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HomeMy WebLinkAboutUtilMinutes_2010_02_08Municipal Utilities Board February 8, 2010 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, February 8, 2010, at the Utility Building with the following members present: Harvey, Peterson, Prest and President Myers. Absent: Robertson. MINUTES Minutes of the regular meeting held January 11, 2010 and the special meeting held January 25, 2010 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Peterson, seconded by Prest that the following bills and claims be approved. All members present voted in favor of the motion. A & B Business Equipment, Bill Printer Maint., $660.02; Allegra, Printing/Supp, $39.20; Anderson Steve, Travel, $73.60; Anderson, Robert, Conserve/Demand Incentive, $150.00; Angermeier Randy, Travel, $124.30; Anixter, Unreg Inv, $51.99; Anixter, Tele Supp, $4,740.00; AOSNC, Maint, $4,058.00; At&T, Settlement, $4,569.35; At&T 800Startline, Cust. Toll Free No., $57.70; Auto Body Specialties, Supp, $37.09; Avera Bkgs Medical, Drug Screening, $45.00; Bailly Eric, Travel, $90.50; Bendix, Computer Supp, $2,664.00; Best Western Ramkota, Lodging, $697.55; Bierschbach Equip, Equip Maint, $24.05; Borah, Jeff, Conserve/Demand Incentive, $75.00; Border States Elec, Supp, $132.79; Bromeling, Judy, Conserve/Demand Incentive, $50.00; Bkgs Ace Hardware, Supp, $23.88; Bkgs Area Chamber, Membership Dues, $2,775.00; Bkgs Area Human, Membership Dues, $30.00; Bkgs Auto Mall, Vehicle Maint, $29.10; Bkgs County Register, Easements, $4.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $77.52; Bkgs Landfill, Landfill Fee, $179.40; Bkgs School District, Conserve/Demand Incentive, $2,240.00; Bkgs Street Dept, Sanding Parking Lots, $250.00; Bkgs Telephone, Office Phone Bill, $59,778.93; Bkgs Utilities, Off. Util Bill, $45,502.38; Bkgs Vision Center, Safety Glasses, $417.94; BSG Clearing Solutions, Settlement, $692.49; Cable One, In Store Music, $156.95; Capitol Sales Co, Unreg Inv, $33.50; Carquest Auto, Equip Maint, $377.32; Central Business Supply, Supp, $2,343.73; Chesterman Co, Bottled Water, $76.76; City of Beresford, Util Bill, $152.23; City of Sx City, Storm Drainage Fees, $7.59; City of Vermillion, Util Bill, $170.19; Classified Verticals, Advertising, $149.25; Clites Electric, Supp/Labor, $90.81; Collins Kevin, Travel, $590.90; Computer One, Comp. Maint/Supp, $189.93; Cooley, Jeffrey, Conserve/Demand Incentive, $50.00; Crane Rental & Rigging, Equip Rental, $202.50; Credit Bureau-Watertown, Delinq. Accts. Coll., $521.17; Crescent Electric, Supp, $15.91; CSSA, Unreg Inv, $1,062.67; CSSA, Supp, $327.80; Culligan-Watertown, Bottled Water, $10.00; Culligan, Bottled Water, $119.75; Culver's, Supp, $57.12; Dakota County Treasurer, Real Estate Taxes, $1,078.98; Dakota Service & Repair, Maint/Supp, $210.19; Dakota Supply Group, Supp, $323.50; Dale's Alignment, Vehicle Maint, $958.06; Davis Excavating Snow, Snow Removal, $70.00; Days Inn, Lodging, $57.00; Dept of the Treasury, Fed Tax, $5,921.02; Descamps, Sarah, Conserve/Demand