HomeMy WebLinkAboutUtilMinutes_2008_08_11Municipal Utilities Board August 11, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
August 11, 2008, at the Utility Building with the following members present: Harvey, Peterson,
Prest and President Myers. Absent: Robertson.
MINUTES
Minutes of the regular meeting held July 14 , 2008, and the special meeting held July 28, 2008,
were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Peterson, seconded by Prest that the following bills and claims be
approved. All members present voted in favor of the motion.
Advance Auto Parts, Supp, $98.96; Anixter Inc, Unreg Inv, $6,015.05; Aramark Uniform
Services, Supp, $176.20; Arnall Golden Gregory, Consulting, $65,106.41; At&T, Settlement,
$3,523.01; At&T 800Startline, Cust. Toll Free No., $65.33; Ball, Michelle, Jani Service,
$200.00; Bendix, Computer Supp, $2,223.33; Beynon, Mark, Travel, $17.55; Border States Elec,
Unreg Inv, $298.60; Border States Elec, Supp, $1,134.56; BP, Gas, $52.94; Brian's Glass &
Door, Repairs/Supp, $185.92; Bkgs Ace Hardware, Supp, $292.24; Bkgs Auto Mall, Vehicle
Maint, $600.23; Bkgs Credit Bureau, Delinq. Accts. Coll., $237.47; Bkgs Human Res. Off.,
Drug/Alcohol Screen, $375.00; Bkgs Human Resources, Trailer License, $11.50; Bkgs Landfill,
Landfill Fee, $162.36; Bkgs Register, Subscription, $163.55; Bkgs Register, Advert./Legals,
$163.55; Bkgs Tele, Office Phone Bill, $51,429.31; Bkgs Utilities, Off. Util Bill, $36,830.95;
Bullington Mark, Travel, $142.10; Burmeister Elec, Supp, $4,619.57; Calix, FTTH Inv, $500.00;
Capitol Sales Co, Unreg Inv, $501.60; Capitol Sales Co, Supp, $50.40; Carlson Wagonlit Travel,
Air Fare, $2,999.18; Central Business, Supp, $3,016.10; Century Business Products, Copier
Maint, $511.05; City of Beresford, Util Bill, $153.57; City of Sgt Bluff, Util Bill, $205.45; City
of Vermillion, Elec Bill, $279.63; Claritus, Computer Supp, $204.91; Codington Clark Elec,
Elec Bill, $39.16; Collins Kevin, Travel, $614.06; Courtesy Plbg & Htg, Supp/Repairs, $10.55;
Cover to Cover, Supp, $63.88; Credit Bureau-Watertown, Delinq. Accts. Coll., $1,148.62;
CSSA, Supp, $805.00; Culligan-Watertown, Bottled Water, $25.00; Culligan, Softener Service,
$46.50; Dakota Service & Repair, Maint/Supp, $44.96; Dakota Supply Group, Supp, $19,963.37;
Dakota Tools & Pawn, Supp, $199.36; Dept of the Treasury, Fed Tax, $6,795.23; E-Z Stor,
Container Rent, $240.00; Einspahr Auto Plaza, Vehicle Maint, $691.17; Embarq Logistics,
Unreg Inv, $455.71; Embarq Logistics, Supp, $839.85; Farm & Home Publishers, County Maps,
$35.50; Farmers Coop, Supp/Propane, $237.08; Fedex Ground, Freight Charges, $64.80;
Fedoryshyn, Taras, Supp, $17.31; Findley Charlie, Mileage, $15.21; First Administrators,
Benefit Plan Fees, $330.00; First Bank & Trust Visa, Lodging/Car Rental, $3,403.48; First Point
Inc, Supp, $519.12; Foerster Supply, Supp, $870.10; Frontier Comm of Iowa, PCS Access,
$170.76; FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00; Future Dial, Quarterly Svc
Charge, $92.80; G & D Viking Glass, Repair, $325.00; George's Pizza, Employee Recog,
$175.93; Golden West, Tele Exp, $36.24; Grainger, Supp, $70.24; Grav Amy, Travel, $997.07;
Green, Shannon, Travel, $13.46; H-D Electric Coop, Elec Bill, $31.54; Hach Chemical Co,
Supp, $879.52; Harold's Photo, Film/Photo Finishing, $8.59; Harold's Printing, Printed
