HomeMy WebLinkAboutUtilMinutes_2008_10_13Municipal Utilities Board October 13, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
October 13, 2008, at the Utility Building with the following members present: Harvey, Peterson,
Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held September 15, 2008, and the special meetings held
September 29, 2008, and October 7, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Peterson that the following bills and claims
be approved. All members present voted in favor of the motion.
A & B Service Garage, Equip Maint, $177.30; Alexander Open Systems, Maint, $534.38;
Alliance Comm Coop, PCS Access, $706.14; AO Communications, Supp/Repairs, $62.45;
Argus Leader, Employment Adv, $1,242.61; Armour Independent Tele, PCS Access, $22.76;
Aspen Publishers, Publication, $212.94; At&T, Settlement, $3,201.15; At&T 800Startline, Cust.
Toll Free No., $59.05; Auto Body Specialties, Supp, $14.00; Avera Queen of Peace, Drug
Screening, $50.00; Baete-Forseth, Maint. & Repairs, $215.00; Bendix, Computer Supp,
$2,256.38; Best Western Ramkota Inn, Lodging, $665.28; Border States Elec, Unreg Inv,
$346.07; Border States Elec, Supp, $5,583.22; BP, Gas, $54.27; Bridgewater-Canistota, PCS
Access, $58.50; Bkgs Utilities, Petty Cash, $164.17; Bkgs Ace Hardware, Supp, $130.94; Bkgs
County Auditor, Enhanced 911 Surch., $16,741.15; Bkgs County Register, Easements, $38.00;
Bkgs Credit Bureau, Delinq. Accts. Coll., $93.16; Bkgs Landfill, Landfill Fee, $219.18; Bkgs
Municipal Util, Underground Service, $440.82; Bkgs Telephone, Office Phone Bill, $54,965.14;
Bkgs Utilities, Off. Util Bill, $38,204.05; Brown & Saenger, Office Supp, $269.75; BSG
Clearing Solutions, Settlement, $14,273.13; Buchloh Norvo, Travel, $134.55; Calix, Fiber Inv,
$70,692.40; Calix, Fiber/Access Equip, $1,200.00; Calix, Ports, $13,016.39; Calix, Supp,
$2,666.11; Carquest Auto Supply, Equip Maint, $66.76; CDW Government Inc, Supp, $88.55;
Cellebrite USA, Supp, $134.97; Central Business, Supp, $1,808.80; City of Beresford, Util Bill,
$156.83; City of Sgt Bluff, Util Bill, $200.65; City of Sx City, Storm Drainage Fees, $7.97; City
of Vermillion, Elec Bill, $277.15; City of Volga, Util Bill, $2.56; Clites Electric, Supp/Labor,
$203.74; Codington Clark Elec, Elec Bill, $37.52; Collins Kevin, Travel, $542.69; Computer
One, Comp. Maint/Supp, $119.98; Connections Inc, EAP Service, $1,397.76; Consolidated
Ready Mix, Concrete/Supp, $99.00; Credit Bureau-Wtn, Delinq. Accts. Coll., $1,345.47; CSSA,
Unreg Inv, $4,605.69; Culligan-Sx Falls, Water, $71.82; Culligan-Wtn, Bottled Water, $26.00;
Culligan, Softener Service, $59.00; Cutler-Magner Co, Chemicals, $6,978.31; Dakota Service &
Repair, Maint/Supp, $477.75; Dakota Supply Group, Supp, $2,009.48; Dale's Alignment,
Vehicle Maint, $290.14; Dept of the Treasury, Fed Tax, $6,702.83; Ditch Witch of SD,
Supp/Maint, $4,207.93; DPC Industries, Chemicals, $1,622.38; Ecowater Systems, Softener
Service, $102.00; Einspahr Auto Plaza, Vehicle Maint, $46.64; Ekern Jeff, Travel, $11.70; Ekern
Plumbing Heating, Repairs/Supp, $26.48; Empirix Inc, Software, $4,989.73; Englund Gary,
Cartridge, $32.83; Eugene Beckman & Sons, Equip Maint, $220.67; Farmers Coop,
Supp/Propane, $219.33; Farmers Implement, Equip Maint, $14.20; Fastenal Co, Supp,
