HomeMy WebLinkAboutUtilMinutes_2008_12_08Municipal Utilities Board December 8, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
December 8, 2008, at the Utility Building with the following members present: Harvey,
Peterson, Prest and President Myers. Absent: Robertson.
MINUTES
Minutes of the regular meeting held November 10, 2008 and the special meeting held
November 24, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey seconded by Peterson that the following bills and claims be
approved. All members present voted in favor of the motion.
A B Dick Products, Equip. Maint, $601.00; ABM Equip & Supply, 52' Aerial Lift Truck,
$84,541.70; Angermeier Randy, Travel, $239.86; AOSNC, Maintenance, $1,374.00; Arrow,
Supp, $34.00; Astoria Industries, Supp, $89.95; At&T, Settlement, $3,797.73; Auto Body
Specialties, Supp, $17.86; Ball, Michelle, Janitorial Service, $250.00; Bendix, Computer Supp,
$2,453.24; Beresford Mun Tele Co, PCS Access, $350.19; Beynon, Mark, Travel, $7.02;
Blooston & Mordkofsky, Legal Services, $708.25; Bob's Lock & Key, Locks/Keys, $13.80;
Bonde Signs N Designs, Signs, $296.20; Border States Elec, Unreg Inv, $1,170.59; Border States
Elec, Supp, $10,543.63; Bozied Car Care, Vehicle Maint, $10.00; BP, Gas, $143.45; Brookings
Ace, Supp, $170.93; Bkgs Area Human, Membership, $130.00; Bkgs County Treas, License,
$2,379.31; Bkgs Engraving, Signs/Engraving, $33.50; Bkgs Landfill, Landfill Fee, $111.60;
Bkgs Street Dept, Repairs, $2,051.60; Bkgs Telephone, Office Phone Bill, $57,297.25; Bkgs
Utilities, Office Util Bill, $39,432.38; BSG Clearing Solutions, Settlement, $4,960.36; Buchloh
Norvo, Travel, $134.55; Building Sprinkler Inc, Repair, $193.41; Bullington Mark, Travel,
$54.60; Burmeister Elec, Supp, $3,674.49; Calix, FTTH Inventory, $1,000.00; Carpenter Chris,
CDL License, $15.00; Carquest Auto, Equip Maint, $81.85; CCH, Publication, $88.38; Central
Business, Supp, $2,582.18; Christenson Joyce, Travel, $12.87; City of Beresford, Util Bill,
$155.09; City of Vermillion, Elec Bill, $238.19; Claritus, Computer Supp, $249.04; Collins
Kevin, Travel, $278.27; Computer One, Comp. Maint/Supp, $1,422.74; Connectronics, Supp,
$2,257.36; Courtesy Plbg & Htg, Supp/Repairs, $112.93; Credit Bureau-Watertown, Delinq.
Accts. Coll., $830.04; CSSA, Unreg Inv, $996.00; Culligan-Watertown, Bottled Water, $16.00;
Culligan, Softener Service, $59.00; Cutler-Magner, Chemicals, $3,541.86; Dakota Service &
Repair, Maint/Supp, $194.59; Dakota Supply Group, Hydrants, $15,152.00; Dakota Supply
Group, Supp, $18,079.71; Dale's Alignment, Vehicle Maint, $670.00; Davis Excavating Snow,
Snow Removal, $70.00; Dept of the Treasury, Fed Tax, $6,592.94; Dixon Bruce, Travel, $64.60;
Dougherty & Co, Financial Agreement, $50,000.00; DPC Industries, Chemicals, $1,419.58;
Einspahr Auto Plaza, Vehicle Maint, $718.70; Embarq Logistics, Unreg Inv, $549.06; Empire
Mall, Employee Recognition, $27.00; Eugene Beckman & Sons, Equip Maint, $318.47; Farmers
Coop, Supp/Propane, $35.78; First Administrators, Benefit Plan Fees, $320.00; FMC Tech,
Supp, $2,236.77; Foerster Supply, Supp, $1,043.00; Ford Sign Co, Nameplate, $19.75; Forum
Comm Printing, Directory Printing, $64,027.71; Franklin Covey, Supp, $48.40; Freeman
Harvey, Travel, $46.80; Frontier Comm of Iowa, PCS Access, $146.05; FRRPA Norwest Bank
Center, FRRPA Lease, $19,340.00; Future Dial, Quarterly Svc Charge, $178.80; G & R
Controls, Equip Maint, $360.75; George's Sanitation, Garbage Service, $42.50; Golden West,
Tele Exp, $36.24; Golden West Tech, Internet Support, $4,912.52; Goldfield Telecom, Tele
Supp, $8,957.87; Google Inc, E-Mail Filtering, $2,475.00; Grainger, Supp, $334.62; Granum
Kathi, Travel, $10.41; Grav Amy, Travel, $470.16; Graybar Electric, Supp, $1,167.57; Harold's
Printing, Printed Materials, $96.00; Harvey Kevin, Travel, $112.32; Hawkins Water Treatment,
Chemicals, $1,508.00; HD Supply Waterworks Ltd, Supp, $9,008.64; Heartland Tele Co of
Iowa, PCS Access, $107.90; Hewlett Packard, Computer Equip, $1,272.00; Hills Stainless Steel,
Supp, $302.86; Hillyard/Sx Falls, Supp/Repairs, $140.00; Holderby, Sam, Directory Ad Sales,
$3,275.01; Homestead Do It Center, Supp, $603.16; HyVee, Supp, $2,045.00; Insty Prints Bkgs,
Printing/Supp, $209.95; Interstate Tele Coop, PCS Access, $1,301.45; Interstate Telecomm, Tele
Exp, $1,279.95; James Adkins, Travel, $253.50; James Valley Coop Tele, PCS Access, $166.20;
JDS Uniphase Corp, Ethernet Test Set, $2,808.32; Julius Laura, Travel, $70.20; Kenner Plbg,
Supp/Repairs, $170.71; Krier & Blain, Air Conditioning, $143.72; Krumm Tammie, Travel,
$69.03; Kruse Dan, Tech License, $30.00; Le Master, Brian, Directory Ad Sales, $5,647.50;
