felton Dave, Travel, $36.80; First Administrators,
Benefit Plan Fees, $280.00; Five-Star Awards & More, Promo Supp, $742.00; Foerster Supply,
Supp, $845.00; Fort Randal Telephone, PCS Access, $68.69; Fox Sports Net North, Contract
Fee, $1,115.55; Frontier Comm of Iowa 211, PCS Access, $100.36; FRRPA Norwest Bank
Center, FRRPA Lease, $11,626.00; George's Sanitation, Sanitation Service, $45.50; Glazier
Lauren, Travel, $68.82; Golden West, Tele Exp, $36.49; Golden West Tech, Technical Support,
$1,013.18; Golden West Telecom, PCS Access, $81.45; Grainger, Supp, $144.70; Grav Amy,
Travel, $243.09; Graybar Electric, Unreg Inv, $249.00; Graybar Electric, Supp, $497.23;
Graymont Capital, Chemicals, $7,635.31; H-D Electric, Utility Bill, $192.37; Hach Chemical,
Supp, $265.85; Hansen Austin, Conserve/Demand Incentive, $75.00; Heldt Tami, Travel,
$13.80; Henkin Schultz Comm Arts, Radio Advertising, $30,010.21; Hoak Media of Dakota,
Contract Fee, $137.76; Homestead Do It Center, Supp, $820.68; Hometown Service & Tire,
Supp/Repairs, $116.95; Hy-Vee, Supp, $446.23; I.L.L Inc, Cam Charges, $911.30; Ibengabriel
Cliff, Travel, $25.53; Independent Communication, Contract Fee, $32.00; Industrial Machine &
Eng., Repairs/Supp, $165.00; Interstate Tele Co, PCS Access, $900.71; Interstate Telecom, Tele
Exp, $1,112.85; IOS Office Solutions, Supp/Maint, $1,147.88; Iowa Homeland Security,
Enhanced 911, $6,954.22; Jahn Dr Jason, Safety Glasses, $803.00; James Valley Coop Tele,
PCS Access, $144.90; Kadoka Telephone Co, PCS Access, $14.92; Karpen, Nick, Travel,
$313.58; Kilmer Mike, Conserve/Demand Incentive, $275.00; Knapp Electric, Repair, $40.81;
Knettel, Trever, Travel, $175.94; Krier & Blain, A/C Maint, $450.00; Laake Aaron, Travel,
$164.21; Lambertus Michael, Conserve/Demand Incentive, $50.00; LECA, Settlement,
$36,273.00; Leech David, Travel, $66.60; Ludoc Ent Llc, Drug Screening, $55.00; M & T Fire
& Safety, Supp, $115.50; Maguire Iron, 22nd Ave Water Tower Maint, $12,826.00; Martin's Inc,
Diesel/Oil, $740.12; Matheson Tri-Gas Inc, Supp, $114.08; Maximum Promotions,
Flags/Repairs, $320.00; McDaniel Phil, Conserve/Demand Incentive, $50.00; Mediacom,
Broadband Service, $176.35; Menards-Sx Falls West, Supp, $36.20; Menards-Watertown, Supp,
$6.85; Meusburger, Sarah, Travel, $82.80; Meyer Kelly, Travel, $46.00; Midamerican Energy,
Util Bill, $768.37; Midcontinent, Broadband Service, $425.66; Midwest Alarm-Sx City,
Monitoring Services, $72.00; Millborn Seeds, Lawnseed, $56.25; Missouri River, Supplemental
Power, $852,272.18; Missouri River, Wapa Power Allocation, $281,546.94; Minor Scott, Travel,
$123.70; Mitchell Telecom, PCS Access, $65.79; Molengraaf Callie, Conserve/Demand
Incentive, $75.00; Motion Industries, Pumps, $213.83; Munson Vanessa, Travel, $24.91; MVTL
Labs, Wastewater Analysis, $1,060.00; Napa Auto Parts, Supp, $227.86; Neca Admin, Number
Portability, $375.00; Neopost, Postage Meter Rental, $1,684.80; Nielsen's, Repairs/Supp,
$458.50; Northwest Rec, Util Bill, $32.92; Northwestern Energy, Natural Gas, $11.09; Novak
Sanitary Service, Sanitation/Shredding, $551.11; Orpheum Bldg, Util Bill, $106.60; Otter Tail
Power Co, Util Bill, $125.40; Outlaw Graphics, Signs, $127.50; Owen John, Travel, $13.80;
