HomeMy WebLinkAboutLBMinutes_2015_06_11BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
June 11, 2015
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, June 11, 2015 at 5:00 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau and Alice Hayes
Call to Order
Board Chair Bill Gengler called the meeting to order.
Approval of Agenda
Bill Gengler called for approval of the meeting agenda. Janell Hoffelt moved to approve the meeting
agenda. Larry Rogers seconded. Motion carried.
Approval of Minutes
Bill Gengler called for approval of the minutes from the May 14, 2015 meeting. Janell Hoffelt moved to
approve the minutes. Kyle Schaefer seconded. Motion carried.
Old Business
Coffee Shop Committee Report
Kyle Schaefer reported that Aramark might be interested, but need to check with district management
before proceeding. Aramark does not buy its own equipment. Rather, they use someone else’s
equipment and provide staffing. Kyle r is waiting to hear back from Aramark.
City Manager Jeff Weldon suggested that we ask the Friends of the Library to purchase the equipment
and encourage the proposed operator of the coffee shop to apply for a BEDC grant for operating
expenses. That could be made part of the RFP.
Harsha Mistry is asking $4,550.00 for the expresso machine, brewer, grinder, oven, and cash register.
Jeff Weldon also suggested that if FOL pays for initial equipment and if any equipment needs to be
repaired or replaced, the coffee shop operator would be responsible to pay for that.
New Business
Approval of May Bills
Larry Rogers moved to approve the May list of bills. Kyle Schaefer seconded. Motion carried.
2016 Budget Request Status
Elvita reported that, aside from the funding of the coffee shop, the City Manager did not make any other
changes in the budget request. There is an increase in utilities and maintenance, and funding for a new
phone system as well as an increase in the materials budget.
Policy Review – Meeting Room Use
Elvita explained the updates made to the Meeting Room Policy. The Board discussed the $10 charge for
for‐profit businesses using the rooms. Larry Rogers made a motion to approve the Meeting Room Use
policy with changes. Kyle Schaefer seconded. Motion carried.
Other Items and Reports
Librarian’s Report
Elvita Landau presented her monthly report.
We have over 1,400 children signed up for the Summer Reading Program so far.
The Library Corporation (TLC) software migration is scheduled for the first week in September. The
Library will be closed September 1 and 2. We will go live with the new system on September 3.
Financial Reports
The Board reviewed the monthly reports for the General Fund, Fines, and Gifts Accounts.
The next Board meeting will be on July 9 at 5:30 p.m. Bill Gengler will probably be out of town, so Mac
Harris will chair the meeting.
Mac Harris moved to adjourn the meeting. Larry Rogers seconded. Motion carried. The meeting was
adjourned at 5:42 p.m.
Respectfully submitted,
Elvita Landau, Library Director