HomeMy WebLinkAboutUtilMinutes_2008_07_14Municipal Utilities Board July 14 , 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 10:00 a.m. on Monday,
July 14, 2008, at the Utility Building with the following members present: Harvey, Peterson,
Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held June 9, 2008, and the special meetings held June 20, 2008,
and June 26, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Robertson, seconded by Harvey that the following bills and claims
be approved. All members present voted in favor of the motion.
A & B Service Garage, Equip Maint, $40.60; ABM Equipment & Supply, 52' Aerial Lift Truck,
$49,413.30; Alert Magazine, Advertising, $115.00; Alliance Comm Coop, PCS Access, $867.80;
Amazon, Unreg Inv, $475.88; Angermeier Randy, Travel, $352.75; AO Communications, Unreg
Inv, $361.35; AO Communications, Supp/Repairs, $90.00; Argus Leader, Adv, $328.00; Argus
Leader, Employment Adv, $2,330.50; Arrow, Supp, $34.57; AT&T, Settlement, $4,464.93;
AT&T 800Startline, Cust. Toll Free No., $51.29; Auto Body Specialties, Supp, $1.38; Bailly
Eric, Travel, $235.50; Ball, Michelle, Cookies, $100.00; Ball, Michelle, Jani Service, $450.00;
Bartley MD Opticians, Safety Glasses, $393.40; Bendix, Computer Supp, $2,631.38; Borchers
Dan, Travel, $106.07; Border States Elec, Unreg Inv, $2,244.11; Border States Elec, Supp,
$1,709.40; Bkgs Ace Hardware, Supp, $105.11; Bkgs County Auditor, Enhanced 911 Surch.,
$17,036.66; Bkgs Credit Bureau, Delinq. Accts. Coll., $63.26; Bkgs Landfill, Landfill Fee,
$165.70; Bkgs Register, Employment Adv, $239.40; Bkgs Register, Adv/Legals, $640.85; Bkgs
Telephone, Office Phone Bill, $53,275.67; Bkgs Utilities, Off. Util Bill, $37,913.55; BSG
Clearing Solutions, Settlement, $6,228.06; Calix, Supp, $1,188.00; Campbell Supply, Supp,
$50.98; Capitol Sales Co, Unreg Inv, $167.20; Central Business, Supp, $2,525.12; City of
Beresford, Util Bill, $136.38; City of S gt Bluff, Util Bill, $170.59; City of Vermillion, Elec Bill,
$253.88; Collins Kevin, Travel, $531.75; Courtesy Plbg & Htg, Supp/Repairs, $456.83; Credit
Bureau-Wtn, Delinq. Accts. Coll., $814.99; Crescent Electric, Supp, $16.92; Culligan-Wtn,
Bottled Water, $10.00; Culligan, Softener Service, $78.00; Cutler-Magner Co, Chemicals,
$3,496.88; Dakota Service & Repair, Maint/Supp, $49.91; Dakota Supply Group, Supp,
$4,526.09; Dept of the Treasury, Fed Tax, $6,804.83; Directory Resources, Software Maint,
$700.00; DPC Industries, Chemicals, $1,352.32; Ecowater Systems, Softener Service, $102.00;
Einspahr Auto Plaza, Vehicle Maint, $78.10; Ekern Jeff, Travel, $11.70; Elkton Locker, Reseller
Commission, $445.00; Embarq Logistics, Unreg Inv, $1,749.36; Embarq Logistics, Supp,
$646.86; Emergency Mgmt Div, Enhanced 911, $7,801.69; Eugene Beckman & Sons, Equip
Maint, $6.99; Evjen Jessica, Travel, $142.42; Farmers Coop, Supp/Propane, $1,636.28; Faulk
County Clerk, Employee Verification, $15.42; Fed Ex, Freight Charges, $167.74; First
Administrators, Benefit Plan Fees, $315.00; First Bank & Trust Visa, Lodging/Car Rental,
$5,320.25; Foerster Supply, Supp, $1,071.05; Franklin Covey, Supp, $47.81; Frontier Comm of
