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HomeMy WebLinkAboutUtilMinutes_2009_03_09Municipal Utilities Board March 9, 2009 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, March 9, 2009, at the Utility Building with the following members present: Peterson, Prest, Robertson and President Myers. Absent: Harvey. MINUTES Minutes of the regular meeting held February 13, 2009 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Prest, seconded by Peterson that the following bills and claims be approved. All members present voted in favor of the motion. Allegra, Printing/Supp, $59.92; Amazon, Unreg Inv, $404.91; American Safety Util, Supp, $2,483.11; Angermeier Randy, Travel, $145.35; Aramark Uniform Services, Supp, $195.72; Argus Leader, Advertising, $121.04; Argus Leader, Employment Adv, $1,998.26; Arnall Golden Gregory, Consulting, $6,718.91; At&T, Settlement, $5,290.32; Auto Body Specialties, Supp, $125.19; Bailly Eric, Travel, $96.80; Beresford Mun Tele Co, PCS Access, $355.99; Black Box Resale Services, Unreg Inv, $2,025.00; Blooston & Mordkofsky, Legal Services, $26,300.64; Bonde Signs N Designs, Signs, $194.60; Border States Elec, Unreg Inv, $551.06; Border States Elec, Supp, $1,869.83; Bkgs Ace, Supp, $5.39; Bkgs Auto Mall, Vehicle Maint, $47.98; Bkgs County Register, Easements, $2.00; Brookings Credit Bureau, Delinq. Accts. Coll., $118.81; Bkgs Human Res. Off., Drug/Alcohol Screen, $660.00; Bkgs Register, Adv/Legals, $248.80; Bkgs Telephone, Office Phone Bill, $56,611.15; Bkgs Utilities, Office Util Bill, $42,757.61; Brown & Saenger, Office Supp, $645.25; Buchloh Norvo, Travel, $240.10; Burmeister Electric, Supp, $4,565.80; Cable One, In Store Music, $51.00; Calix, Fiber to Premises, $650.00; Calix, Processor/Transceiver, $3,816.20; Capitol Sales Co, Unreg Inv, $762.20; Capitol Sales Co, Supp, $26.40; Carquest Auto Supply, Equip Maint, $856.01; Central Business, Supp, $5,352.39; Century Business Products, Copier Maint, $680.57; Chesterman Co, Bottled Water, $128.26; Cintas Corp, Supp, $79.14; City of Beresford, Util Bill, $134.72; City of Sgt Bluff, Util Bill, $126.45; City of Vermillion, Elec Bill, $227.61; City of Volga, Util Bill, $32.08; Clay-Union Electric, Elec Bill, $201.72; Clites Electric, Supp/Labor, $1,714.75; Collins Kevin, Travel, $769.95; Computer One, Comp. Maint/Supp, $748.83; Cornerstone Group, E-Mail Newsletter, $1,836.22; Courtesy Plbg & Htg, Supp/Repairs, $56.60; Cover to Cover, Supp, $7.99; Credit Bureau-Wtn, Delinq. Accts. Coll., $1,233.14; CSSA, Unreg Inv, $9,607.36; CSSA, Supp, $545.36; Culligan-Sx Falls, Water, $61.18; Culligan-Wtn, Bottled Water, $15.00; Culligan, Softener Service, $105.00; Cutler-Magner Co, Chemicals, $7,276.28; Dakota Riggers & Tool, Supp, $6.00; Dakota Service & Repair, Maint/Supp, $184.51; Dakota Supply Group, Supp, $8,757.55; Dave's Window Cleaning, Window Service, $50.00; Davis Excavating Snow, Snow Removal, $70.00; Days Inn, Lodging, $57.00; Dept of the Treasury, Fed Tax, $6,512.17; Directory Resources, Software Maint, $700.00; Ditch Witch of SD, Supp/Maint, $2,505.54; Don's Body Shop, Maint, $544.61; DPC Industries, Chemicals, $1,977.35; Einspahr Auto Plaza, Vehicle Maint, $294.11; Ellis & Eastern, Lease-Annual