HomeMy WebLinkAboutUtilMinutes_2011_01_10Municipal Utilities Board January 10, 2011
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 10, 2011, at the Utility Building with the following members present: Harvey, Peterson,
Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held December 13, 2010 and the special meeting held
December 27, 2010 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Harvey that the following bills and claims
be approved. All members present voted in favor of the motion.
AT & T, Cust. Toll Free No., $57.36; Alarm Coordinator, Alarm Permit, $10.00; Allegra,
Printing/Supp, $1,865.45; Alliance Comm, PCS Access, $560.13; Alltel, Tele Exp, $47.28;
American Engineering, Engineering Service, $800.00; American Solutions, Supp, $240.00;
Anixter, Tele Supp, $324.00; At&T, Settlement, $3,536.08; At&T Mobility, Tele Exp, $71.43;
Authorize.Net, Cr Card Process Fee, $69.60; Ball, Michelle, Meeting Supp, $90.00; Ball,
Michelle, Janitorial Service, $200.00; Banner Assoc, Engineering Service, $305.03; Banners
Plus Mfg, Repairs/Supp, $250.00; Big 10, Contract Fee, $50.00; Blooston & Mordkofsky, Legal
Services, $20,006.84; Border States Elec, Unreg Inv, $4,230.00; Border States Elec, Supp,
$1,837.16; Bkgs Utilities, Petty Cash, $214.13; Bkgs Ace Hardware, Supp, $135.76; Bkgs Area
Chamber, Employee Recognition, $2,250.00; Bkgs County Register, Easements, $19.00; Bkgs
Credit Bureau, Delinq. Accts. Coll., $245.04; Bkgs Engraving, Signs/Engraving, $102.00; Bkgs
Landfill, Landfill Fee, $1,837.60; Bkgs Register, Employment Advertising, $83.60; Bkgs
Register, Advertising/Legals, $163.75; Bkgs Telephone, Office Phone Bill, $59,180.61; Bkgs
Utilities, Off. Utility Bill, $39,877.24; Bkgs Utility, Conserve/Demand Incentive, $1,200.00;
Bunkers, Renee, Travel, $23.00; Cable One, Broadband Service, $156.95; Carquest Auto, Equip
Maint, $220.92; Central Business, Supp, $1,402.11; Chesterman Co, Bottled Water, $81.26;
CHR Solutions, Capture Device, $550.00; City of Beresford, Util Bill, $149.31; City of Bkgs,
Banquet Supp, $875.00; City of Sgt Bluff, Util Bill, $113.31; City of Vermillion, Util Bill,
$257.14; Claritus, Computer Supp, $142.71; Claussen, Nancy, Conserve/Demand Incentive,
$50.00; Cleanslate, Supplies, $414.00; Clites Electric Constr, Automatic Transfer Switch,
$41,920.00; Collins Kevin, Travel, $487.20; Computer One, Comp. Maint/Supplies, $159.98;
Connections Inc, Eap Service, $1,344.00; Cornerstone Group, E-Mail Newsletter, $169.00;
Credit Bureau-Watertown, Delinq. Accts. Coll., $752.39; Crescent Electric, Supp, $41.38;
CSSA, Unreg Inv, $997.50; Culligan-Watertown, Bottled Water, $10.00; Culligan, Bottled
Water, $46.50; Cummins Central Power, Generator Maint, $426.40; Cutler & Donahoe, Legal
Service, $5,851.31; Dakota Lettering, Uniforms, $91.78; Dakota Security, Tech Support, $33.16;
