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Home My WebLink AboutPCMinutes_2008_06_03Planning Commission Brookings, South Dakota June 3, 2008 OFFICIAL MINUTES Chairperson Greg Fargen called the regular meeting of the City Planning Commission to order on June 3, 2008 at 7:00 PM in the Council Chamber at City Hall. Members present were David Kurtz, Al Gregg, Al Heuton, Mike Cameron, and Fargen. Curt Ness, Larry Fjeldos, John Gustafson, Stacey Howlett were absent. Also present were Mike McClemans, David Nelson, James Weiss, Toby Morris, Keith Rounds, Scott Hodges, City Manager Jeff Weldon, City Engineer Jackie Lanning, City Planner Dan Hanson, and others. Item #1 – (Gregg/Kurtz) Motion to approve the minutes from the May 6, 2008 meeting. All present voted aye. MOTION CARRIED. Item #2 – (Cameron/Heuton) Motion to approve the agenda with the addition of Item #8 – Hearing and action on a project plan for TID #3. All present voted aye. MOTION CARRIED. Item #3 – The following plats were submitted for action: a. Lots 1 – 13, Block 2 and Lots 1 – 6, Block 3, BlairHill Second Addition (Kurtz/Gregg) Motion to approve subject to utility easements required by Brookings Municipal Utilities and subject to a one foot (1’) no access easement on the north lot line of Lots 1 and 13, Block 2, and Lot 6, Block 3. All present voted aye. MOTION CARRIED. b. Lot 3, Block 8, McClemans Addition (Gregg/Cameron) Motion to approve subject to utility easements required by Brookings Municipal Utilities. (Kurtz/Gregg) Amendment to the motion to add “one, 24 foot wide access drive shall be permitted onto 20th Street South and the remainder of the frontage shall have a one foot (1’) no access easement. All present voted aye. AMENDMENT CARRIED. The motion, as amended, was voted on. All present voted aye. MOTION CARRIED. 1 c. Lots 18A and 19A College Addition Cameron/Gregg) Motion to approve subject to utility easements required by Brookings Municipal Utilities. All present voted aye. MOTION CARRIED. Item #4 – Robert E. Fishback, Trustee has submitted a petition to annex the west 390 feet of the east 1,040 feet of the SE ¼ of the NW ¼ of Section 1-T109N-R50W. (Heuton/Cameron) Motion to approve. Gregg, Heuton, Cameron, and Kurtz voted aye. Fargen abstained. MOTION CARRIED. Item #5 – Dorothy E. Nelson has submitted a petition to annex Outlot A in the NE ¼ of the NW ¼ of Section 3-T109N-R50W. (Cameron/Kurtz) Motion to approve. All present voted aye. MOTION CARRIED. Item #6 – South Dakota State University has submitted a petition to vacate that portion of 12th Avenue abutting Lots 6 and 7, Block 4, Randi Peterson’s Addition; and Lots 4 and 5, Block 1, Wheaton’s Addition. Item #7 – South Dakota State University has submitted a petition to vacate that portion of 14th Avenue abutting Lots 8 – 11, Block 2, Wheaton’s Addition; Lot 1, Amidon’s Addition; and Lots 1 and 2, Block 1, Saunders Addition. (Cameron/Heuton) Motion to approve the street vacations (Cameron/Gregg) Amendment to the motion to add “subject to utility easements over the entire vacated portions.” All present voted aye. AMENDMENT CARRIED. The motion, as amended, was voted on. All present voted aye. MOTION CARRIED. Item #8 – BlairHill Properties, Inc. has submitted a project plan for Tax Increment District 3. (Cameron/Heuton) Motion to approve the project plan. All present voted aye. MOTION CARRIED. _______________________ _________________________ Dan Hanson, Secretary Greg Fargen, Chairperson Brookings City Planner 2 Planning Commission Brookings, South Dakota May 5, 2008 SUMMARY OF DISCUSSION Chairperson Greg Fargen called the regular meeting of the City Planning Commission to order on June 3, 2008 at 7:00 PM in the Council Chamber at City Hall. Members present were David Kurtz, Al Gregg, Al Heuton, Mike Cameron, and Fargen. Curt Ness, Larry Fjeldos, John Gustafson, Stacey Howlett were absent. Also present were Mike McClemans, David Nelson, James Weiss, Toby Morris, Keith Rounds, Scott Hodges, City Manager Jeff Weldon, City Engineer Jackie Lanning, City Planner Dan Hanson, and others. Item #3a – Cameron asked for the status of the drainage plan. Lanning responded that the drainage plan for this area would be incorporated into a master drainage plan that included adjacent land. Item #3b – Mike McClemans, developer of the lot, stated he had a proposed plan for a 5-unit condo on the north side of the lot and a 4-unit condo on the south side. He