HomeMy WebLinkAboutUtilMinutes_2010_04_12Municipal Utilities Board April 12, 2010
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 12, 2010, at the Utility Building with the following members present: Peterson, Prest,
Robertson and President Myers. Absent: Harvey.
MINUTES
Minutes of the regular meeting held March 8, 2010, and the special meeting held March
22, 2010, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Peterson, seconded by Prest that the following bills and claims be
approved. All members present voted in favor of the motion.
A & B Business Equipment, Bill Printer Maint, $855.66; Advanced Media, Unreg Inv,
$1,494.10; Allegra, Printing/Supp, $818.59; Alliance Comm Coop, PCS Access, $483.56;
Amiotte, Robyn, Conserve/Demand Incentive, $50.00; Amundson, Jeri, Conserve/Demand
Incentive, $50.00; Anixter, Unreg Inv, $313.30; Anixter, Tele Supp, $2,200.50; Argus Leader,
Employment Adv, $305.00; At&T, Settlement, $4,212.38; At&T 800Startline, Cust. Toll Free
No, $52.26; Auto Body Specialties, Supp, $16.92; A1 Cleaning & Restoration, Janitorial
Service, $240.00; Bailly Eric, Travel, $151.00; Ball, Michelle, Mtg Supp, $30.00; Ball, Michelle,
Janitorial Service, $200.00; Benitez, Leonardo, Travel, $69.80; Beulke, Linda,
Conserve/Demand Incentive, $25.00; Bierschbach Equip, Equip Maint, $70.25; Blair Co, Supp,
$507.00; Blooston & Mordkofsky, Legal Services, $4,580.50; Border States Elec, Unreg Inv,
$458.62; Border States Elec, Supp, $6,023.67; Bp, Gas, $84.95; Bkgs Ace, Supp, $112.02; Bkgs
Area Chamber, Employee Rec/Gullickson, $150.00; Bkgs County Register, Easements, $14.00;
Bkgs County Treas., Commercial License, $857.44; Bkgs Credit Bureau, Delinq. Accts Coll,
$114.37; Bkgs Telephone, Office Phone Bill, $65,708.76; Bkgs Utilities, Office Util Bill,
$39,420.35; Brooks Construction, Site Work, $2,350.00; Brown Clinic-Main, Drug Screening,
$40.00; BSG Clearing Solutions, Settlement, $992.28; Buchloh Norvo, Travel, $571.20;
Bunkers, Renee, Travel, $73.80; Canfield Business, Office Furnishings, $50.00; Carpenter,
Margie, Conserve/Demand Incentive, $25.00; Carquest Auto Supply, Equip Maint, $387.44;
Case, Jacob, Conserve/Demand Incentive, $50.00; Cedar Shore, Lodging, $324.60; Cellebrite
USA Corp, Supp, $1,024.99; Central Business, Supp, $2,999.41; CH Upholstery, Repairs,
$250.00; CHR Solutions, Consulting Services, $2,572.50; City of Beresford, Util Bill, $125.44;
City of Sgt Bluff, Util Bill, $128.08; City of Vermillion, Util Bill, $246.87; Codington Clark
Elec, Util Bill, $39.85; Cole, Rachel, Conserve/Demand Incentive, $25.00; Collins Kevin,
Travel, $1,009.00; Computer One, Comp. Maint/Supp, $254.95; Connections, EAP Service,
$1,344.00; Connelly Ind Electronics, Repairs/Supp, $3,378.30; Credit Bureau-Watertown,
Delinq Accts Coll, $829.20; CSSA, Supp, $460.00; Culligan of Watertown, Bottled Water,
$25.50; Dakota Fluid Power, Equip Maint, $8.32; Dakota Service/Repair, Maint/Supp, $155.48;
Dakota Supply Group, Supp, $60,289.05; Dascom Systems Group, Supp, $76,727.83; Dave's
Window Cleaning, Window Service, $50.00; David's Designs, Window Display, $300.00; Days
Inn, Lodging, $61.00; Debates, Prudence, Conserve/Demand Incentive, $50.00; Dept of
Legislative Audit, Registration, $900.00; Dept of the Treasury, Fed Tax, $5,796.82; Derdall,