Fee, $1,500.00; Embarq Logistics, Supp, $188.00; Empire Business Systems, Supp, $3,011.30; Evjen Jessica, Travel, $255.75; Famco of Denver, Equip, $344.77; Farm & Home Publishers, County Maps, $84.30; Farmers Coop, Supp/Propane, $1,295.41; Farmers Implement, Equip Maint, $7.76; Faulk County Clerk, Employee Verification, $75.84; Fed Ex, Freight Charges, $645.60; Findley Charlie, Mileage, $54.45; First Administrators, Benefit Plan Fees, $295.00; Fishback Insurance, Notary Bond/B Peterson, $75.00; FMC Tech, Supp, $181.09; Foerster Supply, Supp, $2,461.20; Franklin Covey, Supp, $138.65; Frontier Comm of Iowa 211, PCS Access, $132.64; FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00; G & K Services, Supp, $287.28; G & R Controls, Equip Maint, $5,552.99; Gas 'N Mor, Bucket Seat, $11.99; Gas 'N Mor, Gas, $5,373.36; Generation Direct, Inbound Call Service, $500.00; George's Pizza, Mtg Supp, $59.86; George's Sanitation, Garbage Service, $45.00; Girton Adams Co, Maint Repairs, $1,310.29; Glover & Helsper PC, Legal Services, $2,295.00; Golden West, Tele Exp, $36.12; Golden West Tech, Internet Support, $4,912.50; Google, E-Mail Filtering, $1,237.50; GP Auto, Repairs, $1,566.34; GP Downtown Tire, Supp/Repairs, $10.00; Grav Amy, Travel, $578.20; Green, Shannon, Travel, $47.30; Hach Chemical Co, Supp, $207.41; Harold's Printing, Printed Materials, $553.60; Hawkins Water Treatment, Chemicals, $1,184.00; Heartland Tele Co of Iowa, PCS Access, $122.67; Henderschiedt Dale, Travel, $1,068.00; Henkin Schultz Comm Arts, Ad Design, $21,860.00; Henkin Schultz Comm Arts, Advertising Concepts, $3,858.00; Henkin Schultz Comm Arts, Flyers, $135.00; Henkin Schultz Comm Arts, In-Store Posters, $479.00; Henkin Schultz Comm Arts, Print Advertising, $558.83; Henkin Schultz Comm Arts, Radio Advertising, $7,898.11; Henkin Schultz Comm Arts, Theater Advertising, $85.00; High Voltage Testing, Testing Rubber Goods, $486.49; Hillyard/Sx Falls, Supp/Repairs, $84.83; Homestead, Supp, $695.85; HyVee, Supp, $225.75; HyVee, Supp, $71.83; HyVee, Supp, $217.25; Industrial Machine & Eng, Repairs/Supp, $827.50; Interstate Power Systems, Equip Maint., $6,750.00; Interstate Tele Co, PCS Access, $1,341.05; Interstate Telecom, Foreign Listings, $797.60; Interstate Telecom, Tele Exp, $1,815.67; IOS Office Solutions, Supp/Maint, $1,144.80; Iowa Network Services, Wireless Transport, $550.21; James Valley Coop Tele, PCS Access, $127.96; Janitors Closet, Supp, $89.39; Jefferson Tele Co, PCS Access, $28.20; John Henry Foster Minn, Maint Supp, $449.12; Kaiser Travis, Travel, $77.00; Kelo TV, Employment Adv, $109.00; Kenner Plumbing, Supp/Repairs, $461.05; Koel, Brittany, Travel, $6.60; Kriese Jim, Travel, $62.20; Krumm Jerome, Travel, $64.25; Krumm Tammie, Travel, $76.60; L G Everist , Gravel, $78.30; Laake Aaron, Travel, $57.35; Lakeland Engineering, Supp, $245.76; LEC A, Settlement, $62,484.00; Leech David, Travel, $40.70; Lewis Drug, Supp, $6.48; Linweld, Cylinder Rent & Supp, $20.95; Little Flower Knights, Advertising, $50.00; Locators & Supplies, Supp/Repairs, $1,052.42; Lukas, Nace, Gutierrez, Legal Services, $867.00; M & T Fire & Safety, Fire Extinguishers, $1,422.00; M & T Fire & Safety, Supp, $969.25; Macdoctors, Supp/Maint, $14,673.60; Martin