Incentive, $50.00; Directory Resources, Software Maint, $700.00; Ditch Witch, Supp/Maint, $4,404.93; DLT Solutions, Software, $4,280.05; Document Depot & Dest, Shredding, $60.00; DPC Industries, Chemicals, $414.13; Earl May Seed & Nursery, Supp, $59.98; Einspahr Auto Plaza, Vehicle Maint, $279.66; Ekern Plbg/Htg, Repairs/Supp, $73.22; Elias, Books, Brown, Legal Services, $2,526.25; Elster Amco Water, Supp, $536.76; Empire Business Systems, Supp, $518.91; Farmers Coop, Supp/Propane, $79.26; Farmers Implement, Equip Maint, $54.31; Fastenal Co, Supp, $668.35; Fed Ex, Freight Charges, $35.28; Findley Charlie, Mileage, $81.60; First Administrators, Benefit Plan Fees, $295.00; First Bank & Trust, Admin-Deferred Comp, $3,965.00; Foerster Supply, Supp, $1,434.90; Fox, Keith, Conserve/Demand Incentive, $50.00; Frontier Comm of Iowa, PCS Access, $105.24; FRRPA Norwest Bank Center, FRRPA Lease, $14,662.00; G & R Controls, Equip Maint., $460.35; Gas 'N Mor, Supp, $11.93; Gas 'N Mor, Gas, $6,346.77; George's Pizza, Mtg Supp, $147.50; George's Sanitation, Garbage Service, $45.00; Gewerth, Adam, Conserve/Demand Incentive, $50.00; Golden West, Tele Exp, $36.42; Goldfield Telecom, Ports/Power Supply, $8,068.45; Goldfield Telecom, Power Supp/Software, $16,392.00; Goldfield Telecom, Tele Supp, $2,279.13; GP Downtown Tire, Supp/Repairs, $30.00; Graybar Electric, Unreg Inv, $12,726.04; Graybar Electric, Supp, $1,625.78; Harold's Printing, Printed Materials, $434.20; Heartland Tele Co of Iowa, PCS Access, $92.76; Henderschiedt Dale, Travel, $137.80; Hendricks, Mark, Conserve/Demand Incentive, $150.00; Herold, William, Conserve/Demand Incentive, $50.00; Hillyard/Sx Falls, Supp/Repairs, $245.70; Homestead, Supp, $83.96; Howalt-McDowell Ins, Electrical Contractor Bond, $250.00; HyVee, Supp, $259.16; Industrial Machine, Conservation Program, $758.75; Industrial Machine & Eng., Repairs/Supp, $635.00; Interstate Telecom, Tele Exp, $1,047.03; IOS Office Solutions, Supp/Maint, $90.48; Iowa Network Services, Wireless Transport, $371.52; James Valley Coop Tele, PCS Access, $157.17; JCL Solutions, Supp, $87.05; JMJ Caseworks, Supp, $1,758.91; Kaiser Travis, Travel, $20.00; Kasemodel, Marlene, Conserve/Demand Incentive, $25.00; Kelly Publishing, Advertising, $259.00; Kelo-TV, Employment Adv, $485.00; Laake Aaron, Travel, $116.80; Langland Home Center, Supp/Repairs, $596.11; Langland, Jim, Conserve/Demand Incentive, $25.00; Larsen, Jay, Conserve/Demand Incentive, $50.00; LECA, Settlement, $52,578.00; Leech David, Travel, $20.00; Lewis Drug, Supp, $107.31; Lincoln County Treasurer, Real Estate Taxes, $134.52; Linweld, Cylinder Rent & Supp, $84.50; Lombard, Tom, Conserve/Demand Incentive, $400.00; Lowe's, Supp, $557.35; Luther, Cassie, Travel, $47.50; M & T Fire & Safety, Supp, $74.00; Mahanke Doug, Travel, $73.60; Martin Group, Bill Print Service, $224.45; Martin Group, Engineering Service, $1,516.00; Martin's Inc, Diesel/Oil, $375.08; Maximum Promotions, Flags/Repairs, $74.00; Medinger Amanda, Travel, $14.00; Menards