LECA, Settlement, $67,894.00; Lemme Linda, Travel, $19.89; Linweld, Cylinder Rent & Supp,
$21.95; Locators & Supplies, Supp/Repairs, $188.88; M & T Fire & Safety, Supp, $475.95;
Martin Group, Consulting Services, $6,348.39; Martin's Inc, Diesel/Oil, $2,621.63; Maximum
Promotions, Flags/Repairs, $28.00; McGrath North Mullin, Legal Service, $494.00; McKeever's
Vending, Supp, $120.40; Menards-Sx City, Supp, $26.88; Menards-Sx Falls West, Supp, $17.12;
Menards-Wtn, Supp, $13.38; Mercato Convenience Store, Reseller Commission, $593.98;
Mercy Business Health, Drug Screening, $90.00; Meyer Rod, Travel, $114.66; Meyer Steve,
Travel, $70.20; Mid-South Telecom, Repair/Supp, $95.00; Midamerican Energy, Elec/Gas Bill,
$169.02; Midcontinent, Music/Tele/Cable Exp, $89.95; Midwest Glass, Repairs/Supp, $596.41;
Miner County Pioneer, Advertising, $18.00; Missouri River, Supplemental Power, $739,768.38;
Missouri River, Wapa Power Allocation, $183,993.76; Monteith Welding, Supp, $92.78; Mork
Gary, Directory Ad Sales, $8,627.67; Muth Electric, Wiring, $121.22; Nagel's Bump & Paint
Shop, Vehicle Maint, $1,087.45; Napa Auto Parts, Supp, $506.08; Nardini Fire Equip, Fire Supp
Syst Maint, $1,066.50; Nielsen's, Repairs, $139.49; Nortek Computers, Supp/Repairs, $416.88;
North Cliff Auto, Repair, $12.28; Northwest Rec, Elec Bill, $122.06; NW Energy, Natural Gas,
$9.00; Novak Sanitary Service, Sanitation/Shredding, $288.23; Office Systems, Supp, $22.83;
Old Norwegian Window Wash, Window Service, $7.00; Orpheum Bldg, Util Bill, $64.58; Otter
Tail Power Co, Util Bill, $113.71; Outlaw Graphics, Signs, $283.75; Park Properties, Gas,
$1,500.65; Perry Electric, Repairs, $22.04; Peterson Darcy, Travel, $549.92; Petzenhauser Kory,
Travel, $93.61; Power & Tele Supply, Supp, $548.20; Prairie Graphics, Uniforms/Supp,
$783.00; Pride Neon, Supp, $60.00; Pro Build, Supp, $12.24; QWest, Interconnections,
$4,713.63; Qwest, Tele Exp, $1,534.72; Rainbow Car Wash, Vehicle Maint, $7.55; Rodas,
Christine, Directory Ad Sales, $4,833.81; Runnings, Supp, $965.13; Safe N Secure, Security,
$987.25; Sancom, PCS Access, $72.90; SD Assn of Telephone Coop, Training, $400.00; SD
Dept of Health Lab, Testing-W/WW Samples, $1,334.00; SD Electrical Council, License,
$160.00; SD Treasurer, Sales & Excise Tax, $175,522.95; SDN Communications, Call Name,
$395.45; SDN Comm, Circuit Lease, $27,430.48; SDN Technologies, Computer Supp,
$3,588.15; SES Americom, Equip/Installation, $4,934.89; Share It Inc, Supp, $408.95; Silver
Screen Advertising, Advertising, $225.00; Sx City Police Dept, Alarm Permit Fees, $10.00; Sx
Falls Utilities, Util Bill, $144.00; Sx Printing, Supp, $4,948.52; Sx Valley Energy, Elec Bill,
$289.05; Siteit Web Design, Web Page Design, $24.95; Spee-Dee Delivery Service, Freight
Charges, $2,288.20; Speedy Cleaners, Rugs, $134.70; Sprint, Tele Exp, $43.14; Sprint, PCS
Service Fee, $241,492.75; Sprint, Copp Handset, $136.99; Sprint, PCS Phone Service,
$12,945.49; Sprint, PCS Inventory, $72,657.02; Staples, Office Supp, $168.63; State of Iowa-
Treasurer, Sales Tax, $11,121.98; Stockholm Strandbrg Tele, PCS Access, $131.96; Stoltenburg
Audie, Travel, $341.06; Sturdevant Auto Supply, Supp, $298.24; Swiftel Comm Wireline, PCS
Access, $4,055.63; Technocel, PCS Inventory, $104.07; Tessco, Rft Eq.&Accessories, $101.87;
The Outlet, Supp, $12.30; Thompson Mark, Travel, $152.60; Tint Masters, Supp, $10.00;
Tomacellis, Mtg Supp, $144.16; Top Notch Cleaning, Janitorial Service, $1,245.00; Tott's
Conoco, Gas, $350.25; Turfguard Lawn Service, Lawn Care, $535.00; Union County Elec, Elec
Bill, $183.85; UPS, Freight Charges, $362.91; US Postal Service, Postage, $9,000.00;
Univ./Bridle Estates, Sewer Charge Reim, $1,029.00; Universal Service Adm. Co, USAC
Contribution, $64,208.81; University Estates, Water Charge Reim, $1,855.00; Valley Restaurant,
Mtg Supp, $1,450.00; Valley Telco Coop, PCS Access, $63.14; Vantage Point, Engr Consulting,
$24,114.05; Virg's Car Care & Tire, Vehicle Maint, $178.95; Wakeman Dan, Travel, $250.38;
Wall Street Journal, Publication, $424.32; Watertown Municipal Util, Util Bill, $549.99;
Wenande Kay, Travel, $46.80; Wesco, Supp, $5,797.20; Windstream Supply, Unreg Inv,
$974.09; Wright Richard, Travel, $28.37; WW Tire Service, Equip Maint, $201.90; Xcel
Energy/NSP, Elec Bill, $366.40; Yellow Pages Association, Subscription, $690.00; Young Door
Service, Labor/Repairs, $186.73; Z3 Graphix, Supp, $169.32; Knology Comm Tele, PCS
Access, $255.63; 4NU-Praxair Dist Inc, Supp, $10.71; Knology-Black Hills, PCS Access,
$41.99; Knology of the Plain, PCS Access, $692.94; Knology-Plains Iowa, PCS Access, $6.10.
