HomeMy WebLinkAboutLBMinutes_2015_08_13 BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
August 13, 2015
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, August 13, 2015 at 5:30 p.m. in
the Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt and Larry Rogers
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
Call to Order
Bill Gengler called the meeting to order.
Approval of Agenda
Bill Gengler called for approval of the meeting agenda. Mac Harris moved to approve the meeting
agenda. Janell Hoffelt seconded. Motion carried.
Approval of Minutes
Larry Rogers called for approval of the minutes from the July 9, 2015 meeting. Janell Hoffelt moved to
approve the minutes. Mac Harris seconded. Motion carried.
Old Business
Coffee Shop Committee Report
Elvita Landau reported that one person had contacted her regarding the coffee shop and was given
information. A second person contacted Harsha Mistry regarding the coffee shop. Elvita distributed
copies of the Request for Proposals (RFP) to the Board. She pointed out that they added a statement to
clarify that the vendor would pay a rental fee. Elvita noted that the Friends of the Library Board have
agreed to purchase the used coffee shop equipment when a vendor is selected. The vendor would be
responsible to repair or replace any broken equipment. Elvita requested permission to send out the
updated RFP, with a response deadline of September 15. Mac Harris moved to approve. Larry Rogers
seconded. Motion carried.
New Business
Approval of July Bills
Larry Rogers moved to approve the July list of bills. Janell Hoffelt seconded. Motion carried.
Travel Request
Elvita Landau requested $2,800.00 to fund attendance by five staff members for the South Dakota
Library Association Annual Conference in Rapid City September 23-25, 2015. Elvita, Nita Gill, Cathy
Enlow, Katherine Eberline and Evan Washechek will be attending. Larry Rogers moved to approve the
request. Janell Hoffelt seconded. Motion carried.
Holiday Hours
Elvita Landau requested approval for the following special holiday hours. Christmas: close December 24
at 3:00 p.m. and closed on December 25. Open December 26 & 27. New Year’s: close December 31 at
5:00 p.m. and closed on January 1. Open January 2 & 3. Thanksgiving: close November 25 at 5:00 p.m.
and closed on November 26. Mac Harris moved to approve. Janell Hoffelt seconded. Motion carried.
Technology Plan
Elvita Landau presented the Library’s Technology Plan 2015-2018 which was compiled by Nita Gill, Cathy
Enlow and herself. Janell Hoffelt moved to accept the updated plan. Mac Harris seconded. Motion
carried.
Unattended Children Policy
Elvita noted only one change to the fourth paragraph, changing wording to “children of preschool age.”
Janell Hoffelt moved to approve the updated policy. Mac Harris seconded. Motion carried.
Other Items and Reports
Librarian’s Report
Elvita Landau presented her monthly report. She explained that the flash drives we allowed the public to
use have disappeared. The staff would like to charge a $2.00 deposit for use of the new flash drives. The
Board agreed.
Due to the upcoming system migration during the first week of September, Elvita requested that the
September Board meeting be pushed back to Thursday, September 17. Janell Hoffelt moved to approve.
Larry Rogers seconded. Motion carried.
Elvita requested approval to have the computer lab painted on September 1 & 2, while the Library is
closed for migration. She has a quote from Dana Crooks for the job. Janell Hoffelt moved to approve.
Mac Harris seconded. Motion carried.
Financial Reports
The Board reviewed the monthly reports for the General Fund, Fines, and Gifts Accounts.
The Board will do the Library Director’s evaluation in September. Elvita will have forms ready for Bill,
Larry and Mac to pick up at the Library next week. She will email the information to Janell and Kyle. The
complete evaluation forms are due by the next Board meeting on September 17.
The next Board meeting will be on Thursday, September 17, at 5:30 p.m.
Janell Hoffelt moved to adjourn the meeting. Mac Harris seconded. Motion carried. The meeting was
adjourned at 6:37 p.m.
Respectfully submitted,
Elvita Landau, Library Director