Don, Conserve/Demand Incentive, $50.00; Directory Resources, Software Maint, $700.00; Ditch
Witch of SD, Directional Boring Machine, $169,334.33; Ditch Witch of SD, Supp/Maint,
$153.88; DPC Industries, Chemicals, $1,799.73; Dueco, Equip Maint, $6,078.02; Dykhouse,
Dave, Conserve/Demand Incentive, $50.00; East Central Multi Dist, Pass-Through USAC,
$752.16; Ecowater Systems, Softener Service, $51.00; Einspahr Auto Plaza, Vehicle Maint,
$170.36; Electric Supply, Site Work, $2,546.69; Emergency Mgmt Div, Enhanced 911,
$6,205.15; Erickson, David, Conserve/Demand Incentive, $25.00; Falcon Plastics,
Conserve/Demand Incentive, $3,890.00; Farmers Coop, Supp/Propane, $97.09; Fastenal Co,
Supp, $4,887.03; Faulk County Clerk, Employee Verifcation, $30.00; Fed Ex, Freight Charges,
$184.30; Findley Charlie, Mileage, $37.00; First Administrators, Benefit Plan Fees, $295.00;
First Bank & Trust Visa, Lodging/Car Rental, $7,539.11; Foerster Supply, Supp, $3,043.60;
Frontier Comm of Iowa 211, PCS Access, $90.98; FRRPA Norwest Bank Center, FRRPA Lease,
$14,662.00; Future Dial Inc, Quarterly Svc Charge, $352.00; Gas 'N Mor, Gas, $86.54; GCC
Ready Mix-North, Concrete/Supp, $539.00; Generation Direct, Inbound Call Service, $250.00;
George's Pizza, Mtg Supp, $103.87; George's Sanitation, Garbage Service, $45.00; Gordon's
Body Shop, Repairs, $808.50; Grainger, Supp, $282.61; Granum Kathi, Travel, $15.65; Grav
Amy, Travel, $182.00; Graybar Electric, Triplex, $7,020.49; Graybar Electric, Supp, $405.76;
Graymont Capital, Chemicals, $4,014.36; H-D Electric, Util Bill, $165.59; Hach Chemical Co,
Supp, $210.22; Hansen, Seth, Conserve/Demand Incentive, $25.00; Hawkins Water Treatment,
Chemicals, $2,097.50; Health Works, Drug Screening, $43.00; Heartland Tele Co of Iowa, PCS
Access, $59.20; Heinemann, Larry, Conserve/Demand Incentive, $50.00; Henkin Schultz Comm
Arts, Ad Design, $9,216.00; Henkin Schultz Comm Arts, Printing, $655.00; Henkin Schultz
Comm Arts, Radio Advertising, $14,056.96; Henkin Schultz Comm Arts, Supp, $108.00; Herold
Doug, Travel, $13.80; Herrig, Cheryl, Conserve/Demand Incentive, $50.00; Hess, Jeanne,
Conserve/Demand Incentive, $50.00; Homestead Do It Center, Supp, $670.89; Honner Painting,
Construction Service, $1,935.00; Hornby, Jim, Conserve/Demand Incentive, $50.00; Horst Jeff,
Gas, $37.50; Hurd, Bob, Conserve/Demand Incentive, $75.00; HyVee, Supp, $260.54; Interstate
Tele-Com, PCS Access, $953.45; Interstate Telecom, Tele Exp, $946.21; IOS Office Solutions,
Supp/Maint, $1,168.62; IT Outlet, Parts, $959.87; Jahn Dr Jason, Safety Glasses, $276.00; James
Valley Coop Tele, PCS Access, $235.17; JCL Solutions, Supp, $172.80; Johme Ashley, Mileage,
$10.50; Johnson, Darrell, Conserve/Demand Incentive, $50.00; Jones Pest Control, Pest Control,
$45.00; Kabris Curt, Travel, $13.80; Karl's TV & Appliance, Supp, $680.98; Kemp, Dan,
Conserve/Demand Incentive, $25.00; Key Contracting, Drilling, $22,510.00; Kiesling Assoc,
Prof Service, $200.00; Klug, Gregory, Conserve/Demand Incentive, $50.00; Knettel, Trever,
Travel, $47.80; Koel, Brittany, Travel, $35.50; Kraft, Susan, Conserve/Demand Incentive,
$50.00; Kriese, Gene, Conserve/Demand Incentive, $50.00; Kuyper, Katie, Travel, $69.80; L G
