HomeMy WebLinkAboutUtilMinutes_2008_03_10Municipal Utilities Board March 10, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 10, 2008, at the Utility Building with the following members present: Harvey, Peterson
and President Myers. Absent: Prest and Robertson.
MINUTES
Minutes of the regular meeting held February 11, 2008, and the special meetings held
February 25, 2008, and March 5, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Peterson, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
ADC Telecom, Supp, $86.65; American Safety Util Corp, Supp, $156.81; Anixter, Tele Supp,
$824.00; AO Communications, Supp/Repairs, $45.00; Aramark Uniform Services, Supp,
$159.44; Arnall Golden Gregory LLP, Consulting, $39,542.00; At&T, Settlement, $4,394.47;
At&T 800Startline, Cust. Toll Free No., $64.18; Ball, Michelle, Jani Service, $200.00; Banner
Associates, Engineering Service, $2,207.57; Bebensee, Marvin, Travel, $46.80; BICSI, Training,
$2,300.00; Borchers, Dan, Travel, $89.89; Border States Elec, Unreg Inv, $3,814.64; BP, Gas,
$53.29; Bkgs Ace Hardware, Supp, $314.90; Bkgs Auto Mall, Vehicle Maint, $247.96; Bkgs
County Register, Easements, $24.00; Bkgs Credit Bureau, Delinq. Accts. Coll., $133.38; Bkgs
Landfill, Landfill Fee, $167.28; Bkgs Municipal Util, Customer Refund Acct, $145.00; Bkgs
Radio, Job Fair Fee, $200.00; Bkgs Telephone, DSL Access, $30,621.67; Bkgs Telephone,
Office Phone Bill, $51,888.09; Bkgs Utilities, Office Util Bill, $44,389.27; Brownlee Shirley,
Jani Services, $150.00; Burmeister Electric, Supp, $3,385.52; Calix, Ethernet Interface Adapter,
$3,467.03; Calix, ONT Enclosure SFU, $17,549.66; Calix, ONT Ethernet, $31,266.66; Capitol
Sales Co, Unreg Inv, $302.20; Carus Chemical Co, Chemicals, $820.00; Central Business, Supp,
$2,202.72; Chemsearch, Supp, $287.90; Chicago Technology, Supp, $505.00; Christenson
Joyce, Travel, $59.09; City of Vermillion, Elec Bill, $256.82; Clites Electric, Supp/Labor,
$409.44; Collins Kevin, Travel, $853.10; Construction Products, Repair/Supp, $24.30; Courtesy
Plbg & Htg, Supp/Repairs, $458.90; Credit Bureau-Watertown, Delinq. Accts. Coll., $1,279.16;
CSSA, Unreg Inv, $1,775.61; Culligan of Wtn, Bottled Water, $10.00; Culligan, Softener
Service, $45.50; Cummins Central Power, Generator Maint, $282.44; Dahmen Tom, Travel,
$27.30; Dakota Rentals, Supp, $6.99; Dakota Service & Repair, Maint/Supp, $31.20; Dakota
Supply Group, Transformers, $47,517.00; Dakota Supply Group, Supp, $967.99; Davis
Excavating Snow, Snow Removal, $70.00; Dept of the Treasury, Fed Tax, $6,907.26; Ditch
Witch of SD, New Reel Trailer, $15,360.00; Ditch Witch of SD, Supp/Maint, $2,195.42; Dixon
Bruce, Travel, $27.30; Einspahr Auto Plaza, Vehicle Maint, $30.51; Ekern Jeff, Travel, $27.30;
Eli Journals, Publication, $112.00; Embarq Logistics, Reg Inv, $7,001.04; Embarq Logistics,
Unreg Inv, $800.08; Englund Gary, AWWA Membership Renewal, $62.00; Englund Gary, WEF
Membership Renewal, $92.00; Eugene Beckman & Sons, Equip Maint, $421.68; Evjen Jessica,
Travel, $291.40; Farmers Coop, Supp/Propane, $2,758.62; Fastenal Co, Supp, $586.51; Fed Ex,
Freight Charges, $38.93; First Administrators, Benefit Plan Fees, $325.00; First Bank & Trust
Visa, Lodging/Car Rental, $361.20; Foerster Supply, Supp, $620.00; Frontier Comm of Iowa
211, PCS Access, $92.65; FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00; George's
Pizza, Board Mtg Supp, $39.55; George's Sanitation, Garbage Service, $40.00; Golden West,
Tele Exp, $36.16; Golden West Tech, Internet Support, $4,666.74; GP Auto, Repairs, $1,017.41;