The following are Telephone/Utility Refunds:
Eng, Todd/Amy, $42.46; Foerster, Cory, $50.90; Hagen, Scot/Olive, $50.00; Hamer, Ken/Deb,
$27.60; Hein, Tina, $115.28; Mejia, Teri, $267.49; Northern Natural Gas, $72.30; Wells,
Wendy, $101.37; Stuefen, Nancy, $3.26; Kadlec, Lynn, $60.58; Miller, Phyllis, $9.03;
Winterboer, Megan, $109.23; Thorn, Matt & Geri, $29.84; Platek, Eugene, $4.15; Kadlec, Lynn,
$23.95; Schwab, Erin, $13.08; Petersen, Rachel, $15.79; Willis, S R, $84.94; Browne, Tammy,
$29.76; Kriegel, Fred, $4.08; Woodring, Tim, $12.93; Svennes, Brad, $15.34; Yao, Rui, $7.38;
Azure, Brian, $14.01; Abney, Curtis, $17.97; Vogl, Brian, $2.33; Temperli, Tom, $67.98;
Arnold, Mychal, $220.00; Feucht, Randy, $215.85; Kadlec,Lynn, $76.57; Priebe, Ed, $52.79;
Webbenhurst, George, $19.99; Cali Nails, $111.68; Satouh, Amr, $34.34; Simmons, Ashley,
$31.14; Dubray, Ross, $81.24; Macias, Maria, $28.23.
PERSONNEL INFORMATION
Department Salaries (November): Electric, $147,077.81; Water, $70,395.41; Wastewater,
$59,977.58; Telephone, $408,126.17;
Retirement, $41,345.08; Social Security, $48,331.29; Insurance, $76,720.97; Deferred Comp,
$10,573.72;
Salary Changes: S. Waples, $20.43*; C. Findley, $13.18*; A. Grav, $13.18*; T. Kaiser,
$10.54*; N. Karpen, $13.18*; C. Luther, $9.89*; A. Medinger, $17.62*; S. Muntoz, Jr., $9.89*;
K. Petzenhauser, $13.18*; R. Pitlick, $13.05*; M. Skiles, $10.54*; A. Wingen, $10.54*R.
Wright, $13.18*; M. Collins, $23.02; N. Maher, $18.20;
New Employees: J. Wylie, $8.58*
*Plus commission
APPROVAL OF 2009 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Prest that the following Resolution No. 23-08 be approved.
RESOLUTION NO. 23 - 08
RESOLUTION APPROVING
2009 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated December 8, 2008, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All present voted in favor of the motion.
APPROVAL OF 2009 BUDGET
Motion was made by Prest that the following Resolution No. 24-08 be approved.
RESOLUTION NO. 24 - 08
RESOLUTION APPROVING THE 2009 BUDGET
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Budget
for the fiscal year 2009 be hereby adopted as presented this 8th day of December, 2008.
2009 2009
Receipts Disbursements
Electric Fund $20,728,841 $21,542,287
Telephone Fund $8,754,514 $16,463,136
Wastewater Fund $2,787,576 $2,827,801
Water Fund $3,073,243 $2,985,096
Total $35,344,174 $43,818,320
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All present voted in favor of the motion.
ELECTRIC RATE REVIEW
Motion was made by Harvey that the following Resolution No. 25-08 be approved.
RESOLUTION NO. 25 - 08
RESOLUTION AMENDING ELECTRIC RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Electric Utility, Article IV, Rates and Charges,
Sections 1-1, 1-2, 1-3, 1-4, 1-5, 1-6 and 4-12 be amended to read as follows:
Article IV
Section 1
Electric Service
Section 1-1. Residential Electrical Service.
The following rates shall be charged for all electricity provided under the residential rate:
All Kwhrs $.0590 $.0650
Customer Charge $9.50 $10.30
Applicable: Available to residential customers for all domestic uses limited to single phase.
A family domestic dwelling in which four or less sleeping rooms are rented or available
for rent is considered residential and the residential rate shall apply.