$1,562.78; Fed Ex, Freight Charges, $445.20; First Administrators, Benefit Plan Fees, $320.00;
First Bank & Trust Visa, Lodging/Car Rental, $2,055.84; Foerster Supply, Supp, $1,889.75;
Franklin Covey Co, Supp, $369.61; Freeman Harvey, Travel, $81.90; Frontier Comm of Iowa
211, PCS Access, $155.35; FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00; G & K
Services, Supp, $689.13; Generation Direct, Inbound Call Service, $250.00; George's Sanitation,
Garbage Service, $42.50; Glover & Helsper PC, Legal Services, $2,256.00; Golden West, Tele
Exp, $36.24; Golden West Telecom, PCS Access, $96.20; Goldfield Telecom, Ports, $4,766.19;
Goldfield Telecom, Unreg Inv, $2,446.44; Goldfield Telecom, Tele Supp, $713.20; GP
Downtown Tire, Supp/Repairs, $536.10; Grainger, Supp, $447.03; Grav Amy, Travel, $725.43;
Graybar Electric, Supp, $9,451.69; H-D Electric, Elec Bill, $169.53; Harold's Printing, Printed
Materials, $1,519.15; Harvey Kevin, Travel, $157.95; Hawkins Water Treatment, Chemicals,
$912.50; Henkin Schultz Comm Arts, Ad Design, $754.00; Henkin Schultz Comm Arts, Radio
Advertising, $15,798.46; Hillyard/Sx Falls, Supp/Repairs, $166.56; Homestead Do It Center,
Supp, $713.31; Insty-Prints Bkgs, Printing/Supp, $442.94; Interstate Tele, PCS Access,
$1,340.72; Interstate Telecom, Tele Expense, $1,866.86; IOS Office Solutions, Supp/Maint,
$44.68; J & H Excavating, Sludge Removal, $2,346.32; James Valley Coop Tele, PCS Access,
$296.55; Janitors Closet, Supp, $36.17; Jefferson Tele Co, PCS Access, $24.13; Kadoka Tele
Co, PCS Access, $8.00; Klass,Stoik,Mugan,Villone, Prof Service, $312.00; Krumm Tammie,
Travel, $157.95; LECA, Settlement, $67,894.00; Leech David, Travel, $14.63; Lewis Drug,
Supp, $23.97; Linweld, Cylinder Rent & Supp, $21.95; Locators & Supplies, Supp/Repairs,
$428.51; Lowe's, Supp, $679.12; Luinenburg Waste Mgt, Sludge Hauling, $15,762.72; M & T
Fire & Safety, Supp, $75.00; Martin Group, Consulting Services, $18,847.50; Martin's Inc,
Diesel/Oil, $8,588.00; Maximum Promotions, Flags/Repairs, $28.00; McKeever's Vending,
Supp, $210.40; Mediacom, Internet Exp, $79.95; Menards-Wtn, Supp, $24.96; Mercato
Convenience Store, Reseller Commission, $3,184.92; Meyer Rod, CDL License, $15.00; Meyer
Rod, Travel, $187.20; Mid-South Telecom, Unreg Inv, $368.00; Mid-South Telecom,
Repair/Supp, $180.00; Midamerican Energy, Elec/Gas Bill, $243.53; Midcontinent,
Music/Tele/Cable Exp, $241.73; Midstate Communications, PCS Access, $104.33; Minnkota
Tank Leasing, Tanker Trailer, $35,725.00; Missouri River, Supplemental Power, $643,620.43;
Missouri River, WAPA Power Allocation, $207,338.58; MMUA, Safety Training, $4,832.17;
MVTL Lab , Wastewater Analysis, $1,147.00; Napa Auto Parts, Supp, $214.06; Neopost,
Postage Meter Rental, $973.35; Net Optics, Supp, $857.14; Nielsen's, Repairs, $173.28; North
Central Service Inc, Phase 5 E/T Project, $102,004.20; Northwest Iowa Telephone, Pcs Access,
$310.44; Northwestern Energy, Natural Gas, $27.92; Novak Sanitary Service,
Sanitation/Shredding, $217.44; Office Systems Inc, Office Supplies, $15.29; Old Norwegian
Window Wash, Window Service, $7.00; One Call Systems Inc, Locate Fees, $756.84; Orpheum
Building, Utilities, $124.00; Otter Tail Power Company, Utility Bill, $148.69; Par Electrical
