HomeMy WebLinkAboutUtilMinutes_2010_01_11Municipal Utilities Board January 11, 2010
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 11, 2010, at the Utility Building with the following members present: Harvey, Peterson,
Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held December 14, 2009 and the special meeting held
December 28, 2009 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Harvey that the following bills and claims
be approved. All members present voted in favor of the motion.
Action Battery Wholesaler, Host Battery Addition, $70,029.66; Anixter Inc, Tele Supp,
$2,532.25; Argus Leader, Employment Adv, $305.00; At&T, Settlement, $4,390.15; At&T
800Startline, Cust. Toll Free No., $63.59; Avera Brookings Medical, Drug Screening, $45.00;
Bailly Eric, Travel, $21.45; Ball, Michelle, Janitorial Service, $200.00; Bliss, Mike, Banquet
Entertainmet, $1,550.00; Blooston & Mordkofsky, Legal Services, $9,997.50; Border States
Elec, Unreg Inv, $18.40; Border States Elec, Supp, $853.88; Bkgs Utilities, Petty Cash, $185.00;
Bkgs Ace Hardware, Supp, $145.11; Bkgs Area Chamber, Employee Recog Gifts, $2,700.00;
Bkgs Area Chamber, Retirement Gift, $150.00; Bkgs Auto Mall, Vehicle Maint, $29.10; Bkgs
County Register, Easements, $16.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $147.37; Bkgs
Equipment, Supp, $30.52; Bkgs Landfill, Landfill Fee, $67.20; Bkgs Telephone, Office Phone
Bill, $60,197.98; Bkgs Utilities, Conserve/Demand Incentive, $4,600.00; Bkgs Utilities, Office
Utility Bill, $35,140.63; BSG Clearing Solutions, Settlement, $1,107.02; Capitol Sales Co,
Unreg Inv, $474.00; Capitol Sales Co, Supp, $22.75; Carquest Auto, Equip Maint, $434.28;
Central Business, Workstations/Cabinets, $4,014.00; Central Business, Supp, $1,110.39; Century
Business Products, Copier Maint, $91.29; City of Vermillion, Util Bill, $395.06; Clites Electric,
Supp/Labor, $678.35; Collins Kevin, Travel, $246.50; Computer One, Comp. Maint/Supp,
$149.96; Courtesy Plbg & Htg, Supp/Repairs, $1,184.40; Cover to Cover, Supp, $7.99; Credit
Bureau-Watertown, Delinq. Accts. Coll., $867.64; Culligan-Watertown, Bottled Water, $22.00;
Culligan, Conserve/Demand Incentive, $480.00; Culligan, Bottled Water, $72.50; Cutler &
Donahoe, Legal Service, $70.00; Dakota Service & Repair, Maint/Supp, $130.56; Dakota Supply
Group, Supp, $19,909.59; Dave's Window Cleaning, Window Service, $50.00; Davis Excavating
Snow, Snow Removal, $245.00; Days Inn, Lodging, $59.00; Dept of the Treasury, Fed Tax,
$5,749.84; Dex East, Advertising, $513.60; Digital Lightwave, Tester, $4,575.00; Directory
Resources, Software Maint, $700.00; DPC Industries, Chemicals, $959.30; Einspahr Auto Plaza,
Vehicle Maint, $81.64; Emergency Mgmt Div, Enhanced 911, $6,305.82; Ethanol Products,
Chemicals, $1,247.92; Farmers Coop, Supp/Propane, $123.89; Farmers Implement, Equip Maint,
$147.16; Fastenal Co, Supp, $32.42; Fed Ex, Freight Charges, $303.75; Findley Charlie,
Mileage, $37.40; First Administrators, Benefit Plan Fees, $310.00; First Bank & Trust Visa,
Membership Dues, $300.00; Flandreau Boy Scouts, Directory Delivery, $742.50; Foerster
Supply, Supp, $730.90; Franklin Covey, Supp, $11.50; Freeman Harvey, Travel, $50.60;
Frontier Comm of Iowa 211, PCS Access, $97.72; FRRPA Norwest Bank Center, FRRPA Lease,
$14,662.00; Gas 'N Mor, Gas, $4,451.19; Generation Direct, Inbound Call Service, $250.00;
Golden West, Tele Exp, $36.42; Goldfield Telecom, Stacking Ports/Power, $8,510.67; GP Auto,
Repairs, $37.20; Grainger, Supp, $444.56; Granum Kathi, Travel, $9.68; Grav Amy, Travel,