The foregoing rates shall apply to each customer for each residence or apartment supplied
and each residence or apartment shall have a separate meter. The electric current furnished at the
foregoing rates may be used for lighting and household appliances, including electric motors
used in connection therewith.
Section 1-2 Commercial Electric Services.
SMALL COMMERCIAL
The following rates shall be charged for all electricity provided under the small
commercial rate:
All Kwhrs $.0620 $.0690
Customer Charge $17.50 $18.20
Applicable: Available to non-residential customers not served under the Large Commercial rate
for all general purposes, single phase or 3 phase.
The customer charge to each customer for each business supplied under small
commercial shall be $17.50 $18.20.
LARGE COMMERCIAL
The following rates shall be charged for all electricity provided under the large
commercial rate:
Energy :
All Kwhrs @ $.0300/Kwhr $.0320/Kwhr
Demand : @ $8.70/KW $9.85/KW
Customer Charge: $70.00 $75.00
Applicable Available to non-residential customers whose peak demand has exceeded 60 kW.
Customers must remain in this class for a minimum of 12 months. A customer whose billing
demand has dropped below 60 kW for 12 consecutive months may request to be moved to the
Small Commercial class. The customer would then remain in the Small Commercial class unless
they again exceed 60 kW. Any non-residential customer whose peak demand exceeds 25 kW
may request to move to the Large Commercial class.
The minimum bill for Large Commercial Customers shall be equal to 25% of the past 12
month's highest demand x $8.70 $9.85 per KW. This minimum shall be charged only when the
sum of the total energy charges and the total demand charges for the current month does not
equal the calculated minimum.
The Utility shall charge the applicable commercial electric rate to trailer courts where the
court meters each trailer and charges the current residential rate per unit.
The Utility shall charge the applicable commercial electric rate to an apartment complex
where the complex is served by one electric meter.
A family domestic dwelling in which more than four sleeping rooms are rented or available
for rent, is considered non-domestic, and the applicable Commercial rate shall apply.
Section 1-3. Industrial Electric Service.
The following rates shall be charged for all electricity provided under the large
commercial rate:
Energy:
All Kwhrs $.0290/Kwhr $.0310/Kwhr
Demand: $7.70/KW $9.00/KW
Customer Charge: $100.00 $105.00
Applicable: Available to commercial and industrial customers for all power and lighting through
one set of meters at a single delivery point. Service will be delivered at primary distribution
voltages. Additional voltage transformers shall be supplied and maintained by the customer.
The minimum bill for each Industrial Customer shall be equal to 50% of the past 12
months’ highest demand x $7.70 $9.00. This minimum shall be charged only when the sum of
the total energy charges and total demand charges for the current month does not equal the
calculated minimum.
Billing Demand -- The maximum fifteen (15) minute measured demand in the month.
Power Factor Adjustment – If the customer’s power factor for the month (as determined
by measurement) is less than 95% at the point of delivery, the demand will be increased by
multiplying the metered demand by 95% and dividing by the average power factor expressed in
percent as illustrated in the following formula:
If PF < 95% then Adjusted Demand = Demand x 95%
PF
Otherwise the Demand = Demand
Section 1-4. Time of Day Rate.
This rate is available to any customer with a load of 75 KW demand or greater who
chooses to be on this rate. Under this rate, electrical consumption will be billed at a higher rate
during peak hours and at a lower rate during off-peak hours. Peak hours are those hours of the
day (Monday – Friday only) when the Utility load is above normal; off-peak hours are all
remaining hours of the day (Sunday – Saturday) when the Utility load is below normal. For
purposes of this rate, peak and off-peak hours shall be defined as follows:
Peak Hours – Winter (Nov. 1 – March 15) 8:00 a.m. – 8:00 p.m. 12 hrs.
Off-Peak Hours – Winter (Nov. 1 – March 15) 8:00 p.m. – 8:00 a.m. 12 hrs.
Peak Hours – Spring (March 16 – May 31) 10:00 a.m. – 6:00 p.m. 8 hrs.
Off-Peak Hours – Spring (March 16 – May 31) 6:00 p.m. – 10:00 a.m. 16 hrs.
Peak Hours - Summer (June 1 – Aug. 15) 10:00 a.m. – 7:00 p.m. 9 hrs.
Off-Peak Hours – Summer (June 1 – Aug. 15) 7:00 p.m. – 10:00 a.m. 15 hrs.
Peak Hours – Fall (August 16 – October 31) 10:00 a.m. – 6:00 p.m. – 8 hrs.
Off-Peak Hours – Fall (August 16 – October 31) 6:00 p.m. – 10:00 a.m. – 16 hrs.
The following rates shall be applicable to all electricity provided under the time of day rate.
Cost Cost
Energy Peak Off Peak
All KWH's $.0430/Kwhr $.0440/Kwhr $.0345/Kwhr $.0360/Kwhr
KW $8.70/KW $9.85/KW $.95/KW $1.15/KW
Customer Charge: $100.00 $105.00 per month.
Availability: To any customer with a load of 75 KW or greater who chooses to be on this
rate.
Conditions: The customer must sign an agreement stating that he will be on this rate for
at least 12 months. Should the customer request to be removed from this rate prior to expiration
of the 12-month period, the customer shall be back billed for all usage at the rate he normally
would have been on. Back billing shall be retroactive for the number of months the customer was
on time of day rate not to exceed 12 months. This provision shall be waived if ownership should
change within the 12-month period, and the new owner shall have the option of staying on the
time of day rate or going back to the regular rate.