Group, Consulting Services, $87,819.33; Martin's Inc, Diesel/Oil, $1,236.87; Mathison Co, Supp/Maint, $744.49; McCook Coop Tele, PCS Access, $2,622.95; McGrath North Mullin, Legal Service, $598.00; McKeever's Vending, Supp, $100.00; Mediacom, Internet Exp, $79.95; Medinger Amanda, Travel, $671.35; Menards-Sx City, Supp, $33.47; Menards-Sx Falls West, Supp, $7.96; Menards-Watertown, Supp, $11.67; Mentum Wireless, Support/License, $5,950.00; Mercato Convenience Store, Reseller Commission, $2,749.93; Metal Services, Repair, $250.00; Meyer RodTravel, $122.10; Mid-South Telecom, Repair/Supp, $450.00; Midamerican Energy, Elec/Gas Bill, $1,496.33; Midcontinent, Music/Tele/Cable Exp, $179.90; Midwest Alarm Co, Monitoring Services, $85.92; Midwest Insulation, Supp, $2,333.00; Minnehaha County Treasurer, Drainage/Street Maint, $142.90; Minnesota Telecom, Member Dues, $150.00; Missouri River, Supplemental Power, $940,725.27; Missouri River, WAPA Power Allocation, $256,508.28; MKT Equipment, Supp, $64.64; Monteith Welding, Supp, $13.97; Munoz, Santos, Travel, $50.05; MVTL Lab, Wastewater Analysis, $286.00; National Equipment, Supp, $54.67; Nebraska Public Power, Elec Bill, $125.42; Neustar, LNP Fee, $3,106.88; Nielsen's, Repairs, $538.73; Nortek Computers, Supp/Repairs, $545.83; Nortel Network, Tele Supp, $1,560.00; Northwest Iowa Tele, PCS Access, $310.44; Northwest Rec, Elec Bill, $95.69; Northwestern Energy, Natural Gas, $6,742.03; Novak Sanitary Service, Sanitation/Shredding, $231.12; Office Systems, Office Supp, $34.60; Old Norwegian Window Wash, Window Service, $7.00; Olson Tim, Travel, $23.40; One Call Systems, Locate Fees, $12.10; Opis Energy Group, Publication, $430.00; Orpheum Bldg, Util Bill, $53.22; Otter Tail Power Co, Util Bill, $129.94; Papa John's of Iowa, Supp, $58.62; Penton Tech Media, Publication, $40.00; Peterson Darcy, Travel, $529.40; Petzenhauser Kory, Travel, $81.40; Pfeifer Implement, Mower Maint, $612.94; Platzeck Marty, Drivers Record Audit, $5.50; Premiere Office Cleaning, Jani Services, $300.00; Pride Neon, Supp, $87.78; Pro Build, Supp, $114.04; QWest, Interconnections, $11,973.87; Q West Comm, Settlement, $366.22; Qualified Presort, Postage, $673.95; Qwest, Tele Exp, $2,312.30; Ramada Inn - Airport, Lodging, $237.56; Reach Sports Marketing, Advertising, $900.00; Reed, Jeff, Travel, $678.30; Reliable Office Supplies, Supp, $61.35; Resco, Supp, $226.50; Retriever Pymt System, Cr Card Processing, $9,905.68; Rients, Shane, Registration Renewal, $15.00; Rockhurst College Cont, Training/A Lundberg, $199.00; Rohlk, Chance, Travel, $15.95; Rounds Const, Ice Melt, $184.01; Runnings, Supp, $2,685.32; Schuneman Equip, Equip Maint, $228.97; SD Assn of Rural Water, Registration, $130.00; SD Dept of Health Lab, Testing-W/WW Samples, $318.00; SD Fedl Property Agency, 2006 Ford F250, $13,200.00; SD Retirement System, Special Pay Plan Admin Fee, $45.00; SD Treasurer, Sales & Excise Tax, $186,954.45; SD Treasurer C I F, Commun. Impaired Fee, $6,074.55; SDN Comm, Call Name, $347.82; SDN Comm, Circuit Lease, $31,840.85; Shamrock, Banquet Supp, $2,549.85; Silver Screen Advertising, Advert, $225.00; Sx Falls Convention, Supp, $19.00; Sx Falls Utilities, Util Bill, $183.85; Sx Printing, Supp, $2,191.29; Sx