$333.85; Graybar Electric, Supp, $42,020.75; Green, Shannon, Travel, $28.88; Harold's Printing,
Printed Materials, $1,681.35; Hawkins Water Treatment, Chemicals, $475.00; HD Supply
Waterworks, Supp, $10,570.00; Heartland Tele Co of Iowa, PCS Access, $74.73; Hillyard/Sx
Falls, Supp/Repairs, $140.00; Homestead Do It Center, Supp, $52.88; HyVee, Supp, $87.01;
HyVee, Supp, $94.98; Industrial Machine, Conservation Program, $32.50; Interstate Telecom,
Tele Exp, $1,042.13; IOS Office Solutions, Supp/Maint, $55.63; Iowa Utilities Board, Relay
Services, $338.40; It Outlet, Parts, $1,770.41; J D Evans, Equip Maint, $1,198.16; James Valley
Coop Tele, PCS Access, $130.85; JCL Solutions, Supp, $105.37; Kaiser Travis, Travel, $31.90;
Kelo-TV, Employment Adv, $188.00; Larson Manufacturing, Conserve/Demand Incentive,
$47,968.00; LECA, Settlement, $48,651.00; Lemme Linda, Travel, $4.40; Lewis Drug, Supp,
$1.49; Linweld, Cylinder Rent & Supp, $82.00; Lowe's, Supp, $980.02; Luther, Cassie, Travel,
$31.35; M & T Fire & Safety, Supp, $178.50; Mack Scott, Travel, $579.85; Martin Group,
Capture Devices, $550.00; Martin's Inc, Diesel/Oil, $294.85; McAmis, Jesse, Travel, $13.42;
Mediacom, Internet Exp, $79.95; Mercato Convenience Store, Reseller Comm/Rebate, $345.00;
Mid-South Telecom, Unreg Inv, $115.73; Midamerican Energy, Util Bill, $178.26;
Midcontinent, Music/Tele/Cable Exp, $275.05; Midwest Glass, Repairs/Supp, $83.25; Missouri
River, Supplemental Power, $1,087,886.43; Missouri River, Wapa Power Allocation,
$224,647.72; MMUA, Membership Dues, $350.00; MMUA, Safety Training, $4,723.62; Mr V's,
Vehicle Maint, $87.25; MVTL Laboratories, Wastewater Analysis, $226.00; Napa Auto Parts,
Supp, $312.31; NECA, Number Portability, $375.00; Nielsen's, Repairs, $222.67; Northwestern
Energy, Natural Gas, $1,309.27; Old Norwegian Window Wash, Window Service, $7.00; Olson
Tim, Gas, $15.00; Orpheum Building, Util Bill, $78.11; Otter Tail Power Co, Util Bill, $121.41;
Perry Electric, Repairs, $15.06; Peterson Air Conditioning, Repairs/Supp, $255.00; Peterson
Darcy, Travel, $264.00; Platzeck Marty, Travel, $55.20; Pride Neon, Supp, $100.00; QWest,
Interconnections, $16,453.20; Q West Comm, Settlement, $304.38; Qwest, Tele Exp, $206.58;
Ragan Communications, Publication, $159.00; Ramada Inn-Airport, Lodging, $72.95; Resco,
Supp, $33,692.00; Reuters Framing, Framing, $225.00; RFD News, Advertising, $99.00;
Runnings, Supp, $594.17; Salguero, Gloria, Travel, $6.60; Schuneman Equipment, Equip Maint,
$112.44; SD DENR, Annual W.W. Fee, $16,500.00; SD Rural Electric Assn, Registration,
$1,200.00; SD Tool & Die, Conserve/Demand Incentive, $1,785.00; SD Treasurer, Sales &
Excise Tax, $166,767.38; SDN Communications, Circuit Lease, $65,080.19; SDN Tech,
Computer Supp, $7,657.25; SDSU, Perform. Eval.-W/WW, $86,950.00; Servicemaster,
Janitorial Service, $130.00; Shamrock Banquet Hall, Recognition Banquet, $2,178.84; Singleton,
Michele, Travel, $26.40; Sx Falls Tower, Site Work, $23,120.00; Sx Falls Utilities, Util Bill,
$276.37; Sx Valley Energy, Util Bill, $167.04; Sprint, Tele Exp, $87.66; Sprint, PCS Service
Fee, $368,327.11; Sprint, Copp Handset, $659.97; Sprint, PCS Phone Service, $10,913.99;
Sprint, PCS Inventory, $34,109.91; Sprint-Bkgs, PCS Accessories, $39.99; Sprint-Sx Falls, PCS
Accessories, $3,696.98; Stan Houston Equipment, Supp, $36.75; State of Iowa-Treasurer, Sales
Tax, $9,727.47; Stoltenburg Audie, Travel, $720.25; Sturdevant Auto Supply, Supp, $679.90;
Subway, Mtg Supp, $37.50; Swiftel Comm Wireline, PCS Access, $3,575.63; Swiftel
Communications, Petty Cash, $78.16; Syrstad Oil, Vehicle Maint, $36.95; T & R Electric,