GP Downtown Tire, Supp/Repairs, $428.00; Granum Kathi, Travel, $12.98; Grav Amy, Travel,
$784.13; Great Plains International, Chassis, $78,000.00; Hach Chemical Co, Supp, $438.07;
Hageman John, Travel, $27.30; Harold's Photo, Splicer Stand, $169.95; Harold's Photo,
Training, $60.00; Harold's Printing, Printed Materials, $21.05; Harvey Kevin, Travel, $98.98;
Hawk Labeling Systems, Equip, $615.69; Heartland Services, Supp, $73.40; Henkin Schultz
Comm Arts, Advertising, $28,102.86; Henkin Schultz Comm Arts, Print, $549.00; Hewlett
Packard, Laptop, $2,481.00; Hewlett Packard, Computer Equip, $1,864.00; High Voltage
Testing, Testing Rubber Goods, $2,462.03; Hillyard/Sioux Falls, Supp/Repairs, $162.00;
Homestead, Supp, $230.25; HyVee, Mtg-Supp, $355.15; HyVee Wtn, Supp, $125.36; Improved
Const. Methods, Equip, $534.25; Insty-Prints Bkgs, Printing/Supp, $459.96; Interstate Tele Co,
PCS Access, $1,650.94; Interstate Telecom, Tele Exp, $1,112.24; Jahn Dr Jason, Safety Glasses,
$125.15; James Valley Coop Tele, PCS Access, $95.67; Jordan Air LLC, Repair, $384.40;
KELO-TV, Employment Adv, $436.00; Kjenstad Kelli, Travel, $17.17; Klass, Stoik, Mugan,
Villone, Prof Service, $129.50; Krier & Blain, Air Conditioning, $514.25; Kroy LLC, Computer
Supp, $1,120.97; Krumm Tammie, Travel, $99.04; Laake Aaron, Travel, $228.43; Lake City
Fire Equip, Fire Extinguishers, $16.00; Lakeland Engineering, Supp, $915.55; Larissa Cole, Ad
Design, $225.00; Larson Dave, Travel, $27.30; LECA, Settlement, $15,061.00; Leech David,
Travel, $35.86; Lewis Drug, Supp, $28.71; Linweld, Cylinder Rent & Supp, $181.17; Loban
Darin, Travel, $46.80; Mack Scott, Travel, $595.92; Martin Group, Consulting Services,
$2,247.00; Martin's Inc, Diesel/Oil, $2.90; Medinger Amanda, Travel, $222.88; Menards-Sx
City, Supp, $37.54; Mercato Convenience Store, Reseller Commission, $800.00; Meyer Rod,
Travel, $65.91; Midamerican Energy, Elec/Gas Service, $412.87; Midwest Boiler Repair, Boiler
Maint, $100.00; Mills Construction, Repairs, $70.00; Missouri River, Supplemental Power,
$811,194.35; Missouri River, Wapa Power Allocation, $218,508.59; MVTL Laboratories,
Wastewater Analysis, $826.00; NAPA, Supp, $204.48; Nortel Network, DMS100 PR2005,
$117,896.00; Northern Water Works, Supp, $10,645.16; NW Rec, Elec Bill, $108.00; NW
Energy, Natural Gas, $1,675.09; Office Systems, Office Supp, $95.89; Opis Energy Group,
Publication, $204.00; Otter Tail Power Co, Util Bill, $141.59; Papa John's, Mtg Supp, $45.96;
Park Properties, Gas, $4,772.82; Peterson Darcy, Travel, $568.21; Phone Store, Reseller
Commission, $150.00; Power Process Equip, Supp, $207.56; Pride Neon, Supp, $720.00;
QWest, Interconnections, $8,583.45; QWest Communications, Settlement, $367.43; Queen City
Wholesale, Supp, $136.30; Qwest, Tele Exp, $185.07; Ramada Inn - Airport, Lodging, $72.95;
Reed Lyle, Travel, $438.40; Rental Depot, Equip Rental, $176.40; Resco, Cable, $239,681.60;
Runnings, Supp, $1,756.95; Sancom, PCS Access, $230.50; SD Dept of Health Lab, Testing-
W/WW Samples, $414.00; SD Electrical Council, Membership Dues/C Nutter, $40.00; SD
Electrical Council, Membership Dues/L Reed, $40.00; SD Treasurer, Sales & Excise Tax,
$195,689.07; SD Treasurer C I F, Commun. Impaired Fee, $7,774.45; SDN Communications,
Circuit Lease, $2,846.37; SDSU Collegian, Adv, $168.00; Shepardson Hardware Hank, Supp,
$332.90; Silver Screen Advertising, Adv, $225.00; Sx City Journal, Employment Adv, $222.92;