Valley Energy, Elec Bill, $640.77; Sx Valley Environment., Supp, $106.18; Sx-Valley Energy, Dispatching Service, $600.00; Siouxland Forklift, Repairs/Supp, $249.37; Siteit Web Design, Web Page Design, $24.95; Smith Supplies, Supp, $122.10; Snap on Tools, Supp, $275.35; Sodak Pest Control, Pest Control, $125.00; Southeastern Elec Coop, Elec Bill, $272.05; Sprint, Tele Exp, $7.00; Sprint , PCS Service Fee, $356,040.66; Sprint, PCS Copp Handset, $79.99; Sprint, PCS Phone Service, $11,195.18; Sprint, PCS Inventory, $147,419.16; Sprint-Bkgs, PCS Accessories, $35.00; Staples, Office Supp, $89.89; Staples Promotional, Promo Items, $297.48; State of Iowa-Treasurer, Sales Tax, $10,747.63; Steam Brothers, Janitorial Service, $240.00; Stockholm Strandbrg Tele, PCS Access, $113.61; Stoltenburg Audie, Travel, $522.40; Swiftel Comm Wireline, PCS Access, $4,272.52; Syrstad Oil, Vehicle Maint, $162.95; Technocel, PCS Inventory, $518.06; The Achievement Center, Supp, $584.60; Thompson Mark, Travel, $223.19; Top Notch Cleaning, Jani Service, $1,845.00; Tott's Conoco, Gas, $349.35; Town & Country Shopper, Employment Advertising, $384.00; Union County Elec, Elec Bill, $183.30; UPS, Freight Charges, $361.71; Univ./Bridle Estates, Sewer Charge Reim, $1,029.00; Universal Service Adm Co, USAC Contribution, $52,853.06; University Estates, Water Charge Reim, $1,855.00; Valley Nat'l Gases, Helium, $7.75; Valley Telco Coop, PCS Access, $49.99; Vantage Point, Engr Consulting, $3,787.94; Venture Communications, PCS Access, $262.53; Verifications, Employee Verfication, $235.20; Vermeer High Plains, Equip Maint, $30.39; Vessco, Aeration Grid System, $3,360.00; Virg's Car Care & Tire, Vehicle Maint, $406.86; Vivian Tele Co, PCS Access, $241.23; Water Environment Fed, Publication, $237.75; Watertown Municipal Util, Util Bill, $797.79; Wesco, Wire, $30,581.75; Wesco, Supp, $125.00; Western Tele Co, PCS Access, $27.44; Willis Inc, Repair, $804.00; Windstream Supply, Unreg Inv, $345.14; Windstream Supply, Supp, $1,067.57; Wireless Accessories, PCS Inv, $262.25; Witt Eric, Travel, $205.33; Wright Richard, Travel, $39.33; WW Tire, Equip Maint, $44.72; XCel Energy/NSP, Elec Bill, $885.38; Yellow Book West, Advertising, $130.00. The following are Tele/Utility Refunds: Alderman, Dennis, $58.06; Anderson, Scott, $130.00; Auto Body Specialties, $7.22; Berghorst, Jack, $84.80; Bliss, Paul, $160.00; Bkgs Health System, $99.00; Haan, Cathy, $65.00; Hefling, Joel, $324.00; Lirette, Sarah, $153.11; Morris, Carol, $100.00; Pitzl, Angela, $211.99; Pizza King, $340.00; Sage, Michele, $60.00; Thompson, Michael/Rebecca, $96.45; Tiemann, Brenda, $238.49; Yonker, Amber, $211.99; Houfek, Jeff, $8.85; Djira, Gemechis, $13.98; Dakota Rentals, $80.20; Radio Shack, $33.70; Wipf, Kassy, $33.50; Kampen, Iola, $4.62; Claire's, $21.46; Bohn, Matthew, $6.50; Halstead, Linda, $5.43; Wagner Home & Bldg, $24.63; Osborne, L, $33.13; Kneip, Tom & Chickie, $14.09; Kingsley, Quentin, $8.95; Eich, Kelly, $15.24; Linehan, Michael, $33.07; Clarin, Mary, $5.22; Christie, Reggie, $27.15; Peterson, Scott J, $12.89; McGeough, Bill, $15.45; Zagrodnik, Karen, $90.54; Begley, Rick, $23.57; Croymans, Laura, $6.33; Oseby, Leo, $15.45; Gokie, Steve, $32.22; Brown, Mark, $2.51; Carlisle, Sheena, $41.56; Johnson, April, $14.81; Soupir, Lisa, $31.59; Houtman