Everist, Gravel, $61.63; Laake Aaron, Travel, $140.00; LECA, Settlement, $48,193.00; Leech
David, Travel, $9.00; Lenander, David, Conserve/Demand Incentive, $25.00; Lewis Drug, Supp,
$91.95; Linweld, Cylinder Rent & Supp, $15.00; Little, Pat, Conserve/Demand Incentive,
$50.00; Loban, Kathryn, Conserve/Demand Incentive, $25.00; Lowe's , Supp, $2,412.15; Luther,
Cassie, Travel, $89.50; Madsen, Jennice, Conserve/Demand Incentive, $50.00; Martin's Inc,
Diesel/Oil, $3,568.86; Mathison Co, Supp/Maint, $335.00; McCann, Judy, Conserve/Demand
Incentive, $25.00; McGrath North Mullin, Legal Service, $884.00; Mediacom, Internet/Cable
Exp, $161.85; Medinger Amanda, Travel, $22.00; Medtox Lab, Drug Screening, $57.36;
Menards Sx Falls East, Supp, $95.90; Menards-Sx City, Supp, $177.21; Menards-Sx Falls West,
Supp, $16.92; Meusburger, Sarah, Travel, $27.60; Michna, Gregory, Conserve/Demand
Incentive, $25.00; Midamerican Energy, Util Bill, $673.17; Midcontinent, Broadband Service,
$277.18; Missouri River, Registration, $225.00; Missouri River, Supplemental Power,
$873,869.45; Missouri River, WAPA Power Allocation, $264,670.66; Mitchell Telecom, PCS
Access, $62.97; MMUA, Safety Training, $4,723.62; Morse, Cathy, Conserve/Demand
Incentive, $25.00; MVTL Labs, Wastewater Analysis, $773.31; N.D.T.A., Registration, $375.00;
Napa Auto Parts, Supp, $37.24; National Equipment Co, Supp, $354.48; NECA Admin, Number
Portability, $375.00; Nortel Network, Tele Supp, $11,026.02; Northwest Rec, Util Bill, $97.73;
Northwestern Energy, Natural Gas, $441.81; Novak Sanitary Service, Sanitation/Shredding,
$234.08; NPC, Cr Card Processing, $11,639.42; Office Peeps Inc, Supp, $9.27; Old Norwegian
Window Wash, Window Service, $7.00; Olson Tim, Travel, $27.60; Omodt, Gary,
Conserve/Demand Incentive, $25.00; Orpheum Bldg, Util Bill, $64.32; Otter Tail Power Co, Util
Bill, $121.14; Outlaw Graphics, Signs, $77.38; Palmer Promo Products, Display Fixtures,
$14,933.75; Papa John's of Iowa, Supp, $91.38; Party Depot, Supp, $65.35; Patin, Albert,
Conserve/Demand Incentive, $17.50; Peterson, Dawn, Conserve/Demand Incentive, $50.00;
Prairie Graphics, Uniforms/Supp, $70.28; QWest, Interconnections, $7,825.61; QWest Comm,
Settlement, $304.06; Qwest, Tele Exp, $419.87; Rainbow Car Wash, Vehicle Maint, $7.55;
Ramada Inn - Airport, Mtg Supp, $59.00; Ramada Inn - Airport, Lodging, $218.85; Rasmussen,
Laurie, Conserve/Demand Incentive, $25.00; Resco, Supp, $4,738.50; Rients, Shane, Travel,
$27.60; Robbins Construction, IT Isolation Wall, $8,249.00; Robbins Construction, North Water
Plant Repairs, $8,608.18; Rost, Tiffani, Conserve/Demand Incentive, $50.00; Royal Plastics,
Conserve/Demand Incentive, $6,575.00; Ruane, John, Conserve/Demand Incentive, $25.00; Rue,
Donna, Conserve/Demand Incentive, $25.00; Runnings, Supp, $3,057.48; Rychtarik, John,
Conserve/Demand Incentive, $25.00; Sabre Tower & Poles, Structural Analysis, $558.48;
Salguero, Gloria, Travel, $29.00; SBA Comm, Analysis, $2,500.00; Schuneman Equip, Equip
Maint, $203.94; SD Dept of Health Lab, Testing-W/WW Samples, $1,724.00; SD Dept of
Revenue, License & Titles, $10.00; SD Electrical Comm, License Fee, $100.00; SD Treasurer,
Sales & Excise Tax, $174,661.22; SDN Comm, Call Name, $301.61; SDN Comm, Circuit
