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HomeMy WebLinkAboutPCMinutes_2007_01_02Planning Commission Brookings, SD January 2, 2007 OFFICIAL MINUTES Chairperson Dave Kurtz called the regular meeting of the City Planning Commission to order on January 2, 2007 at 7:00 PM in the Council Chamber at City Hall. Members present were Sean O’Brien, Justin Hyde, John Gustafson, Larry Fjeldos, Mike Cameron, Greg Fargen, and Kurtz. Sandra Moore and Curt Ness were absent. Also present were Jeff Rief, Lisa Svobodny, Mike McClemans, Jeff Matiya, City Engineer Jackie Lanning, Planning and Zoning Administrator Dan Hanson and others. Item #1- The minutes of the December 5, 2006 meeting were approved. Item #2 – The agenda was approved. Item #4 – Sunny Ridge, Inc. has submitted a preliminary plat of Lots 6 – 20, Block 10, McCleman’s Addition. (Cameron/Hyde) Motion to approve the preliminary plat (O’Brien/Fargen) Amendment to the motion to add “contingent upon approval of a preliminary drainage plan by the City Engineer.” All present voted aye. AMENDMENT CARRIED. The motion, as amended, was voted on. All present voted aye. MOTION CARRIED. Item #5 – William A. Winter has submitted an application for an amended Conditional Use to modify a concrete plant operation on Lot 1, Block 6, Gilkerson Addition and Lot 1, Block 1, Telkamp Industrial Addition. (O’Brien/Fjeldos) Motion to approve the application. (O’Brien/Fjeldos) Motion to table. All present voted aye, except Hyde voted no. MOTION CARRIED. Item #6 – The City of Brookings has submitted amendments to the Zoning Ordinance pertaining to definitions and yard requirements. (O’Brien/Gustafson) Motion to approve the amendments as proposed. All present voted aye. MOTION CARRIED. Item #7 – The 2006 Planning Commission Report was reviewed by the members. (Cameron/Hyde) Motion to accept the report. All present voted aye. MOTION CARRIED. Item #8 – Kurtz, representing the nominating committee, submitted Sean O’Brien for Chairperson and Justin Hyde for Vice-Chairperson for 2007. No others were nominated. (Gustafson/Fargen) Motion to elect the nominees. All present voted aye. MOTION CARRIED. The meeting was adjourned. ______________________ _______________________ Dan Hanson, Secretary Dave Kurtz, Chairperson Planning Commission Brookings, SD January 2, 2007 SUMMARY OF DISCUSSION Chairperson Dave Kurtz called the regular meeting of the City Planning Commission to order on January 2, 2007 at 7:00 PM in the Council Chamber at City Hall. Members present were Sean O’Brien, Justin Hyde, John Gustafson, Larry Fjeldos, Mike Cameron, Greg Fargen, and Kurtz. Sandra Moore and Curt Ness were absent. Also present were Jeff Rief, Lisa Svobodny, Mike McClemans, Jeff Matiya, City Engineer Jackie Lanning, Planning and Zoning Administrator Dan Hanson and others. Item #3 – Jeff Rief, Chief Operating Officer and Lisa Svobodny, Marketing Manager of Larson Manufacturing Company gave a presentation on the proposed reuse of Central Elementary School as a children’s museum. Svobodny distributed a handout titled “Vision for South Dakota Children’s Museum and Science Center”. Funds from the Larson Foundation would be used to buy and convert Central Elementary School into a children’s museum. Svobodny summarized how the museum would be funded and how a children’s museum would benefit children and the community. The museum would also provide cooperative opportunities for South Dakota State University, the school district, and after school programs. The handout contained artist sketches of how the grounds and building would be renovated. The plans also included off-site changes that included a partial closing of 4th Street and landscaping that would “tie-in” adjacent public buildings such as the library and cultural center. The timetable for the proposal included building a new elementary school, moving the students into the new school, and then renovating Central Elementary School. The tentative completion date was estimated to be February 2010. O’Brien asked if the Brookings Historic Preservation Committee was involved. Svobodny replied that the architect had already contacted the state preservation office about changes to the building. Kurtz inquired as to the hours of operation of the museum. Svobodny responded that the hours would often be opposite the hours of adjacent businesses. She added that weekends would likely be a time when the museum would be open. Kurtz also inquired about busing children to the museum. Svobodny replied that a bus loading area would