HomeMy WebLinkAboutUtilMinutes_2008_09_15Municipal Utilities Board September 15, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 11:00 a.m. on Monday,
September 15, 2008, at the Utility Building with the following members present: Harvey,
Peterson, Prest, Robertson and President Myers.
TOUR OF CENTRAL SUBSTATION AND TRANSMISSION LINE
The Utility Board and BMU staff toured the new Central Substation and Transmission
Line located north of 2nd Street South and 7th Avenue South. Electric Department personnel
were available to guide the Board through the key parts of the transmission line and substation
which included the high side circuit switcher, 15/25 MVA transformer, voltage regulators, 1200
AMP double low side bus, capacitors, oil circuit reclosers, 15 Kv feeders, SCADA and the
control room.
MINUTES
Minutes of the regular meeting held August 11, 2008, and the special meeting held
August 25, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Harvey that the following bills and claims
be approved. All members present voted in favor of the motion.
A & B Service Garage, Equip Maint, $704.09; A B Dick Products, Office Equip. Maint, $64.60;
Antronix Distribution, Air Filter Maint, $1,013.38; Aramark Uniform Services, Supp, $176.20;
Argus Leader, Employment Adv, $1,977.16; Armour Independent Tele, PCS Access, $21.49;
Arnall Golden Gregory, Consulting, $1,473.90; AT&T, Settlement, $3,696.60; AT&T
800Startline, Cust. Toll Free No., $61.38; Auto Body Specialties, Supp, $14.67; Automatic Bldg
Controls, Bldg Maint, $551.00; Badger Communications, Unreg Inv, $151.89; Ball, Michelle,
Jani Service, $250.00; Banner Assoc, Engineering Service, $2,407.45; Bendix, Computer Supp,
$2,154.83; Blooston & Mordkofsky, Legal Services, $67,307.82; Border States Elec, FTTH Inv,
$10,885.20; Border States Elec, Unreg Inv, $5,667.85; Border States Elec, Supp, $2,215.56;
Bridgewater-Canistota, PCS Access, $74.50; Bkgs Ace Hardware, Supp, $124.00; Bkgs Area
Chamber, Retirement Gift, $150.00; Bkgs Area Chamber, Adv, $75.00; Bkgs Auto Mall, Vehicle
Maint, $79.55; Bkgs Credit Bureau, Delinq. Accts. Coll., $40.17; Bkgs Landfill, Landfill Fee,
$157.05; Bkgs Register, Subscription, $138.21; Bkgs Telephone, Phone Bill, $56,372.21; Bkgs
Utilities, Off. Util Bill, $41,191.82; Brown & Saenger, Office Supp, $151.64; Brown Clinic-
Main, Drug Screening, $80.00; BSG Clearing Solutions, Settlement, $8,158.49; Buchloh Norvo,
Travel, $328.19; Burmeister Electric, Supp, $6,536.91; Capitol Sales Co, Unreg Inv, $56.00;
Carquest Auto, Equip Maint, $102.48; Cenex Fleet Card, Gas, $220.41; Central Business, Supp,
$3,233.18; Century Business Products, Copier Maint, $559.75; Chesterman Co, Bottled Water,
$128.26; Chicago Tech Inc, Supp, $2,357.00; Cintas Corp, Supp, $79.14; City of Beresford, Util
Bill, $169.44; City of Sgt Bluff, Util Bill, $191.59; City of Vermillion, Elec Bill, $306.45; Clites
Electric, Supp/Labor, $2,882.41; Codington Clark Elec, Elec Bill, $39.89; Cole, Larissa, Ad
Design, $375.00; Collins Kevin, Travel, $713.31; Computer One, Comp. Maint/Supp, $94.98;
Conserv Flag Co, U.S. Flag, $188.68; Courtesy Plbg & Htg, Supp/Repairs, $37.30; Credit
Bureau-Wtn, Delinq. Accts. Coll., $1,007.14; CSSA, Unreg Inv, $204.60; CSSA, Supp, $387.00;