Materials, $29.80; Harvey Kevin, Travel, $150.93; Hawkins Water Treatment, Chemicals,
$592.00; HD Supply Waterworks, Supp, $18,749.20; Henkin Schultz Comm Arts, Print Advert.,
$15,432.21; Henkin Schultz Comm Arts, Radio Advert., $26,786.56; Homestead Do It Center,
Supp, $696.49; Insty-Prints Bkgs, Printing/Supp, $321.50; Interstate Tele Co, PCS Access,
$1,367.00; Interstate Telecom, Tele Exp, $1,246.11; Iowa Network Services, Wireless Transport,
$658.46; ITT Industries, Aeriation Grid System, $63,216.80; Julius Laura, Travel, $320.30;
Kaiser Travis, Travel, $84.24; Kerry's Sprinklers, Supp/Labor, $454.14; Krumm Tammie,
Travel, $93.60; LECA, Settlement, $68,536.00; Linweld, Cylinder Rent & Supp, $22.45;
Locators & Supplies, Supp/Repairs, $683.59; Lowe's, Supp, $947.57; Lundberg Amanda, Travel,
$11.70; M & T Fire & Safety, Supp, $380.50; Martin Group, Registration/J Siekmann, $393.00;
Martin Group, Registration/M Bullington, $323.00; Martin Group, Consulting Services,
$1,650.00; Martin's Inc, Diesel/Oil, $5,967.01; Master Blaster, Supp, $275.00; Master Meter,
Equip, $8,683.66; McGrath North Mullin, Legal Service, $10,074.28; McKeever's Vending,
Supp, $120.40; Mediacom, Internet Exp, $84.95; Menards-Sx City, Supp, $144.73; Menards-Sx
Falls West, Supp, $46.92; Menards-Wtn, Supp, $174.72; Mercato Convenience Store, Reseller
Commission, $2,749.95; Meyer Rod, Travel, $165.56; Meyer Steve, Travel, $320.30;
Midamerican Energy, Elec/Gas Bill, $391.50; Midcontinent, Music/Tele/Cable Exp, $158.42;
Midwest Alarm Co-Sx City, Monitoring Services, $45.00; Midwest Alarm Co, Monitoring
Services, $85.92; Missouri River Energy, Supp Power, $813,521.26; Missouri River Energy,
WAPA Power Allocation, $226,091.48; Mix Cleaners, Cleaning/Repairs, $101.75; Mr. V's Prof
Body, Vehicle Maint, $502.20; MVTL Labs , Wastewater Analysis, $937.00; NAPA, Supp,
$161.29; Newsguy, Supp, $690.00; Nielsen's, Repairs, $423.73; Norm's Greenhouse, Supp,
$188.00; North Central Service, Phase 5 E/T Project, $72,711.90; Northwest Rec, Elec Bill,
$176.00; Northwestern Energy, Natural Gas, $29.25; Novak Sanitary Service,
Sanitation/Shredding, $482.30; Office Systems Inc, Office Supp, $8.14; Old Norwegian Window
Wash, Window Service, $7.00; Orpheum Building, Util, $109.81; Otter Tail, Util Bill, $187.85;
PAR Electrical Contractor, 115 Kv Trans Lines, $275,189.78; Park Properties, Gas, $7,601.67;
Party Depot, Supp, $29.21; People's Coop Serv, Supp, $1,005.00; Peterson Becky, Travel,
$25.26; Peterson Darcy, Travel, $679.68; Petzenhauser Kory, Travel, $98.29; Plains Builders
Exchange, Supp, $47.00; Platzeck Marty, Travel, $23.40; Power & Tele Supply, Unreg Inv,
$791.22; Pro-Tec Roofing, Roofing, $2,287.00; Pruitt Inc, Supp, $51.31; QWest,
Interconnections, $4,842.31; Queen City Wholesale, Supp, $153.87; Rainbow Car Wash,
Vehicle Maint, $8.49; Razor's Edge, Repair, $100.00; Rental Depot, Equip Rental, $85.95;
Retriever Payment System, Cr Card Processing, $4,506.98; Runnings, Supp, $1,819.88; Sanders
Joey, Data Cables, $300.00; Schumacher Donna, Travel, $119.93; SD Elec Comm, Wiring
Permits, $1,260.00; SDN, DWDM/Reed Project, $456,697.80; SDN, Fiber Reed Project,
$493,427.00; SD Treasurer, Sales & Excise Tax, $166,670.12; SDN Comm, Circuit Lease,
$388.55; Servicemaster, Cleaning Services, $120.00; Siekmann Jane, Travel, $251.60; Sx Falls
Two Way Radio, Supp/Repairs, $277.99; Sx Falls Utilities, Util Bill, $202.69; Sx Printing, Supp,