Section 1-5. Interruptible Rate.
This rate is available to any customer with a load of 75 KW demand or greater who
chooses to be on this rate. Under this rate, the customer must agree to have their electric service
disconnected when the Utility's electric system is approaching or in danger of reaching a peak
condition. The Utility will give a 15-minute warning before disconnecting load. Fifteen minutes
after the warning, the Utility will automatically disconnect all customer load which is on the
interruptible rate.
The following rates shall be applicable to all electricity provided under the interruptible
rate:
Energy:
All Kwhrs $.0345/Kwhr $.0360/Kwhr
KW $1.10/KW $1.30/KW
Customer Charge: $100.00 $105.00 per month.
Availability: To any customer with a load of 75 KW or greater who chooses to be on this rate.
Load Factor Adjustment: If the customer’s load factor for the month (as determined by
measurement) is less than 50%, the billing rate will be increased by multiplying the energy and
demand rates by 50% and dividing by the average monthly load factor expressed in percent as
illustrated in the following formula.
If LF < 50% then Adjusted Energy & Demand Billing Rate =
Billing Rate x 50%
LF
Notwithstanding the above the maximum applicable energy rate shall be $.075/KWH and
demand rate shall be $14.50/KW.
Otherwise the Billing Rate = Billing Rate.
Conditions: The customer must sign an agreement stating that he will be on this rate for
at least 12 months. Should the customer request to be removed from this rate prior to expiration
of the 12-month period, the customer shall be back billed for all usage at the rate he normally
would have been on. Back billing shall be retroactive for the number of months the customer was
on interruptible rate not to exceed 12 months. This provision shall be waived if ownership should
change within the 12-month period, and the new owner shall have the option of staying on the
interruptible rate or going back to the regular rate.
Section 1-6. Street Lights.
The following rate shall be charged for all electricity provided under the street light rate:
All Kwhrs $.0143/Kwhr $.0190/Kwhr
Customer Charge $7.46/Light $7.70/Light
Demand $7.26/KW $7.80/KW
Applicable: Available to the City of Brookings for street light use.
Section 4-12. Security Light Rental.
Any person desiring the installation of a security light may apply at the Utilities Office
and shall state on such application the location of the light and the wattage desired.
The light shall be installed on an existing pole or structure and connected to the utility
lines without metering. If the pole or structure does not meet requirements of the area to be
lighted, the necessary material will be furnished by the city and charges, labor and material will
be made upon completion of installation. If the light is requested to be removed in less than two
years, a $60.00 service fee will be applied.
Wattages Available and charges therefore shall be as follows:
1. 70 Watt Light - $3.85 per month $4.10 per month
2. 175 Watt Light - $5.40 per month $5.70 per month
3. 250 Watt Light - $7.00 per month $7.50 per month
4. 400 Watt Light - $8.80 per month $9.65 per month
The light will remain the property of the Utility and be maintained by the Utility at no
cost to the customer.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that these
rate changes become effective with the January 2009 billing.
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Prest. All present voted in favor of the motion.
WATER RATE REVIEW
Motion was made by Peterson that the following Resolution No. 26-08 be approved.
RESOLUTION NO. 26 - 08
RESOLUTION AMENDING WATER RULES AND REGULATIONS
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Water Utility, Article IV, Rates and Charges,
Section 3-2 and 3-3 be amended to read as follows:
WATER SYSTEM
Section 3-2. Residential Water Rates.
A residential premise shall be defined as a family domestic dwelling with a separate
water meter in which four or fewer sleeping rooms are rented or available for rent.
The owner or occupant of each residential premise to which water is supplied by the City
of Brookings shall pay service charge per meter dependent upon the size of meter as set forth
below.
Service Charges:
Meter Size Monthly Service Charges
5/8, 3/4” or 1” $ 9.25 $10.00
1 ¼” or 1 ½” $28.00 $31.00
2” $43.00 $49.00
Service charges for all meters larger than 2” shall be made according to the Commercial
Service Charge Schedule. Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $1.421 $1.535 per 100 cu. ft.
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter Residential
City Monthly Average (WRCMA) or the average of the customer’s most recent usage for
the billing cycles ending in December, January, February and March at the customer’s
current residence. The WRCMA will be calculated each year (rounded up to the nearest
tenth) after the billing cycle ending in March. Usage data from the most recent previous
three year’s billing cycles ending in December, January, February and March will be
used in the calculation (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall be assigned the WRCMA for purposes of
computing their SPUAL.
All water consumed above the assigned SPUAL during the billing cycles ending in July,
August and September will be provided at the rate of two times the published rate per 100
cu. ft. of water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.25.
Section 3-3. Commercial Water Rates.
A non-residential premise shall be defined as any premise other than that defined in
Section 3-2 as a “residential premise”.
The owner or occupant of each non-residential premise to which water is supplied by the
City of Brookings shall pay a service charge per meter dependent upon the size of meter as set
forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8”, 3/4” or 1” $ 9.25 $ 10.00
1 ¼” or 1 ½” $ 28.00 $ 31.00
2” $ 43.00 $ 49.00
3” $ 93.00 $100.00
4” $146.00 $154.00
6” $305.00 $310.00
8” $530.00 $535.00
10” $830.00 $835.00
Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $1.421 $1.535 per 100 cu. ft.
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter City Monthly
Average (WCMA) or the average of the customer’s most recent usage for the billing cycles
ending in December, January, February and March at the customer’s current premise. The
WCMA will be calculated each year (rounded up to the nearest tenth) after the billing cycle
ending in March. Usage data from the most recent previous three year’s billing cycles ending
in December, January, February and March will be used in the calculations (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall not be assigned a SPUAL until after they have
established a three month billing history.