requested that one access onto 20th Street South be allowed to serve the condominium. He noted that there were no other access points between 7th Avenue and 9th Avenue. Cameron felt one residential access was reasonable since 8th Avenue did not exist. In addition, only four (4) dwelling units would use the access drive. Item #4 – Hanson stated that the acreage was bordered on three sides by city limits. Cameron asked about the elevation of the land. Hanson replied that the land was developable but was adjacent to low land that would remain undeveloped. Item #5 – David Nelson, son of the owner, stated that his mother wanted to annex the acreage and divide it among the family. He commented that the short term plan was to possibly add another housing unit to the parcel. There was sanitary sewer to the west that could serve any new development. Cameron noted that the land was within the designated developable area. Nelson added that the floodplain was just to the west of his mother’s land. Items #6 and #7 – James Weiss, of Facilities and Services at South Dakota State University, was available for questions. Heuton asked what other access to campus would be available from the south. Weiss replied that 13th Avenue would become 3 the main access and Student Center Lane would remain open. Weiss remarked that no use other than landscaping was planned for the vacated portions. The primary reason for vacating the streets was to limit access to SDSU. Kurtz asked if the land south of the proposed vacations was private. Weiss replied yes. Item #8 – City Manager Jeff Weldon stated that the area in TID#3 was for housing development. The goal was to provide a house and lot for $160,000 or less. The development would be tied to South Dakota Housing Development Authority rules. Weldon added that the project was a “pay-as-you-go” plan which was different than most. The developers front the costs and are reimbursed over time. If the project plan were approved, a development agreement would be attached prior to approval by the City Council. Toby Morris, Vice President of Northland Securities, stated that South Dakota Housing had a specific program for TIDs. The financial risk was all on the developer, and the City was in control to the end. Cameron asked how Esther Heights would be affected. Keith Rounds of BlairHill Properties, Inc. stated the new 12 inch water line would connect into Esther Heights and increase the water pressure for that subdivision. Morris stated that state law allows a county to levy additional taxes to compensate for funds lost to a TID. These taxes would go to the general fund. The project plan involved two phases. Phase I would have $535,000 in infrastructure improvements. There were 35 homes targeted for construction during that phase. Heuton asked how many homes would be provided with services for the entire 1.3 million dollar estimated project costs. Morris replied all 65 homes and condominium development within the R-3 District. Heuton felt that houses in the $150,000 to $160,000 range were being built now without a TIF. Rounds felt that the TIF would help save about $14,000 per house. Scott Hodges of BlairHill Properties, Inc., stated a two (2) bedroom, one (1) bath home sells for $149,000 while their three (3) bedroom, two (2) bath house in the TIF District would sell for $140,000. Heuton asked if all developers requested TIFs, how could they be denied. Rounds responded that a TIF plan was not easy to do, and the payoff is way down the road. Morris added that only about 1 in 5 developers use TIFs. Fargen noted that Phase II was more expensive than Phase I. Rounds stated that they tried to maximize the square footage of construction and minimize costs in Phase I. Fargen asked how structured the payments were to the South Dakota Housing Development Authority. Morris replied that they are completely projected, 4 5 but it was preferred that the last five (5) years of the TID would have no more payments. Fargen asked who decides if a developer is credible. Weldon responded that it would be SDHDA. Morris added that a letter of commitment would be required. Heuton recommended that language in the developer’s agreement includes details as to the house design and style in order to set some standard for future proposals. The meeting was adjourned. _______________________ _________________________ Dan Hanson, Secretary Greg Fargen, Chairperson Brookings City Planner