Iowa 211, PCS Access, $166.14; FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00; G &
R Controls, Equip Maint., $61.22; Garratt-Callahan Co, Polymer Feeder, $14,978.00; Gas 'N
Mor, Gas/Supp, $5.18; Generation Direct, Inbound Call Service, $250.00; George's Sanitation,
Garbage Service, $42.50; Glover & Helsper PC, Legal Services, $4,558.00; Golden West, Tele
Exp, $36.24; Goldfield Telecom, Tele Supp, $9,095.00; GP Auto, Repairs, $303.51; Grainger,
Supp, $64.56; Granum Kathi, Travel, $6.46; Grav Amy, Travel, $821.01; Harold's Printing,
Printed Materials, $810.45; Harvey Kevin, Travel, $136.86; Hawkins Water Treatment,
Chemicals, $2,770.00; Henkin Schultz Comm Arts, Adv, $28,180.13; Hewlett Packard,
Computer Equip, $929.00; Hillyard/Sx Falls, Supp/Repairs, $233.36; Homestead Do It Center,
Supp, $1,130.00; I.L.L Inc, Cam Charges, $877.89; I-29 Truck Stop, Repair, $50.00; Insty-Prints
Bkgs, Printing/Supp, $825.49; Interstate Tele, PCS Access, $1,413.38; Interstate Telecom, Tele
Exp, $535.47; IOS Office Solutions, Supp/Maint, $236.46; James Adkins, Gas, $10.00; James
Adkins, Travel, $370.09; James Valley Coop Tele, PCS Access, $122.62; JD Evans, Vehicle
Maint, $197.45; Jefferson Tele Co, PCS Access, $8.02; Kabris Curt, Travel, $68.60; Kerry's
Sprinklers, Supp/Labor, $300.00; Kjenstad Kelli, Travel, $99.66; Klass,Stoik,Mugan,Villone,
Prof Service, $333.70; Krumm Tammie, Travel, $83.62; Kruse Dan, Mileage, $780.00; L G
Everist, Gravel, $982.57; Lake Preston Times, Adv, $75.15; Larson Dave, Travel, $93.10;
LECA, Settlement, $68,536.00; Leech David, Travel, $10.10; Lemme Linda, Travel, $17.57;
Linweld, Cylinder Rent & Supp, $21.95; Luinenburg Waste Mgt, Sludge Hauling, $2,200.00;
Mack Scott, Travel, $1,211.72; Madison Daily Leader, Adv, $59.85; Martin Group, Consulting
Services, $1,324.00; Martin's Inc, Diesel/Oil, $1,500.06; Maximum Promotions, Flags/Repairs,
$348.00; McKeever's Vending, Supp, $180.00; Medinger Amanda, Travel, $117.75; Medtox
Labs, Drug Screening, $57.36; Menards-Wtn, Supp, $14.41; Mercato Convenience Store,
Reseller Commission, $4,094.89; Meridian It, Maint, $8,892.00; Merrill Communications,
Consulting, $628.00; Meyer Rod, Travel, $106.56; Meyer Steve, Plat Directory, $25.00; Micro
Computer Systems, Domain Renewal, $40.00; Midamerican Energy, Elec/Gas Bill, $312.17;
Midwest Glass, Repairs/Supp, $646.57; Missouri River Energy, Registration, $150.00; Missouri
River Energy, Supp Power, $656,663.46; Missouri River Energy, WAPA Power Allocation,
$223,152.49; MMUA, Safety Training, $4,617.01; Moody County Enterprise, Adv, $63.00;
Munoz, Santos, Travel, $185.43; NAPA, Supp, $185.55; Nardini Fire Equipment, Fire Supp Syst
Maint, $502.50; NECA, TRS Contrib, $84,535.33; Nielsen's, Repairs, $61.68; North American
Numbering System, NANPA Contrib, $343.93; North Central Service, Phase 5 E/T Project,
$283,776.65; Northwest Rec, Elec Bill, $151.24; NW Energy, Natural Gas, $27.07; NRTC
Member Services, Setup Fee, $7,500.00; Office Equipment Co, Maint, $368.13; Office Systems,
Office Supp, $99.82; Old Norwegian Window Wash, Window Service, $7.00; Olson Tim, Gaso,
$10.00; Olson Tim, Travel, $474.95; One Call Systems, Locate Fees, $511.46; Orpheum