Power & Telephone Supply, Repair, $155.00; Prairie Graphics, Uniforms/Supp, $1,481.47; Pro
Build, Supp, $102.04; Rainbow Car Wash, Vehicle Maint, $9.43; Ramada Inn - Airport,
Lodging, $72.95; Rapid City Medical Center, Drug Screening, $33.00; Rasmussen Jessica,
Travel, $12.77; Rental Depot, Equip Rental, $6.95; Resco, Supp, $465.00; Resmen, Kaylene,
Travel, $43.85; Ron's Auto Repair, Vehicle Maint, $234.03; Runnings, Supp, $259.44;
Scherschligt Tim, Conserve/Demand Incentive, $50.00; Schulte, Dan, Travel, $67.16;
Schuneman Equipment, Equip Maint, $436.45; SD Dept of Health, Vaccinations, $81.00; SD
Dept of Health Lab, Testing-W/WW Samples, $715.00; SD Treasurer, Sales & Excise Tax,
$190,669.84; SDN Communications, Call Name, $215.24; SDN Communications, Circuit Lease,
$570.77; SDN Technologies, Computer Supp, $457.79; Servicemaster, Carpet Cleaning,
$110.00; Servicemaster, Janitorial Service, $260.00; Shaull, Brandi, Travel, $32.75; Sx Falls
Utilities, Util Bill, $417.01; Sx Valley Energy, Util Bill, $976.31; S Sx City, Util Bill, $250.97;
Speedy Rooter Plbg, Water Heater, $502.00; Splitrock Telecom, PCS Access, $25.27; Sprint,
Tele Exp, $93.24; Sprint, PCS Service Fee, $223,850.32; Sprint, PCS Phone Service, $9,677.73;
Sprint, PCS Inventory, $37,178.11; Sprint-Sx Falls, PCS Accessories, $2,643.00; Staples, Supp,
$61.03; State of Iowa-Treasurer, Sales Tax, $3,847.64; Stockholm Strandburg Tele, PCS Access,
$70.59; Stoltenburg Audie, Travel, $1,069.69; Stuart C. Irby, Supp, $3,228.54; Sturdevant Auto
Supply, Supp, $141.53; SV Telephone, PCS Access, $122.42; Swenson Lance, Travel, $27.60;
Swiftel Comm Wireline, PCS Access, $3,771.71; Targus Info Corp, Contract Fee, $200.00;
Technocel, PCS Inventory, $349.04; Telquest International, Unreg Inv, $449.14; Betty Mills Co,
Supp, $174.85; UPS Store, Freight Charges, $551.14; Thompson Mark, Photo Supp, $350.00;
Thompson Mark, Travel, $317.40; Tires Tires Tires, Vehicle Maint, $28.00; Top Notch
Cleaning, Janitorial Service, $1,845.00; Tower Distribution, Contract Fee, $100.00; Traffic
Control Corp, Equip, $515.00; Turfguard Lawn Service, Lawn Care, $620.00; Union County
Elec, Util Bill, $230.85; Union Telephone Co, PCS Access, $78.66; UPS, Freight Charges,
$207.09; US Postal Service, Postage, $9,000.00; Univ./Bridle Estates, Sewer Charge Reim,
$1,162.50; Universal Service Adm. Co, USAC Contribution, $86,420.36; University Estates,
Water Charge Reim, $2,040.00; US Postmaster-Sx Falls, Postage, $352.00; Valley Telco Coop,
PCS Access, $71.32; Vantage Point, Engr Consulting, $1,524.00; Vermillion Area Chamber,
Membership, $50.00; Vessco, Equip Maint, $98.62; Virg's Car Care, Vehicle Maint, $29.95;
Vivian Telephone, PCS Access, $164.26; Water & Environmental, Analysis, $164.00;
Watertown Municipal Utilities, Util Bill, $738.93; Wesco, Supp, $347.40; Western Area Pwr
Admin, Annual Wapa Sub-Maint, $4,000.00; Woodring Connie, Conserve/Demand Incentive,
$50.00; Xcel Energy/NSP, Util Bill, $972.85; Yellow Book West, Advertising, $285.50; Young
Broadcasting, Contract Fee, $336.80; Zip Trip, Gas, $5,408.05; Knology Comm Tele, PCS
Access, $135.51; 4Nu-Praxair Dist, Supp, $8.68; Knology-Black Hills, PCS Access, $63.05;
Knology of the Plain, PCS Access, $606.24.