All water consumed above the assigned SPUAL during the billing cycles ending in July,
August and September will be provided at the rate of two times the published rate per 100
cu. ft. of water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined
by multiplying the applicable consumption rate and service charge by a factor of 1.25.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that these
rate changes become effective with the January 2009 billing.
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All present voted in favor of the motion.
WASTEWATER RATE REVIEW
Motion was made by Harvey that the following Resolution No. 27-08 be approved.
RESOLUTION NO. 27 - 08
RESOLUTION AMENDING WASTEWATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Wastewater Utility, Article IV, Rates and Charges,
Section 2-2 and 2-3 be amended to read as follows:
Section 2
Wastewater
Section 2-2. Wastewater -- Residential.
Wastewater will be computed at the rate of $2.24 $2.34/100 cu. ft. of water used, plus
$8.00 $8.50 service charge for the billing cycles ending in December, January, February and
March. The average monthly bill of these four billing cycles will determine the monthly
wastewater charge for the following eight cycles.
Section 2-3. Wastewater -- Industrial.
Wastewater will be computed at the rate of $2.24 $2.34/100 cu. ft. of water used, plus
$8.00 $8.50 service charge for each month of the year.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2009 billing.
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All present voted in favor of the motion.
TRANSFER OF SURPLUS FUNDS
Motion was made by Prest that the following Resolution No. 28-08 be approved.
RESOLUTION NO. 28 – 08
RESOLUTION AMENDING RESOLUTION NO. 31-07
PROVIDING FOR TRANSFER OF UTILITY SURPLUS FUNDS
TO THE CITY GENERAL FUND
WHEREAS the Brookings Municipal Utilities passed Resolution No. 31-07
providing the transfer of Utility surplus funds to the City General Fund beginning January 1,
2008; and
WHEREAS it is the intent of the Brookings Municipal Utilities to change the
above transfer levels of surplus funds, to the General Fund and an additional transfer to the
General Fund for the purpose of funding General Fund initiatives to improve regional economic
development.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that Resolution No. 31-07 be amended to provide that, beginning January 1, 2009,
transfers be made to the City General Fund from the Telephone and Electric Funds in amounts as
established by the following:
Electric Fund
Total Annual Transfer of $1,142,000 to the City General Fund
and
Additional $25,000 transfer to the City General Fund
Telephone Fund
Total Annual Transfer of $650,000 to the City General Fund
and
Additional $25,000 transfer to the City General Fund
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All present voted in favor of the motion.
TRANSFER BETWEEN UTILITY FUNDS
Motion was made by Peterson that the following Resolution No. 29-08 be approved.
RESOLUTION NO. 29 - 08
RESOLUTION AUTHORIZING TRANSFER
BETWEEN UTILITY FUNDS
WHEREAS the Brookings Municipal Utilities Board approved the 2008 budget
providing for moneys to be transferred between utility funds.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board to authorize the transfer of $50,000 from the Wastewater Fund to the Telephone Fund and
$50,000 from the Water Fund to the Telephone Fund.
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All present voted in favor of the motion.
AUTHORIZING A REVISION TO AN INTERFUND LOAN
Motion was made by Prest that the following Resolution No. 30-08 be approved.
RESOLUTION NO. 30 - 08
RESOLUTION AUTHORIZING A REVISION TO
AN INTERFUND LOAN
WHEREAS Resolution No. 34-03 authorized a $500,000 interfund loan from the
Electric Fund to the Telephone Fund with provision that the interfund loan, principal and
interest, be repaid at the rate of 5% interest, due and payable in full before December 31, 2008.
WHEREAS the Brookings Municipal Utilities Board wishes to extend the
provisions of the interfund loan to be due and payable in full before December 31, 2013, unless
extended by further resolution, and
WHEREAS $280,343 of the $500,000 interfund loan is outstanding as of
December 31, 2008.
NOW, THEREFORE, BE IT RESOLVED that the Brookings Municipal Utilities
Board authorize a revision to Resolution 34-03 so that the $280,343 interfund loan from the
Electric Fund to the Telephone Fund in 2008 be approved with provisions that the interfund loan,
principal and interest, be repaid at the rate of 5% interest, due and payable in full before
December 31, 2013.
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All present voted in favor of the motion.
HEALTH INSURANCE CONTRIBUTION RATE REVIEW
Motion was made by Harvey that the following Resolution No. 31-08 be approved.
RESOLUTION NO. 31 - 08
RESOLUTION AUTHORIZING HEALTH INSURANCE
CONTRIBUTION RATES
WHEREAS Resolution No. 37-96 established a self funded program for the
provision of health insurance; and
WHEREAS the Brookings Municipal Utilities Board intends to establish the
levels of employee and employer contributions to fund the program.
NOW, THEREFORE, BE IT RESOLVED that the 2009 employee and employer
monthly contributions to the self funded health insurance program be established as follows:
Employer’s Employee’s Total
Share (75%) Share (25%)
Single $313.04 $104.34 $417.38
Employee/Minor $537.29 $179.10 $716.39
Dependents
Employee/Spouse $669.29 $223.09 $892.38
Family $830.69 $276.89 $1,107.58
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All present voted in favor of the motion.
DELINQUENT WRITE OFFS
Motion was made by Harvey that the following Resolution No. 32-08 be approved.