Supp/Repair, $292.00; Talley Communications, Supp, $10,654.95; Teledynamics, Unreg Inv,
$112.89; UPS Store, Freight Charges, $93.72; Thompson Mark, Mtg Supp, $57.74; Thompson
Mark, Travel, $204.43; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas,
$173.00; Town & Country Shopper, Advertising, $108.00; UPS, Freight Charges, $217.22; US
Postal Service, Postage, $9,000.00; Univ./Bridle Estates, Sewer Charge Reim, $1,018.50;
Universal Service Adm., USAC Contribution, $60,211.06; University Estates, Water Charge
Reim, $1,855.00; US Postmaster, Permits/Annual Fees, $185.00; Virg's Car Care & Tire,
Vehicle Maint, $151.49; Watertown Municipal Utilities, Util Bill, $712.79; Wesco, Supp,
$2,080.20; Williams, Donte, Travel, $4.95; Wright Richard, Travel, $32.23; WW Tire, Equip
Maint, $1,550.34; Xcel Energy/NSP , Util Bill, $211.42; Yellow Book West, Advertising,
$225.68; Young Door Service, Labor/Repairs, $120.00; Z3 Graphix, Supp, $58.44; 4NU-Praxair
Dist, Supp, $6.90.
The following are Telephone/Utility Refunds:
Aho, Ronald, $34.98; Aughenbaugh, Mark, $87.18; Berreth, JD, $262.97; Bertelson, David,
$20.06; Boulais, Jerry, $2.99; Bozied, Naiem, $10.58; C H Upholstery, $14.08; Diaz, Ovidio,
$74.20; Dunn, Jenny, $20.53; Edie, Richard, $22.26; Feldhus, Ken & Holly, $79.19; Gengler,
Francis, $10.15; Higgins, Marty, $5.10; Housiaux, James, $36.11; Jacobsen, Edmund/Isabelle,
$20.82; Jacobsen, Ryan, $2.46; Jorgensen, Marissa, $134.12; Lamer, Chad, $10.29; Lengkeek,
Larry, $14.61; Leuning, Marcia, $11.84; Lindberg, Audrey, $13.67; Loevinger, Teresa, $28.25;
Lord, Janet, $8.48; Lucas, Thomas, $8.42; Miller, Monte, $68.02; Nelson, Jon, $166.63; Pitts,
Connie, $296.79; Prussman, Christopher, $33.88; Satellite Central, $22.29; Smidt, Orville,
$25.79; Sodaitis, Amber, $194.41; Struwe, Todd/Kris, $7.24; Svennes, Dale, $37.20; Swisher,
David, $15.56; Szafryk, David, $33.00; Thompson, Anna, $4.09; Ticketmaster, $13.64; Tift,
Ashley, $379.83; Vernarsky, Stacy, $7.97; Weddell, Ashley, $100.00; Woods, G & V, $13.36;
Brookings Prof Office, $22.29; Brookings Prof Office, $19.95; Brookings Prof Office, $22.65;
DAS Properties, $8.63; Justice, Arla, $38.24; First National Comm. Dev., $56.94; Lyons, Pat,
$48.56; Darnall Rentals, $105.03; Jensen, Amber, $79.46; Gunsalus, Merle, $24.01; Finck,
Ashton, $11.12; Asmus, Travis, $40.62; Frajapati, Deependra, $19.00; Pfitzer, Kristina, $105.91;
RCS Development, $54.96; Value Homes, $111.51.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $178,320.93; Water, $78,246.04; Wastewater,
$74,406.37; Telephone, $457,756.66;
Retirement, $47,271.05; Social Security, $55,706.40; Insurance, $74,429.29; Deferred Comp,
$12,433.32;
Salary Changes: J. Hinsch, $2,614.38*; A. Johme, $10.91*; J. Larson, $23.99; S. Rients, $23.99;
C. Rohlk, $10.91*; S. Minor, $27.48.
*Plus commission
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2010
Motion was made by Robertson, seconded by Peterson that in compliance with SDCL 5-
18-25 and after soliciting quotations from 12 suppliers by hand delivering quotation forms on file
in the office of the Executive Vice President/General Manager for BMU’s fuel needs for 2010,
the following quotations were received and a contract was entered into with Kum & Go / Cenex
of Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
BP of Brookings 11¢ 12¢
Kum & Go / Cenex – 1005 6th St 4.5¢ 4.5¢
Kum & Go / Cenex – 3045 LeFevre Dr 4.5¢ 4.5¢
Schoon’s Pump n Pac 9¢ 9¢
Gas ‘N Mor 9.5¢ 9.5¢
FINAL PAYMENT ON THE HOST BATTERY ADDITION EQUIPMENT FOR THE
TELEPHONE DEPARTMENT
Motion was made by Prest that the following Resolution No. 1-10 be approved.