Contractor, 115 Kv Trans Line, $62,401.40; Park Properties, Vehicle Gasoline, $9,365.19;
Peterson Darcy, Travel, $789.79; Petzenhauser Kory, Travel, $73.14; Pierce Street Laundry,
Reseller Commission, $429.99; Pizza Ranch, Employee Recognition, $47.58; Plantronics
Incorporated, Equipment Repair, $74.00; Platzeck Marty, Travel, $35.10; Power & Telephone
Supply, Supplies, $1,476.70; Prairie Graphics, Uniforms/Supplies, $1,443.00; Pride Neon,
Supplies, $61.80; Pro Lube, Vehicle Maintenance, $232.20; Prodata Computer Services,
Software Maintenance, $375.00; Prussman Contracting, Lime Removal, $31,873.00; Q West,
Interconnections, $9,593.17; Ramada Inn - Airport, Lodging, $72.95; Retriever Payment System,
Cr Card Processing, $4,965.04; Runnings Farm & Fleet #04, Supplies, $1,889.06; Rusten, David
E, Pest Control, $40.00; Sd Treasurer, Sales & Excise Tax, $170,338.61; Sdn Communications,
Circuit Lease, $2,329.01; Silver Screen Advertising, Advertising, $225.00; Sioux Valley
Energy, Buy-Out, $14,783.35; Sioux Falls Utilities, Utility Bill, $193.99; Sioux Printing,
Supplies, $825.63; Sioux Valley Energy, Electric Bill, $319.87; Siteit Web Design, Web Page
Design, $24.95; South Sioux City, Electric Bill, $213.11; Southeast Tech Institute, Registration,
$79.00; Southeastern Elect Coop, Electric Bill, $306.85; Sprint, Telephone Expense, $89.46;
Sprint Pcs #871197, Spcs Service Fee, $151,733.26; Sprint Pcs, Pcs Copp Handset, $149.98;
Sprint Pcs, Pcs Phone Service, $12,740.64; Sprint Pcs Inv, Pcs Inventory, $5,326.95; Sprint Pcs-
Brookings, Pcs Accessories, $521.93; Staples, Office Supplies, $85.94; State Of Iowa-Treasurer,
Sales Tax, $9,934.53; Stockholm Strandbrg Tele, Pcs Access, $86.21; Stoltenburg Audie, Travel,
$621.29; Stripes By Todd, Painting, $67.32; Sturdevant Auto Supply, Supplies, $330.04; Sv
Telephone Co, Pcs Access, $193.59; Swiftel Comm Wireline, Pcs Access, $2,474.08; Team
Telecom Llc, Supplies, $702.02; Technocel, Pcs Inventory, $288.36; The Ups Store, Freight
Charges, $1,337.70; Thompson Mark, Travel, $262.71; Tiger Direct.Com, Repair Kit, $521.05;
Top Notch Cleaning, Janitorial Service, $1,245.00; Tott's Conoco Service, Vehicle Gasoline,
$806.50; Tott's Conoco Service, Vehicle Maintenance, $247.70; Travel Leaders, Air Fare,
$419.50; Union Telephone Company, Pcs Access, $100.04; United Parcel Service, Freight
Charges, $335.51; United States Postal Serv, Postage, $9,000.00; Univ./Bridle Estates, Sewer
Charge Reimb., $1,029.00; Universal Service Adm. Co, Usac Contribution, $48,876.50;
University Estates, Water Charge Reimb, $1,855.00; Valley Nat'l Gases-Loc 89, Helium, $7.50;
Veblen Asbestos Inc, W/Ww Streetscape, $2,800.00; Verifications Inc, Employee Verfication,
$132.60; Vermillion Area Chamber, Membership, $135.00; Vivian Telephone Co, Pcs Access,
$209.86; Watertown Municipal Util, Utility Bill, $566.51; Wesco, Supplies, $5,312.24;
Wheeldon's, Work Equipment Maint, $60.60; Williams Carpet & Floors, Supplies, $3,339.26;
Windstream Supply, Inc., Supplies, $3,938.68; Wireless Accessories Unli, Pcs Inventory,
$70.26; Witt Eric, Travel, $458.00; Wright Richard, Travel, $93.83; Ww Tire Service Inc, Work
Equipment Maint, $774.95; Xcel Energy/Nsp, Electric Bill, $1,086.38; Xerox Corporation,
Copier Maintenance, $24.61; Yellow Book Usa, Publication, $1,757.00.