Sx Falls East, Supp, $7.92; Menards-Sx City, Supp, $197.83; Menards-Sx Falls West, Supp, $34.77; Mendelsohn, Robert, Conserve/Demand Incentive, $150.00; Merchant & Gould, Legal Services, $228.00; Meyer Steve, Travel, $449.50; Mid-South Telecom, Repair/Supp, $100.00; Midamerican Energy, Util Bill, $1,247.99; Midcontinent, Music/Tele/Cable Exp, $90.70; Missouri River Energy, Supp Power, $1,075,949.58; Missouri River Energy, WAPA Power Allocation, $285,270.46; Napa Auto, Supp, $128.06; Nebraska Public Power, Util Bill, $150.84; NECA Admin, Number Portability, $375.00; Newark, Supp, $180.28; Newsguy, Supp, $540.00; NW Iowa Telephone, PCS Access, $290.25; Northwest Rec, Util Bill, $98.95; NW Energy, Natural Gas, $9.00; Occuscreen, Drug Screening, $45.00; Odegaard, Doug, Conserve/Demand Incentive, $50.00; Office Peeps Inc, Supp, $55.86; Olson, Amy, Conserve/Demand Incentive, $25.00; Orpheum Bldg, Util Bill, $78.91; Otter Tail Power Co, Util Bill, $139.13; P J Electric & Equip, Supp, $4,298.36; Papa John's of Iowa, Supp, $61.73; Party Depot, Supp, $287.04; Plantronics Inc, Equip Repair, $49.00; Plymouth County Crthouse, Real Estate Taxes, $1,678.00; Poppen, Harold, Conserve/Demand Incentive, $250.00; Power & Tele Supply, Supp, $1,870.00; Power Process Equip, Supp, $746.88; Prairie Graphics, Uniforms/Supp, $592.00; Prussman Contracting, Water Line Repair, $16,386.60; QWest, Interconnections, $9,710.13; QWest Communications, Settlement, $300.19; Quail David, Travel, $73.60; Qwest, Tele Exp, $1,091.82; Ramada Inn - Airport, Mtg Supp, $208.57; Ramada Inn-Airport, Lodging, $72.95; Rental Depot, Equip Rental, $81.89; Reuer, Jessica, Conserve/Demand Incentive, $50.00; Rief, Jeff, Conserve/Demand Incentive, $400.00; Rohlk, Chance, Travel, $26.40; Runnings, Supp, $393.80; Salguero, Gloria, Travel, $8.00; Schuneman Equipment, Equip Maint, $135.10; SD Dept of Health Lab, Testing-W/WW Samples, $353.00; SD Fed Property Agency, Supp, $230.00; SD Municipal Electric, Registration/C Stainbrook, $50.00; SD Municipal Electric, Registration/Henderschiedt, $50.00; SD Municipal Electric, Registration/T Haaseth, $50.00; SD Municipal Electric, Registration/T Reuter, $50.00; SD Treasurer, Sales & Excise Tax, $199,552.51; SD Water & Wastewater Assn, Registration/G Englund, $45.00; SD Water & Wastewater Assn, Registration/K Moad, $45.00; SD Water & Wastewater Assn, Registration/Kuechenmeister, $45.00; SD Water & Wastewater Assn, Registration/P Jonas, $45.00; SD Water & Wastewater Assn, Registration/R Meyer, $45.00; SDATC, Assessment Fee, $3,297.60; SDN Communications, Circuit Lease, $16,817.26; SDN Tech, Computer Supp, $1,360.00; SDSU Dairy Plant, Mtg-Supp, $990.00; Servicemaster Bldg & Comm, Janitorial Service, $130.00; Shamrock, Recognition Banquet, $2,588.70; Singleton, Michele, Travel, $21.00; Sx Falls Convention, Supp, $83.00; Sx Falls Utilities, Util Bill, $294.99; Sx Valley Energy, Util Bill, $650.73; Smith Supplies, Supp, $290.75; Sprang, Jon, Conserve/Demand Incentive, $14.00; Sprint, Tele Exp, $88.97; Sprint, PCS