$942.24; Sx Valley Energy, Elec Bill, $532.00; Sx Valley Energy, Dispatching Service, $600.00;
S Sx City, Elec Bill, $248.72; Sprint, Tele Exp, $88.07; Sprint, PCS Phone Service, $13,065.64;
Sprint, PCS Inventory, $19,897.46; Sprint-Bkgs, PCS Accessories, $54.97; Staples, Office Supp,
$73.21; State of Iowa-Treasurer, Sales Tax, $9,747.00; Stockholm Strandbrg Tele, PCS Access,
$74.47; Sturdevant Auto Supply, Supp, $514.16; Surprises By LJB, Entertainment, $175.00;
Swiftel Comm Wireline, PCS Access, $2,618.84; Teledynamics L L P, Unreg Inv, $38.09;
Telkamp Terri, Travel, $11.70; Tessier's, Repairs, $1,751.09; Thompson Mark, Mouse, $18.00;
Thompson Mark, Travel, $631.86; Top Notch Cleaning, Jani Service, $1,245.00; Tott's Conoco,
Gas, $300.70; UPS, Freight Charges, $281.37; United Rentals North, Supp, $29.89; Univ./Bridle
Estates, Sewer Charge Reim, $1,039.50; Universal Service Adm. Co, USAC Contrib,
$48,876.50; University Estates, Water Charge Reim, $1,855.00; Valley Telco Coop, PCS
Access, $75.77; Vantage Point, Engr Consulting, $5,367.10; Veblen Asbestos, W/WW
Streetscape, $6,800.00; Vermeer High Plains, Equip Maint, $578.71; Vessco, Aeration Grid
System , $30,240.00; Watertown Municipal Util, Util Bill, $657.45; Watertown Public Opinion,
Emplymnt Advertising, $567.00; Wesco, Supp, $25.68; Wheeldon's, Equip Maint, $12.95;
Windstream Supply, Unreg Inv, $65.00; Wright Richard, Travel, $46.57; WW Tire, Equip
Maint, $1,107.33; Xcel Energy/NSP, Elec Bill, $1,404.66; Zep Manufacturing, Supp, $246.56;
Prairiewave Co Tele, PCS Access, $612.18; Prairiewave Blk Hills, PCS Access, $39.69;
Prairiewave Comm, PCS Access, $547.33; Prairiewave Comm, PCS Access, $2.81.
The following are Telephone/Utility Refunds:
Alltel Communications, $990.93; Kahler, Pamela, $22.02; Larson, James, $185.09; McDonald,
Peter, $59.94; Ribstein, Tammy, $172.98; SDN Technologies, $183.67; Sherman, Jeff, $33.62;
Ww Tire, $260.71; Greenwood, Harmen, $37.95; Wellnitz, William, $57.19; FDIC SR#103222,
$17.15; Stoel, Mark, $25.74; Budget Truck Rental, $25.80; Albright, Louise, $19.93; Mincks,
William, $20.81; Menzel, David & Vicki, $43.57; Puetz Corp, $170.90; Peterson, Loralie,
$13.86; Chamber of Commerce, $21.05; Robinson, Donald, $11.82; Buresch, Lillian, $13.02;
Aslesen, Lavonne, $15.19; Lachance, Neva, $23.64; Steinberg, L J & Corella, $17.21; Korthals,
Sherry, $18.10; Thysell, Joseph, $64.60; Petersen, Charnel, $9.30; Sanford Labs, $37.17;
Switzenberg, Roxanne, $17.47; Parker, Heidi, $9.88; Faltinson, Connie, $4.76; Harris, Steve,
$14.09; Blumeyer, Elma, $15.20; Christensen, Elmer, $12.05; Healy, Jonathon & Amber,
$30.58; Holte, Craig, $13.86; Selken, Mark, $12.33; Woodcum, Peggy, $12.70; Mari, Samuel,
$10.14; Hoffman, Keith, $35.37; Gatzke Family Enterprise, $53.03; Gatzke Family Enterprise,
$54.57; Burlage, Tyler, $9.09; Feilmeier, Shaun, $73.00; Hanson, Cara, $122.55; Weber, Josh,
$3.93; Nesta Enterprises, $34.63; Main Ave Rentals, $36.91; Somsen, Stacey, $21.39; Binger,
Scott, $30.40; G P Auto, $76.09; Ulvestad, Jeremy, $31.52; S Medary Trackfield, $28.35;
Kollars, Brett, $26.33; Rowe, Dorothy, $8.48; Erp, Shawn/Megan, $20.70; Thiesse, Dustin,
$70.14; Millborn Seeds, $120.00; Millborn Seeds, $32.15; Hegerfeld, Joan, $138.88,; Olson,
John, $29.54,; Habitat for Humanity, $38.18; Wagner, Gregory, $620.57.
