HomeMy WebLinkAboutUtilMinutes_2008_02_11Municipal Utilities Board February 11, 2008
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
February 11, 2008, at the Utility Building with the following members present: Harvey,
Peterson, Prest, Robertson and President Myers.
MINUTES
Minutes of the regular meeting held January 14, 2008, and the special meeting held
January 28, 2008, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Robertson that the following bills and claims
be approved. All members present voted in favor of the motion.
A & B Service Garage, Equip Maint, $167.44; Action Battery, Supp, $1,469.44; American Fence
Co, Installing Fence, $10,578.00; Angermeier, Randy, Travel, $55.05; Anixter, Unreg Inv,
$862.50; Arnall Golden Gregory LLP, Consulting, $8,345.50; At&T, Settlement, $4,781.58;
At&T 800Startline, Cust. Toll Free No., $49.56; Auto Body Specialties, Supp, $10.49; Baete-
Forseth, Maint/ Repairs, $165.60; Baldwin Supply Co, Compressor, $254.05; Bendix, Computer
Supp, $3,062.22; Best Western Marshall Inn, Lodging, $177.40; Best Western Ramkota,
Lodging, $1,031.46; Border States Elec, Unreg Inv, $4,622.55; Border States Elec, Supp,
$3,011.31; Bozied Car Care, Vehicle Maint, $35.83; Bkgs Ace Hardware, Supp, $81.48; Bkgs
Credit Bureau, Delinq. Accts. Coll., $370.72; Bkgs Human Res. Off., Drug/Alcohol Screen,
$345.00; Bkgs Landfill, Landfill Fee, $77.27; Bkgs Telephone, Office Phone Bill, $51,376.46;
Bkgs Utilities, Off. Util Bill, $42,211.52; Brownlee Shirley, Jani Services, $75.00; Buchloh
Norvo, Travel, $526.05; Calix, Supp, $3,147.75; Capitol Sales Co, Unreg Inv, $407.10; Capitol
Sales Co, Supp, $17.60; Chamley Chad, Travel, $11.62; Christenson Joyce, Travel, $59.09;
Chromolax, Parts, $240.39; City of Beresford, Util Bill, $126.31; Clites Electric, Supp/Labor,
$831.98; Collins Kevin, Travel, $842.50; Connections, EAP Service, $1,397.76; Construction
Products, Repair/Supp, $708.35; Cooper Brittany, Travel, $8.48; Courtesy Plbg & Htg,
Supp/Repairs, $39.00; Cover to Cover, Supp, $64.98; Credit Bureau-Watertown, Delinq. Accts.
Coll., $845.41; Crescent Electric Supply, Unreg Inv, $109.00; CSSA, Unreg Inv, $461.07;
Culligan-Watertown, Bottled Water, $19.00; Culligan, Softener Service, $45.50; Dakota County
Treasurer, Real Estate Taxes, $1,079.27; Dakota Rentals, Supp, $91.94; Dakota Supply Group,
Unreg Inv, $809.00; Dakota Supply Group, Supp, $165.20; Dell Marketing L.P., Computer
Workstations, $11,984.40; Dept of the Treasury, Fed Tax, $6,934.98; Ditch Witch of SD,
Supp/Maint, $525.75; DPC Industries, Chemicals, $1,216.00; Eidsness Doug, Travel, $62.40;
Einspahr Auto Plaza, 2008 Extended Cab Pickup, $24,436.00; Einspahr Auto Plaza, Vehicle
Maint, $387.98; Embarq Logistics, Unreg Inv, $1,149.65; Englund Gary, Travel, $58.50;
Environmental Data, Environmental Study, $3,210.71; Evjen Jessica, Travel, $243.93; Farmers
Coop, Supp/Propane, $3,079.90; Farmers Implement, Equip Maint, $290.42; Fed Ex, Freight
Charges, $24.56; Fireside Restaurant, Mtg Supp, $3,042.50; First Administrators, Benefit Plan