Sx Falls Tower, PCS Tower Work, $1,972.15; Sx Falls Utilities, Util Bill, $201.44; Sx Valley
Energy, Elec Bill, $298.00; Sx Valley Energy, Dispatching Service, $600.00; Soden Shirley,
Travel, $1.92; Sprint, Tele Exp, $49.43; Sprint, PCS Service Fee, $537,920.92; Sprint, PCS
Copp Handset, $1,079.97; Sprint, PCS Phone Service, $10,650.63; Sprint, PCS Inventory,
$88,806.88; Stan Houston Equipment, Supp, $423.12; Staples, Office Supp, $235.22; State of
Iowa-Treasurer, Sales Tax, $14,600.06; Stockholm Strandbrg Tele, PCS Access, $74.76;
Stoltenburg Audie, Travel, $1,078.49; Sturdevant Auto Supply, Supp, $539.24; Suburban Lanes,
Employee Recognition, $82.75; Swiftel Comm Wireline, PCS Access, $2,732.91; Technocel,
PCS Inventory, $258.04; Teledynamics, Unreg Inv, $174.55; The Coteau Shopper, Advertising,
$407.99; The Outlet, Supp, $11.74; UPS Store, Freight Charges, $106.99; Thompson Mark,
Sales Training, $35.52; Thompson Mark, Travel, $453.11; Tomacellis, Mtg Supp, $369.04; Top
Notch Cleaning, Jani Service, $1,245.00; Tott's Conoco, Gas, $310.00; Tower Systems, Tower
Maint, $114.80; Union County Elec, Elec Service, $180.00; UPS, Freight Charges, $148.29;
Univ./Bridle Estates, Sewer Charge Reim, $514.50; Universal Service Adm., USAC
Contribution, $65,545.95; University Estates, Water Charge Reim, $1,620.00; University of
Sioux Falls, Training, $775.00; US Postmaster-Sx City, Postage, $615.00; US Postmaster-Sx
Falls, Postage, $470.00; Vantage Point, Engr Consulting, $6,716.61; Verifications, Employee
Verification, $280.20; Watertown Municipal Util, Util Bill, $760.03; Watertown Public Opinion,
Emplymnt Adv, $903.13; Wesco, Transformer, $22,046.00; Wesco, Wire, $3,263.00; Wesco,
Supp, $354.00; Windstream Supply, Supp, $1,373.20; WW Tire, Equip Maint, $554.95; Xcel
Energy/NSP , Elec Bill, $193.89; Young Door Service, Labor/Repairs, $249.00; Z3 Graphix,
Supp, $331.32; Prairiewave Co Tele, PCS Access, $677.82; Prairiewave Blk Hills, PCS Access,
$69.98; Prairiewave Comm, PCS Access, $580.38; Prairiewave Comm, PCS Access, $6.86.
The following are Telephone/Utility Refunds:
Asche, Matt, $52.85; Byiringiro, David, $211.84; Halverson, Tom, $503.49; SMR, $37.39;
Gunderson, Julie, $3.79; Arens, Andy, $6.14; Leen, Brandon, $20.06; Cabinet & Millwork,
$5.81; Holden, Robert & Gretchen, $10.28; Oines, Amanda, $42.22; Gubbins, Lorna, $20.41;
Hiett, Kevin, $2.44; Seeman, Vincent, $3.67; Dawson Crop Service, $33.83; Dawson Crop
Service, $26.09; Gelderman, Vera, $19.15; Christie, Ronald & Susan, $17.11; Spurrell, Gary &
Pam, $7.35; Suarez, Randy & Amy, $9.23; Salonen, Milton, $8.47; Rudys Radiator, $11.63;
Pavel, Katie, $16.39; Nemitz, Herbert, $15.10; Scholten, Tony & Jean, $13.83; New Dimensions
Salon, $22.62; Pandit, Ashish, $4.89; Chicoine, Rosemarie, $2.44; Tarrell, Ileen, $6.97; Cain,
Teresa, $8.92; Van Gerpen, Cindy, $2.86; Johnson Jewelry, $8.44; Hammad, Sherif, $2.44;
Hemish, Lori, $17.11; Ragland, Timothy, $5.69; Broadacre Mobile Homes, $178.59; Koerlin,
Kevin, $47.00; Dark Side Paintball Arena, $19.33; Dark Side Paintball Arena, $29.19; Dark Side
Paintball Arena, $31.24; University Mall, $111.44; Schmuhl, Kelly, $165.65; Dakota Homes
LLC, $278.32.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $147,326.94; Water, $65,589.56; Wastewater,
$63,273.86; Telephone, $385,661.35;
Retirement, $38,304.49; Social Security, $48,124.64; Insurance, $74,048.03; Deferred Comp,
$10,644.43;
Salary Changes: T. Olson, $23.33; J. Ekern, $23.33; E. Bailly, $11.40*;
New Employees: R. Angermeier, $10.77*; J. Connelly, $2,597.23*; J. Randall, $8.58*; G.