The following are Telephone/Utility Refunds:
Blanchette, Jenny, $56.18; Dokken-Hamm, Kimberly, $130.00; Gai, Daniel, $160.91; Meyer,
Jeffrey, $153.61; Rose, John, $71.88; Rounds, Keith/Cathy, $190.00; SdDSU - Residential Life,
$8.68; South Briar Apts, $32.46; Thornes, Shari/Greg, $145.00; Karlstad, Scott, $15.82; DeBoer,
Katie, $8.23; Rentsch, Judy, $12.02; Olson, Chris, $42.13; Lanam, Shirley, $23.05; Friends of
Baseball, $19.09; 6th St Florist, $11.85; Brownell, Amy, $11.91; Fierstine, Andrew, $23.93;
Sunkota Construction, $19.47; Charging, Terri, $19.80; Ulmer, J W, $15.17; Papka, Maureen,
$22.02; Yocom, Kenneth, $64.63; Moriarty, Gerard, $66.70; Gilbert, Howard (Rocky), $17.53;
Myers, D J, $5.05; Browne, Ed, $9.82; Radtke, Christina, $27.87; Avera McKennan Hospital,
$78.22; Chamales, Constantine, $27.05; Verizon Wireless, $59.40; Santema, Duane, $13.65;
Carlson, TJ & Kristy, $42.38; Godes, Mary Ann, $3.94; Novak, Michelle, $21.60; Wenande,
Helen, $15.52; Brookings Health System, $8.23; Brookings Health System, $6.58; Engelmann,
Kerry, $59.47; Beutke, Crystal, $3.15; Olson, Terry & Lori, $20.05; Purcell, Edward, $11.95;
Andersen, Eleanor, $18.99; Hirrschoff, Donn, $23.20; Pederson-Freyberg,, $15.91; Onken,
Elma, $15.52; Holborn, George, $27.32; Hexem, Roger, $10.28; Dale, April, $26.52; Prest,
George, $31.93; Theodosopoulos,Trifon, $198.13; Salonen, Milton, $87.43; Theodosopoulos,
Sarantis, $39.42; First Bank & Trust, $64.57; M & D Homes, $53.80; Ness, Nadine, $181.75;
Kopman Builders, $41.83; Gulbranson Development, $28.32; Gulbranson Development, $58.82;
Fischer, Katie, $42.46; Vangrouw, Hannah, $17.14; Grajcvyk, Ashley, $59.83; Casey, Lindsey,
$4.52; Dion-Gikan, Emmanuel, $53.74; Papilloud, Tsolmongerel, $23.20; Doescher, Sarah,
$199.98; South Briar Apts, $47.66; Green Briar Apts, $31.33; GLS Construction, $10.07.
PERSONNEL INFORMATION
Department Salaries (September): Electric, $168,284.64; Water, $79,445.79; Wastewater,
$70217.07; Telephone, $439,376.86;
Retirement, $44,175.60; Social Security, $54,872.44; Insurance, $76,094.26; Deferred Comp,
$11,262.65;
Salary Changes: K. Briggs, $27.74; C. Findley, $12.67*; M. Skiles, $10.14*; L. Swenson,
$18.54; T. Reuter, $5,861.78;
New Employees: H. Aason, $13.62; J. Lounsbery, $17.39; M. Christie, $10.05;
*Plus commission.
SET DATE FOR PUBLIC HEARING ON 2009 BUDGET AND RATES
Motion was made by Prest, seconded by Peterson that a public hearing be held on the
2009 Budget and utility rates at the Board Meeting to be held on Monday, November 10, 2008,
at 1:00 p.m. All members present voted in favor of the motion.
REVIEW 2009 CAPITAL IMPROVEMENT PROGRAM
Laura Julius, Finance and Accounting Manager, and Steve Meyer, Executive Vice
President/General Manager reviewed the proposed 2009 Capital Improvement Program with the
Utility Board. No action taken at this time.
POLICY MANUAL AMENDMENT
Motion was made by Prest that the following Resolution No. 19-08 be approved.