Dakota Security, Equip/Repairs, $147.96; Dakota Service, Wrecker Service, $500.00; Dakota
Service, Maint/Supp, $8.95; Dakota Supply Group, Supp, $85.58; Dale's Alignment, Vehicle
Maint, $39.14; Dave's Window Cleaning, Window Service, $50.00; Davis Excavating Snow,
Snow Removal, $140.00; Dept of the Treasury, Fed Tax, $5,267.44; Dex Media East,
Advertising, $532.80; DLT Solutions, Software, $3,214.42; Don's Body Shop, Maint, $869.94;
Dueco Inc, Equip Maint, $46.93; Earl May Seed & Nursery, Supp, $99.96; Eco Water Systems,
Bottled Water, $121.25; Elkton Locker, Reseller Comm/Rebate, $414.99; Elkton Public School,
Directory Delivery, $192.50; Emergency Mgmt Div, Enhanced 911, $6,747.08; Farmers Coop,
Supp/Propane, $1,296.44; Fastenal Co, Supp, $231.89; Fed Ex, Freight Charges, $156.53; First
Administrators, Benefit Plan Fees, $290.00; Fishback Insurance, Notary Bond, $80.00; Foerster
Supply, Supp, $2,109.00; Fox Sports Net North, Contract Fee, $109.15; Freeman Harvey,
Travel, $41.40; Frontier Comm of Iowa 211, PCS Access, $88.34; FRRPA Norwest Bank
Center, FRRPA Lease, $11,626.00; Gabriel, Karl, Travel, $38.50; General Repair Service, Pump
Supp, $1,200.00; General Traffic Controls, Supp, $16.93; Generation Direct, Inbound Call
Service, $250.00; Glover & Helsper PC, Legal Services, $2,010.00; Golden West, Tele Exp,
$36.51; Goldfield Telecom, Tele Supp, $757.18; Grainger, Supp, $602.42; Graybar Electric,
Unreg Inv, $52.20; Graybar Electric, Supp, $1,848.14; Graymont Capital, Chemicals, $3,724.46;
Hach Chemical, Supp, $697.56; Heartland Tele Co of Iowa, PCS Access, $23.95; Henkin
Schultz Comm Arts, Ad Design, $1,084.00; Henkin Schultz Comm Arts, Radio Advertising,
$7,702.57; Holen, Mike, Conserve/Demand Incentive, $50.00; Homestead Do It Center, Supp,
$364.37; Hometown Service & Tire, Supp/Repairs, $1,186.68; Independent Communication,
Contract Fee, $3.55; Industrial Machine & Eng, Repairs/Supp, $880.00; Ink Spot Printing, Supp,
$78.15; Interstate Tele Co, PCS Access, $1,040.25; Interstate Telecom, Tele Exp, $1,110.04;
IOS Office Solutions, Supp/Maint, $158.43; James Valley Coop Tele, PCS Access, $155.67;
Julius Daryl, Conserve/Demand Incentive, $250.00; Kaiser Travis, Travel, $34.00; Karpen Nick,
Travel, $178.00; Knowler, Kayla, Travel, $7.00; Knutzen, Randy, Conserve/Demand Incentive,
$250.00; Krier & Blain, Repairs, $757.74; KSFY TV, Contract Fee, $14.56; Lakes Country
Service, Training, $350.00; Lawrence, Brett, Conserve/Demand Incentive, $475.00; Leech
David, Travel, $13.50; Lewis Drug, Supp, $15.94; Lowe's, Supp, $469.34; Luther, Cassie,
Travel, $62.00; M & T Fire & Safety, Supp, $81.00; Mac's Catering, Conserve/Demand
Incentive, $130.00; Mac's Catering, Mtg Supp, $51.75; Mack Scott, Travel, $941.80; Martin's
Inc, Diesel/Oil, $144.98; Matheson Tri-Gas, Supp, $228.35; Maximum Promotions,
Flags/Repairs, $37.00; McAmis, Jesse, Travel, $11.70; Mediacom, Broadband Service, $165.85;