RESOLUTION NO. 1 - 10
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE HOST POWER ADDITION EQUIPMENT
FOR THE TELEPHONE DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $70,029.66 to Action Battery Wholesaler Inc., hereby be approved for
the Host Power Addition Equipment for the Telephone Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 11th day of January, 2010.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 6, 2010, and presented
at this time for consideration and action.
115 KV OVERHEAD ELECTRIC TRANSMISSION LINE – ELECTRIC DEPT
Brink Construction Co 10% $718,002.56
Hooper Corporation 10% $403,758.09
Karian Peterson Powerline Contracting 10% $457,772.71
Timber Line Construction 10% $697,009.08
PAR Electrical Contractors Inc 10% $499,125.00
The L. E. Myers Company 10% $491,270.68
Dominion Construction Company 10% $585,554.03
Bell Lumber & Pole $7,524.90 Non conforming
Motion was made by Prest, seconded by Harvey that the low bid of Hooper Corporation
for the 115 KV Overhead Electric Transmission Line in the amount of $403,758.09 be approved;
and that, after reviewing the contracts for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
CLEAN, REPAIR AND RE-COAT – 6TH STREET WATER TOWER – WATER DEPT
Tri State Coatings $50,250.00
Maguire Iron $58,950.00
K & W Coatings $61,900.00
TMI Coatings $91,500.00
Motion was made by Peterson, seconded by Harvey that the low bid of Tri State Coatings
for the Cleaning, Repairing and Recoating of the 6th Street Water Tower in the amount of
$50,250.00 be approved; and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
The following bids were opened and read at 1:30 p.m. on January 8, 2010, and presented
at this time for consideration and action.
VEHICLES – TELEPHONE AND ELECTRIC DEPARTMENTS
Item #1 Item #2 Item #3 Item #4
Company
(3/4 ton extended
cab pickup for
Telephone Dep't)
(3/4 ton extended
cab pickup for
Telephone Dep't)
(1/2 ton crew
cab pickup for
Electric Dep't)
(3/4 ton crew
cab pickup for
Electric Dep't)
Vehicle Price $28,664.75 $28,664.75 $27,438.26 $30,267.50
Brookings Auto Mall Less Trade In $2,000.00 $3,500.00
Total Price $26,664.75 $25,164.75 $27,438.26 $30,267.50
Vehicle Price $29,200.00 $29,200.00 $27,650.00 $30,960.00
Einspahr Auto Plaza Less Trade In $3,000.00 $4,000.00
Total Price $26,200.00 $25,200.00 $27,650.00 $30,960.00
Motion was made by Robertson, seconded by Prest that the following low bids be
approved: Einspahr Auto Plaza, Item 1, 2011 Pickup with trade in the amount of $26,200.00; and
Brookings Auto Mall, Item 2, 2010 Pickup with trade in the amount of $25,164.75, Item 3, 2010
Pickup in the amount of $27,438.26, and Item 4, 2010 Pickup in the amount of $30,267.50; and,
that, after reviewing the contract for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
The following bids were opened and read at 1:30 p.m. on January 7, 2010, and presented
at this time for consideration and action.
OUTSIDE PLANT SUBDUCT – TELEPHONE DEPARTMENT
Dakota Electric Supply Co. $19,881.35
Power & Telephone Supply $20,912.50
Wesco Distribution $20,943.50
Motion was made by Robertson, seconded by Peterson that the following low bid of
Dakota Electric Supply Company for the Outside Plant Subduct in the amount of $19,881.35 be
approved; and, that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
OUTSIDE PLANT FIBER OPTIC CABLE – TELEPHONE DEPARTMENT
Dakota Electric Supply Co. Did not meet specifications
Power & Telephone Supply Did not meet specifications
Wesco Distribution $27,330.00
Motion was made by Prest, seconded by Robertson that the following low bid of Wesco
Distribution for the Outside Plant Fiber Optic Cable in the amount of $27,330.00 be approved;
and, that, after reviewing the contracts for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
Water Meters, Hydrants, Valves & Related Equipment – Water Department.
Electric Meters – Electric Department.
Street Lights for Innovative Campus – Electric Department
Motion was made by Peterson, seconded by Harvey that authorization be given to
advertise for bids for Water Meters, Hydrants, Valves & Related Equipment, Electric Meters and
Street Lights for Innovative Campus. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Prest, seconded by Robertson to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President