HomeMy WebLinkAboutUtilMinutes_2008_11_10Municipal Utilities Board November 10, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
November 10, 2008, at the Utility Building with the following members present: Harvey,
Peterson, Robertson and President Myers. Absent: Prest.
MINUTES
Minutes of the regular meeting held October 13, 2008 and the special meetings held
October 17, October 24, October 27 and November 6, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Peterson seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
ABM Equip & Supply, Supp, $600.00; Air Liquid Industrial, Chemicals, $1,133.10; American
Water Works Assn, Membership Dues, $1,780.00; Anixter, Unreg Inv, $690.00; Anixter, Tele
Supp, $3,822.29; AOSNC, Computer Switch, $3,937.32; Arnall Golden Gregory LLP,
Consulting, $9,147.00; At&T, Settlement, $3,138.76; At&T 800 Startline, Cust. Toll Free No.,
$59.77; Baete-Forseth, Maint/Repairs, $3,445.28; Ball, Michelle, Janitorial Service, $200.00;
Banner Assoc, Engineering Service, $257.85; Bendix, Computer Supp, $2,695.26; BICSI,
Membership/T Dahmen, $300.00; Blooston & Mordkofsky, Legal Services, $65,594.91; Border
States Elec, Unreg Inv, $5,655.16; Border States Elec, Supp, $2,472.76; BP, Gas, $88.32; Braun
Pump & Controls, Supp, $1,921.69; Bkgs Ace, Supp, $80.89; Bkgs Auto Mall, Vehicle Maint,
$1,672.73; Bkgs County Auditor, Enhanced 911 Surch, $5,702.25; Bkgs County Register,
Easements, $3.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $252.23; Bkgs Equipment, Supp,
$5.23; Bkgs Landfill, Landfill Fee, $206.06; Bkgs Municipal Util, Underground Service,
$882.00; Bkgs Street Dept, Repairs, $720.48; Bkgs Telephone, Office Phone Bill, $58,295.05;
Bkgs Utilities, Off. Util Bill, $34,245.25; BSG Clearing Solutions, Settlement, $7,960.62;
Burmeister Electric, Supp, $1,509.50; Cabela's, Supp, $203.87; Calix, Supp, $6,024.56; Capitol
Sales Co, Unreg Inv, $206.00; Capitol Sales Co, Supp, $30.40; Carquest Auto Supply, Equip
Maint, $387.70; Century Business Products, Copier Maint, $157.95; City of Vermillion, Elec
Bill, $244.38; Claritus, Maint Agreement, $1,580.00; Claritus, Computer Supp, $204.91; Climate
Systems, Heat/Cooling Maint, $783.50; Collins Kevin, Travel, $683.87; Consolidated Ready
Mix, Concrete/Supp, $113.75; Courtesy Plbg & Htg, Supp/Repairs, $69.35; Credit Bureau-
Watertown, Delinq. Accts. Coll., $881.96; Crescent Electric, Supp, $55.20; CSSA, Unreg Inv,
$13,866.10; CSSA, Supp, $1,265.00; Culligan Soft Water, Softener Service, $59.50; Dakota
Riggers & Tool, Supp, $221.30; Dakota Service & Repair, Maint/Supp, $145.55; Dakota Supply
Group, Unreg Inv, $370.50; Dakota Supply Group, Supp, $1,431.01; Dale's Alignment, Vehicle
Maint, $320.08; Days Inn, Lodging, $57.00; Dept of the Treasury, Fed Tax, $6,606.98; Ekern
Jeff, Travel, $11.70; Embarq Logistics, FTTH Inventory, $5,169.23; Englund Gary, Travel,