Medinger Amanda, Travel, $63.50; Menards-Sx City, Supp, $80.41; Menards-Sx Falls West,
Supp, $3.37; Menards-Wtn, Supp, $54.00; Midamerican Energy, Util Bill, $843.06;
Midcontinent, Broadband Service, $416.54; Midwest Alarm Co-Sx City, Monitoring Services,
$72.00; Missouri River Energy, Rate Study, $6,500.00; Missouri River Energy, Supp Power,
$1,062,443.47; Missouri River Energy, WAPA Power Allocation, $254,630.54; MMUA,
Membership Dues, $350.00; MMUA, Safety Training, $4,832.73; Munson Vanessa, Travel,
$56.00; Napa Auto Parts, Supp, $151.11; Nielsen's, Repairs, $1,340.96; Northwest Rec, Util Bill,
$17.52; Northwestern Energy, Natural Gas, $1,052.26; Novak Sanitary Service,
Sanitation/Shredding, $259.77; NPC, Cr Card Processing, $4,933.26; Olauson, Lyla,
Conserve/Demand Incentive, $50.00; Orpheum Building, Util Bill, $72.42; Otter Tail Power Co,
Util Bill, $105.45; Party Depot, Supp, $33.85; Prairie Graphics, Uniforms/Supp, $27.90;
Preferred Woodwork, Countertops, $875.00; Prussman Contracting, Gravel, $112.00; PS Doors
Mfg, Flood Doors/Planks, $17,953.48; Q West, Interconnections, $8,215.42; Queen City
Wholesale, Supp, $87.76; Qwest, Tele Exp, $1,114.89; Ragan Comm, Publication, $159.00;
Rainbow Car Wash, Vehicle Maint, $8.49; Ron's Auto Repair, Vehicle Maint, $180.13;
Runnings, Supp, $2,630.97; Schulte, Dan, Travel, $77.50; Schwarz, Laura, Conserve/Demand
Incentive, $50.00; SD Dept of Environ & Natl, Annual W.W. Fee, $16,500.00; SD Dept of
Health Lab, Testing-W/WW Samples, $1,663.00; SD Treasurer, Sales & Excise Tax,
$178,189.02; SDN Comm, Call Name, $214.62; SDN Comm, Circuit Lease, $3,475.26; SDSU,
Perform. Eval.-W/WW, $90,000.00; Servicemaster Bldg & Comm, Janitorial Service, $130.00;
Singleton, Michele, Travel, $31.00; Sx Falls Utilities, Util Bill, $306.76; Sx Valley Energy, Util
Bill, $846.34; Sodak Pest Control, Pest Control, $130.00; S Sx City, Util Bill, $193.75; Speedy
Cleaners, Rugs, $143.10; Splitrock Telecom, PCS Access, $27.75; Sprint, Tele Exp, $81.38;
Sprint, PCS Phone Service, $11,097.35; Sprint, PCS Inventory, $90,182.57; Sprint-Bkgs, PCS
Accessories, $354.93; Sprint-Sx Falls, PCS Accessories, $1,700.74; Staples, Office Supp,
$299.15; State of Iowa-Treasurer, Sales Tax, $9,888.77; Steinworth, Jim, Entertainment,
$2,400.00; Stockholm Strandbrg Tele, PCS Access, $51.34; Stoltenburg Audie, Travel, $785.80;
Stubbles, Russell, Conserve/Demand Incentive, $50.00; Sturdevant Auto, Supp, $315.82; Swiftel
Comm Wireline, PCS Access, $3,428.32; Syrstad Oil, Vehicle Maint, $42.45; Telephone
Switching Intl, Line Cards, $3,253.25; Automotive Service, Repairs/Supp, $3,308.28; Cell Phone
Guy, Reseller Comm/Rebate, $724.99; Coteau Shopper, Advertising, $85.50; The Weather
Channel, Intellistar Pym t, $6,000.00; Thompson Mark, Travel, $324.93; Three Eagles Comm,
Advertising, $750.00; Tires Tires Tires, Vehicle Maint, $176.00; Titan Machinery, Supp,
