HomeMy WebLinkAboutUtilMinutes_2009_04_13Municipal Utilities Board April 13, 2009
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 13, 2009, at the Utility Building with the following members present: Harvey, Peterson,
Prest and President Myers. Absent: Robertson.
MINUTES
Minutes of the regular meeting held March 9, 2009 and the special meeting held March
23, 2009 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Prest, seconded by Peterson that the following bills and claims be
approved. All members present voted in favor of the motion.
Advertising Arts, Signs, $120.00; Allegra, Printing/Supp, $774.00; Alliance Comm Coop, PCS
Access, $617.43; Applied Industrial Tech, Supp, $3,300.00; Armour Independent Tele, PCS
Access, $19.23; Arnall Golden Gregory, Consulting, $5,768.94; At&T, Settlement, $5,125.33;
At&T 800Startline, Cust. Toll Free No., $60.47; Auto Body Specialties, Supp, $27.68; Baete-
Forseth, Maint/Repairs, $773.91; Bailly Eric, Travel, $58.85; Ball, Michelle, Janitorial Service,
$450.00; Bendix, Computer Supp, $2,695.95; Beresford Mun Tele, PCS Access, $220.14; Black
Box Resale Services, Unreg Inv, $253.00; Bonde Signs N Designs, Vehicle Stripes, $131.60;
Border States Elec, Unreg Inv, $3,249.30; Border States Elec, Supp, $1,728.02; Boyer Ford
Trucks, Repairs/Supp, $14.84; BP, Gas, $10.00; Bridgewater-Canistota, PCS Access, $32.37;
Bkgs Ace Hardware, Supp, $120.46; Bkgs County Auditor, Enhanced 911 Surch., $16,414.45;
Bkgs Credit Bureau, Delinq. Accts. Coll., $413.76; Bkgs Human Resource, 2009 Prop/Liab Ins
Renewal, $184,693.50; Bkgs Landfill, Landfill Fee, $154.57; Bkgs Medical Clinic, Drug
Screening, $90.00; Bkgs Telephone, Office Phone Bill, $56,119.36; Bkgs Utilities, Off. Util Bill,
$41,887.30; Brown & Saenger, Office Supp, $154.28; BSG Clearing Solutions, Settlement,
$1,814.63; Buchloh Norvo, Travel, $127.20; Burmeister Electric, Switch Gears, $175,770.00;
Burmeister Elec, Transformers, $43,751.00; Capitol Sales Co, Unreg Inv, $318.00; Capitol Sales
Co, Supp, $26.00; Carquest Auto, Equip Maint, $121.08; Cenex, Gas, $152.89; Central Business,
Supp, $2,996.84; Century Business Products, Copier Maint, $400.60; Chemsearch, Supp,
$404.85; City of Beresford, Util Bill, $131.15; City of Sgt Bluff, Util Bill, $121.06; City of
Vermillion, Elec Bill, $253.37; Claritus, Computer Supp, $216.19; Climate Systems,
Heat/Cooling Maint, $783.50; Clites Electric, Supp/Labor, $152.61; Codington Clark Elec, Elec
Bill, $37.27; Collins Kevin, Travel, $862.45; Computer One, Comp. Maint/Supp, $219.96;
Connections, EAP Service, $1,344.00; Continental Research, Supp, $202.02; Courtesy Plbg &
Htg, Supp/Repairs, $117.55; Credit Bureau-Watertown, Delinq. Accts. Coll., $676.91; Crescent
Electric, Supp, $81.06; CSSA, Unreg Inv, $2,291.30; Culligan of Watertown, Bottled Water,
$13.00; Culligan, Softener Service, $80.75; Cummins Central Power, Generator Maint, $438.75;
Dakota Riggers & Tool, Supp, $292.75; Dakota Service, Maint/Supp, $74.95; Dakota Supply
Group, FTTH Inv, $41,263.00; Dakota Supply Group, Gate Valves/Flange Packs, $14,671.44;
Dakota Supply Group, Transformers, $9,915.00; Dakota Supply Group, Water Meters,
$34,652.00; Dakota Supply Group, Water Tapping Saddles, $3,793.09; Dakota Supply Group,