RESOLUTION NO. 32 – 08
RESOLUTION FOR AUTHORIZATION TO WRITE OFF DELINQUENT
ACCOUNTS FOR UTILITIES AND TELEPHONE DEPARTMENTS
BE IT RESOLVED by the Brookings Municipal Utilities Board that pursuant to
SDCL 9 -22-4, the accounts attached hereto are hereby determined to be uncollectible and shall
be removed from the records and disclosed on this year's financial report. Evidence of such debt
shall be retained by the Utilities to support subsequent collections of said accounts.
Electric $ 23,128.00
Telephone – Wireline $ 264,123.00
Telephone – Wireless $ 950,439.00
Wastewater $ 5,506.00
Water $ 5,105.00
Refuse $ 2,991.00
TOTAL $1,251,292.00
Adopted this 8th day of December, 2008.
ATTEST:
________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Prest. All present voted in favor of the motion.
CANCELING CERTAIN OUTSTANDING CHECKS
Motion was made by Peterson that the following Resolution No. 33-08 be approved.
RESOLUTION NO. 33 - 08
CANCELING CERTAIN OUTSTANDING CHECKS
WHEREAS, Brookings Municipal Utilities has issued checks that have been outstanding
for more than one hundred eighty days.
WHEREAS, SDCL 9-23-21 allows for cancellation of checks not timely resented.
NOW, THEREFORE, BE IT RESOLVED that the following checks (see attached listing)
be canceled and the proper accounts be credited as follows:
Electric Fund $ 559.45
Telephone Fund $1,291.65
Total $1,851.10
REPORT OF OPEN CHECKS ELECTRIC FUND 603
THROUGH DATE - 06/30/08
CHECK
NO.
CHECK
DATE AMT. OF CHECK EMPLOYEE/VENDOR NAME
63882 7/9/07 $33.64 Kelly Sieve
63886 7/9/07 $7.83 Denise Leon
63891 7/9/07 $2.34 Duran/Kathryn Graves
63893 7/9/07 $37.62 Collin Kneip
64452 7/9/07 $35.72 Christina Meckelvaney
65093 9/10/07 $5.00 Clifford A McClard
65621 10/8/07 $24.68 Bobby L Johnson
65627 10/807 $32.38 Ashley Brendsel
66251 11/13/07 $4.18 Dong Wong Lee
67317 1/14/08 $24.04 Curt Moser
67322 1/14/08 $4.70 Nikki Gipe
68376 3/10/08 $47.00 Kevin Koerlin
69436 5/12/08 $252.75 Dakota Homes LLC
69907 6/9/08 $8.83 Amanda George
69908 6/9/08 $38.74 Jeff Feucht
REPORT OF OPEN CHECKS TELEPHONE FUND 611
THROUGH DATE - 06/30/08
CHECK
NO.
CHECK
DATE AMT. OF CHECK EMPLOYEE/VENDOR NAME
63834 7/9/07 $4.40 Sujin Back
63867 7/9/07 $4.22 Rumela Bhadra
64081 7/23/07 $53.13 RF Precision Cables Inc
64395 8/6/07 $55.30 Jennifer Harvey
64403 8/6/07 $44.71 Debra Megard
64404 8/6/07 $7.30 G A E A Inc
64415 8/6/07 $17.64 Gary Jensen Trucking
64416 8/6/07 $46.88 Gale Christopherson
64422 8/6/07 $2.45 Dan Hafenbreidel
65038 9/10/07 $56.65 Evolutions in Feng Shui
65056 9/10/07 $7.92 Jean Nelson
65060 9/10/07 $21.04 Chi Omega
65069 9/10/07 $4.69 Clifford McClard
65593 10/8/07 $21.06 Leonard Odegaard
65748 10/22/07 $160.00 BH Hosting
66201 11/13/07 $25.12 Kari Janish
66224 11/13/07 $7.58 Randy R Anderson
66715 12/10/07 $12.24 Justin & Kim Schuelke
66717 12/10/07 $4.62 Robert S Tietjen
66751 12/10/07 $4.53 Dr Michelle Daniels
67278 1/14/08 $17.70 Jerry Ferguson
67280 1/14/08 $16.88 Tessa Norgaard
67281 1/14/08 $48.93 Bill DeBlonk
67295 1/14/08 $53.68 FDIC SR#97352
67299 1/14/08 $45.97 Timothy A Ruggles
67304 1/14/08 $45.77 Curt A Moser
67810 2/11/08 $13.97 Marian Buchholz
67811 2/11/08 $62.75 Marcia Burtts
67826 2/11/08 $41.24 Sarah Lang
67834 2/11/08 $18.15 Seth & Rebecca Stroup
68099 2/25/08 $110.00 Todd Collins
68366 3/10/08 $4.89 Ashish Pandit
68372 3/10/08 $2.44 Sherif Hammad
68374 3/10/08 $5.69 Timothy Ragland
68945 4/14/08 $47.91 Aaron S Norgaard
68955 4/14/08 $18.33 Evan Papousek
68958 4/14/08 $5.81 Lorna Gubbins
68963 4/14/08 $8.37 Butch Rollins
69394 5/12/08 $52.20 Jason Stone
69403 5/12/08 $42.28 Bird Inc
69405 5/12/08 $6.11 Thomas R & Shirley Lyons
69412 5/12/08 $11.28 K K Seibert
69881 6/9/08 $22.83 Lindsey Stewart
69882 6/9/08 $5.80 The Darkside Paintball
69883 6/9/08 $8.52 Jason R French
69885 6/9/08 $12.67 Byung Eon Park
Adopted this 8th day of December 2008.