Building, Util Bill, $86.39; Otter Tail Power Co, Util Bill, $133.30; Palmer Promo Products,
Display Fixtures, $138.78; Papa John's- Iowa, Supp, $122.20; Park Properties, Gas, $11,319.55;
Peterson Air Conditioning, Repairs/Supp, $2,196.26; Petzenhauser Kory, Travel, $116.17;
Platzeck Marty, DOT Physical, $65.00; Platzeck Marty, Travel, $23.40; Prairie Graphics,
Uniforms/Supp, $455.00; Prairie Repertory Theatre, Adv, $250.00; Pro Lube, Vehicle Mainte,
$45.96; QWest, Interconnections, $9,802.68; QWest Comm, Settlement, $393.96; Qwest, Tele
Exp, $203.40; Resco, Supp, $2,802.60; Retriever Payment System, CR Card Processing,
$5,066.20; RFD News, Adv, $99.00; Runnings, Supp, $1,487.21; Sanders Joey, Travel, $151.00;
Schumacher Donna, Travel, $105.13; SD Public Utilities Comm, Gross Receipts Tax,
$20,880.68; SD Telecom Assoc, Assessment Fee, $9,603.73; SD Treasurer, Sales & Excise Tax,
$176,597.15; SD Treasurer C I F, Commun. Impaired Fee, $7,418.91; SDN Comm, Call Name,
$428.17; SDV Comm, Circuit Lease, $3,668.55; SDN Tech, Computer Supp, $245.00; Silver
Screen Advertising, Adv, $225.00; Sx Falls Utilities, Util Bill, $188.58; Sx Valley Energy, Elec
Bill, $517.00; Sx Valley Energy, Dispatching Service, $600.00; Siouxland Chamber of Comm,
Membership Dues, $285.00; Siteit Web Design, Web Page Design, $24.95; Sodak Pest Control,
Pest Control, $130.00; Soden Shirley, Travel, $3.84; S Sx City, Elec Bill, $212.38; Sprint, Tele
Exp, $46.07; Sprint, PCS Copp Handset, $299.98; Sprint, PCS Phone Service, $12,827.75;
Sprint, PCS Inv, $6,279.95; Sprint-Bkgs, PCS Accessories, $15.99; State of Iowa-Treasurer,
Sales Tax, $12,396.61; Stockholm Strandbrg Tele, PCS Access, $67.84; Stoltenburg Audie,
Travel, $1,183.72; Sturdevant Auto Supply, Supp, $213.93; Swiftel Comm Wireline, PCS
Access, $2,267.64; Technocel, PCS Inv, $464.73; Tetra Tech, Analysis, $1,874.00; UPS Store,
Freight Charges, $196.00; Thompson Mark, Travel, $93.10; Top Notch Cleaning, Jani Service,
$1,245.00; Tott's Conoco, Gas, $247.20; Town & Country Shopper, Employment Adv, $60.00;
Turfguard Lawn Service, Lawn Care, $1,145.00; TV Productions, Adv, $207.00; Union County
Elec, Elec Bill, $184.95; UPS, Freight Charges, $166.84; US Postal Service, Postage, $9,000.00;
Univ./Bridle Estates, Sewer Charge Reim, $1,018.50; Universal Service Adm. Co, USAC
Contrib, $74,612.89; University Estates, Water Charge Reim, $1,855.00; Verifications,
Employee Verfication, $324.00; Verizon Wireless, Tele Exp, $2.99; Vivian Telephone Co, PCS
Access, $293.82; Water & Environmental, Analysis, $18.00; Watertown Municipal Utilities, Util
Bill, $713.27; Wesco, Supp, $1,833.50; Wheeldon's, Equip Maint, $36.00; Wholesale
Electronics, Supp, $536.13; Windstream Supply, Unreg Inv, $584.75; Windstream Supply, Supp,
$523.43; Wireless Accessories, PCS Inv, $165.09; Wright Richard, Travel, $46.71; WW Tire,
Equip Maint, $279.79; Xcel Energy/NSP, Elec Bill, $823.16; Yellow Pages Assoc, Rates/Data
Directory, $83.75; Zing, Ad Design, $1,080.00; Prairiewave Co Tele, PCS Access, $642.63;
Prairiewave Blk Hills, PCS Access, $51.83; Prairiewave Comm, PCS Access, $597.32;
Prairiewave Comm, PCS Access, $4.48.