Fees, $275.00; First Bank & Trust Visa, Lodging/Car Rental, $925.50; Flanagan Angela, Travel,
$22.22; Foerster Supply, Supp, $1,440.70; Freeman Harvey, Travel, $46.80; Frontier Comm of
Iowa, PCS Access, $109.02; FRRPA Norwest Bank Center, FRRPA Lease, $19,340.00;
Generation Direct, Inbound Call Service, $250.00; George's Sanitation, Garbage Service, $40.00;
Gift Gallery, Recog Gift, $193.98; Golden West, Tele Exp, $36.16; Golden West Telecom, PCS
Access, $328.27; GP Auto, Repairs, $761.85; GP Downtown Tire, Supp/Repairs, $178.95; GPS
City.Com, Supp, $415.55; Grainger, Supp, $349.16; Grav Amy, Travel, $910.67; H-D Elec
Coop, Elec Bill, $1,990.64; Haaseth Todd, Travel, $62.40; Hach Chemical Co, Supp, $303.96;
Halvorson Brian, Travel, $62.40; Harold's Printing, Printed Materials, $186.55; Henkin Schultz
Comm Arts, Radio/Print Adv, $21,530.26; Heppler Glenn, Travel, $11.70; Homestead Do It
Center, Supp, $546.02; Honkomp Tom, Travel, $89.70; Institutions Services, Supp, $110.00;
Interstate Telecom, Tele Exp, $541.61; IOS Office Solutions, Supp/Maint, $36.00; Jahn, Dr
Jason, Safety Glasses, $281.15; James Valley Coop Tele, PCS Access, $118.54; Janitors Closet,
Supp, $40.20; JD Evans, Vehicle Maint, $438.58; John Henry Foster Minn, Maint Supp,
$446.61; Kadoka Tele, PCS Access, $13.45; Kaiser Travis, Travel, $67.25; Ken Patterson
Airspace, Consulting Services, $350.00; Larissa Cole, Ad Design, $225.00; LECA, Settlement,
$15,061.00; Leech David, Travel, $48.48; Lewis Drug, Supp, $15.76; Linweld, Cylinder Rent &
Supp, $22.45; Locators & Supplies, Supp/Repairs, $682.29; M & T Fire & Safety, Supp,
$283.00; Martin Group, Consulting Services, $5,231.50; Martin's Inc, Diesel/Oil, $376.35;
Mathison Co, Plotter, $13,200.00; Mathison Co, Supp/Maint, $55.41; Maximum Promotions,
Flags/Repairs, $320.00; McKeever's Vending, Supp, $153.29; Mediacom, Internet Exp, $79.95;
Medinger Amanda, Travel, $114.22; Meester Auto Repair, Repairs/Supp, $164.00; Melby Paul,
Travel, $41.00; Menards-Sx City, Supp, 103.48; Menards-Sx Falls West, Supp, $7.65; Menards-
Wtn, Supp, $6.84; Meyer Rod, Travel, $146.79; Midamerican Energy, Elec/Gas Service,
$315.53; Midwest Glass, Repairs/Supp, 171.31; Midwest Underground Supp, Supp, $27.15;
Missouri River, Supplemental Power, $867,856.83; Missouri River, WAPA Power Allocation,
$209,987.22; Monteith Welding, Supp, $33.00; Mundo Latino Newspaper, Emplymnt Adv,
$300.00; MVTL Lab, Wastewater Analysis, $245.00; NAPA, Supp, $395.73; Newsguy Inc,
Supp, $690.00; NFPA, Publication, $110.50; Nortel Network, Training, $430.00; NW Rec, Elec
Bill, $196.45; NW Energy, Natural Gas, $39.64; NTCA, Publication, $60.00; Office Systems,
Supp, $70.87; Old Norwegian Window Wash, Window Service, $7.00; Oly's, Mtg Supp, $49.90;
Otter Tail Power Co, Util Bill, $140.21; Palmer Promo Products, Display Fixtures, $419.42; Park
Properties, Gas, $5,510.50; Party Depot, Supp, $32.35; Perry Electric, Repairs, $136.70; Pitlick
Rachelle, Travel, $217.94; Pizza Ranch, Employee Recog, $37.35; Plains Builders Exchange,