The following are Telephone/Utility Refunds:
Broadacre Mobile Homes, $139.91; Brockhoft Eddie, $158.99; Fitzgerald Pam, $111.30;
McClemans Liz, $18.28; McKay Jeremy, $158.99; Powell Brittney, $240.74; Russow Craig,
$11.47; Ngyuen, Ba, $70.25; Tomaszewski, Shonda, $46.67; Nielsen, Tim/Lori, $65.08; Watts,
Suzanne, $24.76; Faflik, David/Kari, $74.04; Dominiack, Scott, $67.67; Price Rentals, $53.66;
Rounds Construction, $17.00; O’Neill, Sean, $57.19; Bennett, Alicia, $3.54; Park Place, $12.19;
Dion-Gokan Dan Sedeu Hendri, $19.20; McClemans, Mike, $107.86; McClemans, Mike,
$83.23; McClemans, Mike, $51.27; Broadacre Mobile Homes, $101.11; Rosewood Mobile
Homes, $21.28; Iqbal, Khan, $41.33; Nelson, Jean, $47.94; JRK Rentals, $49.06; Piatz, Jeremy,
$106.63; Feia, Roslyn, $39.12; Smith, Alice, $34.31; RCS Development, $123.09; Thiel,
Jennifer, $37.65;
PERSONNEL INFORMATION
Department Salaries (September): Electric, $179,620.43; Water, $79,625.74; Wastewater,
$72,352.23; Telephone, $466,358.72;
Retirement, $45,442.76; Social Security, $57,707.70; Insurance, $72,351.11; Deferred Comp,
$12,222.88;
Salary Changes: A. Grupp, $12.00*; C. Ibengabriel, $13.41*; L. Glazier, $10.59*; K. Baerg,
$19.70; N. Vandersnick, $18.22; B. Goodfellow, $10.59*;
New Employees: O. Olson, $15.97; D. Garner, $10.66
*Plus commission.
SET DATE FOR PUBLIC HEARING ON 2012 BUDGET AND RATES
Motion was made by Peterson, seconded by Robertson that a public hearing be held on
the 2012 Budget and utility rates at the Board Meeting to be held on Monday, November 14,
2011, at 1:00 p.m. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAINS AND CONNECTION INTO
THE CITY SEWER SYSTEM–32ND AVENUE NORTH OF 6TH STREET.
Motion was made by Robertson, seconded by Pitts that the application for extension of
sewer mains and connection into the city sewer system requested by Prairieland Partners LLC for
32nd Avenue north of 6th Street be approved. All members present voted in favor of the motion.
FINAL PAYMENT ON 22ND AVENUE WATER TOWER CLEANING, REPAIRING AND
RECOATING PROJECT
Motion was made by Harvey that the following Resolution No. 25-11 be approved.
RESOLUTION NO. 25 - 11
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
TO CLEAN, REPAIR & RE-COAT THE 22ND AVE WATER TOWER PROJECT
FOR THE WATER DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $12,826.00 to Maguire Iron Inc. hereby be approved for the Cleaning,
Repairing & Re-Coating the 22nd Avenue Water Tower Project for the Water Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 10th day of October, 2011.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All present voted in favor of the motion.
HEALTH INSURANCE PLAN AMENDMENT NO. 6
Motion was made by Robertson that the following Resolution No. 26-11 be approved.
RESOLUTION NO. 26 - 11
RESOLUTION APPROVING HEALTH INSURANCE
SUMMARY MODIFICATION NO. 6
WHEREAS Resolution No. 37-96 established a self-funded program for the
provision of health insurance; and
WHEREAS a Healthcare Plan Document was adopted which establishes the
terms, provisions, and conditions of the health insurance plan; and
WHEREAS it is the intent of the Brookings Municipal Utilities Board to amend
the Healthcare Plan Document through Summary Modification No. 6 to comply with Senate Bill
38 passed during the 2011 South Dakota legislative session.
WHEREAS Senate Bill 38 was introduced by the Committee on Commerce at the
request of the Department of Revenue and Regulation as an Act to establish network adequacy
standards, quality assessment and improvement requirements, utilization review and benefit
determination requirements, and grievance procedures for managed health care plans, and to
repeal certain standards for managed health care plans. The amendment will be effective
retroactive as of July 1, 2011.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Brookings
Municipal Utilities Board that the Healthcare Plan Document entitled Brookings Municipal
Utilities Healthcare Benefit Plan Booklet hereby be amended effective July 1, 2011, by adoption
of Summary Modification No.6, which document is attached hereto and made a part hereof as if
fully set forth herein.
Adopted this 10th day of October, 2011.
ATTEST:
______________________________ ___________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All present voted in favor of the motion.
ADDENDUM IX TO SPRINT AFFILIATION AGREEMENT AND ASSOCIATED
DISTRIBUTION AGREEMENT
Motion was made by Peterson that the following Resolution No. 27-11 be approved.
RESOLUTION NO. 27 - 11
RESOLUTION APPROVING ADDENDUM IX TO SPRINT AFFILIATION
AGREEMENT AND ASSOCIATED DISTRIBUTION AGREEMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreements entitled "Addendum IX to Sprint Affiliation Agreement
and Associated Distribution Agreement” with be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 10th day of October, 2011.
ATTEST:
____________________________ _____ _________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
Substation Transformers – Electric Department
Substation Switchgear – Electric Department
Motion was made by Harvey, seconded by Robertson that authorization be given to
advertise for bids for Substation Transformers and Substation Switchgear for the Electric
Department. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Robertson to adjourn to an executive session
for the purpose of discussing competitive service offerings, personnel and contractual matters.
All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President