The following are Telephone/Utility Refunds:
Austin, Jennifer, $110.00; Baca, Michelle, $7.57; Bechler, Amy, $5.58; Donovan, Kathleen,
$100.00; Fernholz, Derek, $65.29; Fishback, Jay, $137.24; Gontowicz, Veronica, $264.99;
Hanson, Staci, $60.00; Nash Drilling, $540.57; Steam Brothers, $110.00; Tucker, Dale, $120.00;
Tuli, $251.96; Havard, Mark, $11.38; Moriles, Janet, $3.47; Tsr Inc, $18.71; Carlson, Esther,
$8.16; Zajic, John, $7.93; Grimlie, Shar, $4.80; Ruggles, Judy, $5.13; Grayson, David, $17.58;
Theel, Vernon, $11.87; Garcia, Laura, $10.63; Thysell, Joseph, $27.28; Bauman, Callee, $37.36;
Subway-Wal-Mart, $16.48; Norris, Virginia & Max, $10.91; West, Dale & Nila, $45.00;
Espland, Bill, $6.38; Waldner, Shari, $37.64; Micheel, Brad, $33.42; Hammen, K, $58.35;
Huntimer, Eric, $28.70; Ekenstedt, James, $5.91; Wixon, Darin, $26.89; Bessler, Chris, $52.11;
Starck, Lydia, $19.59; Ascano, R P, $2.91; Tellinghuisen, Dick, $18.79; Anderson, Steven &
Sheila, $38.23; Sebring, Julie, $62.23; Houtman, George & Ronda, $59.23; Stoll, Duane &
Michelle, $11.32; Peterson, Larissa, $41.62; Smith, Nathanial, $155.95; Lehman, Robert,
$82.72; Chmelar, Anthony, $11.32; Bucklin, Jennifer, $50.72; Albers, Lucinda, $44.12; Soren,
Jason, $43.43; Weinkauf, Josh, $120.99; Beuhler, Brad, $128.68; Fleming, Ann, $27.71;
Moriarty Rentals, $32.46; Ferguson, Athena, $44.47; Howell, Abbey, $36.34; Rinken, Ben,
$66.13; Bergwell, Mike, $40.41; Bergwell, Mike, $13.82; Bult, Stewart, $12.93; Jensen, Jeremy,
$65.62; Odde, John, $119.74; Jensen, Nicole, $5.46; Medary Square Apts, $67.71; Western
Rope, $34.09; Bkgs Biospace, $18.94; Knorr, Amanda, $8.76; Livingston, Kerry, $10.20;
Southland Court 3, $58.06; Miller, Ashley, $3.12; Norman, Ryan, $25.37; Eliason, Kari, $19.45;
Eliason, Kari, $12.26; Bonwell, Jason, $9.76; O'Dell Sean, $64.60; Rude, Christopher, $21.33;
Alsgaard, Heath, $38.21; King, Tom, $50.72; Rhoades, Eric, $130.15; Harrison, Brett, $15.00;
Conlon, Matt, $77.92; Rcs Development, $31.89; Homola Construction, $42.07.
PERSONNEL INFORMATION
Department Salaries (June): Electric, $161,647.20; Water, $74,330.49; Wastewater, $74,463.11;
Telephone, $421,434.39;
Retirement, $39,969.23; Social Security, $53,494.77; Insurance, $74,689.11; Deferred Comp,
$10,661.72;
Salary Changes: J. Melius, $9.50*; J. Evjen, $2,670.94*; J. Larson, $18.95; S. Rients, $18.95;
M. Thompson, $10,416.67; B. Meyer, $11.65; J. Zemlicka, $11.92;
New Employees: D. Honner, $8.58*; B. Kuehl, $10.77*; S. Green, $8.58*; L. Wegner, $8.58*;
M. Beynon, $9.50*; J. Paula, $11.31; R. Foster, $20.15; E. Bunkers, $10.66; K. Bunkers, $11.31;
E. Helsper, $10.98; J. Olivier, $10.05; M. Fideler, $10.35; N. Lichty, $10.05; N. Helsper, $10.66;
S. Reuter, $10.66;
*Plus commission.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Peterson that the following Resolution No. 10-08 be approved.
RESOLUTION NO. 10 - 08
RESOLUTION APPROVING ADDENDA TO AGREEMENTS
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreements for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 14th day of July, 2008.
ATTEST:
____________________________ _____ _________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
AGREEMENT WITH UNIVERSITY AND BRIDLE ESTATES SANITARY DISTRICT
Motion was made by Prest that the following Resolution No. 11-08 be approved.
RESOLUTION NO. 11 - 08
RESOLUTION APPROVING AGREEMENT FOR SANITARY SEWER SERVICES WITH
THE UNIVERSITY AND BRIDLE ESTATES SANITARY SEWER DISTRICT
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreement with the University and Bridle Estates Sanitary District |
regarding sanitary sewer service be hereby approved.
