HomeMy WebLinkAboutLBMinutes_2014_08_12BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
August 12, 2014
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, August 12, 2014 at 5:30 p.m. in the Historical
Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
President Larry Rogers called the meeting to order.
Larry Rogers called for approval of the meeting agenda. Elvita Landau requested the addition of a travel request
to the agenda. Janell Hoffelt moved to approve the agenda. Kyle Schaefer seconded. Motion carried.
Larry Rogers called for approval of the minutes from the July 8, 2014 meeting. Mac Harris moved to approve the
minutes. Janell Hoffelt seconded. Motion carried.
Bills and Salaries:
Elvita Landau noted that the Brookings Municipal Utilities bill was higher in July due to increased electrical use in
the summer.
Janell Hoffelt moved to approve the list of bills. Bill Gengler seconded. Motion carried.
Financial Report:
General Fund: Elvita Landau noted that the budget is doing pretty well overall.
Fines Account: Less was spent this month. The Summer Reading Program is winding down.
Gifts Account: We are still collecting donations for Summer Reading Program T-shirts. Many of the purchases for
this month were already financed by the Friends of the Library.
Librarian’s Report:
Overall circulation is down just a little. However, July’s circulation was the highest for adult books so far for 2014.
Database use increased significantly.
We continue to weed the collection in preparation for the switch to a new library computer system.
The Summer Reading Program registration totaled 1,613. That’s 10 children less than our all-time high
registration. Katherine Eberline will have seven colors in her hair this fall.
Elvita provided an update on the SDLN transition. She explained that weeding of our collection is being done to
keep the collection current and to make it easier for people to find what they are looking for.
Mango Tree Coffee:
Larry Rogers said that Harsha Mistry signed the contract on August 5, 2014, although expressed some
dissatisfaction with the hours. Harsha was asked to join the meeting so that Larry could lead a discussion prior to
his signing the contract. Larry Rogers told Harsha that the Board expected her to abide by the terms of the
contract. She then said that she would be closing the coffee shop in two months, on October 15, 2014. She said
that business was “becoming very, very slow lately”. Harsha will give Elvita a letter with 60 days’ notice of closing.
Elvita told the Board she will check with City Hall about the procedure for locating a replacement vendor.
Smoking Policy:
Elvita said that a patron requested a change in the smoking policy to extend the no-smoking zone to 50-100 feet
from the building’s entrances. Our current policy prohibits smoking within 20 feet of the building entrance. Our
options are 1) no change, 2) change to 50-100 feet, or 3) ban smoking from Library property. After discussion, Kyle
Schaefer moved to leave the policy as is it. Mac Harris seconded. Motion carried.
Interlibrary Loan Policy
Elvita proposed a change to our current policy to read “Patrons who are enrolled in distance education at
institutions other than SDSU may request class-related items on ILL.” Janell Hoffelt moved to approve the change.
Bill Gengler seconded. Motion carried.
Travel Request
Elvita requested approval to attend the Mountain Plains Library Association conference in Phoenix November 12-
14. It would cost around $1,000.00 Kyle Schaefer moved to approve the request. Bill Gengler seconded. Motion
carried.
The main session of the meeting ended at 6:22 p.m. Board members remained to view and discuss South Dakota
Trustee Academy materials.
Respectfully submitted,
Elvita Landau, Library Director