HomeMy WebLinkAboutUtilMinutes_2009_05_11Municipal Utilities Board May 11, 2009
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
May 11, 2009, at the Utility Building with the following members present: Harvey, Peterson,
Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held April 13, 2009 and the special meeting held April 27,
2009 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Peterson that the following bills and claims
be approved. All members present voted in favor of the motion.
A & B Service Garage; Equip Maint; $533.71; Allegra; Printing/Supp; $528.37; Alliance Comm
Coop; PCS Access; $743.83; Anixter Inc; Unreg Inv; $838.25; Aspon, Alea; Travel; $58.85;
At&T; Settlement; $5,660.97; At&T 800Startline; Cust. Toll Free No.; $50.16; Best Western
Marshall Inn; Lodging; $153.30; Billet Mike; Travel; $39.00; Bonde Signs N Designs; Signs;
$243.25; Border States Elec; Unreg Inv; $4,781.23; Border States Elec; Supp; $2,355.45; BP;
Gas; $22.36; Bkgs Ace Hardware; Supp; $27.78; Bkgs County Auditor; Enhanced 911 Surch.;
$5,518.50; Bkgs County Register; Plots; $5.00; Bkgs Credit Bureau; Delinq. Accts. Coll.;
$104.87; Bkgs Engraving; Signs/Engraving; $9.00; Bkgs Landfill; Landfill Fee; $239.37; Bkgs
Street Dept; Repairs; $58.51; Bkgs Telephone; Office Phone Bill; $56,692.78; Bkgs Utilities;
Off. Util Bill; $40,447.09; Brown Clinic-Main; Drug Screening; $69.00; Buchloh Norvo; Travel;
$306.10; Burnette, Brandon; Travel; $9.90; Cable One; In Store Music; $51.00; Carquest Auto;
Gloves; $11.59; Central Business; Supp; $3,820.04; Chesterman Co; Bottled Water; $53.76;
Christenson Joyce; Travel; $11.55; Cintas Corp; Supp; $79.14; City of Beresford; Util Bill;
$154.97; City of Sgt Bluff; Util Bill; $134.68; City of Vermillion; Util Bill; $224.98; City of
Volga; Util Bill; $29.84; Collins Kevin; Travel; $569.60; Courtesy Plbg & Htg; Supp/Repairs;
$3.05; Credit Bureau-Watertown; Delinq. Accts. Coll.; $558.62; CSSA; Unreg Inv; $286.00;
Culligan-Wtn; Bottled Water; $22.00; Culligan; Bottled Water; $60.50; Cummins Central
Power; Generator Maint.; $629.27; Dakota Service & Repair; Maint/Supp; $91.71; Dakota
Supply Group; Tapping Saddles; $2,342.79; Dakota Supply Group; Supp; $8,690.34; Dale's
Alignment; Vehicle Maint; $697.06; Dave's Window Cleaning; Window Service; $250.00;
DeBeer Small Eng. Repair; Equip Maint; $48.84; DeGraaff Dustin; Employee Recog; $25.00;
Dept of the Treasury; Fed Tax; $6,488.69; DHL Express; Freight; $30.00; Ditch Witch-SD;
Supp/Maint; $668.10; DPC Industries; Chemicals; $878.79; Einspahr Auto Plaza; Vehicle Maint;
$211.45; Embarq Logistics; Unreg Inv; $540.64; Empire Business Systems; Supp; $2,857.25;
Exhaust Pros-Bkgs; Vehicle Maint; $280.95; Farmers Coop; Supp/Propane; $4,023.72; Fastenal
Co; Supp; $829.23; Fed Ex; Freight Charges; $249.78; Findley Charlie; Mileage; $20.90; First
Bank & Trust; Series 1998 Interest Pymt; $322,671.17; First Bank & Trust; Series 1999 Interest
Pymt; $164,158.91; First Bank & Trust; Series 2000 Interest Pymt; $271,449.40; First Bank &
Trust; Series 2006 Interest Pymt; $178,562.50; First Administrators; Benefit Plan Fees; $300.00;
First Bank & Trust Visa; Lodging/Car Rental; $3,813.08; Foerster Supply; Supp; $3,389.20;
Ford Sign Co; Nameplate; $19.75; Foster Bob; Meals/Miles; $91.00; Freeman Harvey; Travel;