$145.80; Eugene Beckman & Sons, Equip Maint, $293.13; Farmers Coop, Supp/Propane,
$380.23; Farmers Implement, Equip Maint, $178.36; Fed Ex, Freight Charges, $299.96; First
Bank & Trust, Bond Pymt Series 1998, $1,339,711.02; First Bank & Trust, Bond Pymt Series
1999, $595,155.14; First Bank & Trust, Bond Pymt Series 2000, $673,914.69; First Bank &
Trust, Bond Pymt Series 2006, $444,556.69; First Administrators, Benefit Plan Fees, $320.00;
First Bank & Trust Visa, BICSI Renewal/N Phillips, $50.00; First Bank & Trust Visa, Car
Rental, $348.89; First Bank & Trust Visa, Lodging/Car Rental, $1,969.65; Freeman Harvey,
Travel, $58.50; Frontier Comm of Iowa 211, PCS Access, $162.98; FRRPA Norwest Bank
Center, FRRPA Lease, $19,340.00; G & M Custom Manure, Sludge Hauling, $10,098.00;
Gempler's, Supp, $157.05; General Traffic Controls, Supp, $129.67; Generation Direct, Inbound
Call Service, $250.00; George's Sanitation, Garbage Service, $42.50; Gift Gallery, Recognition
Gift, $77.55; Golden West, Tele Exp, $36.24; Goldfield Telecom, Tele Supp, $2,033.16; GP
Downtown Tire, Supp/Repairs, $348.00; Grav Amy, Travel, $470.56; Graybar Elec Co, Supp,
$5,575.25; Hach Chemical Co, Chemicals, $592.00; Hallock Co, Maint Supp, $214.78; Harvey
Kevin, Travel, $143.91; Hawkins Water Treatment, Chemicals, $994.00; Heartland Tele Co of
Iowa, PCS Access, $123.26; Henkin Schultz Comm Arts, Radio Advertising, $172.50; Heppler
Glenn, Travel, $11.70; Herc-U-Lift, Supp/Repairs, $4,907.48; Hillyard/Sx Falls, Supp/Repairs,
$498.75; Homestead Do It Center, Supp, $1,061.87; Industrial Machine & Eng, Repairs/Supp,
$198.00; Insty-Prints Bkgs, Printing/Supp, $502.87; Interstate Telecom, Tele Exp, $472.74; IOS
Office Solutions, Supp/Maint, $89.31; James Valley Coop Tele, PCS Access, $128.17; Janitors
Closet, Supp, $39.10; JD Evans, Vehicle Maint, $332.36; KELO-TV, Employment Adv,
$109.00; Kriese Jim, Gas, $52.00; Kriese Jim, Travel, $113.10; Kruse Dan, Gas, $44.00; Kruse
Dan, Travel, $62.40; LECA, Settlement, $71,821.00; Leech David, Travel, $61.43; Linweld,
Cylinder Rent & Supp, $22.45; Locators & Supplies, Supp/Repairs, $283.83; Lowe's, Supp,
$717.86; M & T Fire & Safety, Supp, $195.75; Macdoctors, Supp/Maint, $164.95; Malloy
Bearing Supply, Supp/Repairs, $635.15; Martin Group, Engineering Service, $550.00; Martin
Group, Consulting Services, $5,817.42; Martin's Inc, Diesel/Oil, $2,776.10; Mathison Co,
Supp/Maint, $177.44; McKeever's Vending, Supp, $110.00; Mediacom, Internet Exp, $79.95;
Melby Paul, Substation Tour Supp, $55.18; Melby Paul, Travel, $70.20; Menards-Sx City, Supp,
$47.30; Menards-Sx Falls West, Supp, $4.54; Mercato Convenience Store, Reseller Commission,
$2,334.93; Metro Electric, Repairs, $103.36; Meyer Rod, Travel, $147.42; Midamerican Energy,
Elec/Gas Bill, $438.46; Midcontinent, Music/Tele/Cable Exp, $238.40; Midwest Glass,