Supp, $17.50; Platzeck Marty, Travel, $46.80; Plymouth County Crthouse, Real Estate Taxes,
$2,149.00; PR Diamond Products, Supp, $1,136.00; Prairie Graphics, Uniforms/Supp, $125.00;
Prussman Contracting, Water Line Repair, $4,952.50; QWest, Interconnections, $8,559.85; Q
West Comm, Settlement, $364.94; Quadrant Software, Comp Software, $2,976.20; Rainbow Car
Wash, Vehicle Maint, $6.60; Ramada Inn-Airport, Lodging, $218.85; Rauscher Dan, Travel,
$62.40; Resco, Supp, $612.00; Retriever Pymt System, Cr Card Processing, $7,892.64; Ron's
Auto Repair, Vehicle Maint, $95.95; Roth Reuben, Travel, $11.70; Runnings, Supp, $2,527.67;
Sancom, PCS Access, $374.61; Schumacher Donna, Travel, $105.13; SD Assn of Rural Water,
Registration, $260.00; SD Electrical Comm, Wiring Permits, $100.00; SD Municipal Electric,
Membership Dues, $14,760.00; SD Treasurer, Sales & Excise Tax, $189,189.38; SD Water &
Wastewater Assn, Registration, $270.00; SDN Comm, Call Name, $344.10; SDSU Collegian,
Employment Adv, $84.00; Sharp Electric, Repairs, $468.03; Shepardson Hardware Hank, Supp,
$221.21; Sheraton SF Convention, Elec Service, $606.53; Silver Screen Advertising, Adv,
$337.50; Sx Falls Two Way Radio, Supp/Repairs, $267.50; Sx Falls Utilities, Util Bill, $149.61;
Sx Valley Energy, Elec Bill, $162.00; Sx Valley Energy, Dispatching Service, $600.00; Speedy
Cleaners, Rugs, $129.70; Sprint, Tele Exp, $80.03; Sprint, PCS Service Fee, $408,241.56;
Sprint, PCS Copp Handset, $631.98; Sprint, PCS Phone Service, $12,387.35; Sprint, PCS Inv,
$45,145.17; Sprint-Bkgs, PCS Accessories, $19.99; Stainbrook Cal, Travel, $62.40; Staples,
Office Supp, $197.08; State of Iowa-Treasurer, Sales Tax, $10,969.90; Stifel, Nicolaus & Co,
Consulting, $1,142.28; Stoltenburg Audie, Travel, $1,270.58; Sturdevant Auto Supply, Supp,
$337.17; Swiftel Comm Wireline, PCS Access, $2,812.85; T & R Electric, Supp/Repair,
$2,772.00; Technocel, PCS Inv, $457.05; Teledynamics, Unreg Inv, $76.61; The Coteau
Shopper, Adv, $68.75; The UPS Store, Freight Charges, $94.76; Tiger Direct.Com, Unreg Inv,
$521.90; Top Notch Cleaning, Jani Service, $1,245.00; Tott's Conoco, Gas, $544.90; Tott's
Conoco, Vehicle Maint, $24.95; UPS, Freight Charges, $231.11; Univ./Bridle Estates, Sewer
Charge Reim, $514.50; Universal Service Adm., USAC Contribution, $63,518.43; University
Estates, Water Charge Reim, $1,620.00; Vantage Point, Engr Consulting, $2,669.00; Verizon
Wireless, Tele Exp, $45.06; Vermeer High Plains, Equip Maint, $840.98; Vivian Telephone Co,
PCS Access, $500.98; Volkers Jason, Travel, $62.40; Watertown Municipal Util, Util Bill,
$1,092.85; Wtn Optimist Club, Advertising, $30.00; Watertown Public Opinion, Emplymnt
Advertising, $137.50; Wesco, Supp, $8,852.55; Weverka John, Travel, $62.40; Wholesale
Electronics, Supp, $123.44; Windstream Supply, Unreg Inv, $648.44; Windstream Supply, Supp,
$1,567.55; Witt Eric, Travel, $116.11; Woodbury County Treasurer, Real Estate Taxes,
$33,464.00; Wright Richard, Travel, $38.08; WW Tire, Equip Maint, $813.75; Xcel
Energy/NSP , Elec Bill, $124.68; Zing, Ad Design, $801.50.