Service Fee, $338,567.90; Sprint, Copp Handset, $99.99; Sprint, PCS Phone Service, $10,786.10; Sprint, PCS Inventory, $142,063.71; Sprint-Bkgs, PCS Accessories, $25.98; Sprint-Sx Falls, PCS Accessories, $344.00; Sr. Girl Scouts, Phone Book Delivery, $849.75; Stan Houston Equipment, Supp, $384.89; Staples, Office Supp, $188.67; State of Iowa-Treasurer, Sales Tax, $9,248.45; State Steel of SD, Repairs/Supp, $246.69; Steenson, Lyle, Conserve/Demand Incentive, $180.00; Streich, Galen, Conserve/Demand Incentive, $75.00; Sturdevant Auto, Supp, $276.83; Swanson, Todd, Travel, $73.60; Swiftel Comm Wireline, PCS Access, $3,923.98; Technocel, PCS Inventory, $354.48; Tessco, Rft Eq.&Accessories, $1,192.22; The Cell Phone Guy, Reseller Comm/Rebate, $1,024.98; UPS Store, Freight Charges, $88.56; Thompson Mark, Travel, $319.55; Top Notch Cleaning, Janitorial Service, $1,845.00; Torgrude Forrest, Travel, $55.20; Tott's Conoco, Snow Removal, $25.00; Tott's Conoco, Gas, $269.10; Tott's Conoco, Vehicle Maint, $26.95; Truong, Thanh, Travel, $16.50; Tschetter Electric, Conserve/Demand Incentive, $104.00; Union County Elec, Util Bill, $204.90; UPS, Freight Charges, $263.37; USPostal Service, Postage, $9,000.00; Univ./Bridle Estates, Sewer Charge Reim, $1,018.50; Universal Service Adm, USAC Contribution, $71,112.24; University Estates, Water Charge Reim, $1,855.00; US Postmaster-Sx City, Postage, $660.00; US Postmaster-Sx Falls, Postage, $440.00; Valley Telco Coop, PCS Access, $34.27; VanderWal Todd, Travel, $73.60; Vantage Point, Engr Consulting, $12,221.18; Verifications, Employee Verfication, $134.60; Vermeer High Plains, Equip Maint, $1,200.56; Vermillion Area Chamber, Membership, $50.00; Virg's Car Care, Vehicle Maint, $104.95; Vivian Telephone, PCS Access, $184.57; Walker & Associates, Unreg Inv, $597.73; Walker, John, Conserve/Demand Incentive, $50.00; Ward, Mary, Conserve/Demand Incentive, $50.00; Water & Environmental, Analysis, $10.00; Watertown Municipal Utilities, Util Bill, $863.29; Wehbe, Nadim, Conserve/Demand Incentive, $50.00; Weigel, Alex, Conserve/Demand Incentive, $50.00; Wesco, Supp, $19,180.30; Wholesale Electronics, Supp, $153.39; Williams, Donte, Travel, $2.50; Wireless Accessories, PCS Inv, $258.78; Woodbury County Treasurer, Real Estate Taxes, $36,490.00; Wright Richard, Travel, $39.05; WW Tire, Equip Maint, $1,419.48; Xcel Energy/NSP, Util Bill, $381.02; Xerox Corp, Copier Maint, $782.30; Xingzhung, Yan, Conserve/Demand Incentive, $50.00; Yellow Book West, Advertising, $112.00; Yellow Pages Assoc, Directory Rates/Data, $97.00; Young Door Service, Labor/Repairs, $285.64; Z3 Graphix, Supp, $142.75; 4NU-Praxair Dist, Supp, $7.13. The Following Are Telephone/Utility Refunds: Antonsen, Travis, $27.07; Arnold, Sharon, $15.43; Arthur, James, $27.69; Baer, Adam, $16.73; Becker, James, $34.89; Froehlich, David, $7.35; Fromelt, Kathleen, $15.83; Hanson, Jason, $48.86; Hellekson, Erma, $8.48; Honkomp, Tom, $31.62; Huff, Clinton, $11.02; Ingemansen, Jack, $30.93; Jahn, Jeremy, $54.95; Jensen, Ellene, $11.60; Knutzen, Ben, $3.18; Lane, Ella, $8.91; Longar, Jack, $9.20; McMahon, Jeremy, $44.32; Micheel, Ava, $6.47; Miller, Kathy, $2.53; Miller, Terry, $28.94; Okine, Derrick, $6.82; Onderick, Allan, $20.30; Outlet