Supp, $1,149.00; Dale's Alignment, Vehicle Maint, $92.70; Dave's Collision, Vehicle Maint,
$50.00; Davis Excavating Snow, Snow Removal, $140.00; DeBeer Barb, Picture Frames,
$48.72; Dept of the Treasury, Fed Tax, $6,519.37; Directory Resources, Software Maint,
$700.00; DPC Industries, Chemicals, $405.59; Ecowater Systems, Softener Service, $204.00;
Einspahr Auto Plaza, Vehicle Maint, $37.68; Elias, Books, Brown, Legal Services, $6,155.25;
Embarq Logistics, Unreg Inv, $648.90; Embarq Logistics, Supp, $102.22; Emergency Mgmt
Div, Enhanced 911, $6,308.94; Empire Business Systems, Supp, $4,908.84; Evjen Jessica,
Travel, $390.45; Farmers Coop, Supp/Propane, $114.14; Fastenal Co, Supp, $4,786.02; Fed Ex,
Freight Charges, $230.62; Findley Charlie, Mileage, $64.35; First Administrators, Benefit Plan
Fees, $305.00; First Bank & Trust Visa, Lodging/Car Rental, $2,602.05; Foerster Supply, Supp,
$1,588.35; Fort Randal Tele, PCS Access, $99.85; Foster, Bob, Travel, $613.40; Frontier Comm
of Iowa 211, PCS Access, $123.77; G & K Services, Supp, $628.77; Gary's Plbg/Heat, Repair,
$126.80; Gas 'N Mor, Seat, $11.99; Gas 'N Mor, Gas, $3,192.68; General Traffic Controls, Supp,
$1,709.09; George's Sanitation, Garbage Service, $45.00; Geotek Engineering, Asbestos
Sampling, $170.00; Glover & Helsper, Legal Services, $3,571.00; Golden West, Tele Exp,
$36.23; Golden West Telecom, PCS Access, $107.52; GP Auto, Repairs, $847.27; Grainger,
Supp, $138.34; Grav Amy, Travel, $561.95; Graybar Elec, Conserve/Demand Incentive,
$2,457.00; Graybar Electric, Unreg Inv, $357.70; Graybar Electric, Supp, $1,513.82; Graymont
Capital, Chemicals, $6,951.60; Green, Shannon, Travel, $32.01; H-D Electric, Elec Bill,
$173.73; Hach Chemical Co, Supp, $225.30; Harvey Kevin, Travel, $124.85; Hawkins Water
Treatment, Chemicals, $2,498.50; HD Supply Waterworks, Supp, $485.52; Heartland Tele Co of
Iowa, PCS Access, $101.37; Henderschiedt Dale, Travel, $375.96; Henkin Schultz Comm Arts,
Ad Design, $327.00; Henkin Schultz Comm Arts, Ad Design, $1,333.00; Henkin Schultz Comm
Arts, Bill Stuffers, $235.00; Henkin Schultz Comm Arts, Print Advertising, $2,715.88; Henkin
Schultz Comm Arts, Print/Radio Advertising, $9,853.12; Henkin Schultz Comm Arts, Radio
Advertising, $1,390.82; Henkin Schultz Comm Arts, Theater Advertising, $584.00; Herc-U-Lift,
Supp/Repairs, $448.50; Hillyard/Sx Falls, Supp/Repairs, $299.41; Homestead, Supp, $612.09;
Howalt-McDowell Ins, Property Ins, $480.00; Institutions Services, Supp, $90.00; Interstate
Telecom, Tele Exp, $498.52; IOS Office Solutions, Supp/Maint, $115.19; Iowa Network
Services, Wireless Transport, $423.78; J & T Exhaust, Vehicle Maint, $6.00; Jahn Dr Jason,
Safety Glasses, $253.00; James Adkins, Travel, $29.00; James Valley Coop Tele, PCS Access,
$116.88; JCL Solutions, Supp, $19.09; JD Evans, Vehicle Maint, $405.52; JDS Uniphase Corp,
Supp, $860.00; Kadoka Tele Co, PCS Access, $4.44; Kaiser Travis, Travel, $127.75; Kelly Inn,
Lodging, $285.00; Kelo-TV, Employment Adv, $109.00; Kenner Plbg, Supp/Repairs, $347.70;
Kerry's Sprinkler, Conserve/Demand Incentive, $2,880.00; KGP Telecom, Supp, $32.25; Krier
& Blain, Air Conditioning, $1,250.14; L G Everist, Gravel, $88.16; Langland Home Center,