Repairs/Supp, $99.00; MVTL Lab, Wastewater Analysis, $1,354.00; Napa Auto Parts, Supp,
$414.67; Nat'l Utility Equip, Supp, $91.53; Newark In One, Supp, $48.04; Newsguy Inc, Supp,
$690.00; Nielsen's, Repairs, $872.35; Northwestern Energy, Natural Gas, $70.74; Nurol Corp,
Operating Software, $10,525.88; Nutter Chris, Travel, $145.80; Office Systems, Office Supp,
$12.84; Old Norwegian Window Wash, Window Service, $7.00; Olson Tim, Travel, $35.10;
Orpheum Bldg, Utilities, $99.30; Otter Tail Power Co, Util Bill, $150.42; Outlaw Graphics,
Signs, $50.00; Park Properties, Gas, $3,863.59; Plains Builders Exchange, Supp, $7.00;
Plantronics Inc, Equip Repair, $37.00; Power & Telephone Supply, Supp, $539.20; Prairie
Graphics, Uniforms/Supp, $83.00; Premiere Office Cleaning, Jani Services, $688.00; Prussman
Contracting, Sludge Hauling, $3,074.28; Prussman Contracting, Transport Clay, $1,226.25;
Prussman Contracting, Water Line Repair, $326.00; QWest, Interconnections, $9,379.29; Qwest,
Tele Exp, $1,059.44; Ragan Communications, Publication, $139.00; Ramada Inn - Airport,
Lodging, $72.95; Reed Lyle, Travel, $415.80; Reed, Jeff, Travel, $140.40; Rental Depot, Equip
Rental, $39.95; Resco, Supp, $1,022.40; Ron's Auto Repair, Vehicle Maint, $198.34; Runnings,
Supp, $2,154.08; SD Assn of Tele Coop, Training, $224.00; SD Dept of Health Lab, Testing-
W/WW Samples, $2,154.00; SD Dept of Revenue, Carrier Registration, $39.00; SD Dept of
Revenue, License & Titles, $13.00; SD Governmental Human, Membership Dues/T Krumm,
$25.00; SD Municipal Electric, Membership Dues, $16,589.00; SD Public Assurance Allia,
General Liability, $120.00; SD Section AWWA, Registration, $60.00; SD Treasurer, Sales &
Excise Tax, $166,049.80; SD Treasurer C I F, Commun. Impaired Fee, $7,120.32; SDML
Workers' Comp Fund, Workers' Comp Ins, $131,390.00; SDN Communications, Circuit Lease,
$30,716.80; SDN Tech, Computer Supp, $105.00; Selling Power, Publication, $15.00; Siekmann
Jane, Gas, $131.04; Silver Screen Advertising, Adv, $225.00; Sx Falls Two Way Radio,
Supp/Repairs, $200.00; Sx Falls Utilities, Util Bill, $177.65; Sx Valley Energy, Elec Bill,
$189.20; Sx-Valley Energy, Dispatching Service, $600.00; SiteIt Web Design, Web Page
Design, $24.95; Speedy Cleaners, Rugs, $134.70; Sprint, Tele Exp, $91.84; Sprint, PCS Service
Fee, $323,986.51; Sprint, Copp Handset, $99.99; Sprint, PCS Phone Service, $13,768.92; Sprint,
PCS Inv, $78,326.59; Sprint-Sx Falls, PCS Phone, $355.00; State of Iowa-Treasurer, Sales Tax,
$10,831.96; Steam Brothers, Janitorial Service, $240.00; Stoltenburg Audie, Travel, $750.57;
Sturdevant Auto Supply, Supp, $477.36; Superior Fence & Deck, Supp, $912.23; Swiftel Comm
Wireline, PCS Access, $2,501.58; Syrstad Oil Inc, Vehicle Maint, $45.96; Technocel, PCS
Inventory, $392.18; Tetra Tech, Analysis, $4,945.00; The Ink Spot, Supp, $46.50; UPS Store,