$35.10; Frontier Comm of Iowa 211; PCS Access; $116.39; FRRPA Norwest Bank Center;
FRRPA Lease; $14,662.00; Gas 'N Mor; Gas; $1,847.84; GCC Ready Mix-North;
Concrete/Supp; $237.00; George's Sanitation; Garbage Service; $45.00; Glover & Helsper PC;
Legal Services; $8,848.78; Golden West; Tele Exp; $36.23; GP Downtown Tire; Supp/Repairs;
$206.45; Grav Amy; Travel; $586.70; Graybar Electric; Supp; $581.78; Graymont Capital;
Chemicals; $7,962.30; Green, Shannon; Travel; $17.05; H-D Electric; Util Bill; $159.32;
Haaseth Todd; Travel; $58.50; Hach Chemical; Supp; $321.63; Halvorson Brian; Travel; $39.00;
Harold's Photo; Film/Photo Finishing; $331.22; Harold's Printing; Printed Materials; $588.25;
Harvey Kevin; Travel; $157.30; Hawkins Water Treatment; Chemicals; $2,097.50; Heartland
Tele Co-Iowa; PCS Access; $100.16; Henkin Schultz Comm Arts; Print Advertising;
$13,877.59; Henkin Schultz Comm Arts; Radio Advertising; $20,297.83; Heppler Glenn;
Employee Recog; $25.00; Hillyard/Sx Falls; Supp/Repairs; $635.84; Holderby, Sam; Directory
Ad Sales; $2,000.00; Homestead Do It Center; Supp; $640.21; Interstate Power Systems; Equip
Maint.; $246.67; Interstate Tele; PCS Access; $2,467.34; Interstate Telecom; Tele Exp; $658.29;
Iowa Network Services; AOCN Charges; $347.88; James Valley Coop Tele; PCS Access;
$136.59; JCL Solutions; Supp; $123.22; Jorgensen Brian; Employee Recog; $150.00; Julius
Laura; Call Reim; $51.23; Julius Laura; Travel; $174.90; Kaiser Travis; Travel; $60.50; Kaiser,
Jessica; Travel; $115.50; KGP Telecom; Supp; $15.71; Krier & Blain; Air Conditioning;
$1,641.21; Laake Aaron; Travel; $74.95; Le Master, Brian; Directory Ad Sales; $2,000.00;
LECA; Settlement; $57,807.00; Linweld; Cylinder Rent & Supp; $21.95; Locators & Supplies;
Supp/Repairs; $424.00; Luther, Cassie; Travel; $138.00; M & T Fire & Safety; Supp; $193.00;
Mac's Diner; Mtg Supp; $45.50; Martin Group; Hardware Maint; $1,324.00; Martin Group;
Consulting Services; $300.00; Martin's Inc; Diesel/Oil; $766.36; Maximum Promotions;
Flags/Repairs; $320.00; McGrath North Mullin; Legal Service; $130.00; Mediacom; Internet
Exp; $79.95; Medinger Amanda; Travel; $182.75; Menards-Sx Falls West; Supp; $6.55;
Menards-Wtn; Supp; $8.84; Mercato Convenience Store; Reseller Commission; $1,174.98;
Merchant & Gould; Legal Services; $798.00; Meusburger, Sarah; Travel; $43.26; Meyer Rod;
Travel; $134.20; Midamerican Energy; Elec/Gas Bill; $571.65; Midcontinent; Music/Tele/Cable
Exp; $139.33; Midwest Glass; Repairs/Supp; $265.24; Missouri River; Supp Power;
$780,981.95; Missouri River; Wapa Power Allocation; $228,126.69; MMUA; Publications;
$658.61; Moad Kevin; Employee Recog; $25.00; Moriarty Enterprises; Conserve/Demand
Incentive; $720.00; Mork Gary; Directory Ad Sales; $2,000.00; MVTL Lab; Wastewater
Analysis; $1,496.00; Napa Auto Parts; Supp; $183.84; NDTA Trust Account; Registration;
$130.00; Newsguy; Supp; $690.00; Nortel Network; Tele Supp; $546,235.56; Northern Water
Works; Fire Hydrants; $16,401.60; Northern Water Works; Stops; $3,668.18; Northern Water
Works; Valves/Regulators/Connects; $10,026.55; NW Energy; Natural Gas; $258.01; Novak
Sanitary Service; Sanitation/Shredding; $117.60; NRECA; Publication; $72.00; Nutter Chris;