Supp/Repairs, $445.27; LECA, Settlement, $57,807.00; Leech David, Travel, $15.40; Lewis
Drug, Supp, $154.02; Linweld , Cylinder Rent & Supp, $330.77; Liqui-Systems, Supp, $194.18;
Locators & Supplies, Supp/Repairs, $282.14; Lowe's, Supp, $1,054.23; Lundberg Amanda,
Travel, $72.20; Luther, Cassie, Travel, $44.00; M & T Fire & Safety, Supp, $3,119.45; Martin
Group, Omnia Conversion, $72,751.91; Martin Group, Consulting Services, $13,462.00;
Martin's Inc, Diesel/Oil, $1,776.29; Master Blaster, Supp, $34.88; Maximum Promotions,
Flags/Repairs, $24.00; McGrath North Mullin, Legal Service, $182.00; McKeever's Vending,
Supp, $52.20; Mediacom,Internet Exp, $79.95; Medinger Amanda, Travel, $315.60; Menards Sx
Falls East, Supp, $1.64; Menards-Sx City, Supp, $39.68; Menards-Sx Falls West, Supp, $26.82;
Menards-Watertown, Supp, $62.18; Mercato Convenience Store, Reseller Commission,
$1,959.95; Mercy Business Health, Drug Screening, $45.00; Meusburger, Sarah, Travel, $57.90;
Meyer Rod, Travel, $180.95; Mid-South Telecom, Repair/Supp, $100.00; Midamerican Energy,
Elec/Gas Bill, $537.40; Midcontinent, Music/Tele/Cable Exp, $220.88; Midstate Comm, PCS
Access, $47.60; Midwest Alarm Co-Sx City, Access Codes, $45.00; Midwest Alarm Co,
Monitoring Services, $240.00; Midwest Glass, Repairs/Supp, $684.16; Millborn Seeds,
Lawnseed, $68.75; Missouri River, Supplemental Power, $944,709.41; Missouri River, Wapa
Power Allocation, $233,594.12; MJE Telestructure, Supp, $783.00; MMUA, Safety Training,
$4,832.17; Mongan Painting, EWP Re-Coating, $53,143.00; Monteith Welding, Supp, $257.88;
Mr V's Professional, Conserve/Demand Incentive, $3,510.00; MVTL Lab, Wastewater Analysis,
$1,020.00; Nagel's Bump & Paint Shop, Vehicle Maint, $965.37; Napa Auto Parts, Supp,
$279.28; Nielsen's, Repairs, $751.07; Nortek Computers, Supp/Repairs, $147.98; Nortel
Network, Maint Services, $95,800.00; North Western Energy, Sponsorship, $67.13; Northwest
Rec, Elec Bill, $85.00; NW Energy, Natural Gas, $1,054.30; Novak Sanitary Service,
Sanitation/Shredding, $230.57; Occuscreen, Drug Screening, $135.00; Old Norwegian Window
Wash, Window Service, $7.00; One Call Systems, Locate Fees, $64.90; Orpheum Building, Util
Bill, $88.71; Otter Tail Power Co, Util Bill, $122.80; Page Mike, Travel, $71.10; Palmer Promo
Products, Promo Items, $2,053.09; Papa John's of Iowa, Supp, $77.03; Party Depot, Supp, $3.98;
Prairie Graphics, Uniforms/Supp, $204.00; Printsource, Reseller Commission, $470.00; Pro
Build, Supp, $81.59; QWest, Interconnections, $9,171.01; QWest Comm, Settlement, $336.77;
Queen City Wholesale, Supp, $15.12; Qwest, Tele Exp, $204.64; R & L Trucking, Freight
Charges, $325.00; Ramada Inn - Airport, Lodging, $145.90; Rental Depot, Equip Rental,
$301.75; Resco, Transformers, $79,510.00; Resco, Supp, $1,692.00; Rockmount
Research/Alloys, Supp, $880.16; Roehrig & Assoc, Correspondence Review, $25.00; Rohlk,
Chance, Travel, $17.05; Ron's Auto Repair, Vehicle Maint, $165.14; Rounds Construction, Ice
Melt, $100.37; Runnings, Supp, $2,273.22; Runtime Software, Software, $79.00; Salguero,
Gloria, Travel, $167.90; Schuneman Equipment, Equip Maint, $34.96; SD Dept of Health Lab,