be part of the plan. Hanson noted that a private museum was a conditional use in the R-2 District. If there were plans for mixed uses in the building, then a rezoning to a Planned Development District (PDD) could be an option. He pointed out that the 1921 Building was in a PDD. In addition, the vacating of a portion of 4th Street would involve the Planning Commission. If vacated, the abutting landowners would own the land to the center of the street. One option would be for the City to purchase the vacated street. Item #4 – Hanson summarized the proposal. The preliminary plan consisted of 15 residential lots in the R-3A District. A short cul-de-sac was proposed that would intersect with 9th Avenue South. All the lots met the minimum size requirements and future grading would likely consist of elevating lots. The drainage plan and groundwater control plan needed to be determined. Lanning stated that a preliminary drainage plan was required with the proposal. She added that a contingency could be added versus tabling to help speed up the process. O’Brien asked who needed to provide the drainage data. Lanning responded that McClemans’ consultant would provide data on additional runoff from the subdivision. O’Brien inquired who would need to provide data on the flow-through water. Lanning replied that the city’s consultant would review and make recommendations on that portion of the drainage plan. Fargen asked how soon the drainage data would be available. McClemans thought that one to three weeks would be required. He also would need to determine the proper elevation of the retention pond in order to determine its storage capacity. Cameron asked how many acres were left to be platted. McClemans answered about six. Lanning noted that future drainage flows could be estimated if it were known how the undeveloped land would be used. McClemans stated he was concerned with the upstream flows. Cameron remarked, however, that McClemans only had to contain the runoff from his development. Item #5 – Jeff Matiya, representing Winter Inc. presented a copy of the DENR discharge permit for the site. He stated that the proposal was an upgrade to the original plant. It also consisted of installing a temporary plant and a washout/evaporation pit. The pit was actually a weir system where discharge water would cascade over and through four (4) pits until all the solids had dropped out. The water in the last pit would evaporate. He said they currently had a large hole where the discharge water was dumped. Hanson remarked that the operation had off-site drainage issues. Water containing cement had flowed across property to the east and had affected 34th Avenue. Water with cement and aggregate had also washed into 32nd Avenue and run down the gutter. He added that the standards require that all runoff from the operation had to be contained on-site. Fargen asked if the weir system would contain all the water from the truck wash area. Matiya responded that the high winds and temperatures usually cause high evaporation rates. Gustafson noted that the new pits were much smaller than the open pit. Matiya agreed but added that the weir system was much more efficient. Mike Dorn, an adjacent property owner, stated that gray colored water containing cement flows into 32nd Avenue from Winter, Inc. and passes his driveway. O’Brien asked if this runoff could be contained on-site. Matiya responded that possibly a valley gutter could be installed to direct water back onto the lot. Kurtz was concerned that the size of the lot may make it difficult to get all the runoff water directed back to a pit. The Commission generally agreed that additional information should be obtained from the applicant. Item #6 – Hanson explained that the Outdoor Sales definition was amended to allow utility trailers and storage sheds to be included as outdoor sales items. These uses would be comparable to the existing uses listed currently in the definition. The amendment to the yard requirements involved allowing a specific use such as a single-family attached dwelling containing two or more units situated on one lot to be subdivided in the future. In the past, a subdivision of a lot into two lots caused the side and rear yard areas to change based on how they were defined in the ordinance. This created setback problems for the originally constructed building. This amendment would alleviate that problem. The meeting was adjourned. ______________________ _______________________ Dan Hanson, Secretary Dave Kurtz, Chairperson