CT Corp System, Prof. Service, $260.00; Culligan, Softener Service, $59.50; Cutler-Magner Co,
Chemicals, $3,461.75; Dakota Security, Equip/Repairs, $114.80; Dakota Supply Group, Fire
Hydrants , $14,306.66; Dakota Supply Group, Unreg Inv, $241.86; Dakota Supply Group, Supp,
$29,104.28; Dale's Alignment, Vehicle Maint, $424.85; Dave's Collision, Vehicle Maint,
$540.37; Dept of the Treasury, Fed Tax, $6,663.98; Directory Resources, Software Maint,
$60.00; Earl May Seed & Nursery, Supp, $93.96; Embarq Logistics, Unreg Inv, $2,355.87;
Engelstad Electric, Electrical Work, $4,500.00; Eugene Beckman & Sons, Equip Maint, $363.08;
Fastenal Co, Supp, $1,173.28; Fed Ex, Freight Charges, $585.26; Fedex Kinko's,
Copies/Lamination, $5.88; First Administrators, Benefit Plan Fees, $320.00; First Bank & Trust
Visa, Lodging/Car Rental, $3,616.16; First Dakota Title, Land Purchase, $60,066.38; Foerster
Supply, Supp, $2,443.80; Ford Sign Co, Nameplate, $19.75; Freeman Harvey, Travel, $218.40;
FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00; Generation Direct, Inbound Call
Service, $250.00; George's Sanitation, Garbage Service, $42.50; Golden Computer Products,
Computer Supp, $1,348.65; Golden West, Tele Exp, $36.24; Golden West Telecom, PCS
Access, $143.27; GP Auto Service & Repair, Repairs, $503.33; GP Downtown Tire,
Supp/Repairs, $58.50; Granum Kathi, Travel, $9.72; Grav Amy, Travel, $580.54; Graybar
Electric, Unreg Inv, $178.85; Graybar Electric, Supp, $8,351.18; Green Pages, Supp/Software,
$79.01; H-D Electric Coop, Elec Bill, $212.40; Hach Chemical Co, Supp, $14.30; Harold's
Printing, Printed Materials, $770.85; Henkin Schultz Comm Arts, Ad Campaign, $2,015.00;
Henkin Schultz Comm Arts, Print Adv, $176.47; Henkin Schultz Comm Arts, Radio
Advertising, $13,436.39; Homestead Do It Center, Supp, $758.48; Honkomp Tom, Travel,
$31.20; Hubbell Power Systems, Repairs, $792.00; I.L.L Inc, Real Estate Taxes, $5,073.79;
Institutions Services, Supp, $180.00; Insty-Prints Bkgs, Printing/Supp, $282.04; Interstate Tele-
Co, PCS Access, $1,241.43; Interstate Telecom, Tele Exp, $2,869.58; IOS Office Solutions,
Supp/Maint, $645.40; Janitors Closet, Supp, $188.17; Jefferson Tele Co, PCS Access, $21.70;
Journals of the Heart, Software, $85.98; Kadoka Tele Co, PCS Access, $6.33; Kerry's Sprinklers,
Supp/Labor, $249.43; Kjenstad Kelli, Travel, $24.58; Krumm Tammie, Travel, $69.03; Kruse
Dan, Mileage, $331.50; Lakeland Engineering, Supp, $611.89; Langland Home Center,
Supp/Repairs, $119.34; Layne Christensen Co, Pump Supp/Repair, $9,058.84; LECA,
Settlement, $68,536.00; Lewis Drug, Supp, $29.97; Linweld, Cylinder Rent & Supp, $22.45;
Locators & Supplies, Supp/Repairs, $157.51; Lowe's, Supp, $935.23; M & T Fire & Safety,
Supp, $176.75; Mack Scott, Travel, $1,887.22; Magic Reza Entertainment, Entertainment,
$380.00; Martin Group, Computer Billing System, $317,000.00; Martin Group, Engineering
Service, $1,505.08; Martin Group, Consulting Services, $9,886.50; Martin's Inc, Diesel/Oil,
$1,975.98; McKeever's Vending, Supp, $260.40; Mediacom, Internet Exp, $79.95; Medtox Lab,
Drug Screening, $57.36; Menards-Sx Falls East, Supp, $11.96; Menards-Sx City, Supp, $124.37;
Menards-Sx Falls West, Supp, $66.90; Menards-Wtn, Supp, $26.45; Mercato Convenience
Store, Reseller Commission, $2,409.94; Meridian IT Inc, IBM System, $22,287.00; Merrill
