HomeMy WebLinkAboutLBMinutes_2014_07_08 BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
July 8, 2014
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, July 8, 2014 at 5:30 p.m. in the Historical
Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Mac Harris, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
President Larry Rogers called the meeting to order.
Larry Rogers called for approval of the meeting agenda. Janell Hoffelt moved to approve the agenda. Bill Gengler
seconded. Motion carried.
Larry Rogers called for approval of the minutes from the June 10, 2014 meeting. Kyle Schaefer moved to approve
the minutes. Janell Hoffelt seconded. Motion carried.
Bills and Salaries:
Elvita Landau noted that over $38,000.00 was paid from the computer services line item in June. Baker and Taylor
had not been sending us invoices for ebooks, so we had to take care of those invoices. The SDLN fees for the year
were also paid.
Bill Gengler moved to approve the list of bills. Janell Hoffelt seconded. Motion carried.
Financial Report:
General Fund: Most budget lines are within projected expenditures. Bill Gengler asked if expenses from the
building maintenance line item are usually taken care of early in the year. Elvita said that this line item includes
maintenance contracts which are renewed annually. We may go over on this line item if more repair is required.
Elvita may have more ballasts replaced toward the end of the year if money is left in other line items.
Fines Account: Most of the money spent in June was for the summer reading program. We also had the building’s
windows washed.
Gifts Account: Most of the invoices paid in June were paid from gifts that the Friends of the Library made in 2013
and 2014. The Library received a large memorial gift in memory of Ruth Waltz. The funds are to be used to
purchase audio books and large print books.
Librarian’s Report:
Circulation is down just a bit. Database use has increased nicely. Downloadables have increased by a couple
hundred.
We have received two resignations in Library Assistant positions. Two people have been hired. They started last
week.
New lettering for the Library’s front doors should be completed this week.
We received over 7,000 inquiries on our mobile app in June.
Elvita shared statistics from the state report for other state libraries.
Mango Tree Coffee:
The Board is still waiting for Harsha Mistry to sign the proposed contract.
South Dakota Library Network Update:
Elvita attended the June Board of Regents meeting and it appeared that most issues have been resolved. A follow-
up conference call by BOR staff outlined the process for the SDLN dissolution. We will get back half of $46,000.00
from the reserve fund when our migration is complete. On June 30, 2016, the other half will be divided up
between member libraries, pending network expenses. There will be no charge for our initial migration set of
data. If we need additional data, there will be a charge for the second set.
The Board of Regents will continue to run SDLN as is until June 30, 2016. SDLN staff will help with the migration.
Elvita, Nita Gill and Cathy Enlow will meet next week to plan the transition, focusing on database clean-up. Elvita
said we should make the selection of new software by early 2015. Warren Wilson will stay on as SDLN Executive
Director until June 2016.
Bylaws Review:
After review, the Board suggested no changes to the current bylaws. Mac Harris moved to approve the bylaws as
they stand. Kyle Schaefer seconded. Motion carried.
Annual Review of Library Director:
Board members were given evaluation forms to fill out individually. Then in August the Board will discuss the
evaluation as a group. Elvita will send copies of her self-evaluation to the Board members soon. The Board’s
August evaluation will go to city manager Jeff Weldon for use in Elvita’s review in mid-September.
The main session of the meeting ended at 6:15 p.m. Board members remained to view and discuss South Dakota
Trustee Academy materials. After noting that the next session was entitled “Evaluating the Director”, it was
decided that the Board would watch that webinar prior to Elvita’s review, which now will be at the September
Board meeting.
Bill Gengler moved to adjourn the meeting. Kyle Schaefer seconded. Meeting was adjourned at 7:15 pm.
Respectfully submitted,
Elvita Landau, Library Director