Freight Charges, $68.85; Top Notch Cleaning, Janitorial Service, $1,245.00; Torgrude Forrest,
Travel, $128.70; Tott's Conoco, Gas, $313.45; Travel Leaders, Air Fare, $467.50; UPS, Freight
Charges, $255.18; Univ./Bridle Estates, Sewer Charge Reim, $1,029.00; Universal Service
Admin, USAC Contrib, $61,680.41; University Estates, Water Charge Reim, $1,855.00; US
Postmaster-Sx City, Postage, $420.00; US Postmaster-Watertown, Postage, $420.00; Valley
Telco Coop, PCS Access, $63.69; Vantage Point, Engr Consulting, $12,742.50; Vermillion Area
Chamber, Membership, $50.00; Virg's Car Care & Tire, Vehicle Maint, $1,510.59; Watertown
Municipal Util, Util Bill, $697.61; Wesco, Supp, $611.00; Wheeldon's, Equip Maint, $52.90;
Wireless Accessories Unli, PCS Inv, $47.20; Witt Eric, WWTP Reference Books, $250.50;
Wright Richard, Travel, $41.42; WW Tire, Equip Maint, $698.22; Xcel Energy/NSP, Elec Bill,
$1,031.66; Xerox Corp, Copier Maint, $48.16; Prairiewave Com Tele, PCS Access, $456.54;
Prairiewave Blk Hills, PCS Access, $41.90; Prairiewave Comm, PCS Access, $455.25;
Prairiewave Comm, PCS Access, $3.90.
Nelson, Adam, $132.00; Residential Life - SDSU, $24.00; Shriver, Joseph, $43.85; Brix-Davis,
Kayln, $11.61; Hofer, Jim, $9.81; Ferguson, Jennifer, $27.71; Smith, Marcella, $17.18;
Cannaday, Renee/David, $4.40; Hochstetter, B L, $15.83; Doyle, Evelyn, $6.55; Peterson,
Dawn, $8.22; Antoine, Robert L Jr, $24.98; Gritzner, Charles, $20.78; Schroeder, Harvey, $4.90;
Garcia-Duggan, Patricia, $46.01; Westlund, Kari, $60.22; Hougland, Dahl, $44.47; Lokkeberg,
Gloria, $3.94; Ulvestad, Dale, $28.68; Murray, Eleanor, $18.31; Rossow, Gloria, $13.20;
Minyard, Joe, $7.29; Chapin, Roger, $3.46; Alickson, Judy, $63.20; Oscarson, Lois, $11.45;
Carlson, TJ & Kristy, $21.05; Odegaard, Mary, $18.47; Unsell, Jonathan, $26.06; Siy, Jennifer,
$16.88; Hovelson, Andree, $17.74; Lorensen, J, $5.51; Foerster, Chalonne, $9.29; Cai, Li ,
$29.57; Gjertson, Phyllis, $3.64; Maxson-Stein, Kimberly, $18.48; Limmer, Jason, $7.05;
Fugere, Brenda, $2.00; Nelson, Sr Deb, $35.04; Sauer, Marie-Laure, $11.76; Niklason, Rick,
$44.06; Klassic Prop Inc, $55.62; Roden Rentals, $42.09; Anderson, Peter, $84.17; Harter,
Alissa, $30.96; Blank, Tami, $96.36; Lanam, Shirley, $331.04; Pierce, Mardis, $52.86; Micheel,
Ava, $31.08; Benz, Matt, $24.95; Hovelson, Andree, $36.08; Christen, Keith, $27.52;
Saucerman, Donna, $348.47; Purcell, Sheena, $38.21; Rhoades, Eric, $27.88; Rhoades, Eric,
$28.07; Buckley, Gene, $24.07; Rounds Construction, $565.72; Bowes Construction, $1,163.80;
Chambers, Lori, $59.39.
PERSONNEL INFORMATION
Department Salaries (October): Electric, $164,845.10; Water, $84,031.51;; Wastewater,
$72,877.80; Telephone, $444,489.58;
Retirement, $45,279.39; Social Security, $54,205.34; Insurance, $77,789.18; Deferred Comp,
$11,618.89 ;
Salary Changes: J. Adkins, $10,220.90; R. Angermeier, $2,750.01*; M. Beynon, $9.89*; K.