Communications, Consulting, $614.10; Meyer Rod, Travel, $120.51; Midamerican Energy,
Elec/Gas Bill, $1,105.76; Midcontinent, Music/Tele/Cable Exp, $236.62; Midwest Alarm Co,
Monitoring Services, $73.74; Millborn Feed & Seed, Lawnseed, $125.00; Missouri River,
Supplemental Power, $760,156.82; Missouri River, Wapa Power Allocation, $221,878.39; MJE
Telestructure, Supp, $3,782.00; Mr. V's Prof Body, Vehicle Maint, $70.02; MVTL Lab,
Wastewater Analysis, $905.00; NAPA, Supp, $69.71; Nardini Fire Equip, Fire Supp Syst Maint,
$996.00; National Processing, Credit Card Mach., $424.00; Nielsen's, Repairs, $552.32;
Northern Truck Equip, Service Truck, $12,999.00; Northern Truck Equip, Equip Maint, $768.67;
Northwest Iowa Tele, PCS Access, $310.44; Northwest Lighting System, Supp, $735.00;
Northwest Rec, Elec Bill, $38.20; Northwestern Energy, Natural Gas, $40.38; Novak Sanitary
Service, Sanitation/Shredding, $410.94; Occuscreen, Drug Screening, $90.00; Office Systems
Inc, Office Supp, $68.23; Old Norwegian Window Wash, Window Service, $7.00; Olson Tim,
Travel, $46.80; One Call Systems, Locate Fees, $562.00; Opis Energy Group, Publication,
$204.00; Orpheum Bldg, Utilities, $96.72; Otter Tail Power Co, Util Bill, $147.50; Outlaw
Graphics, Signs, $75.00; Park Properties, Gas, $12,849.19; Patrick Dan, Travel, $11.70; Peterson
Air Conditioning, Repairs/Supp, $180.25; Peterson Darcy, Travel, $507.39; Petzenhauser Kory,
Travel, $79.57; Plains Builders Exchange, Supp, $15.00; Plantronics Inc, Equip Repair, $37.00;
Power & Telephone Supply, Unreg Inv, $323.65; Power & Telephone Supply, Sup, $934.00;
Prairie Graphics, Uniforms/Supp, $203.00; Premiere Office Cleaning, Jani Services, $300.00;
Pride Neon, Supp, $314.36; QWest, Interconnections, $9,731.06; Quadrant Software, Computer
Software, $495.00; Qwest, Tele Exp, $1,176.48; Radio Shack, Supp, $83.45; Ramada Inn -
Airport, Lodging, $218.85; Reed, Jeff, Mileage, $23.40; Rental Depot, Equip Rental, $15.95;
Resco, Supp, $5,751.70; Rients, Shane, Mileage, $23.40; Runnings, Supp, $1,799.58; Sancom,
PCS Access, $73.31; Sanford Health Services, USAC Pass Through, $2,528.40; Schumacher
Donna, Travel, $119.93; SD Dept of Health Lab, Testing-W/WW Samples, $1,187.00; SD
Electrical Commission, Wiring Permits, $1,080.00; SD Treasurer, Sales & Excise Tax,
$192,352.49; SD Treasurer C I F, Commun. Impaired Fee, $7,289.72; SD Water & Wastewater
Assn, Registration, $280.00; SDN Communications, Call Name, $389.85; SDN Comm, Circuit
Lease, $26,639.24; SDN Technologies, Computer Supp, $5,867.00; SDSU Bookstore, Supp,
$119.85; Shamrock Banquet Hall, Recognition Banquet, $500.00; Sheraton SF Convention, Elec
Service, $582.48; Silver Screen Advertising, Adv, $225.00; Sx City Journal, Employment Adv,
$902.00; Sx Falls Two Way RadBill, $536.00; Sx-Valley Energy, Dispatching Service, $600.00;
Siteit Web Design, Web Page Design, $24.95; Smidt Lyle, Travel, $11.70; Sodak Pest Control,
Pest Control, $125.00; S. Sx City, Elec Bill, $230.30; Speedy Cleaners, Rugs, $134.70; Sprint,
Tele Exp, $102.23; Sprint, PCS Service Fee, $38,948.58; Sprint, PCS Phone Service,
$13,120.93; Sprint, PCS Inv, $10,409.83; Stan Houston Equip, Supp, $968.77; Staples, Office