Store, $30.21; Petz, T, $160.03; Reeves, Mary, $175.70; Reicks, Graig, $18.06; Riley, E, $6.17; Rotherwood Investments, $87.63; Smith, Richard, $5.08; Spitzenberger, Terry/Ann, $95.44; Storovich, Julie, $56.62; Sweet, David, $108.15; Syrstad, Lisa, $8.55; Thorne, MJ, $10.28; Trana, John, $34.37; Traxinger, Ida, $4.33; Verhey, Mary, $22.63; Watt, Allan, $7.74; Watters, Gary, $5.29; Whaley, Kenneth, $13.96; Zhu, Tongjian, $7.97; G & L Rentals, $73.46; Rohl Brent/Shayna, $4.47; Skylight Apts, $6.97; Busche Mitch, $109.39; Yoshii Yuko, $35.25; Wichern Kayla, $23.39; Southland Ct, $10.79; Dill Michael/Anastasia, $62.98; O'Rourke Whitney, $25.39; Davis Justtina, $13.22; Value Homes, $116.62. PERSONNEL INFORMATION Department Salaries (January): Electric, $163,312.42; Water, $82,909.49; Wastewater, $57,811.13; Telephone, $420,398.72; Retirement, $41,739.96; Social Security, $52,934.02; Insurance, $73,883.23; Deferred Comp, $11,603.63; Salary Changes: R. Angermeier, $3,289.01*; E. Bailly, $3,289.01*; N. Buchloh, $6,086.95*; K. Collins, $4,890.09*; S. Green, $11.59*; T. Kaiser, $12.96*; A. Laake, $3,289.01*; S. Mack, $3,930.22*; D. Patrick, $3,946.08*; A. Stoltenburg, $4,232.53*; R. Wendland, $18.52; R. Foster, $26.03; T. Swanson, $18.13; New Employees: M. Albers, $8.58*; E. Syhre, $8.58*; N. Van Wyhe, $12.01. *Plus commission 2011 DIRECTORY RATES Motion was made by Peterson, seconded by Prest to approve the 2011 Directory Rates as presented by staff. All members present voted in favor of the motion. QUARTERLY FINANCIAL REVIEW Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of fourth quarter 2009. SURPLUS VEHICLES Motion was made by Prest that the following Resolution No. 2-10 be approved. RESOLUTION NO. 2 - 10 RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT WHEREAS the city of Brookings Municipal Utilities owns property which is no longer necessary, useful or suitable for municipal purposes; and WHEREAS said property is as follows: 1 – 1997 Chevrolet ¾ Ton 4 Wheel Drive (no box) VIN: 1GCGK24R0VZ249012 1 – 1999 Chevrolet Extended Cab, ¾ Ton 4 Wheel Drive VIN: 1GCGK29U0XE238387 NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board that the Board hereby orders that the above referenced property be declared surplus equipment to be traded in on replacement property in according with the provisions of SDCL 6- 13. Adopted this 8th day of February, 2010. ATTEST: ____________________________ ____________________________ Gail Robertson, Secretary Steven Myers, President The motion was seconded by Harvey. All members present voted in favor of the motion. BIDS AWARDING OF BIDS The following bids were opened and read at 1:30 p.m. on January 27, 2010, and presented at this time for consideration and action. WATER MAIN REPLACEMENT – MEDARY AVE BETWEEN BYPASS & NWP Smith & Smith Construction $98,081.10 Winter Brothers Underground $106,249.00 Prussman Contracting Company $110,805.75 First Rate Excavate $118,399.12 Olson Construction $121,539.00 Oliver Excavating $129,203.35 Prunty Construction Company $159,603.72 Motion was made by Harvey, seconded by Prest that the low bid of Smith & Smith Construction for the Water Main Replacement – Medary Avenue between Bypass & NWP in the amount of $98,081.10 be approved; and that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. The following bids were opened and read at 1:30 p.m. on February 4, 2010, and presented at this time for consideration and action. PADMOUNTED SWITCHGEAR – ELECTRIC DEPARTMENT ITEM 1 ITEM 2 ITEM 3 2 – 2 Way Switchgear 2 – 4 Way Switchgear 2 – 3 Way Switchgear IRBY $28,400.00 $25,800.00 $26,950.00 PADMOUNTED TRANSFORMERS – ELECTRIC DEPARTMENT BIDDER NAME ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 (1) 45KVA (2) 75 KVA (2) 112.5 KVA (2) 150 KVA (2) 112.5 KVA (1) 150 KVA 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase BORDER STATES $5,485.00 $11,396.00 $12,029.00 $12,802.00 $11,902.00 $6,367.00 DAKOTA SUPPLY GR0UP $4,831.00 $10,308.00 $11,212.00 $12,046.00 $11,258.00 $6,081.00 WESCO $4,265.00 $8,942.00 $9,536.00 $10,520.00 $10,550.00 $5,815.00 IRBY $4,949.00 $10,276.00 $12,168.00 $13,444.00 $11,200.00 $6,408.00 RESCO (ERMCO) $5,170.00 $10,934.00 $11,740.00 $12,666.00 $11,524.00 $6,262.00 CENTRAL MOLONEY $5,396.00 $12,654.00 $13,226.00 $14,608.00 $13,296.00 $7,402.00 RESCO ( CG) $4,548.00 $9,916.00 $10,860.00 $11,954.00 $10,664.00 $5,940.00 BIDDER NAME ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 11 ITEM 12 (1) 225 KVA (2) 300 KVA (1) 500 KVA (1) 150 KVA (1) 750 KVA (10) 15 KVA 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 1 Phase BORDER STATES $7,634.00 $16,711.00 $11,889.00 $6,267.50 $12,893.50 $10,989.00 DAKOTA SUPPLY GR0UP $7,250.00 $15,720.00 $9,152.00 $5,787.00 $11,276.00 $10,050.00 WESCO $6,864.00 $15,526.00 $9,116.00 $5,790.00 $11,632.00 $11,020.00 IRBY $7,767.00 $18,402.00 $11,568.00 $6,465.00 $13,737.00 $10,890.00 RESCO (ERMCO) $7,492.00 $16,628.00 $10,272.00 $6,067.00 $12,662.00 $10,980.00 CENTRAL MOLONEY $8,241.00 $18,822.00 $12,405.00 $7,132.00 $16,383.00 $10,220.00 RESCO ( CG) $7,150.00 $16,446.00 $10,240.00 $5,818.00 $13,053.00 N.Q. BIDDER NAME ITEM 13 ITEM 14 ITEM 15 ITEM 16 (38) 25 KVA (10) 37.5 KVA (5) 50 KVA (6) 75KVA 1 Phase 1 Phase 1 Phase 1 Phase BORDER STATES $47,139.00 $13,770.00 $7,710.00 $11,154.00 DAKOTA SUPPLY GR0UP $40,052.00 $12,240.00 $7,195.00 $10,980.00 WESCO $46,930.00 $13,100.00 $6,965.00 $10,152.00 IRBY $44,118.00 $14,140.00 $7,950.00 $12,246.00 RESCO (ERMCO) $46,322.00 $13,660.00 $7,455.00 $11,958.00 CENTRAL MOLONEY $44,004.00 $13,220.00 $7,580.00 $10,698.00 RESCO ( CG) N.Q. N.Q N.Q. N.Q. CONDUCTOR – ELECTRIC DEPARTMENT BIDDER NAME ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7 ITEM 8 45,000' 37,500' 17,000' 23,000' 3000' 1,000' 1,000' 1,000' 350 MCM 1/0 #4 4/0 350 MCM 350 MCM 500 MCM 4/0 Single 15kv EPR 15kv EPR Triplex Triplex Triplex