$1,102.32; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $236.00;
Tower Distribution, Contract Fee, $2.88; Underwood, Scott, Conserve/Demand Incentive,
$50.00; Union County Elec, Util Bill, $209.40; UPS, Freight Charges, $330.82; United Rentals
Northwest, Supp, $22.80; Univ./Bridle Estates, Sewer Charge Reim, $1,081.00; Universal
Service Adm. Co, USAC Contribution, $62,290.79; University Estates, Water Charge Reim,
$1,855.00; US Postmaster, Permit, $970.00; Valley Telco Coop, PCS Access, $53.75; Vansickle,
Chad, Conserve/Demand Incentive, $1,067.50; Vantage Point, Analysis, $7,033.50; Vantage
Point, Engr Consulting, $682.50; Verifications Inc, Employee Verfication, $134.60; Vermillion
Area Chamber, Membership, $50.00; Virg's Car Care, Vehicle Maint, $834.48; Volkers Jason,
CDL License, $25.00; Watertown Municipal Util, Util Bill, $401.07; Watertown Public Opinion,
Emplymnt Advertising, $256.50; Wesco, Supp, $297.80; White Rex, Conserve/Demand
Incentive, $25.00; Witt Eric, Membership Dues, $215.00; Wright Richard, Travel, $56.40; WW
Tire, Equip Maint, $1,355.00; Xcel Energy/NSP, Util Bill, $518.72; Young Broadcasting,
Contract Fee, $30.40; Zip Trip, Gas, $5,948.77; Knology Comm Tele, PCS Access, $152.76;
4NU-Praxair Dist, Supp, $7.20; Knology-Black Hills, PCS Access, $35.10; Knology of the
Plain, PCS Access, $522.30.
The following are Telephone/Utility Refunds:
A & B Service Garage, $56.50; Anderson. Lorraine, $3.40; Ballis, Laverne, $4.94; Bottoms,
Susan, $41.94; Brookings Health System, $9.60; Brugman, Christine, $2.07; Cochrane, Claudia,
$12.90; Desmet, Donald, $28.79; Ford, Darrel, $11.02; Fraser, Tammy, $34.95; Hill, Carolyn,
$29.59; Himley, Greg, $7.07; Hoffman, Natalie, $111.30; Jensen, Mike, $11.34; Johnson,
Darwin, $20.79; Johnson, Robert Wade, $5.96; Karolczak, Dave, $59.46; Kuebler, Kevin,
$15.49; Longieliere, Darwin, $6.45; Lutterman, Larry, $12.34; Mennis, Jeff, $9.18; Midwest
Medical Service, $518.40; Mock, B, $11.55; Nemitz, Douglas, $36.14; Ness, Nadine, $16.10;
Pietz, Donald, $62.89; Riedesel, Beverly, $20.60; Rost, Daniel, $28.39; Schafer, Greg, $49.03;
The UPS Store, $132.55; Waterman, Dawn, $14.91; Wildeman, Tracy, $9.74; 6th Street Diner,
$63.82; Den Wil Investments, $50.63; On Site Services, $32.80; Outlaw Graphics, $38.71; Marr,
Amanda, $16.22; Bottoms, Duane/Susan, $25.68; Riemersma, Jody, $445.33; Nelson,
Matthew/Carrie, $2.75.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $168,576.90; Water, $83,471.18; Wastewater,
$78,224.76; Telephone, $474,107.22;
Retirement, $47,966.98; Social Security, $56,768.42; Insurance, $74,220.92; Deferred Comp,
$12,594.31;
Salary Changes: A. Johme, $12.71*; K. Knowler, $11.30*; D. Schulte, $10.59*; D. Loban,
$21.42; R. Wendland, $21.42; S. McKeown, $19.26; J. McKibben, $12.87; T. Mumby, $12.42;
New Employees: T. Jonas, $9.25.