Supp, $190.85; State of Iowa-Treasurer, Sales Tax, $12,241.43; Steam Brothers, Carpet
Cleaning, $720.00; Stockholm Strandbrg Tele, PCS Access, $81.53; Stoltenburg Audie, Travel,
$903.24; Sturdevant Auto Supply, Supp, $39.92; Subway, Mtg Supp, $87.44; Sunkist Bakery
Co, Supp, $19.50; Swiftel Comm Wireline, PCS Access, $2,553.74; Team Telecom, Supp,
$1,181.03; Technocel, PCS Inventory, $25.73; Telecheck, Check Verification, $959.17;
Teledynamics, Unreg Inv, $957.68; Tetra Tech, Analysis, $1,799.00; Ink Spot, Supp, $12.63;
UPS Store, Freight Charges, $133.26; Tomacellis, Mtg Supp, $321.47; Top Notch Cleaning, Jani
Service, $1,245.00; Tott's Conoco, Gas, $496.35; Town & Country Shopper, Employment
Advertising, $108.00; Turfguard Lawn Service, Lawn Care, $535.00; Union County Elec, Elec
Bill, $184.40; UPS, Freight Charges, $222.00; US Postal Service, Postage, $9,000.00;
Univ./Bridle Estates, Sewer Charge Reim, $1,029.00; Universal Service Adm. Co, USAC
Contribution, $48,876.50; University Estates, Water Charge Reim, $1,855.00; Valley Nat'l
Gases, Helium, $7.75; Veblen Asbestos, W/WW Streetscape, $3,600.00; Verifications Inc,
Employee Verfication, $557.20; Vermeer High Plains, EquipMaint, $545.30; Virg's Car Care &
Tire, Vehicle Maint, $30.95; Vivian Tele Co, PCS Access, $287.57; Water & Environmental,
Analysis, $18.00; Watertown Municipal Utilities, Util Bill, $725.79; Wesco, Supp, $6,867.80;
Windstream Supply, Unreg Inv, $123.51; Windstream Supply, Supp, $3,247.03; Witt Eric,
Travel, $46.49; Wright Richard, Travel, $46.39; WW Tire, Equip Maint, $15.00; Xcel
Energy/NSP, Elec Bill, $1,521.89; Xerox Corp, Copier Maint, $3.77; Zing, Ad Design, $480.00;
Prairiewave Co Tele, PCS Access, $579.72; Prairiewave Blk Hills, PCS Access, $43.91;
Prairiewave Comm Inc, PCS Access, $539.11; 911 Datamaster Inc, Software, $1,400.00;
Prairiewave Comm Inc, PCS Access, $4.14.
The following are Telephone/Utility Refunds:
Brekken, Travis, $27.39; Buzio, Carlos, $80.21; Lemaster, Brian, $120.00; Sylskar, Robert,
$190.68; TB Partnership, $50.79; Recovery Solutions, $18.14; Mittan, Theos & Rachel, $45.62;
Iverson, John, $3.84; Selken, Marjorie, $20.84; Steen, Phyllis, $13.23; Bossman, Gina, $39.64;
Goon, Minh Lee, $55.24; Gustafson, D M, $27.77; Prosch, Harold, $12.71; Schultz, Don,
$20.09; Chase, June, $10.62; Meyer, Robert A, $11.06; Blatchford, Todd, $3.05; Knobloch,
Leslie, $37.32; Franklin, Douglas & Kay, $6.15; Schmidt, Andrew, $13.08; Amarillas, Blanca,
$27.68; North Central Service, $113.18; Rozell, M, $8.92; Dale, Michelle, $6.16; Price, Brian,
$2.87; Arnold Jr, Gerald, $26.85; Frerichs, Michelle, $16.95; Swartos, Daniel & Maria, $12.46;
Creer, Andrew, $23.63; Christiansen, Reggie, $29.47; Froelich, Janice, $16.81; Bush, R H,
$3.75; Property Mgmt Ctr, $42.72; Fossum, Kendell, $24.08; Double E Family Trust, $59.79;
KB Properties, $39.65; Sylskar, Bob, $77.65; Roden Rentals, $39.09; Jones, Harry, $26.37;
Sterud, Lloyd, $94.07; Sunny Ridge Inc, $32.26; Schmitt, Jim, $83.43; Laber, Riley, $17.57;
Anderson, Siri, $19.45; Cornay, Tanner, $12.83; Overskei, Kay, $45.59; Azhar, Adam, $68.09;
Clasen, Amanda, $20.08; Moriarty Rentals, $19.51; Svennes, Landon, $28.64; McKnight,
Jessica, $82.62; Green Briar Apts, $21.33; Bourquin, Danette, $10.70; Holter, Samantha, $37.68;
Dakota Homes LLC, $51.91.