Testing-W/WW Samples, $244.00; SD Electrical Council, License, $95.00; SD Fed Property
Agency, Forklift, $17,900.00; SD Treasurer, Sales & Excise Tax, $182,749.60; SD Water &
Wastewtr Assn, Registration, $170.00; SDN Communications, Call Name, $292.44; SDN
Comm, Membership Agreement, $38,191.22; SDN Comm, Circuit Lease, $26,275.43;
SESHRM, Registration, $79.00; Siekmann Jane, Travel, $66.30; Silver Screen Advertising, Adv,
$225.00; Sx City Journal, Employment Adv, $983.80; Sx Falls Rubber Stamp, Stamps, $127.70;
Six Falls Two Way Radio, Supp/Repairs, $39.99; Sx Falls Utilities, Util Bill, $149.05; Sx Valley
Energy, Elec Bill, $437.98; Sx Valley Energy, Dispatching Service, $1,200.00; Siteit Web
Design, Web Page Design, $24.95; Skiles Miranda, Travel, $14.30; Snap on Tools, Supp,
$109.00; Sodak Pest Control, Pest Control, $130.00; S Sx City, Elec Bill, $192.39; SE Electric
Coop, Elec Bill, $268.89; Speedy Cleaners, Rugs, $261.90; Sprint, Tele Expense, $90.27; Sprint,
PCS Service Fee, $385,081.61; Sprint, PCS Copp Handset, $309.95; Sprint, PCS Phone Service,
$10,145.47; Sprint, PCS Inventory, $80,627.81; Sprint-Bkgs, PCS Accessories, $44.98; Stanley
Supply & Services, Tools/Supp, $448.01; Staples, Office Supp, $714.43; Staples Promotional,
Uniforms/Supp, $347.49; State of Iowa-Treasurer, Sales Tax, $10,247.73; Stoltenburg Audie,
Travel, $716.40; Sturdevant Auto, Supp, $572.72; SV Telephone, PCS Access, $215.32; Swiftel
Comm Wireline, PCS Access, $3,763.20; Swiftel Comm, Petty Cash, $100.36; Syrstad Oil,
Vehicle Maint, $235.42; Technocel, PCS Inv, $673.94; Tessco, Rft Eq.&Accessories, $588.05;
Tessier's, Repairs, $896.76; Graphic Edge, Supp, $470.00; UPS Store, Freight Charges, $69.88;
Three Eagles Commun., Advertising, $200.00; Top Notch Cleaning, Jani Service, $1,845.00;
Tott's Conoco, Gas, $252.00; Tott's Conoco, Vehicle Maint, $373.12; Town & Country Shopper,
Advertising, $180.00; Travel Leaders, Air Fare, $545.70; Union County Elec, Elec Bill, $165.15;
Union Tele Co, PCS Access, $89.40; UPS, Freight Charges, $257.27; USPS, Postage, $9,000.00;
Univ./Bridle Estates, Sewer Charge Reim, $1,029.00; Universal Service Adm., USAC Contrib,
$52,853.06; University Estates, Water Charge Reim, $1,855.00; US Postmaster-Sx Falls,
Postage, $630.00; US Postmaster-Watertown, Postage, $420.00; Valley Telco Coop, PCS
Access, $43.41; Vantage Point, Engr Consulting, $2,425.00; Verifications Inc, Employee
Verfication, $257.30; Vermeer High Plains, Equip Maint, $435.40; Vivian Telephone, PCS
Access, $233.91; Water & Environmental, Analysis, $9.00; Watertown Municipal Util, Util Bill,
$895.02; Wenande Kay, Travel, $105.30; Wesco, Wire, $24,474.56; Wesco, Supp, $116.20;
Windstream Supply, Unreg Inv, $438.76; Windstream Supply, Supp, $404.39; Wireless
Accessories, PCS Inv, $57.28; Wright Richard, Travel, $68.31; WW Tire, Equip Maint, $202.45;
Xcel Energy/NSP, Elec Bill, $983.58; Xerox Corp, Copier Maint, $164.23; Yellow Pages Assoc,
Rates/Data Directory, $92.25; Young Door Service, Labor/Repairs, $900.00; Z3 Graphix, Supp,
$203.99; Knology Comm Tele, PCS Access, $222.43; 4NU-Praxair Dist, Supp, $5.88; Knology-
Black Hills, PCS Access, $39.19; Knology of the Plain, PCS Access, $621.25; Knology-Plains
Iowa, PCS Access, $4.67.
