HomeMy WebLinkAboutLBMinutes_2015_04_09BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
April 9, 2015
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, April 9, 2015 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau, Alice Hayes, Cathy Enlow and two members of the public
Call to Order
Board Chair Bill Gengler called the meeting to order.
Approval of Agenda
Bill Gengler called for approval of the meeting agenda. Kyle Schaefer moved to approve the meeting
agenda. Janell Hoffelt seconded. Motion carried.
Approval of Minutes
Bill Gengler called for approval of the minutes from the March 12, 2015 meeting. Janell Hoffelt moved to
approve the minutes. Larry Rogers seconded. Motion carried.
Old Business
Coffee Shop Committee Report
Larry Rogers and Mac Harris have spoken with Pouran Borchardt. She said that she would be willing to
provide a supply of coffee and cookies throughout the day, but would not provide staffing. A member
of the public suggested that the city run it as an enterprise fund. Bill Gengler summarized our options as
1) to continue to search for someone to run the coffee shop,
2) to wait for interested parties to approach us,
3) to do nothing, or
4) to try Pouran’s suggestion, in order to get people used to eating here again.
Bill asked if we want the coffee shop as a money-making venture or as a convenience. Larry said we
need to figure out where to look for people with entrepreneurial drive and suggested that we readdress
what we expect for operating hours. Other suggestions were to contact coffee shop owners in Sioux
Falls about a satellite shop, to inquire about interest from the hospitality majors on campus, and to
approach Aramark and Java City. Larry will talk to the hospitality people at SDSU. Kyle will talk to
Aramark.
New Business
Approval of March Bills
Elvita noted that we made the first payment for the new computer software and renewed a number of
maintenance contracts. Mac Harris moved to approve the March list of bills. Janell Hoffelt seconded.
Motion carried.
Policy Reviews – Historical Collection and Genealogy Guidelines
Elvita Landau noted that the Historical Room does not get as much activity as it used to. Most of the
information on microfilm is now available from online databases. Larry Rogers moved to maintain both
policies as they are. Mac Harris seconded. Motion carried.
2016 Budget Discussion
Elvita Landau gave an over-view of the proposed 2016 budget. City Manager Jeff Weldon said that
operating expenses should be flat-lined. Elvita discussed the components of the computer services line
item amount. She will request in increase in building maintenance funds, since we need to continue to
replace ballasts and to repaint the computer lab. In regard to the utilities line, Mac Harris asked if the
Brookings Utilities had programs to help with energy audits or grants to replace old fixtures with more
energy-efficient ones. There was discussion of having lights go off automatically in unoccupied areas,
such as rest rooms or areas of the stacks.
Other Items and Reports
Librarian’s Report
Elvita Landau noted that
• the print circulation was up in March.
• We hit the 2,000 mark for ebook and eaudio downloads.
• The Library Corporation (TLC) migration is tentatively scheduled for the last week in July. We
will be closed for two days during the transition.
• We will be adding IndieFlix through Recorded Books. This allows patrons to stream independent
films.
• As part of the Library’s exemplary accreditation process, we need to complete 45 hours of Board
training. We are at 33 hours now, so need to complete an additional 12 hours. Elvita distributed
a list of online training that Board members can view. She will send Board members an email
with the links. The training hours must be completed by the first of September.
The Library will be closed on Friday and Saturday, July 3 and 4. Elvita asked the Board if they want to
have the Library also closed on Sunday, July 5. Janell Hoffelt made a motion that the Library be closed on
Sunday, July 5. Kyle Schaefer seconded. Motion carried.
Financial Reports
The Board reviewed the monthly reports for the General Fund, Fines, and Gifts Accounts.
The next Board meeting will be held on Thursday, May 14 at 5:30 p.m.
Larry Rogers moved to adjourn the meeting. Kyle Schaefer seconded. Motion carried. The meeting was
adjourned at 6:33 p.m.
Respectfully submitted,
Elvita Landau, Library Director