PERSONNEL INFORMATION
Department Salaries (August): Electric, $168,284.64; Water, $79,445.79; Wastewater,
$70,217.07; Telephone, $439,376.86;
Retirement, $44,175.60; Social Security, $54,872.44; Insurance, $76,094.26; Deferred Comp,
$11,262.65;
Salary Changes: E. Bailly, $2,750.01*; J. Reed, $24.26; F. Torgrude, $17.39; J. Ekern, $25.54;
T. Olson, $25.54; S. Anderson, $27.94; T. Haaseth, $29.86; D. Johnson, $10.35; A. Quail,
$10.05; E. Bunkers, $10.05;
New Employees: P. Heustess, $8.58*; S. Fultz, $8.58*; J. VanderVeen, $8.58*; B. Koel, $8.58*;
C. Luther, $9.50*; J. Owen, $11.76;
*Plus commission.
SURPLUS EQUIPMENT
Motion was made by Robertson that the following Resolution No. 15-08 be approved.
RESOLUTION NO. 15 - 08
RESOLUTION ORDERING DISPOSITION
OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized on the list attached hereto titled surplus
items to be sold at auction.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board (the “Board”) that the Board hereby orders the disposition of the above referenced
property in accordance with the provisions of SDCL 6-13.
Adopted this 15th day of September, 2008.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
POLICY MANUAL AMENDMENT – FISCAL POLICY
Motion was made by Prest that the following Resolution No. 16-08 be approved.
RESOLUTION NO. 16 - 08
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that Fiscal Section 413,
Credit Card Policy, be amended and that Section 413, Credit Card Policy, be added as set forth in
said statement.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 15th day of September, 2008.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
AUTHORIZATION TO PURCHASE ONTS FROM FIBER TO THE PREMISE ACCESS
EQUIPMENT BID
Motion was made by Prest, seconded by Robertson to approve the purchase of 200 ONTs
and 2 GPON cards in the amount of $92,328.90 plus shipping costs off an existing contract for
Fiber to the Premise Access Equipment with Calix Networks Inc. All members present voted in
favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
TOWER WORK – TELEPHONE DEPARTMENT
Motion was made by Robertson, seconded by Harvey that authorization be given to
advertise for bids for Tower Work for the Telephone Department. All members present voted in
favor of the motion.
PURCHASE BASE TRANSCEIVER STATIONS
Motion was made by Prest, seconded by Robertson to purchase three Base Transceiver
Stations from Nortel Networks through an existing contract with Crossroads Wireless Inc. in the
amount of $63,800.00 each. All members present voted in favor of the motion.
REVIEW OF 2009 CAPITAL IMPROVEMENT PROGRAM
Steve Meyer and Laura Julius presented the proposed 2009 Capital Improvement
Program for the Telephone Fund.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for
the purpose of discussing competitive service offerings, personnel and contractual matters. All
members present voted in favor of the motion
The Board reconvened in open session.
Motion was made by Prest, seconded by Robertson that the following salary changes be
made. All members present voted in favor of the motion.
I. Market Adjustments:
II.
Adjust the pay grade of the following positions to the grade indicated effective
October 1, 2008:
Water/Wastewater Plant and Engineering Supervisor to M-14
PCS Network/Engineering Supervisor to M-15
Increase the salary of the following position by the amount indicated effective
October 1, 2008:
Finance & Accounting Manager – 3%
III. Cost of Living Adjustments:
Increase the base pay of positions on the following wage structures and the salary
of the following positions by 4% effective October 1, 2008:
Management Wage Structure
Brookings Retail Marketing Wage Structure (non-exempt employees)
Utility Operations Manager
Network & Technical Operations Manager
Finance & Accounting Manager
Swiftel General Manager
Executive Vice President/General Manager
Increase the base pay of positions on the following wage structures by 4%
effective January 1, 2009:
Brookings Retail Marketing Wage Structure (exempt employees)
Brookings Wireline Marketing Wage Structure (exempt employees)
III. Increase the wage of the Executive Vice President/General
Manager by 6% effective October 1, 2008.
ADJOURNMENT
The meeting adjourned.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President