ATTEST:
_________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Prest. All present voted in favor of the motion.
SURPLUS TELEPHONE, PCS AND COMPUTER EQUIPMENT
Motion was made by Peterson that the following Resolution No. 34-08 be approved.
RESOLUTION NO. 34 - 08
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized on the list attached hereto of defective items
to be destroyed.
WHEREAS said property is as follows:
Caller ID Box 1
Modems 30
Pagers 4
Phones 34
Cases/Holsters 8
Chargers 29
Headsets 9
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 8th day of December, 2008.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Prest. All present voted in favor of the motion.
Motion was made by Prest that the following Resolution No.35-08 be approved.
RESOLUTION NO. 35 - 08
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
ITEM QUANTITY
IBM AS/400 1
Model 170
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 8th day of December, 2008.
ATTEST:
____________________________ ____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All present voted in favor of the motion.
BIDS
AWARDING OF BIDS
SET TOP BOXES
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6
Border States $550.00 $650.00 $690.00 $750.00 $730.00 $760.00
Graybar Electric $533.62 $629.01 $667.17 No Bid $720.77 $749.80
Power & Tele. Supp. $517.21 $612.79 $648.45 $704.55 $688.81 $716.86
Entone $525.00 $620.00 $655.00 $715.00 $680.00 $735.00
Item 7 Item 8 Item 9 Item 10 Item 11 Item 12
Border States $880.00 $18.00 $200.00 $300.00 $340.00 $400.00
Graybar Electric No Bid No Bid $195.69 $307.95 $353.40 No Bid
Power & Tele. Supp. $828.06 $16.14 $190.63 $286.51 $324.94 $381.70
Entone $835.00 $16.50 $190.00 $280.00 $320.00 $380.00
Item 13 Item 14 Item 15 Item 16 Item 17 Item 18
Border States $65.00 No Bid No Bid $30.00 $130.00 $170.00
Graybar Electric No Bid No Bid No Bid No Bid $129.41 $163.04
Power & Tele. Supp. $48.00 No Bid No Bid $32.00 No Bid No Bid
Entone $60.00 3% per yr per
STB for
Minimum of
$3000/yr $60.00 No Bid No Bid
Entone
products only
Hydra &
$2000/yr
Amulet for
ea. 500
STB’s (or $6
Hydra, $4
Amulet per
yr min of
500 STB’s)
Item 19 Item 20 Item 21 Item 22
Border States $330.00 $350.00 $375.00 No Bid
Graybar Electric $319.28 $337.35 No Bid No Bid
Power & Tele. Supp. No Bid No Bid No Bid No Bid
Entone No Bid No Bid No Bid No Bid
Motion was made by Robertson, seconded by Prest that the following low bids for set top
boxes be approved: Border States Electric, Item 21, ADB 5810WX with Internal 250GB DVR,
$375.00; Graybar Electric, Item 17, ADB 2500W SD without DVR, $129.41; Item 18,
ADB3800W HD without DVR, $163.04; Item 19, ADB 5810WX with Internal 160GB DVR,
$319.28; Item 20, ADB 5810WX with Internal 250 GB DVR, $337.35; Power & Telephone
Supply, Item 1, Entone Hydra without DVR, $517.21; Item 2, Entone Hydra with Internal
160GB DVR, $612.79; Item 3, Entone Hydra with Internal 250GB DVR, $648.45; Item 4,
Entone Hydra with Internal 500GB DVR, $704.55; Item 6, Entone Hydra with External 250GB
DVR, $716.86; Item 7, Entone Hydra with External 500GB DVR, $829.06; Item 8, Entone
Hydra UHF/IR Remote Control, $16.14; Item 13, Entone HPNA Upgrade, $48.00; Entone, Inc.,
Item 5, Entone Hydra with External 160GB DVR, $680.00; Item 9, Entone Amulet without
DVR, $190.00; Item 10, Entone Amulet with Internal 160GB DVR, $280.00; Item 11, Entone
Amulet with Internal 250GB DVR, $320.00; Item 12, Entone Amulet with Internal 500 GB
DVR, $380.00; Item 14, Extended Warranty, 3% per year per set top box for Entone Products
only; Item 15, Entone Annual STB Support, Minimum of $3000/year Hydra + $2000/year
Amulet for each 500 STBs (or $6 Hydra, $4 Amulet per year minimum of 500 STBs); and, that,
after reviewing the contracts for the above bids, that the President of the Board and/or Executive
Vice President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
TRANSFORMERS – ELECTRIC DEPARTMENT
SWITCHGEAR – ELECTRIC DEPARTMENT
CONDUCTOR – ELECTRIC DEPARTMENT
CHEMICALS – WATER/WASTEWATER DEPARTMENT
VEHICLES – ALL DEPARTMENTS
RECOAT UPFLOW BASINS – EAST WATER PLANT
REPLACING WATER TRANSMISSION PIPE – NORTH WATER PLANT
DMS MTX SWITCH UPGRADE – TELEPHONE DEPARTMENT
Motion was made by Peterson, seconded by Harvey that authorization be given to
advertise for bids for Transformers, Switchgear, Conductor, Chemicals, Vehicles, Recoat
Upflow Basins, Replacing Water Transmission Pipe-North Water Plant and DMS MTX Switch
Upgrade. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Prest, seconded by Harvey to adjourn to an executive session for the
purpose of discussing competitive service offerings, pending litigation and contractual matters.
All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President