Travel; $153.42; Occuscreen; Drug Screening; $135.00; Office Systems; Office Supp; $18.15;
Old Norwegian Window Wash; Window Service; $7.00; One Call Systems; Locate Fees;
$421.61; Orpheum Bldg; Util Bill; $74.15; Otter Tail Power; Util Bill; $131.14; Papa John's-IA;
Supp; $24.55; Pneumatic Specialties; Equip; $1,121.48; Premiere Office Cleaning; Janitorial
Services; $675.00; Printsource; Reseller Commission; $1,875.00; Pro Build; Supp; $54.65;
Prussman Contracting; Gravel; $224.00; Prussman Contracting; Water Line Repair; $905.50; Q
West; Interconnections; $9,405.81; Quiznos; Supp; $63.83; Qwest; Tele Exp; $830.63; Ramada
Inn-Airport; Lodging; $364.75; Reed Lyle; Travel; $290.03; Rental Depot; Equip Rental;
$39.95; Resco; Supp; $261.00; Reuter Tim; Travel; $149.98; Rodas, Christine; Directory Ad
Sales; $2,000.00; Rohlk, Chance; Travel; $21.73; Ron's Auto Repair; Vehicle Maint; $265.20;
Runnings; Supp; $1,934.84; S & C Electric; Supp; $42.65; Schaefer, Gloria; Speaker Fees;
$1,715.00; Schuneman Equip; Equip Maint; $73.63; SD Dept of Health Lab; Testing-W/WW
Samples; $752.00; SD Dept of Revenue; License & Titles; $13.00; SD Treasurer; Sales & Excise
Tax; $176,280.80; SD Treasurer C I F; Commun. Impaired Fee; $6,499.85; SDN Comm; Call
Name; $339.77; SDN Comm; Circuit Lease; $2,692.96; Shamrock; Recog Banquet; $450.00;
Siemens Water Tech; Tech Support; $8,252.00; Silver Screen Advertising; Advert; $225.00; Sx
Falls Two Way Radio; Supp/Repairs; $50.18; Sx Falls Utilities; Util Bill; $147.39; Sx Valley
Energy; Util Bill; $451.96; Siteit Web Design; Web Page Design; $24.95; Soil Testing Lab; Soil
Testing; $46.00; S Sx City; Util Bill; $172.26; Sprint; Tele Exp; $97.21; Sprint; PCS Service
Fee; $456,177.52; Sprint; PCS Copp Handset; $979.91; Sprint; PCS Phone Service; $10,531.13;
Sprint; PCS Inventory; $63,789.94; Sprint-Bkgs; PCS Accessories; $74.97; Sprint-Sx Falls; PCS
Accessories; $1,746.00; Staples; Office Supp; $43.98; State of Iowa-Treasurer; Sales Tax;
$11,167.52; Stockholm Strandbrg Tele; PCS Access; $355.30; Stoltenburg Audie; Travel;
$403.45; Sturdevant Auto; Supp; $328.12; Swiftel Comm Wireline; PCS Access; $4,006.18;
Taco Del Mar; Supp; $45.00; Technocel; PCS Inv; $570.34; UPS Store; Printing; $42.75; UPS
Store; Freight Charges; $171.09; Three Eagles Comm; Advertising; $200.00; Tires Tires Tires;
Vehicle Maint; $15.00; Top Notch Cleaning; Janitorial Service; $1,845.00; Tott's Conoco; Gas;
$299.88; Tott's Conoco; Vehicle Maint; $26.95; UPS; Freight Charges; $249.68; Univ./Bridle
Estates; Sewer Charge Reim; $1,029.00; Universal Service Adm. Co; USAC Contrib;
$61,769.86; University Estates; Water Charge Reim; $1,855.00; US Postmaster-Sx City;
Postage; $660.00; USA Bluebook; Supp; $347.88; Vantage Point; Engr Consulting; $9,365.00;
Verifications; Employee Verfication; $63.30; Vermeer High Plains; Equip Maint; $794.55;
Vermillion Area Chamber; Membership; $50.00; Virg's Car Care & Tire; Vehicle Maint;
$189.95; Water & Environmental; Analysis ; $9.00; Watertown Municipal Utilities; Util Bill;
$756.00; Wesco; Supp; $648.00; Wholesale Electronics; Supp; $137.62; Windstream Supply;
Unreg Inv; $952.02; Wright Richard; Travel; $38.23; WW Tire; Equip Maint; $1,233.72; Xcel
Energy/NSP ; Util Bill; $622.80; 4NU-Praxair Dist; Supp; $6.82.