The following are Telephone/Utility Refunds:
Amundson, Jeri, $5.90; Baca, Christine, $13.78; Braun, Lyle, $36.29; Bkgs Learning Center,
$35.53; Burbach, Matt, $23.46; Cannaday, John, $26.08; Dale Carnegie Training, $21.14;
Davidson, William, $20.01; Deen Danny, $11.30; Durbo, Heather, $4.80; Four Seasons Flea
Market, $84.00; Fricke, Dan, $2.07; GSA Network Services, $18.06; Hausman, Mark, $16.06;
Hesby, Garmon, $25.71; Hintz, Dan, $13.11; Hogan, Tim, $24.13; Hopkins, A F, $15.35;
Jackson, Jan, $16.09; Ju, Yeong, $20.33; Kraemer, R, $20.76; Oh, Yejin, $21.66; Park, Byung
Eon, $77.16; Penrod-Curtis, Maria, $64.14; Rebhahn, Eric, $26.76; Rich, R, $15.04; Schulz,
Rita, $26.10; Ullery, Charles, $50.76; Volkers, Jo, $9.03; Zagrodnik, Karen, $36.00; Welbig,
Tamra, $36.12; ZVM Corp, $6.89; Zwack, Emily, $39.73; Kelsey, Mark, $80.27; MZP, $39.70;
Danielson, Kirk, $77.41; Moriarty Rentals, $11.68; Olson Masonry, $42.61; Spilde, Josh,
$499.51.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $150,295.79; Water, $81,834.92; Wastewater,
$58,913.27; Telephone, $438,623.21;
Retirement, $41,862.65; Social Security, $53,308.97; Insurance, $74,413.59; Deferred Comp,
$11,347.75;
Salary Changes: H. Aason, $14.42; K. Briggs, $29.28; J. Lounsbery, $18.54; J. Owen, $12.54;
L. Swenson, $19.70; T. Reuter, $6,417.10; C. Stainbrook, $31.43;
New Employees: J. McAmis, $8.58*; G. Salguero, $9.89*; R. Perry, $20.96;
*Plus commission
PLAN AMENDMENT NO. 4 TO HEALTH INSURANC E
Motion was made by Prest that the following Resolution No. 4-09 be approved.
RESOLUTION NO. 4 - 09
RESOLUTION APPROVING HEALTH INSURANCE
PLAN AMENDMENT NO.4
WHEREAS Resolution No. 37-96 established a self-funded program for the provision of
health insurance; and
WHEREAS a Healthcare Plan Document was adopted which establishes the terms,
provisions, and conditions of the health insurance plan; and
WHEREAS it is the intent of the Brookings Municipal Utilities Board to amend the
Healthcare Plan Document through Plan Amendment No.4 to change special enrollment
requirements to comply with Federal Law passed through the Children’s Health Insurance
Program Reauthorization Act of 2009 (CHIPRA) on February 4, 2009. The amendment will be
effective April 1st, 2009.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Brookings Municipal
Utilities Board that the Healthcare Plan Document entitled City of Brookings Healthcare Plan
Booklet hereby be amended effective April 1, 2009, by adoption of Plan Amendment No. 4,
which document is attached hereto and made a part hereof as if fully set forth herein.
Adopted this 13th day of April, 2009.
ATTEST:
______________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
FINAL PAYMENT FOR THE ABRASIVE BLAST & RE-COAT AT THE EWP UPFLOW
BASIN PROJECT
Motion was made by Peterson that the following Resolution No. 5-09 be approved.
RESOLUTION NO. 5 - 09
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE ABRASIVE BLAST & RE-COAT AT THE EWP UPFLOW BASIN PROJECT
FOR THE WATER DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the
amount of $53,143.00 to Mongan Painting Inc., hereby be approved for the Abrasive Blast &
Re-Coat - EWP Upflow Basin Project for the Water Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 13th day of April, 2009.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – ELECTRIC DEPARTMENT
Motion was made by Prest that the following Resolution No. 6-09 be approved.
RESOLUTION NO. 6 - 09
RESOLUTION ORDERING DISPOSITION OF
SURPLUS EQUIPMENT TO BE DESTROYED
WHEREAS the city of Brookings Municipal Utilities owns property which is no longer
necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
C or F Neck Insulators 200
Fiberglass Terminator/Arrestor Bracket 10
Epoxy Lightning Arrestors 70
Cutouts 60
8 ft. Cross Arms 100
Heavy Construction Cross Arm Braces 100
Pole Pieces 50
Wood Reels 50
Plastic Uguard/Pipe 80
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby orders that the above referenced property be declared surplus equipment to
be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 13th day of April, 2009.