The following are Utility/Telephone Refunds:
Bacon, Kaylee, $101.21; Buchholz, Marian, $13.97; Burtts, Marcia, $62.75; Folkens, Dawn,
$79.17; G & R Controls, $147.36; Kitchen Store on Tenth, $81.00; Norgaard-Syverson Ins,
$27.00; Schoeph, Jim/Teri, $133.43; Setliff Sinus Institute, $1,122.72; Shaklee Authorized Dist,
$142.56; Boyda, Myron & Bess, $11.38; Apland, Ardyce, $7.59; Deniger, Jim, $6.95; Karlstad,
Steven, $10.12; Hoffman, Ben & Jennifer, $4.58; McGuiness, David, $16.78; Lang, Sarah,
$41.24; Paulson, William, $16.42; Jones, Flora, $14.66; Jackson, Terry, $17.18; Willmott, Janet,
$13.36; Verizon Wireless, $46.42; Bezdichek, Tom, $46.99; Washechek, Mark & Sandy, $19.55;
Stroup, Seth & Rebecca, $18.15; Robbins, Glen, $22.53; Salem, Magdy Ahmed, $38.63;
Brandner, Paula, $45.82; Ysker, Shannon, $12.94; Mann, Nikki & Danny, $57.40; Engelmann,
Andy, $23.76; Potthoff, Clayton, $6.27; Swede's Electric, $4.94; Woods, Mildred, $15.48; Prest
Rack, $182.80; Muller, Roger/ Leslie, $19.13; Willman, David, $60.20; Harvey, Donald /Donna,
$20.36; Anderson, Jamie, $41.58; Page, Travis, $19.55; Sneve, Stanton/ Margaret, $24.38;
Owens, Vance/ Denise, $6.13; Perkins, Merle/Jan, $18.15; Pates, Merritt, $17.81; El-Miligy,
Mostafa, $17.11; Egeberg, Adam, $18.37; Lopez, Maria, $92.75; Owens, Vance, $124.53;
Jellsma, Rachel, $41.76; Mollner, George, $37.66; Begalka, Jeff/Kelly, $23.38; Medary Square
Apts, $65.84; Medary Square Apts, $73.01; Medary Square Apts, $37.62; Powell, Jess, $107.55;
Clapper, Christina, $105.45; Robinson, Twyla, $25.28; Rippke, Scott, $31.90; Close, Andy,
$9.00.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $153,593.12; Water, $79,718.86; Wastewater,
$62,869.32; Telephone, $417,102.23;
Retirement, $41,314.99; Social Security, $52,069.26; Insurance, $75,017.46; Deferred Comp,
$11,668.53;
Salary Changes: N. Buchloh, $5,654.91*; K. Collins, $4,088.70*; J. Evjen, $2,513.82*; A.
Laake, $2,597.23*; S. Mack, $3,651.26*; D. Patrick, $3,666.00*; D. Peterson, $3,651.26*; D.
Shelton, $2,750.01*; A. Stoltenburg, $3,932.12*; M. Thompson, $9,967.95*; D. Steege, $25.53;
New Employees: S. Reuter, $10.33: T. Kaiser, $9.50*; R. Pitlick, $11.85*; E. Carlson, $8.58*;
*Plus commission.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
fourth quarter 2007.
2009 DIRECTORY RATES
Motion was made by Prest, seconded by Peterson to approve the 2009 Directory Rates as
presented by staff. All members present voted in favor of the motion.