Quad Plex Quad Plex Conductor BORDER STATES $147,667.50 $72,628.13 $8,153.20 $26,754.75 $5,929.50 $2,979.50 N.Q. N.Q. DAKOTA SUPPLY GR0UP N.Q. N.Q $8,207.60 $26,168.25 $6,463.50 $3,327.85 N.Q. $566.83 WESCO $121,455.00 $61,500.00 $7,514.00 $25,369.00 $5,610.00 $2,549.00 $4,435.00 $482.00 GRAYBAR N.Q. N.Q $7,020.32 $27,709.94 $5,721.00 $2,645.00 $3,604.00 $447.00 IRBY $130,815.00 $66,412.50 $7,582.00 $25,116.00 $5,553.00 $2,819.60 $3,886.00 $422.00 RESCO $125,730.00 $65,175.00 $8,051.20 $25,668.00 Non conforming $2,691.00 N.Q. N.Q. Motion was made by Peterson, seconded by Harvey that the following low bids for switchgear, transformers and conductor be approved: IRBY for Item 1, 2 – 2 Way Switchgear, $28,400.00; Item 2, 2 – 4 Way Switchgear, $25,800.00; Item 3, 2 – 3 Way Switchgear, $26,950.00; Wesco, Item 1, 1 – 45 KVA 3 Phase Transformer, $4,265.00; Item 2, 2 – 75 KVA 3 Phase Transformers, $8,942.00; Item 3, 2 – 112.5 KVA 3 Phase Transformers, $9,536.00; Item 4, 2 – 150 KVA 3 Phase Transformers, $10,520.00; Item 5, 2 – 112.5 KVA 3 Phase Transformers, $10,550.00; Item 6, 1 – 150 KVA 3 Phase Transformer, $5,815.00; Item 7, 1 – 225 KVA 3 Phase Transformer, $6,864.00; Item 8, 2 – 300 KVA 3 Phase Transformers, $15,526.00; Item 9, 1 – 500 KVA 3 Phase Transformer, $9,116.00; Item 15, 5 – 50 KVA Single Phase Transformers, $6,965.00; Item 16, 6 – 75 KVA Single Phase Transformers, $10,152.00; Dakota Supply Group, Item 10, 1 – 150 KVA 3 Phase Transformer, $5,787.00; Item 11, 1 – 750 KVA 3 Phase Transformer, $11,276.00; Item 12, 10 – 15 KVA Single Phase Transformers, $10,050.00; Item 13, 38 – 25 KVA Single Phase Transformers, $40,052.00; Item 14, 10 – 37.5 KVA Single Phase Transformers, $12,240.00; Wesco, Item 1, 45,000’ of 350 MCM Primary Conductor, $121,455.00; Item 2, 37,500’ of 1/0 Primary Conductor, $61,500.00; Item 6, 1,000’ of 350 MCM Quad Plex Conductor, $2,549.00; Graybar, Item 3, 17,000’ of #4 Triplex Conductor, $7,020.32; Item 7, 1,000’ of 500 MCM Quad Plex, $3,604.00; IRBY, Item 4, 23,000’ of 4/0 Triplex Conductor, $25,116.00; Item 5, 3,000’ of 350 MCM Triplex Conductor, $5,553.00; Item 8, 1,000’ of 4/0 Single Conductor, $422.00; and, that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. The following bids were opened and read at 1:30 p.m. on February 3, 2010, and presented at this time for consideration and action. SET TOP BOXES – TELEPHONE DEPARTMENT COMPANY ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7 ITEM 8 Entone Hyrda w/o DVR Entone Hydra with Internal 160GB DVR Entone Hydra with Internal 250GB DVR Entone Hydra with Internal 500GB DVR Entone Hydra External 160GB DVR Entone Hydra External 250GB DVR Entone Hydra External 500GB DVR Entone Hydra UHF/IR Remote Control Border States NO BID Power & Tele Supply $518.33 NO BID $623.88 $697.93 $698.33 $830.00 $16.00 Entone, Inc. $520.00 NO BID $650.00 $715.00 $115.00 $210.00 $315.00 $16.50 AMT NO BID COMPANY ITEM 9 ITEM 10 ITEM 11 ITEM 12 ITEM 13 ITEM 14 ITEM 15 ITEM 16 Entone Amulet w/o DVR Entone Amulet with Internal 160GB DVR