Strating, $8.58*; J. Johnson, $8.93.
*Plus commission.
DESIGNATE A CPNI COMPLIANCE OFFICER
Motion was made by Harvey, seconded by Peterson that the Board authorize the
Executive Vice President/General Manager to designate a CPNI Compliance Officer to ensure
compliance with FCC 47 C.F.R. Section 64.2001 et.seq. of the Commission’s rules. All
members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and publicly read at 1:30 p.m. on Thursday, March 6,
2008, and presented at this time for consideration and action.
OUTSIDE PLANT COPPER CABLE – TELEPHONE DEPARTMENT
Company Bid Security
Outside Plant
Copper Cable
Border States Electric 10% $43,625.00
Dakota Electric Supply 10% $45,381.18
Embarq Logistics $5,637.84 $46,823.50
Graybar Electric 10% $50,140.00
Power & Telephone Supply 10% $44,575.00
Windstream Supply 10% $49,428.00
FIBER OPTIC CABLE – TELEPHONE DEPARTMENT
Company Bid Security Fiber Optic Cable
Border States Electric 10% $99,170.70
Dakota Electric Supply 10% $96,118.88
Embarq Logistics $4,995.29 $99,905.70
Georgia Telecom Supply $5,466.50 $108,930.00
Graybar Electric 10% $98,855.87
KGP $4,407.43 $104,188.55
Power & Telephone Supply 10% $94,122.00
Windstream Supply 10% $98,098.75
2008 INSTALLATION OF TELEPHONE & ELECTRIC CABLE & RELATED EQUIPMENT
Company Bid Security
Telephone & Electric Cable
& Related Equipment
Dig America 10% $1,038,556.12
Mastec 10% $1,424,745.20
MP Nexlevel 10% $1,185,869.21
North Central Service 10% $965,406.56
Telcom Construction 10% $1,180,451.57
Motion was made by Peterson, seconded by Harvey that the following low bids be
approved: Border States Electric Supply, for Outside Plant Copper Cable, in the amount of
$43,625.00; Power & Telephone Supply, for Fiber Optic Cable, in the amount of $94,122.00;
and North Central Service, for the 2008 Installation of Telephone & Electric Cable and Related
Equipment, in the amount of $965,406.56; and, that, after reviewing the contracts for the above
bids, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion.
The following bids were opened and publicly read at 3:30 p.m. on Thursday, March 6,
2008, and presented at this time for consideration and action.
CHEMICALS – WATER DEPARTMENT
Supplier Fl Acid Liq. Cl Sod. Poly SO2 Sul. Acid
Hawkins Inc. $13,726.72 $14,800.00 $7,187.50 $9,940.00 $3,650.00
Carus Chemical
Corporation $7,125.00
Shannon Chemical
Corp $9,187.50
DPC Industries Inc. $11,830.00
QUICKLIME – WATER DEPARTMENT
Firm Bid
(No Fuel Surcharge)
Graymont, (WI), Inc. $133,522.50
Motion was made by Peterson, seconded by Harvey that the following low bids be
approved: Hawkins Inc., for Liquid Chlorine, in the amount of $14,800.00; Sulfur Dioxide
(SO2), in the amount of $9,940.00; and Sulfuric Acid, in the amount of $3,650.00; Carus
Phosphates, Inc., for Sodium Poly, in the amount of $7,125.00; DPC Industries, Inc., for
Fluorosilicic Acid, in the amount of $11,830.00; Graymont, (WI), Inc., for Quicklime (Firm Bid,
No Fuel Surcharge), in the amount of $133,522.50; and, that, after reviewing the contracts for the
above bids, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion.
115 KV OVERHEAD ELECTRIC TRANSMISSION LINE – ELEC DEPARTMENT
PAR Electrical Contractors $583,523.71
The L.E. Meyers Co. $607,913.59
Karian Peterson Powerline Const. $717,574.36
AERATION SYSTEM VALVE EQUIPMENT PROCUREMENT – WW DEPT.
Vessco, Inc. $33,600.00
ACTIVATED SLUDGE AERATION EQUIPMENT PROCUREMENT – WW DEPT.
ITT Corporation $158,042.00
Motion was made by Harvey, seconded by Peterson that the following low bids be
approved: PAR Electrical Contractors for the 115 KV Overhead Electric Transmission Line, in
the amount of $583,523.71; Vessco, Inc., for the Aeration System Valve Equipment
Procurement, in the amount of $33,600.00; and ITT Corporation for the Activated Sludge
Aeration Equipment Procurement, in the amount of $158,042.00; and, that, after reviewing the
contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President