Lease, $2,959.01; SDN Tech, Computer, $4,694.00; SDN Tech, Computers, $19,820.00; Shank,
Boyd, Conserve/Demand Incentive, $25.00; Singleton, Michele, Travel, $60.50; Sx Valley
Energy, Buy-Out, $20,936.74; Sx City Journal, Employment Adv, $140.63; Sx Falls Tower, Site
Work, $27,713.19; Sx Falls Utilities, Util Bill, $299.48; Sx Valley Energy, Util Bill, $306.52; Sx
Valley Environment., Supp, $1,306.98; Sodak Pest Control, Pest Control, $130.00; Sound
Sensations, Vehicle Maint, $209.00; S Sx City, Util Bill, $152.81; Speedy Cleaners, Rugs,
$143.10; Splitrock Telecom, PCS Access, $34.11; Sprint, Tele Exp, $97.78; Sprint, Copp
Handset, $189.95; Sprint, PCS Phone Service, $10,914.74; Sprint, PCS Inv, $76,613.19; Sprint -
Bkgs, PCS Accessories, $30.98; Sprint -Sx City, PCS Accessories, $230.00; Stanley Supply &
Services, Tools/Supp, $30.61; Staples, Office Supp, $222.49; Staples Promotional, Promo Supp,
$185.76; State of Iowa-Treasurer, Sales Tax, $9,681.69; Stein Sign Display, Signs/Repair,
$229.75; Stockholm Strandbrg Tele, PCS Access, $53.32; Stoltenburg Audie, Travel, $987.80;
Storhoug, Shawn, Conserve/Demand Incentive, $25.00; Sturdevant Auto, Supp, $754.63;
Swenson Lance, Travel, $69.00; Swiftel Comm Wireline, PCS Access, $3,343.34; Swiftel
Comm SF, Petty Cash, $250.00; Syhre, Ericka, Travel, $2.60; Technocel, PCS Inv, $176.10;
Telephone Switching Intl, Line Cards, $340.74; Telquest International, Unreg Inv, $302.74; The
Achievement Center, Supp, $345.39; UPS Store, Freight Charges, $55.65; Thompson Mark,
Adwords, $23.83; Thompson Mark, Safe, $305.67; Three Eagles Commun, Advertising,
$200.00; Top Notch Cleaning, Janitorial Service, $1,845.00; Town & Country Shopper,
Employment Advertising, $228.00; Town & Country Shopper, Advertising, $180.00; Truong,
Thanh, Travel, $7.50; Union County Elec, Util Bill, $168.90; UPS, Freight Charges, $514.49;
Univ./Bridle Estates, Sewer Charge Reim, $1,008.00; Universal Service Adm., USAC Contrib,
$71,112.24; University Estates, Water Charge Reim, $1,820.00; US Postmaster-Sx Falls,
Postage, $286.00; Valley Telco Coop, PCS Access, $27.24; Verifications Inc, Employee
Verfication, $209.40; Vermeer High Plains, Equip Maint, $521.00; Vessco, Equip Maint,
$1,656.00; Virg's Car Care, Vehicle Maint, $20.00; Vlaminck, Charles, Conserve/Demand
Incentive, $50.00; Wadsworth, Craig, Conserve/Demand Incentive, $25.00; Walden Carpets,
Supp, $2,625.00; Walker & Assoc, Unreg Inv, $1,026.37; Watertown Municipal Util, Util Bill,
$896.73; Wesco, Conductors, $63,630.36; Wesco, Supp, $5,289.60; Westside Wheels, 04 GMC
Yukon, $12,500.00; Westside Wheels, 07 Ford F150 Ext Cab Truck, $14,700.00; Wilkins, Steve,
Conserve/Demand Incentive, $50.00; Wireless Accessories, PCS Inv, $103.39; Wright Richard,
Travel, $47.75; WW Tire, Conserve/Demand Incentive, $1,260.00; WW Tire, Equip Maint,
$499.50; Xcel Energy/NSP, Util Bill, $867.05; Yellow Book West, Advertising, $112.00;
Yellow Pages Assoc, Directory Rates/Data, $97.00; Zhang, Shouhong, Conserve/Demand
Incentive, $50.00; Zip Trip Store, Gas, $9,471.30; Z3 Graphix, Supp, $63.48; Knology Comm
Tele, PCS Access, $152.62; Knology-Black Hills, PCS Access, $30.01; Knology of the Plain,
PCS Access, $555.05; Knology-Plains Iowa, PCS Access, $2.87.
