HomeMy WebLinkAboutLBMinutes_2015_05_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
May 14, 2015
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, May 14, 2015 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau and Alice Hayes
Call to Order
Board Chair Bill Gengler called the meeting to order.
Approval of Agenda
Bill Gengler called for approval of the meeting agenda. Larry Rogers moved to approve the meeting
agenda. Janell Hoffelt seconded. Motion carried.
Approval of Minutes
Bill Gengler called for approval of the minutes from the April 9, 2015 meeting. Janell Hoffelt moved to
approve the minutes. Larry Rogers seconded. Motion carried.
Old Business
Coffee Shop Committee Report
Kyle Schaefer contacted someone at Aramark, but needs to get in touch again. Larry Rogers suggested
talking to Al Heuton of the Brookings Economic Development Corporation regarding possible start-up
funding for a person interested in taking on the coffee shop. Elvita Landau discussed the possibility of
the City of Brookings operating the coffee shop with City Manager Jeff Weldon. He suggested that Elvita
include a proposal in the 2016 budget request for how much it would cost to run the coffee shop as a
service, rather than a money-maker. Larry Rogers made a motion to put the funding request in the 2016
budget. Mac Harris seconded. Motion carried.
New Business
Approval of April Bills
Larry Rogers moved to approve the April list of bills. Janell Hoffelt seconded. Motion carried.
Review of Current Library Hours
Elvita said that the Library hours are to be reviewed annually as part of the Library’s strategic plan. Mac
Harris moved to keep the hours as they stand. Kyle Schaefer seconded. Motion carried.
2016 Budget Discussion
Kyle Schaefer made a motion to approve the 2016 budget as discussed and amended. Mac Harris
seconded. Motion carried.
Brookings County Funding of Library
Mach Harris made a motion to submit the County funding request as is at $17,500. Janell Hoffelt
seconded. Motion carried.
Policy Review – Outreach Services
Janell Hoffelt made a motion to approve the amended Outreach Services policy. Larry Rogers seconded.
Motion carried.
Policy Review – Volunteer Policy
Janell Hoffelt made a motion to approve the Volunteers Program policy as amended. Mac Harris
seconded. Motion carried.
Other Items and Reports
Librarian’s Report
Elvita Landau presented her monthly report.
The June 11, 2015 Board meeting will begin at 5:00 p.m., so that Board members can attend the city
volunteer recognition event at McCrory Gardens later that evening.
Elvita spoke with Rita Thompson in City Finance about the Library’s money from the 3M grant. There will
be a budget amendment and the addition of a line item to distribute payment to the Library for the
2014 and 2015 grant amounts.
Financial Reports
The Board reviewed the monthly reports for the General Fund, Fines, and Gifts Accounts.
The next Board meeting will be held on Thursday, June 11 at 5:00 p.m.
Kyle Schaefer moved to adjourn the meeting. Janell Hoffelt seconded. Motion carried. The meeting was
adjourned at 6:50 p.m.
Respectfully submitted,
Elvita Landau, Library Director