ATTEST:
______________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
DISPOSITION OF SURPLUS EQUIPMENT TO BE SOLD
Motion was made by Prest that the following Resolution No. 7-09 be approved.
RESOLUTION NO. 7 - 09
RESOLUTION ORDERING DISPOSITION OF
SURPLUS EQUIPMENT TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property which is no longer
necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Equipment Brackets 30
Cross Arm Insulator Pins 101
Pole Top Insulator Pins 50
Miscellaneous Metal Hardware 500#
46 KV Switches 5
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby orders that the above referenced property be declared surplus equipment to
be sold and the Board hereby establishes an appraisal value of under $400 in accordance with the
provisions of SDCL 6-13.
Adopted this 13th day of April, 2009.
ATTEST:
______________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
LAND RENTAL – WWTF
Motion was made by Peterson that the following Resolution No. 8-09 be approved.
RESOLUTION NO. 8 - 09
RESOLUTION TO LEASE REAL PROPERTY TO PRIVATE PERSON
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Brookings
Municipal Utilities intends to enter into a Lease with Robert Kasdorf for a period of three (3)
years, commencing on May 1, 2009, and ending on May 1, 2012, and pertaining to the following
described property:
The designated farmland of approximately 38 acres located on the West ½ of the
Southwest ¼ of Section 14 - Medary Township, County of Brookings, State of South
Dakota.
The Lease will be an amount of One Thousand Six Hundred Seventy Two Dollars
($1,672.00) per year, payable one-third on June 1 and remaining two thirds on October 1. The
following two years to be paid on the same dates stated above. Either party may give sixty (60)
days notice prior to the termination of the Lease to terminate said Lease Agreement, and the City
of Brookings may terminate this lease in the event a parcel of the above described property is to
be sold by the City of Brookings.
Adopted this 13th day of April, 2009.
ATTEST:
__________________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
FIBER TO THE PREMISES ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
LIME REMOVAL – WATER DEPARTMENT
Motion was made by Harvey, seconded by Prest that authorization be given to advertise
for bids for Fiber to the Premises Access Equipment and Lime Removal. All members present
voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 6, 2009 and presented at
this time for consideration and action.
DIRECTORY PRINTING
Company
Bid Bond
or Check
Base
Bid Option 1 Option 2 Option 3 Option 4 Option 5 Option 6
104 pages
of 27.7#
with 2 color
vs. 1 color
Additional 8
pages of
27.7# 4
color
Additional 8
pages of
40# 2 color
Additional 8
pages of
27.7# 1
color
Additional 8
pages of
40# 4 color
Print &
Trim 80#
Gloss
Cover
postcard
sized insert
Sentinel Printing $2,780.13 $55,602.60 $865.64 $730.33 $890.42 $543.41 $1,494.58 No Bid
Midstates Printing $2,400.00 $47,999.00 $1,500.00 $1,099.00 $1,199.00 $799.00 $1,399.00 $1,150.00
Forum Comm.
Printing Ineligible Bid
Quebecor World
Directory Ineligible Bid
Option 7 Option 8 Option 9 Option 10
Postcard
insertion
per
thousand
Directory print
on recycled
paper
Mail Prep
per
thousand.
Alterations
per hour
Sentinel Printing No Bid No Bid
$69.75/m
+ $100
setup $55.00
Midstates
Printing $60.00/m
No Additional
Charge $21.50/m $40.00
Motion was made by Peterson, seconded by Prest that the low base bid plus Options 2, 5,
9 and 10 from Midstates Printing for the Telephone Directory Printing, in the amount of
$51,001.00 be approved; and, that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
The following bids were opened and read at 1:30 p.m. on April 6, 2009 and presented at
this time for consideration and action.
FIBER OPTIC TRANSPORT EQUIPMENT
Base Bid Option 1 Option 2 Option 3
Midwave $277,242.30 $3,800.00 $72,099.50 5 yr. Hardware. & 1 yr. Software
Option 4 Option 5
$137,000.00 Documentation & support options supplied
Motion was made by Prest, seconded by Harvey to reject the bid of Midwave for the
Fiber Optic Transport Equipment as it exceeded engineering estimates and to authorize the staff
to rebid this project. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Prest, seconded by Peterson to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President