The following are Tele/Utility Refunds:
Aflac, $20.46; Allstate Ins, $8.34; Archer, Dustin, $28.04; Barkmeier, Becky, $42.46; Bessler,
Malinda, $27.74; Binger, Scott, $32.21; Breffle, Cris, $29.32; Collins, Blair, $17.96; Dahl,
Virgil, $24.97; Hakinson, Gary, $19.79; Kottke, Jon, $12.32; Kwasniewski, Scott/Carla, $86.64;
Mahlum, Keith, $23.69; Malone, Carol, $5.80; Mock, Robert, $40.25; Montrose, Joel, $49.91;
Neal, Amber, $32.00; Nelson, Marjorie, $34.76; Nelson, Pamela, $18.90; Pederson, James,
$5.94; Pike, Denise, $53.15; Rottluff, Myrna, $13.98; Schwinler, Gerald, $2.62; SDSU Theatre
Box Office, $78.00; Steen, Bobby, $26.40; Steen, Koryn, $9.47; Thompson, MJ, $18.10; Valero
Renewable Fuels, $128.17; White, Rex, $30.86; Woslager, Denis, $4.10; Zajic, Sandy, $65.83;
Moriarty Rentals, $11.40; Toribio Jennessy, $11.57; Frey Patty, $82.48; Southland Estates,
$72.37; Beninga Cheryl & Steve, $184.08; Robinson Lisa, $27.16; Moriarty Rentals, $12.95;
Brookings Construction, $59.66; Graeb Brian/Stephanie, $125.28.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $163,461.85; Water, $92,894.24; Wastewater,
$67,017.46; Telephone, $468,690.26;
Retirement, $45,378.32; Social Security, $57,836.73; Insurance, $73,900.20; Deferred Comp,
$12,448.83;
Salary Changes: H. Aason, $16.58; K. Gabriel, $10.91*; J. Lounsbery, $21.59; J. Owen, $21.79;
L. Swenson, $22.79; J. Hanson, $16.34; K. Baerg, $16.01; M. Page, $21.79;
New Employees: L. Benitez, $10.23*; S. Hansen, $2,466.76*; G. Hoefert, $8.58*; T. Knettel,
$2,536.76*; K. Kuyper, $10.23*; A. Pahl, $8.58*;
*Plus commission
SURPLUS EQUIPMENT
Motion was made by Prest that the following Resolution No. 4 -10 be approved.
RESOLUTION NO. 4 - 10
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
1 – 1993 Chevrolet Silverado Suburban
VIN: 1GNFK16K6PJ415774
1 – 1996 Ford F-250 Pickup
VIN: 1FTHF25H8TEB00110
1 – 1999 Ditch Witch 920L Self Contained Directional Boring Unit
SERIAL # 2S1468
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 12th day of April, 2010.
ATTEST:
____________________________ ____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
POLICY MANUAL AMENDMENT
Motion was made by Prest that the following Resolution No. 5 -10 be approved.
RESOLUTION NO. NO. 5 - 10
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that a new section be added in
the Personnel Policy, Section 312.03, Workplace Violence, and an amendment to Section
311.02, Basis for Discipline, as set forth in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 12th day of April, 2010.
ATTEST:
________________________________ ___________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
FINAL PAYMENT ON THE PCS TOWER & SITE WORK PROJECT
Motion was made by Robertson that the following Resolution No. 6 -10 be approved.
RESOLUTION NO. 6 - 10
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE PCS TOWER & SITE WORK
FOR THE TELEPHONE DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $27,713.19 to Sioux Falls Tower & Communications hereby be
approved for the PCS Tower & Site Work for the Telephone Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 12th day of April, 2010.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
BOND REIMBURSEMENT RESOLUTION
Motion was made by Prest that the following Resolution No. 7 -10 be approved.
RESOLUTION NO. 7 – 10
RESOLUTION RELATING TO FINANCING OF A PROPOSED
PROJECT TO BE UNDERTAKEN BY THE UTILITY;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the Utility Board of the Brookings Municipal Utilities,
Brookings, South Dakota (the “Utility”), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Section 1.150-2 of the Income
Tax Regulations (the “Regulations”) dealing with the issuance of obligations, all or a
portion of the proceeds of which are to be used to reimburse the Utility for project
expenditures made by the Utility prior to the date of issuance.