The following are Telephone/Utility Refunds:
Borns, Grant; $211.99; Smidt, Orville; $37.02; Jahn Rentals; $13.67; Tyler Hadleigh; $14.91;
Distinct Builders; $201.34; Distinct Builders; $102.24; Podhradsky, Phillip; $41.82; Willis,
Sally; $22.63; Sheeley, Bruce/Cheryl; $169.11; Ebbinga, Michael; $141.57; Southland Ct;
$68.22; Lefers, Ryan; $77.06; Southland Ct; $57.61.
PERSONNEL INFORMATION
Department Salaries (April): Electric, $152,758.07; Water, $79,493.26; Wastewater,
$66,120.83; Telephone, $445,642.23;
Retirement, $42,475.65; Social Security, $54,406.59; Insurance, $75,315.01; Deferred Comp,
$11,529.58;
Salary Changes: M. Skiles, $14.50*; R. Angermeier, $3,018.90*; K. Johnson, $9.04*; A. Laake,
$3,177.79*; J. Sanders, $14.05; D. Henderschiedt, $6,417.10; J. Volkers, $27.94; R. Wendland,
$15.70; M. Page, $18.95;
New Employees: A. Aspon, $9.89*; D. Johnson, $10.98; D. Johnson, $13.65; J. Zemlicka,
$12.40; K. Baerg, $13.22; S. Meusburger, $3,103.81.
*Plus commission
CHANGE SPECIAL BOARD MEETING
Motion was made by Prest, seconded by Harvey to change the Board Meeting scheduled
for Monday, May 25, 2009, to Tuesday, May 26, 2009, at 11:45 a.m. via teleconference. All
members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on May 5, 2009 and presented at
this time for consideration and action.
FIBER TO THE PREMISE ACCESS EQUIPMENT
Motion was made by Prest, seconded by Robertson that the low base bid in the amount of
$154,145.00 plus Options 1, 2 and 3 from Calix for the Fiber to the Premise Access Equipment
be approved and to waive the fact that it arrived late due to a delivery error as it is a sole source
bid; and, that, after reviewing the contract for the above bid, that the President of the Board
and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
FIBER OPTIC TRANSPORT EQUIPMENT
Base Bid Option 2 Option 4 Option 5
Fujitsu $132,262.10 $26,872.27 $13,009.27 $10,009
Midwave $215,911.20 $61,863.90 $437,470.00 3 options total $79,629.13
Motion was made by Robertson, seconded by Prest that the low base bid in the amount of
$132,262.10 plus Options 2, 4 and 5 from Fujitsu for the Fiber Optic Transport Equipment be
approved; and, that, after reviewing the contract for the above bid, that the President of the Board
and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
FIBER DISTRIBUTION TERMINALS – TELEPHONE DEPARTMENT
Motion was made by Peterson, seconded by Robertson that authorization be given to
advertise for bids for Fiber Distribution Terminals. All members present voted in favor of the
motion.
EXECUTIVE SESSION
Motion was made by Prest, seconded by Robertson to adjourn to an executive session for
the purpose of discussing competitive service offerings and contractual matters. All members
present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President