HomeMy WebLinkAboutLBMinutes_2014_02_11BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
February 11, 2014
MINUTES
The Board of Trustees of the Brookings Public Library met Tuesday, February 11, 2014 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Janell Hoffelt, Larry Rogers and Kyle Schaefer
OTHERS PRESENT: Elvita Landau, Alice Hayes and Cathy Enlow
President Larry Rogers called the meeting to order.
Larry Rogers called for approval of the meeting agenda. Janell Hoffelt moved to approve the agenda.
Kyle Schaefer seconded. Motion carried.
Larry Rogers called for approval of the minutes from the January 14, 2014 meeting. Bill Gengler moved
to approve the minutes. Janell Hoffelt seconded. Motion carried.
Bills and Salaries:
Elvita Landau noted that the list of bills indicates payments since the first of the year under the new
general fund 2014 budget. There were also charges paid that reverted to the 2013 general fund budget.
Bill Gengler moved to approve the list of bills. Janell Hoffelt seconded. Motion carried.
Financial Report:
Elvita Landau noted that Katherine Eberline has been ordering supplies for the Summer Reading
Program, which is reflected in the fines account expenditures. There is also a charge for airline tickets to
the PLA conference.
Kyle Schaefer suggested that the Library apply for a mini-grant from the South Dakota Humanities
Council. SDHC does not get many applicants for the mini-grant, which could provide $1,000.00 for the
Summer Reading Program.
Librarian’s Report:
Use of downloadables has increased. Computer lab use is decreasing, perhaps because people are
getting their own computers. We need to find a way to keep track of WiFi use in the Library, as well as
use of our circulating laptops.
The Board discussed hours of operation for Mango Tree Coffee. Harsha has closed for the day several
times, and has been arriving late in the mornings that she is open. Larry Rogers suggested that the Board
have another conversation with Harsha, regarding how to normalize the service. Elvita will put this item
on the agenda for the March 11 Board meeting.
The Friends of the Library Book Sale is March 5-9. Larry Rogers will be setting up a schedule for
volunteers to help with set-up and during the sale.
Elvita reported that Brookings Public Library’s downloadables circulation was the second-largest in the
state at 13,303. We also had the most audiobook downloads in the state. There was discussion about
whether ebooks would be available to provide the backlist of older books which libraries no longer have
and which can no longer be purchased book format.
Annual Report:
Elvita Landau presented the annual report to the City of Brookings. Janell Hoffelt moved to approve the
annual report. Bill Gengler seconded. Motion carried.
Strategic Plan:
Elvita Landau presented the final report of the Library’s Strategic Planning Committee. Janell Hoffelt
moved to approve the Strategic Plan. Kyle Schaefer seconded. Motion carried.
Trustee Training:
Elvita Landau attended training in January 2014 for the Trustee Academy. She will email the link to
Board members. She demonstrated the long-in procedure, and suggested that the Board discuss the
questions provided at a later meeting. Board members need to complete the online survey upon
completion, and certificates of completion will be sent out. The training needs to be completed by
January 2015. The Board agreed that they will discuss the questions as a group at the March 2014
meeting.
South Dakota Library Network Update:
Elvita met with other SDLN public librarians last week. There was general discussion on the dissolving of
the current SDLN Memorandum of Understanding. Most attending were interested in looking at a new
software option, but had no definite timeline set. Five people from the group will be attending the
Public Library Association conference in March. They will meet with software vendors for possibilities
and get cost quotes for 2015 budget preparation. Elvita was advised by City Clerk Shari Thornes that we
are not required to bid hardware or software. There was also discussion regarding the status of the
SDLN Reserve Account.
The next Library Board meeting will be on Tuesday, March 11 at 5:30 p.m., followed by the first session
of Trustee Academy.
Janell Hoffelt moved that the meeting be adjourned. Bill Gengler seconded. Motion carried.
The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Elvita Landau, Library Director