PERSONNEL INFORMATION
Department Salaries (July): Electric, $185,115.20; Water, $86,400.86; Wastewater, $74,317.17;
Telephone, $458,206.70;
Retirement, $43,963.86; Social Security, $59,026.06; Insurance, $74,593.60; Deferred Comp,
$11,620.81;
Salary Changes: S. Munoz, $9.50*; T. Kaiser, $10.14*; R. Pitlick, $12.55*; J. Borns, $25.54; K.
Briggs, $26.20; R. Christensen, $29.34; J. Christenson, $18.20; T. Dahmen, $29.34; D.
DeGraaff, $27.94; B. Drexler, $27.94; J. Ekern, $24.26; D. Finn, $20.05; H. Freeman, $27.94; K.
Granum, $14.50; J. Hageman, $27.94; T. Heldt, $15.22; D. Herold, $27.94; J. Horst, $25.54; D.
Howey, $25.54; K. Jensen, $20.48; S. Kindt, $25.54; J. Kleinemas, $27.94; J. Kriese, $26.55; D.
Kruse, $25.22; D. Larson, $32.34; J. Larson, $19.70; J. Lenander, $13.58; P. Lund, $17.64; T.
McLaughlin, $17.64; M. Menken, $25.54; B. Nelson, $25.54; T. Olson, $24.26; K. Peterson,
$14.50; N. Phillips, $25.54; M. Platzeck, $27.94; J. Reed, $22.02; S. Rients, $19.70; J. Sanders,
$12.40; D. Schumacher, $16.53; S. Soden, $21.50; L. Swenson, $17.39; J. Tilden, $16.53; F.
Torgrude, $14.90; S. VanMaanen, $30.82; S. Waples, $19.16; C. Julius, $10.35; K. Resmen,
$9.83;
A. Holen, $10.35; T. Leite, $10.05; S. Anderson, $24.13; N. Axtell, $27.94, M. Billet, $20.05; C.
Carpenter, $23.18; M. Collins, $21.88; W. Conn; $20.05; A. Egeberg, $20.05, D. Eidsness,
$27.94; R. Foster, $20.96; T. Haaseth, $27.94; B. Halvorson, $20.05; D. Henderschiedt, $31.43;
J. Krumm, $20.05; D. Mahanke, $27.94; N. Maher, $17.29; C. Nutter, $27.94; K. Osthus,
$27.94; B. Pedersen, $25.54; B. Peterson, $20.05; D. Quail, $27.94; D. Rauscher, $27.94; L.
Reed, $29.34; L. Smidt, $27.94; C. Stainbrook, $29.34; R. Thompson, $25.54; T. VanderWal,
$27.94; S. VanDuyn, $16.53; J. Volkers, $23.02; J. Weverka, $27.94; R. White, $27.94;
M. Bebensee, $22.10; G. Englund, $26.55; K. Harvey, $22.10; G. Heppler, $16.53; R.
Hildebrandt, $16.53; K. Hougland, $22.10; P. Jonas, $22.10; B. Jorgensen, $21.05; M.