2. The President of the Board and/or Executive Vice President/General Manager
be hereby authorized to execute the approved contract documents.
Adopted this 14th day of July, 2008.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and publicly read at 1:30 p.m. on Thursday, July 10,
2008, and presented at this time for consideration and action.
OPTICAL FIBERS FROM SDN TO SWIFTEL-ITC MEET POINT
DENSE WAVELENGTH DIVISION MULTIPLEXING EQUIPMENT
No bids were received for the Optical Fibers from SDN to Swiftel-ITC Meet Point and
the Dense Wavelength Multiplexing Equipment for the Telephone Department. Motion was
made by Robertson, seconded by Harvey to authorize staff to negotiate with vendors to purchase
this equipment. All members present voted in favor of the motion.
VIDEO TRANSPORT & EQUIPMENT
The following bids were opened and publicly read at 1:30 p.m. on Wednesday, July 9,
2008, and presented at this time for consideration and action. One bid was received from Nortel
Networks. Motion was made by Prest, seconded by Robertson that the Board approve the bid
from Nortel Networks for Video Transport & Equipment to include the Base Bid in the amount
of $801,831.25 plus the following options: Billing System Integration, 11,400.00, Training -
$43,921.00; Spares - $25,620.00, PVR - $13,540.00, Test Equipment - $54,695.00, 4.5m Dish
Upgrade - $25,447.00, Voice Services - $71,325.00, and Video on Demand - $154,524.00 for a
total bid award of $1,202,303.25; and, that, after reviewing the contract for the above bids, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
SURPLUS ELECTRIC EQUIPMENT
The following bids were opened and publicly read at 1:30 p.m. on Thursday, July 10,
2008, and presented at this time for consideration and action.
Item 1 Item 2 Item 3 Item 4
15-25 MVA 5000 KVA 2500 KVA 5000 KVA
Transformer Transformer Transformers Transformers
Jerry’s Electric $40,168.00 $5,000.00 $9,975.00 $23,000.00
Solomon Corp. $25,461.00 $14,600.00 $18,723.00 $15,513.00
T & R Supply $30,000.00 $18,500.00 $7,500.00 $12,500.00
Item 5 Item 6 Item 7 Item 8
8 – each 46 KV 46 KV 76
Regulators Metering OCB Transformers
B & B Transf. $24,043.01
$6.01/KVA
Jerry’s Electric $9,403.50 $30,373.52
$7.85/KVA $7.59/KVA
Solomon Corp. $5.50/KVA $28,003.50
$7.00/KVA
T & R Supply $6.50/KVA $450.00 $900.00 $33,444.18
$8.36/KVA
Motion was made by Peterson, seconded by Harvey that the following high bids be
awarded for the sale of Surplus Transformers, Regulators and Equipment: Item 1 – $40,168.00;
Item 2 - $18.500.00; Item 3 - $18,723.00; Item 4 - $23,000.00; Item 5 - $9,403.50 ($7.85/KVA);
Item 6 - $450.00; Item 7 - $900.00 and Item 8 - $33,444.18 ($8.36/KVA); and, that, after
reviewing the contract for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Peterson to adjourn to an executive session for
the purpose of discussing competitive service offerings, personnel and contractual matters. All
members present voted in favor of the motion.
The Board reconvened in open session.
COLLECTIVE BARGAINING AGREEMENT
Motion was made by Prest that the following Resolution No. 12-08 be approved.
RESOLUTION NO. 12 – 08
RESOLUTION APPROVING LABOR AGREEMENT
WITH LOCAL UNION 426 OF THE IBEW
BE IT RESOLVED by the Brookings Municipal Utilities Board (the “Board”) that:
1. The Agreement entitled “Collective Bargaining Agreement
between Brookings Municipal Utility Department, and Local Union No.
426 of the IBEW” for the period July 1, 2008, through June 30, 2011, be
hereby approved.
2. The President of the Board and/or Executive Vice President/
General Manager be hereby authorized to execute the approved contract
documents.
Adopted this 14th day of July, 2008.
ATTEST:
__________________________ __________________________
Gail Robertson, Secretary Steven Myers, President
The motion was seconded by Robertson. All members present voted in favor of the
motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
____________________________ ______________________________
Gail Robertson, Secretary Steven Myers, President