(b) The Regulations generally require that the Utility make a prior declaration
of its official intent to reimburse itself for such prior expenditures out of the proceeds of a
subsequently issued borrowing no later than 60 days after payment of such expenditure,
that the borrowing occur and the reimbursement allocation be made from the proceeds of
such borrowing within eighteen months of the payment of the expenditure or, if longer,
within eighteen months of the date the project is placed in service, but in no event more
than three years after the date the original expenditure was paid and that the expenditure
must either be a capital expenditure, or a cost of issuance of the obligation.
2. Official Intent Declaration
The Utility desires to comply with requirements of the Regulations with respect to
a capital project, consisting of necessary infrastructure replacements and improvements to the
municipally-owned electrical system (the “Project”) in order to preserve the option of the Utility
to finance the costs of the Project with tax-exempt obligations. The improvements include the
construction of a 2.5 mile 115 KV transmission line, reconstruction of three substations and the
installation of two 115/12.5 KV transformers. The improvements are expected to have a useful
life in excess of 30 years. The maximum amount of debt to be issued for the Project is
$8,000,000, plus costs of issuance and capitalized interest. The Utility reasonably expects to
reimburse all or a portion of the expenditure made for costs of the Project out of the proceeds of
an obligation, as defined in the Regulations.
.
3. Budgetary Matters. As of the date hereof, there are no Utility funds
reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be
reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing
for the expenditures related to the Project. This resolution, therefore, is determined to be
consistent with the Utility’s budgetary and financial circumstances as they exist or are
reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations.
Adopted this 12th day of April, 2010.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
AUTHORIZATION TO PURCHASE CALIX EQUIPMENT OFF AN EXISTING CONTRACT
Motion was made by Peterson, seconded by Robertson to authorize the purchase of
additional ONT’s and GPON modules in the amount of $192,421.50 off an existing contract with
Calix dated May 11, 2009, be approved. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
LIME REMOVAL AT THE WATER TREATMENT PLANTS – WATER DEPT.
Motion was made by Robertson, seconded by Peterson that authorization be given to
advertise for bids for the Lime Removal at the Water Treatment Plants for the Water
Department. All members present voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 7, 2010, and presented at
this time for consideration and action.
BIOSOLIDS DEWATERING EQUIPMENT – WASTEWATER PLANT
Base Bid Alternate Bid TOTAL BID
HUBER Technology Inc. $162,318.00 $1,500.00 $163,818.00
FKC Company Ltd. $190,673.00 $ 0
Motion was made by Robertson, seconded by Prest that the following low bid be
approved: Huber Technology Inc, for the Biosolids Dewatering Equipment in the amount of
$163,818.00; and, that, after reviewing the contract for the above bid, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
ABRASIVE BLAST & RE-COAT – AERATION BASIN – NWP –
WATER DEPARTMENT
Berendse & Sons Paint Co. Inc. $28,450.00
Champion Coating Inc. $29,875.00
W. S. Bunch Company $46,891.00
TMI Coatings Inc. $72,800.00
Motion was made by Robertson, seconded by Peterson that the following low bid be
approved: Berendse & Sons Paint Co. Inc., for the Abrasive Blast & Re-Coat – Aeration Basin –
North Water Plant in the amount of $28,450.00; and, that, after reviewing the contract for the
above bid, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion.
The following bids were opened and read at 1:30 p.m. on April 8, 2010, and presented at
this time for consideration and action.
DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Base Bid Option 1 Option 2 Option 3 Option 4 Option 5 Option 6
Forum Communications $49,515.40 $774.50 $1,349.00 $543.25 $917.50 $1,405.94 $15.00
Midstates Printing $49,999.00 $1,143.00 $1,247.00 $831.00 $1,455.00 $1,196.00 $60.00
Sentinel Printing $49,226.00 $654.00 $1,316.00 $512.00 $875.00 $1,225.00 $106.00
Option 7 Option 8 Option 9 Option 10 Expected Cost
Forum Communications $0.00 $1,559.00 $57.50 $64 + $100 (set up fee) $53,317.84
Midstates Printing $0.00 $1,250.00 $40.00 $21.50 $54,729.00
Sentinel Printing -$90.00 $1,765.00 $70.00 $55.66 $56,970.56
Motion was made by Peterson, seconded by Robertson that the Base Bid plus Options 5,
6, 9 and 10 for the 2011 Directory Printing Services in the amount of $53,317.84 with Forum
Communications be approved; and, that, after reviewing the contract for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Robertson, seconded by Prest to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President