Collins, $4,543.00*; B. Dixon, $7,074.87; T. Heldt, $16.02; C. Kabris, $7,428.61; K. Kjenstad,
$3,941.13; D. Kruse, $26.55; A. Laake, $2,902.79*; L. Lemme, $4,343.73; A. Lewis, $8.93*; V.
Munson, $2,981.72; J. Sanders, $13.22; R. Swoboda, $5,543.32; C. Thompson, $2,981.72; M.
Thompson, $10,833.33; A. Vaselaar, $8.93*; A. Wingen, $10.14*; A. Wilber, $10.66; D. Felton,
$5,277.66; E. Witt, $7,074.87; M. Bullington, $6,417.10; K. Jastram, $5,028.06; J. Johnson,
$9.48; L. Julius, $7,879.43; T. Krumm, $4,138.41; P. Melby, $8,438.41; S. Meyer, $13,703.61;
B. Peterson, $4,138.41; J. Siekmann, $4,138.41; T. Telkamp, $5,028.06; D. Henderschiedt,
$6,096.25; T. Honkomp, $6,417.10; T. Reuter, $6,096.25; J. Volkers, $24.13
New Employees: R. Wendland, $14.88; R. Roth, $18.95; T. Mumby, $8.93;
*Plus commission.
COMMUNITY BRANDING PRESENTATION BY THE CITY OF BROOKINGS VISITOR
PROMOTIONS COMMITTEE
Victoria Blatchford, Bridgett Burghardt and Al Heuton from the City of Brookings
Visitor Promotions Committee, were present to make a presentation to the Utility Board and
staff explaining the community branding process, the issues facing the Brooking community and
the reasons why they recommend community branding. They are in the research process now
and may need input from the Utility Board.
ROBERTSON NOW ABSENT
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
third quarter 2008.
PUBLIC HEARING ON 2009 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2009 Budget and proposed rate increases for electric,
water and wastewater. No one appeared and no written complaints were received. The public
hearing closed.
REVIEW 2009 BUDGET
Steve Meyer and Laura Julius presented the proposed 2009 Budget for the Board’s
consideration.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate increase for electric service was reviewed. Motion was made by
Peterson, seconded by Harvey to approve the first reading of the proposed rate increase in
residential electric rate, small commercial electric rate, time of day electric rate, large
commercial electric rate, industrial electric rate and interruptible electric rate. All members
present voted in favor of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Harvey, seconded by Peterson to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates. All members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Peterson, seconded by Harvey to approve the first reading of the proposed rate increase in
residential and commercial water rates. All members present voted in favor of the motion.
EXTEND ENGAGEMENT LETTER WITH STIFEL NICOLAUS
Motion was made by Harvey, seconded by Peterson to extend the Engagement Letter
with Stifel Nicolaus for six months following October 31, 2008. All members present voted in
favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Prest to adjourn to an executive session for the
purpose of discussing competitive service offerings, personnel and contractual matters. All
members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Harvey, seconded by Peterson that the following salary changes be
made. All members present voted in favor of the motion.
I. Cost of Living Adjustments:
Increase the base pay of positions on the following wage structures and the salary
of the following positions by 4% effective retroactive to October 1, 2008:
Sioux Falls PCS Marketing Wage Structure (non-exempt employees)
Sioux City PCS Marketing Wage Structure (non-exempt employees)
Watertown PCS Marketing Wage Structure (non-exempt employees)
Increase the base pay of positions on the following wage structures by 4%
effective January 1, 2009:
Sioux Falls PCS Marketing Wage Structure (exempt employees)
Sioux City PCS Marketing Wage Structure (exempt employees)
Watertown PCS Marketing Wage Structure (exempt employees)
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President