BROADSCALE CONVERSION AREA FOR 2008
Motion was made by Robertson, seconded by Peterson to designate areas on the map
entitled “Broadscale Conversion Area—2-11-08” as broadscale conversion areas subject to the
conditions set forth in Section 4-11, Electric Underground Service, of the Brookings Municipal
Utilities Rules and Regulations. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and publicly read at 1:30 p.m. on Thursday, February 7,
2008, and presented at this time for consideration and action.
WATER METERS, HYDRANTS, VALVES & RELATED EQUIPMENT
ITEM #2 ITEM #4 ITEM #5
Company
Bid
Security Misc. Water Meters
Misc. Corp Stops, Curb Stops,
Check Valves, Regulators,
Meter Setters & Couplings
Misc. Gate Valves with
Flange Packs & Water
Main
Milbank Winwater Works 10% No Bid No Bid $13,960.00
Northern Water Works 10% No Bid $10,645.76 $14,052.18
HD Supply Waterworks 10% No Bid $12,358.48 $13,932.00
The following bids were opened and publicly read at 1:30 p.m. on Thursday, January 24,
2008, and presented at this time for consideration and action.
ABRASIVE BLAST REPAIR & RECOAT INTERIOR EWP RESERVOIR
Company Bid Security Bid
TMI Coatings Inc. 10% $344,500.00
Champion Coating Inc. 10% $368,900.00
J.R. Stelzer Co. 10% $412,796.00
Maguire Iron Inc. 10% $448,183.00
Lindner Painting Inc. 10% $467,675.00
The following bids were opened and publicly read at 1:30 p.m. on Tuesday, February 5,
2008, and presented at this time for consideration and action.
2008 52’ BUCKET TRUCK COMPLETE WITH CAB/CHASSIS
Company Bid Security Bid
ABM Equipment 10% $133,955.00
COMBINATION CATCH BASIN/SEWER AND HIGH PRESSURE CLEANER AND
CAB/CHASSIS UNIT
Company Bid Security Bid
Great Plains International 10% $287,825.00
Northern Sewer Equipment 10% $316,425.00
Super Products Corporation 10% $312,208.00
Boyer Ford 10% $292,513.00
Motion was made by Prest, seconded by Robertson that the following low bids be
approved: Northern Water Works, Item 4, Misc. Corp Stops, Curb Stops, Check Valves,
Regulators, Meter Setters & Couplings in the amount of $10,645.76, HD Supply Waterworks,
Item 5, Misc. Gate Valves with Flange Packs & Water Main in the amount of $13,932.00; TMI
Coatings Inc. Abrasive Blast, Repair & Re-coat – Interior EWP Reservoir in the amount of
$344,500.00; ABM Equipment, 2008 52’ Aerial Truck Complete with Cab/Chassis in the
amount of $133,955.00; Great Plains International, 2008 Combination Catch Basin/Sewer and
High Pressure Cleaner & Cab/Chassis Unit in the amount of $287,825.00; and, that, after
reviewing the contract for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
AUTHORIZATION TO PURCHASE NORTEL 2008 SUPPORT PLAN RENEWAL
Per SDCL 5-18-9.4, the staff conducted negotiations to obtain the most advantageous
price for the 2008 Support Plan Renewal with Nortel Networks as they are the sole source
provider for this service. Motion was made by Peterson, seconded by Robertson to purchase the
2008 Support Renewal from Nortel Networks in the amount of $95,798.00. All members present
voted in favor of the motion.
AUTHORIZATION TO PURCHASE ADDITIONAL FIBER TO THE PREMISE ACCESS
EQUIPMENT
Motion was made by Robertson, seconded by Peterson that authorization be given to
purchase additional Fiber to the Premise Access Equipment from existing contract with Calix
Networks Inc. dated January 22, 2007, in the amount of $52,608.90 plus delivery charge. All
members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
OUTSIDE PLANT COPPER CABLE
FIBER OPTIC CABLE
DIRECTORY PRINTING
LIME
Motion was made by Harvey, seconded by Peterson that authorization be given to
advertise for bids for Outside Plant Copper Cable, Fiber Optic Cable, Directory Printing and
Lime. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Peterson, seconded by Harvey to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Gail Robertson, Secretary Steven Myers, President