HomeMy WebLinkAboutPRMinutes_2011_02_07MINUTES FOR PARK AND RECREATION BOARD MEETING
of February 7, 2011
Present: Keith Rounds, John Schneider, Erik Dahl, September Kirby, Jacqueline Zevenbergen, Ann
Martin, June Eng, Sam Dunkle
Motion by Martin, second by Kirby, to approve January minutes. Motion approved.
Following departmental reports, motion was made by Kirby, seconded by Dunkle that agenda be
approved. Motion carried.
The Board heard a presentation from Jessica Meendering, SDSU Assistant Professor of Health Promotion
and Sport Science regarding the possible use of funding from a Wellmark Grant: Studies to a Healthy
Community, to provide signage for the Brookings Trail System. Approximately $10,000 would be
available to purchase safety signs, mile markers, trailhead city maps showing the trail system, plus hard
copy maps for distribution within the community and on the city website. Staff and board members
agreed that suggested improvements would be of great benefit to the community. Deadline for
acquiring and paying for the signs and maps is May 31, 2011, although installation could be shortly after
that date by city crew and/or volunteers. Motion was made by Rounds, seconded by Dunkle to accept
with appreciation the offer of this grant and take necessary steps to meet the timeline. Motion carried.
The City Engineer’s office staff will assist our department in mapping details.
The Board was brought up to date on the other Wellmark Grant currently in progress, which includes
SDSU football and basketball scoring donations from Blue Cross/Blue Shield. At this time about $10,000
has been raised and the final 2010/2011 total may be around $13,000. We will benefit from a similar
amount next school year. Funds are to be used for something that will benefit fitness in the community,
as yet to be determined. Board member Ann Martin suggested a snow groomer for cross-country ski
trails as one possible beneficial use.
Brookings Tennis Club representatives were present to discuss policies and fees for Hillcrest Court
leagues for the summer season. Discussion centered around a review of city fees and policies for other
park facilities and activities, as well as the maintenance and overhead expenses for Hillcrest Courts.
After considerable discussion, consensus was that 2011 will follow a format as used in 2010, with similar
fees.
A proposed annual Contract for Services for EdgeBrook Golf Professional was discussed with Dave
Spaulding. Motion by Rounds, seconded by Schneider , that the 2011 contract be approved, with no
changes from the 2010 contract. Motion carried.
Proposed 2011 Recreation programs fees and charges were reviewed and discussed. No changes
proposed for Hillcrest Aquatic Center, with very modest increases for most programs. Larson Ice Center
normal rental rate would increase from $100 to $120 per hour, which is our calculated actual hourly cost
for annual operation divided by rink hours. Motion by Schneider, seconded by Martin, that the fee
structure be approved. Motion carried.
The Board reviewed the Larson Ice Center proposed rental agreement with North American Hockey
League, as drafted by City Manager Jeff Weldon. The Board concurred that the agreement will meet the
needs of the Larson Ice Center very well. Section 6 (Advertising) and Section 10 (Concessions/Beer
Sales) are the two areas that are still under discussion between NAHL and BISA. All parties are
optimistic at this point that the franchise rental agreement will become a reality for this fall.
The Parks and Recreation annual report to the City Manager and City Council was reviewed by the
Board. Motion by Kirby, seconded by Eng that the annual report be approved. Motion carried.
Respectfully submitted,
Allyn Frerichs, Recording Secretary
APPROVED ________________________ _____________________________________________
DATE SECRETARY