HomeMy WebLinkAboutPRMinutes_2008_12_08MINUTES FOR PARK AND RECREATION BOARD MEETING
of December 8, 2008
Present: Ryan Krogman, Keith Rounds, Duane Moe, Ann Martin, Erik Dahl, June Eng,
Jeff Weldon, Bruce Hovelson, Dave Spaulding
REPORTS
• Irrigation installation is nearly completed at the EdgeBrook Executive Nine.
About 40 large trees have been moved from the City Nursery to the Executive
Nine.
• Pete Colson reported on the winter after-school intramural program which is now
underway.
• Marc reported that the summer ice program was a great success, and ended up
almost exactly as planned, time wise and financially. City recreation use (rentals,
etc.) of the total time actually exceeded the percentage originally hoped for,
therefore slightly reducing the end cost to BISA.
Motion was made by Marc, seconded by Martin to adopt the agenda with the addition of
discussion of a “Doggie Park’ facility. Motion carried.
Discussion concerned the city’s Contract for Services with Golf Professional Dave
Spaulding. Consensus of the Board, staff and City Manager is that terms of the contract
should probably not change for 2009, as there is a chance of increase income (as a
percentage of fees), and the 2008 contract was increased by about $8,000. Everyone was
also in agreement that a one year contract would be appropriate, rather than a multi-year
contract. Dave Spaulding agrees with this. One change will be adding a section
describing the permission for the Golf Professional to obtain and operate a malt beverage
license. This has been permitted in the past, but wasn’t specifically detailed. Motion by
Moe, seconded by Eng that Dave Spaulding be offered a one year Contract for Services
as Golf Professional. All voted in favor and motion carried.
Proposed 2009 golf course fees were discussed. The Board reviewed past history of fees
at EdgeBrook and comparisons with several other municipal courses similar to
Brookings. The 2009 EdgeBrook Enterprise Fund budget shows the need to increase
golfer revenue by about $12,000 to meet anticipated expenses, in addition to a transfer
from General Fund for operating and Capital Improvement expenses. The proposed fee
increase averages 3.5% for season tickets, and slightly higher for greens fees. Cart fees
would be raised by $2. At 2008 golfer numbers, this fee structure would raise about
$11,300. There was additional discussion of the merits of a discounted punch card for
green fees, and a special college rate. Consensus was that the punch card could have a
detrimental effect on season ticket sales, and the special college student rate is already
available as a Young Adult season ticket, and the ½ rate green fees at designated times.
Motion was made by Rounds, seconded by Martin that the proposed fee schedule be
adopted.
Marc and Pete proposed to the Board the possibility of revising our policy of charging
fees to play tennis at Hillcrest Courts and perhaps turning the operation of the Tennis Pro
Shop and concessions over to the Brookings Tennis Club. Very few people other than
those playing league tennis purchase season tickets or play during fee hours. It recently
has been difficult to hire qualified people to operate the tennis shop, collect fees and
oversee league play. The Board requested that the tennis club be contacted and more
discussion will take place at the January meeting.
Keith Rounds proposed that we make definite plans to build a “Doggie Park” facility this
summer, as has been discussed previously, perhaps at the old landfill. The Board agrees
this would be a good community facility and could perhaps reduce the running of dogs at
some of the other recreational areas, such as the soccer complex. Parks and Recreation
salvaged about 1,000 lineal feet of 6 foot high chain link fence from the recent high
school track reconstruction, which would serve well as a perimeter fence. More specific
details will be discussed at the January meeting.
Respectfully submitted,
Allyn Frerichs, Recording Secretary
APPROVED _______________ ______________________________________
DATE SECRETARY