*Plus commission
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2011
Motion was made by Peterson, seconded by Robertson that in compliance with SDCL 5-
18-25 and after soliciting quotations from 12 suppliers by hand delivering quotation forms on file
in the office of the Executive Vice President/General Manager for BMU’s fuel needs for 2011,
the following quotations were received and a contract was entered into with Kum & Go / Cenex
of Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
BP of Brookings 10¢ 9 ½ ¢
Kum & Go / Cenex – 1005 6th St 4.5¢ 4.5¢
Kum & Go / Cenex – 3045 LeFevre Dr 4.5¢ 4.5¢
FINAL PAYMENT ON THE ELECTRICAL SERVICE ENTRANCE & AUTOMATIC
TRANSFER SWITCH PROJECT FOR THE TELEPHONE DEPARTMENT
Motion was made by Prest that the following Resolution No. 1-11 be approved.
RESOLUTION NO. 1 - 11
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE ELECTRICAL SERVICE ENTRANCE & AUTOMATIC TRANSFER SWITCH
FOR THE TELEPHONE DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $41,920.00 to Clites Electric Construction Inc. hereby be approved for
the Electrical Service Entrance & Automatic Transfer Switch for the Telephone Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 10th day of January, 2011.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 6, 2011, and presented
at this time for consideration and action.
VEHICLES – TELEPHONE AND ELECTRIC DEPARTMENTS
Item #1 Item #2 Item #3 Item #4
Company
(3/4 ton extended
cab 4x4 pickup for
Telephone Dep't)
(3/4 ton extended
cab 4x2 pickup for
Telephone Dep't)
(1/2 ton extended
cab pickup for
Telephone Dep't)
(1/2 ton crew
cab pickup for
Electric Dep't)
Vehicle Price $27,689.26 $25,254.26 $25,596.01 $26,102.01
Brookings Auto Mall Less Trade In $ 3,000.00 $2,000.00 $6,200.00 N/A
Total Price $24,689.26 $23,254.26 $19,396.01 $26,102.01
Vehicle Price $27,910.00 $24,550.00 $26,990.00 $29,265.00
Einspahr Auto Plaza Less Trade In $3,500.00 $2,200.00 $6,800.00 N/A
Total Price $24,410.00 $22,350.00 $20,190.00 $29,265.00
Motion was made by Robertson, seconded by Peterson that the following low bids be
approved: Einspahr Auto Plaza, Item 1, 2011 ¾ Ton Extended Cab 4x4 Pickup with trade in the
amount of $24,410.00 and Item 2, 2011 ¾ Ton Extended Cab 4x2 Pickup with trade in the
amount of $22,350.00 and Brookings Auto Mall, Item 3, 2011 ½ Ton Extended Cable Pickup
with trade in the amount of $19,396.01 and Item 4, 2011 ½ Ton Crew Cab Pickup in the amount
of $26,102.01; and, that, after reviewing the contract for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
FIBER OPTIC CABLE
SET TOP BOXES
WATER METERS, HYDRANT, VALVES AND RELATED EQUIPMENT
Motion was made by Prest, seconded by Robertson that authorization be given to
advertise for bids for Fiber Optic Cable, Set Top Boxes and Water Meters, Hydrants, Valves &
Related Equipment. All members present voted in favor of the motion.
RESOLUTION OF COMMENDATION
On behalf of the Utility Board, Steve Myers expressed sincere appreciation to George
Prest for his service on the Utility Board. George was instrumental in the complete analysis of
entering the wireless business, fiber optic deployment and video business. George expressed that
the City is blessed to have this Utility and the professional staff does a tremendous job. Motion
was made by Robertson that the following Resolution No. 2-11 be approved.
RESOLUTION NO. 2 - 11
RESOLUTION OF COMMENDATION
WHEREAS George Prest has served as a member of the Brookings Municipal
Utilities Board since April, 1997, giving generously of his time and efforts.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby express to:
GEORGE PREST
the sincere thanks and commendation of the Utilities Board on behalf of all the citizens of
Brookings for faithfully and ably serving as a member of the Brookings Municipal Utilities
Board.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Brookings to be affixed this 10th day of January, 2011.
Adopted this 10th day of January, 2011.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
EXECUTIVE SESSION
Motion was made by Robertson, seconded by Peterson to adjourn to an executive session
for the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President