HomeMy WebLinkAboutLBMinutes_2015_11_12 BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
November 12, 2015
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, November 12, 2015 at 5:30 p.m.
in the Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt and Larry Rogers
OTHERS PRESENT: Elvita Landau, Alice Hayes and Priscilla Pulscher
Call to Order
Bill Gengler called the meeting to order.
Approval of Agenda
Bill Gengler called for approval of the meeting agenda. Janell Hoffelt moved to approve the meeting
agenda. Larry Rogers seconded. Motion carried.
Approval of Minutes
Bill Gengler called for approval of the minutes from the October 8, 2015 meeting. Larry Rogers moved
to approve the minutes. Janell Hoffelt seconded. Motion carried.
New Business
Approval of October Bills
Elvita noted that the Library made payments for additional Overdrive e-book content, as well as remote
membership to the South Dakota Library Network. Larry Rogers moved to approve the October list of
bills. Janell Hoffelt seconded. Motion carried.
Coffee Shop Committee Report
Priscilla Pulscher joined the meeting. Priscilla reported that she has signed the coffee shop operation
contract, is now ServSafe certified, and is applying for a food license and sales tax license. She, Harsha
and Elvita inventoried at the existing equipment today. A technician will come to service the coffee
machine. Priscilla asked the Board about Saturday operating hours for the coffee shop. She would like
to not be open on Saturdays, at least for the first few months, although the contract specifies Saturday
hours. Larry Rogers suggested doing a survey of customers during the early days regarding people’s
desire for Saturday hours. Bill asked what the planned opening date would be. Priscilla said it would be
after the first week in December. She said it was her hope to hire someone to work on Saturdays, or she
would do it herself. After discussion, Janell Hoffelt made a motion to waive the requirement of Saturday
hours until the first Saturday in March, 2016. Mac Harris seconded. Motion carried.
CD Renewals
Elvita explained that there are certificates of deposit coming due on November 12 and November 23,
2015. The First Bank and Trust CD is from the Fines Account in the amount of $10,552.00. The MetaBank
CD is from the Gifts Account in the amount of $18,743.00. Elvita said there are no major expenses
coming up, so she suggested renewing both CDs at the best rate for a couple of years. Mach Harris
moved to renew the CDs per Elvita’s suggestion. Janell Hoffelt seconded. Motion carried.
South Dakota State Library Accreditation Status
In compiling the Board’s continuing education hours needed for Exemplary accreditation, Elvita
discovered that only 12 of the required 45 hours can be from online sources. The remaining 33 hours
must be from in-person training settings. Elvita collected 16 hours of in-person training for the Board
over the past 3 years. Elvita asked the Board members to give her information about any other in-
person training they may have received during the last three years, including the names of the
programs, dates and number of hours. Elvita needs to have the information as soon as possible, as she
must submit the application by December 3, 2015.
Other Items and Reports
Librarian’s Report
Elvita Landau presented her monthly report.
Financial Reports
The Board reviewed the monthly reports for the General Fund, Fines, and Gifts Accounts. Elvita said the
General Fund budget should be with established limits at the end of the year. We did pay for new
Overdrive content from the computer services line item. Utilities and telephone will go over budget, as
will capital less than $5,000.00. An electrician will be installing a number of new ballasts before year’s
end. We have enough in other line items to cover any overages.
In the Fines Account, the programming line item will go over budget.
Janell Hoffelt moved to adjourn the meeting. Larry Rogers seconded. Motion carried. The meeting was
adjourned at 6:25 p.m.
Respectfully submitted,
Elvita Landau, Library Director