Const, $336.85; Moore Rentals, $33.36; Den-Wil Inc, $124.17; Grenz, Micah/Gretchen, $159.37; Strom, Amber, $126.00; Anderson, Kimberly, $15.00; Waltz Const, $169.00. PERSONNEL INFORMATION Department Salaries (February): Electric, $146,107.18; Water, $73,583.13; Wastewater, $58,588.04; Telephone, $412,954.46; Retirement, $39,693.31; Social Security, $49,986.78; Insurance, $76,356.98; Deferred Comp, $10,656.60; Salary Changes: E. Bailly, $3,018.90*; C. Luther, $10.54*; F. Torgrude, $18.54; K. Petzenhauser, $11.21*; T. Haaseth, $31.43; New Employees: B. Julius, $10.35. *Plus commission QUARTERLY FINANCIAL REVIEW Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of fourth quarter 2008. BIDS AWARDING OF BIDS The following bids were opened and read at 1:30 p.m. on March 5, 2009 and presented at this time for consideration and action. MISC. SUPPLIES - WATER DISTRIBUTION & SEWER COLLECTION DEPARTMENT 2009 CHEMICALS – WATER/WASTEWATER DEPARTMENT CO2 Fluorosilicic Liquid Sodium Sulfur Sulfuric Acid Chlorine Poly Dioxide Acid Carus Chemical Corp ~ ~ ~ $10,375.00 ~ ~ DPC Industries Inc. ~ $15,260.00 $13,100.00 ~ $8,980.00 ~ Hawkins Inc. ~ $18,165.00 $11,875.00 $12,437.50 $15,000.00 $6,885.00 Poet Ethanol Products $5,750.00 ~ ~ ~ ~ ~ Shannon Chemical Corp. ~ ~ ~ $17,312.50 ~ ~ QUICKLIME – WATER DEPARTMENT Quicklime Quicklime (Firm Price) (W/Fuel Surcharge) Chemical Lime Co. of Missouri $218,862.00 Graymont (WI), LLC $152,100.00 $145,800.00 Company Fire Hydrants 10 - each Misc. Water Meters Misc. Water Tapping Saddles ITEM #3 Misc. Corp Stops, Curb Stops, Check Valves, Regulators, Meter Setters & Couplings Misc. Gate Valves with Flange Packs & Water Main Dakota Supply Group $16,523.40 $40,642.00 $6,135.88 $14,309.60 $14,671.44 Milbank Winwater Works ~ ~ $6,948.30 ~ $15,423.24 Northern Water Works $16,401.60 ~ $8,089.98 $13,731.74 $17,223.00 HD Supply Waterworks $16,670.00 ~ $6,910.80 $18,725.22 $16,209.60 2009 MODEL TRACTOR/LOADER – WATER DEPARTMENT Butler Machinery Co. $91,987.00 JD Evans Inc. $77,903.00 RDO Equipment Co. $82,250.00 Titan Machinery $74,798.00 Motion was made by Peterson, seconded by Robertson that the following low bids be approved: Dakota Supply Group, misc. water meters, $40,642.00, misc. water tapping saddles, $6,135.88 and misc. gate valves with flange packs & water main, $14,671.44; Northern Water Works, 10 fire hydrants, $16,401.60 and misc. corp stops, curb stops, check valves, regulators, meter setters & couplings, $13,731.74; Carus Chemical Corp, sodium poly, $10,375.00; DPC Industries Inc, fluorosilicic acid, $15,260.00 and sulfur dioxide, $8,980.00; Hawkins Inc, liquid chlorine, $11,875.00 and sulfuric acid, $6,885.00; Poet Ethanol Products LLC, CO2, $5,750.00; Graymont (WI) LLC, quicklime, $145,800.00, 2009 model tractor/loader, $74,798.00; and, that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Robertson, seconded by Peterson to adjourn to an executive session for the purpose of discussing competitive service offerings, pending litigation and contractual matters. All members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Gail Robertson, Secretary Steven Myers, President