Entone Amulet with Internal 250GB DVR Entone Amulet with Internal 500GB DVR Entone HPNA Upgrade Extended Warranty Entone Annual STB Support Integrated ATSC/QAM Tuner Upgrade Border States NO BID Power & Tele Supply $189.44 NO BID $296.11 $343.88 $60.00 $33.00 Entone, Inc. $180.00 NO BID $316.75 $360.00 $50.00 3% / yr $2,500/yr. $50.00 AMT NO BID COMPANY ITEM 17 ITEM 18 ITEM 19 ITEM 20 ITEM 21 ITEM22 ITEM 23 ITEM 24 ADB 2500W SD w/o DVR ADB 3800W HD w/o DVR ADB 5810WX with Internal 160GB DVR ADB 5810WX with Internal 250GB DVR ADB 5810WX with Internal 320GB DVR ADB HPNA Upgrade Amino 130 Amino 130M Border States $120.00 $145.00 $282.50 NO BID $325.00 NO BID Power & Tele Supply NO BID NO BID $151.30 $132.60 Entone, Inc. NO BID NO BID AMT NO BID NO BID $149.41 $134.15 COMPANY ITEM 25 Amino 530 with Internal 160GB DVR Border States Power & Tele Supply $268.41 Entone, Inc. AMT $273.32 Motion was made by Prest, seconded by Harvey that the following low bids be approved: Border States Electric, Item 17, ADB 2500W SD without DVR, $120.00; Item 18, ADB 3800W HD without DVR, $145.00; Item 19, ADB 5810WX with Internal 160GB DVR, $282.50; Item 21, ADB 5810WX with Internal 320GB DVR, $325.00; Power & Telephone Supply, Item 1, Entone Hydra Without DVR, $$518.33; Item 3, Entone Hydra with Internal 250GB DVR, $623.88; Item 4, Entone Hydra with Internal 500GB DVR, $697.93; Item 8, Entone Hydra UHF/IR Remote Control, $16.00; Item 11, Entone Amulet with Internal 250GB DVR, $296.11; Item 12, Entone Amulet with Internal 500GB DVR, $343.88; Item 16, Integrated ATSC/QAM Tuner Upgrade, $33.00; Item 24, Amino 130M, $132.60; Item 25, Amino 530 with Internal 160GB DVR, $268.41; Entone Inc, Item 5, Entone Hydra External 160GB DVR, $115.00; Item 6, Entone Hydra External 250GB DVR, $210.00; Item 7, Entone Hydra External 500GB DVR, $315.00; Item 9, Entone Amulet without DVR, $180.00; Item 13, Entone HPNA Upgrade, $50.00; Item 14, Extended Warranty, 3% per year per set top box for Entone Products only; Item 15, Entone Annual STB Support, $2,500/year; AMT, Item 23, Amino 130, $149.41; and, that, after reviewing the contract for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. AUTHORIZATION TO SUBMIT BIDS DIRECTORY PRINTING – TELEPHONE DEPARTMENT Motion was made by Harvey, seconded by Prest that authorization be given to advertise for bids for Directory Printing. All members present voted in favor of the motion. TRANSFER SWITCH REPLACEMENT & BUILDING ELECTRICAL ENTRANCE UPGRADE – TELEPHONE DEPARTMENT Motion was made by Peterson, seconded by Harvey that authorization be given to advertise for bids for the Transfer Switch Replacement and Building Electrical Entrance Upgrade. All members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for the purpose of discussing competitive service offerings, pending litigation and contractual matters. All members present voted in favor of the motion. The Board reconvened in open session. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Gail Robertson, Secretary Steven Myers, President