RESOLUTION NO. 19 - 08
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that Section 308.01, Vacation
Leave, be amended and that Section 308.18, Wellness Reimbursement, be added as set forth in
said statement.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 13th day of October, 2008.
ATTEST:
_________________________________ _________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
FINAL PAYMENT ON THE 2008 ELECTRIC/TELEPHONE CONVERSION PROJECT
Motion was made by Robertson that the following Resolution No. 20-08 be approved.
RESOLUTION NO. 20 - 08
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE ELECTRIC / TELEPHONE CONVERSION PROJECT PHASE V
FOR THE ELECTRIC & TELEPHONE DEPARTMENTS
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $102,004.20 to North Central Service, Inc., hereby be approved for the
Electric / Telephone Conversion Project Phase V for the Electric & Telephone Departments.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 13th day of October, 2008.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
FINAL PAYMENT ON THE LIME SLUDGE REMOVAL
Motion was made by Peterson that the following Resolution No. 21-08 be approved.
RESOLUTION NO. 21 - 08
RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT
FOR THE LIME SLUDGE REMOVAL FROM THE WATER TREATMENT PLANTS
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $31,873.00 to Prussman Contracting, Inc., hereby be approved for the
Lime Sludge Removal at the Water Treatment Plants.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 13th day of October, 2008.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
CHANGE ORDER AND FINAL PAYMENT ON THE 115 KV TRANSMISSION LINE
PROJECT
Motion was made by Prest that the following Resolution No. 22-08 be approved.
RESOLUTION NO. 22 - 08
RESOLUTION APPROVING CHANGE ORDER AND AUTHORIZING
FINAL PAYMENT FOR THE
115KV OVERHEAD ELECTRIC TRANSMISSION LINE
FOR THE ELECTRIC DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that a change
order increasing the contract amount by $4,049.03 be included in the final contract payment in
the amount of $62,401.40 to PAR Electrical Contractors, Inc., hereby be approved for the
115KV Overhead Electric Transmission Line for the Electric Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 13th day of October, 2008.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
BMU IDENTITY THEFT PREVENTION PROGRAM
Motion was made by Peterson, seconded by Robertson to approve the Brookings
Municipal Utilities Identity Theft Prevention Program, as required by the Federal Trade
Commission’s Red Flag Rule to be effective November 1, 2008. All members present voted in
favor of the motion.
APPLICATION FOR WATER/SEWER MAIN EXTENSION – INNOVATION CAMPUS
Motion was made by Prest, seconded by Robertson that the applications for extension of
water and sewer mains and connection into the city water and sewer system requested by South
Dakota State University Growth Partnership for the SDSU Innovation Campus be approved. All
members present voted in favor of the motion.
APPLICATION FOR WATER/SEWER MAIN EXTENSION – WINDERMERE ADDITION
Motion was made by Robertson, seconded by Peterson that the applications for extension
of water and sewer mains and connection into the city water and sewer system requested by
Dean Gulbranson and Tracy Odegaard for the Windemere Pointe Addition be approved. All
members present voted in favor of the motion.
AUTHORIZATION TO PURCHASE VIDEO AND TRANSPORT EQUIPMENT OFF
EXISTING BID
Motion was made by Prest, seconded by Harvey that authorization be given to purchase
Video and Transport Equipment off existing contract dated July 14, 2008, with Nortel Networks
in the amount of $27,894.00 (Option 8). All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
SET TOP BOXES – TELEPHONE DEPARTMENT
MICROWAVE EQUIPMENT – TELEPHONE DEPARTMENT
Motion was made by Robertson, seconded by Peterson that authorization be given to
advertise for bids for Set Top Boxes and Microwave Equipment for the Telephone Department.
All members present voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened at 1:30 p.m. on October 7, 2008, and presented at this
time for consideration and action.
HOST POWER EQUIPMENT
Base Bid Add’l Inverter
PPS (Power Product Services) $109,972.50 $23,380.00
Action Battery Wholesalers, Inc. $96,320.00 (non compliant bid)
Motion was made by Robertson, seconded by Prest that the bid of PPS (Power Product
Services) for the base bid of $109,972.50 and the additional inverter of $23,380.00 for the Host
Power Equipment be approved; and, that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Robertson, seconded by Peterson to adjourn to an executive session
for the purpose of discussing competitive service offerings and contractual matters. All members
present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President