Kuechenmeister, $22.10; D. Loban, $18.20; L. Lutterman, $23.18; K. Meyer, $26.55; R. Meyer,
$22.10; S. Minor, $22.10: K. Moad, $21.05; L. Mutchler, $23.18; M. Page, $18.20; R. Roth,
$26.55; J. Sitter, $21.05; G. Telkamp, $21.05; A. Adams, $15.88; C. Bogenrief, $12.01; M.
Hintz, $21.05; S. Larson, $12.40; D. Nemitz, $12.40; D. Rusten, $10.51;
J. Axtell, $23.70; L. Axtell, $14.50; D. Beach, $18.93; L. Bebensee, $18.93; S. Billet, $16.02; C.
Bohlen, $18.55; T. Bruna, $16.02; T. Charging, $16.80; W. Clark, $23.70; B. DeBeer, $16.02;
D. Duff, $16.02; K. Ekern, $16.02; J. Gullickson, $14.50; M. Jorgensen, $15.31; L. Knutsen,
$18.55; D. Leech, $26.55; K. Leifgen, $21.50; A. Lundberg, $18.55; S. McKeown, $16.80; J.
Nielsen, $14.50; R. Pickard, $21.50; T. Roach, $16.80; D. Steege, $26.55; R. Volkers, $16.02;
D. Wakeman, $26.55; K. Wenande, $19.50; R. Jenson, $9.89;
New Employees: C. Rivera, $8.58*; C. Jones, $8.58*; J. Zemlicka, $11.55;
*Plus commission.
QUARTERLY FINANCIAL REVIEW
Steve Meyer, Executive Vice President/General Manager, and Laura Julius, Finance &
Accounting Manager, presented a quarterly financial review of second quarter 2008.
REVIEW OF 2009 DRAFT CAPITAL IMPROVEMENT PROGRAM
Steve Meyer and Laura Julius presented the proposed 2009 Capital Improvement
Program for the Electric, Water and Wastewater Funds.
SURPLUS EQUIPMENT
Motion was made by Prest that the following Resolution No. 13-08 be approved.
RESOLUTION NO. 13 - 08
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Cases 26
Chargers 26
Headsets 23
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 11th day of August, 2008.
ATTEST:
______________________________ ________________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Peterson. All members present voted in favor of the
motion.
POLICY MANUAL AMENDMENT – PERSONNEL SECTION
Motion was made by Prest that the following Resolution No. 14-08 be approved.
RESOLUTION NO. 14 - 08
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that Section 308.01, Vacation
Leave, be amended and that Section 308.18, Wellness Reimbursement, be added as set forth in
said statement.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 11th day of August, 2008.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
AUTHORIZATION TO PURCHASE OPTICAL FIBERS FROM SDN TO SWIFTEL-ITC
MEET POINT
Motion was made by Prest, seconded by Peterson to approve the purchase of 72 Optical
Fibers from SDN to Swiftel-ITC Meet Point from South Dakota Network in the amount of
$493,427.00 and to authorize the Executive Vice President/General to enter into a Joint
Construction and Maintenance Agreement with South Dakota Networks. All members present
voted in favor of the motion.
AUTHORIZATION TO PURCHASE DENSE WAVELENGTH DIVISION MULTIPLEXING
EQUIPMENT
Motion was made by Peterson, seconded by Prest to authorize the purchase of Dense
Wavelength Division Multiplexing Equipment in the amount of $456,458.80 from South Dakota
Network. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
SCADA SYSTEM - ELECTRIC DEPT.
RECTIFIERS, DC DISTRIBUTION AND INVERTERS – TELEPHONE DEPT.
Motion was made by Harvey, seconded by Peterson that authorization be given to
advertise for bids for the SCADA System for the Electric Department and Rectifiers, DC
Distribution and Inverters for the Telephone Department. All members present voted in favor of
the motion.
CHANGE SEPTEMBER BOARD MEETING DATES
Motion was made by Prest, seconded by Peterson to change the September Board
Meetings scheduled for Monday, September 8, 2008 and September 22, 2008 to Monday,
September 15, 2008 and Monday, September 29, 2008. All members present voted in favor of
the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for
the purpose of discussing competitive service offerings, personnel and contractual matters. All
members present voted in favor of the motion
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President